Fairmont Focus Special Edition
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SPECIAL EDITION<br />
9 February 2015<br />
Athletics at Coetzenberg – Friday 13 February<br />
Photo. acknowledgement: Google images<br />
Information for Parents, Athletes and Pupil Spectators<br />
Dear Parent(s) / Guardian(s)<br />
This Friday, 13 February, our school will be travelling to Coetzenberg in Stellenbosch to take part in the<br />
2015 Inter-School athletic’s meeting. This will be a first experience at Coetzenberg for our school and we<br />
hope to have a wonderful day.<br />
Please find below the information you need to know for the day. If there are any further queries, please<br />
contact the school. We are requiring that all pupils travel to and from the stadium on <strong>Fairmont</strong> arranged<br />
transport so that we can keep a tight control on the transport arrangements.<br />
Parents who wish to travel to and from the stadium may travel in convoy with the buses. The moment we<br />
make travel concessions for one pupil and that pupil offers a lift to another, the situation could result in us<br />
losing transport control. Each pupil will be allocated to a bus and an embarking checklist, both at school<br />
and the stadium, will be conducted.<br />
Tickets for parents will be available at the stadium at a cost of R10 per adult and R5 for U18 visitors. Pupils<br />
who are attending the function on the day enter free. We kindly request that pupils who have indicated that<br />
they will not be attending the athletics day, do NOT arrive on the day at the Coetzenberg track. This will be<br />
closely monitored at the gate.
Information for Athletes:<br />
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Athletes must wear the new athletics vest with green shorts (any tights worn in addition to the shorts<br />
must be the <strong>Fairmont</strong> green tights).<br />
There will be a uniform check (no make-up, jewelry, girls MUST tie up hair, boys must be shaven)<br />
before athletes board the bus.<br />
Register at 05h30 at school with Ms Phillips and the relevant age group manager/s in the main parking<br />
area in front of the school.<br />
Parents of athletes please note that the front parking area will be out of bounds for drop-off of athletes<br />
after 05h30. No cars will be allowed to enter the front gate after 05h30 to facilitate the departure and<br />
boarding of buses. To avoid traffic congestion en route to Stellenbosch, ALL buses must depart<br />
<strong>Fairmont</strong> High school by after 05h30 for athletes and 06h30 for spectators.<br />
The day at Coetzenberg will end at approximately 16h00. Please arrange to fetch your children from<br />
school at 17h30. This time is subject to traffic flow. Please keep in contact with your children for<br />
updates on their arrival time on their way home.<br />
Arrival at Coetzenberg: After entering the stadium – athletes must report to the relevant athlete<br />
gathering point on the embankment (staff members will direct you to the athlete area).<br />
Athletes will march onto the track at 09h40.<br />
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After the march-on and cheers, athletes are to be seated opposite their school on the track.<br />
Athletes must stay on the embankment for the day.<br />
Use the tuckshop facilities when needed (behind the stand), but return to the athletics team ASAP.<br />
Use toilets on embankment.<br />
NO athletes may be behind the main stand or at any other area except the designated FHS<br />
athlete area at any time during the day, unless they are participating in an event.<br />
Please apply sun screen regularly throughout the day.<br />
Please bring own strapping and own cream for sore muscles.<br />
Please bring along all the food and beverages you require for the day.<br />
All school rules apply and we expect exemplary discipline on the day.<br />
Please remember to keep the area on the embankment litter free. At the end of the day, everyone will<br />
be responsible for picking up the leftover litter.<br />
Please be careful with your cellphones and money.<br />
It is a normal school day. No learners will be able to leave the stadium.<br />
If you are ill, please go to the First Aid tent, where contact will be made with Mrs Gallie / Mrs Lourens.<br />
No learner is allowed to leave with their parents. If an issue arises, see Mrs Gallie / Mrs Lourens<br />
regarding the matter.<br />
Spectators cheering on the stand:<br />
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Learners to wear full school uniform (blazers are compulsory).<br />
There will be a uniform check (no make-up, jewellery, girls MUST tie up hair, boys must be<br />
shaven) before learners board the bus.<br />
Please apply sun screen regularly throughout the day. Unfortunately NO caps will be allowed.<br />
All learners must please ONLY be dropped by the back gate, tennis court gate or in Hillcrest Road<br />
outside the main entrance to the school. No cars will be allowed to enter the front gate after 05h30<br />
to facilitate the departure and boarding of 16 buses. To avoid traffic congestion en route to<br />
Stellenbosch, ALL buses must depart <strong>Fairmont</strong> High school by 06h30.
