The KleinPort system - Klein Systems Group Ltd.

KLEINPORT
VESSEL
AND BERTH
PLANNING
PORT
SERVICES
CARGO AND
CONTAINER
PROPERTY
MANAGEMENT
BILLING AND
REPORTING
MARITIME
DOMAIN
AWARENESS
www.kleinsystems.com
S o f t w a r e s o l u t i o n s t o m e e t t h e
challenging needs of Maritime
Ports and Vessel Traffic Regions

Dedicated to the
Maritime Industry
VESSEL
AND BERTH
PLANNING
PORT
SERVICES
KleinPort provides maritime solutions for: Secure and Efficient
Maritime Operations, Vessel and Berth Scheduling, Services
Tracking, Cargo and Container Management, Integrated Tariff Billing,
Reporting, Electronic Interfaces and Customer Portals in a modular
form using state-of-the-art technologies.
Klein makes a positive difference in the business of maritime
operations by combining leading solutions, customer commitment
CARGO AND
CONTAINER
PROPERTY
MANAGEMENT
and unparalleled business understanding.
Klein has over 25 years of experience in delivering enterprise-wide
software applications for maritime Ports, Vessel Traffic and Coastal
Surveillance organizations, Pilotage organizations, Tug operators
and maritime Community Systems.
All organizations are different and KleinPort software is designed
to be configured to the unique situations and requirements of each
BILLING AND
REPORTING
customer. KleinPort optimizes operations, facilitates information
sharing, and improves asset management.
Our flexible software platform, strong needs assessment capabilities,
project execution skills, business process automation expertise,
MARITIME
DOMAIN
AWARENESS
and dedication to customer service enables Klein to deploy its quality
solutions on time, on budget and on specification.

Comprehensive Port Management
Information System
The KleinPort system
offers a modular
approach to solution
delivery that is
precisely tuned to
the customer’s needs.
Available modules
include:
• AIS & VTS Integration
• Vessel Scheduling
• Pilot Dispatch
• Tug Dispatch
• Services Management
• Cargo and Container
Tracking
• Electronic Data
Interchange
• Property
Management
• Tariff Management
• Integrated Billing
• Financial Accounting
Interface
• Statistical
and Management
Reporting
• Customer
and Community
Web Portals
• Hand Held and
Mobile Device
Interface
• Enterprise
Service Bus
• Report Writers
Maritime Domain Awareness
Safely control vessel traffic via the KleinPort interface to Vessel Traffic (VTS)
or Automatic Identification (AIS) systems. Enter vital security related information
to maintain compliance with ISPS code Port and Facility Plans. Track dangerous
cargoes that arrive, depart and transit the maritime region of interest, while also
managing all incidents and delays. Configure warning messages to notify users
of any abnormal practices or omitted procedures. KleinPort increases awareness
and security in the maritime domain.
Voyage Booking
Vessel activities and cargo details are recorded in KleinPort. Authorized users are
able to input critical information directly to the system via a secure web interface.
Electronic manifest information can be sent in via email. Data is validated against
pre-configured system business rules to ensure accurate processing and improve
operating effectiveness.
Status Tracking and Conflict Identification
Through the use of configurable ‘status’ settings a vessel visit is easily tracked. Users
are constantly kept aware of the current situation as well as the next operational step
during the vessel’s stay in or transit through the maritime domain.
Statuses of vessels, cargo and accounts can also be accessed via the web interface,
providing significant organizational benefits and improving communications with customers.
KleinPort’s sophisticated Conflict Identification system warns of potential issues such
as multiple bookings to the same berth, vessel draft violations, channel conflicts,
and a lack of confirmed resources to service the vessel to name a few. Conflicts are
re-checked each time visit details change and potential and real issues are identified
with system record flags for easy reference. Eliminating conflicts as early as possible
ensures that planned operations run smoothly and efficiently.
Berth Planning/ Graphical Tools
KleinPort has a number of tools to assist in planning. The Berthing Tool gives a graphical view
of the vessels and berths, providing the ability to accurately re-position vessels to specific
pier marks or to adjacent berths. The Ships in Port view shows all berths and anchorages in
the maritime domain plus the identity and particulars of vessels at those locations.
Service Planning and Tracking
Whatever the required service, KleinPort is capable of confirming resources and
recording relevant details for planning and billing purposes. Default services can be
defined for specific activities, system locations and vessels to simplify setup. Accurate
provision of available services ensures maximum realization of revenue and a smooth
port call for the customer.

Cargo Manifest Input
Capturing accurate and comprehensive cargo data is accomplished electronically through a variety of message
formats and communications protocols. All imported data is validated and converted, where necessary, to customer
specific internal codes. The manifest editor allows for manual entry of manifest data input and editing of electronically
input data. Wharfage tariffs are automatically calculated for each manifest in accordance with customer contract