Learners must be at school at the time indicated below:<br />
Bus No.<br />
Row<br />
Time for<br />
register<br />
Bus<br />
departure<br />
1-5 Athletes & Officials 05h30 05h45<br />
6 A, B1 - 18<br />
7 B19 - 38, C<br />
8 D, E1 - 18<br />
9 E19 - 38, F<br />
10 G, H1 - 18<br />
11 H19 - 38, I<br />
12 J, K1 - 18<br />
13 K19 - 38, L<br />
14 M, N1 - 18<br />
15 N19 - 38, O<br />
16 P<br />
05h50<br />
06h00<br />
06h10<br />
06h00<br />
06h10<br />
06h20<br />
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Learners must report to the marked register points. Buses will be loaded according to the seating<br />
arrangements on the stand. Learners will be informed which bus they must board and what time<br />
they need to be at the register point.<br />
Latecomers MUST report to Ms Piek and make sure they have been ticked off on the register.<br />
Ms Piek will assign you to a bus.<br />
Arrival at Coetzenberg: you will be guided to the designated seating area by the staff on duty.<br />
Learners will be seated on the stand closest to the main gate.<br />
At 09h40, athletes will march past and cheer will commence.<br />
It is a normal school day. No learners will be able to leave the stadium.<br />
If you are ill, please go to the First Aid tent, where contact will be made with Mrs Gallie /<br />
Mrs Lourens.<br />
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No learner is allowed to leave with their parents. If an issue arises, see Mrs Gallie / Mrs Lourens<br />
regarding the matter.<br />
Learners may only go to the tuck shop and toilets during the allocated times:<br />
Time<br />
School<br />
11h20 – 11h40 FHS Gr. 8 & 9<br />
11h40 – 12h00 FHS Gr. 10 - 12<br />
13h40 – 14h00 FHS Gr. 8 & 9<br />
14h00 – 14h20 FHS Gr. 10 - 12<br />
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The day at Coetzenberg will end at approximately 16h00. Please arrange for lifts from 17h30 from<br />
<strong>Fairmont</strong> High School.<br />
No bags will be allowed into the stadium.
All school rules apply and we expect exemplary discipline on the day.<br />
Please remember to keep the area on the stand litter free. At the end of the day, everyone will be<br />
responsible for picking up the leftover litter.<br />
Please be careful with your cellphones and money.<br />
Bus Rules:<br />
1. Register and bus allocation:<br />
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Please only board the bus that has been allocated to you. Each bus will be numbered.<br />
Register will be taken at school and when we leave Coetzenberg later during the afternoon.<br />
Register in the morning: main parking area outside school. Please line up at the bus that has been<br />
assigned to you – there will be signboards to assist you.<br />
Register in the afternoon prior to departure from Coetzenberg: in the area next to stand. Please<br />
line up at the signboard which will indicate the relevant row number and corresponding bus<br />
number.<br />
Pupils must travel back on the bus on which they arrived – refer to your bus number.<br />
2. Please remain seated at all times in the bus.<br />
3. Please do not put any part of your body out of the bus window.<br />
4. No items may be thrown out of bus windows.<br />
5. Do not make gestures to passing motorists / pedestrians.<br />
6. Please follow the instructions of the teachers on the bus.<br />
7. Please keep the bus litter free.<br />
We wish all our pupils a happy day and all the best to spectators and athletes on this important date on our<br />
sport calendar.<br />
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R Dingley<br />
S Gallie<br />
Principal<br />
Deputy Principal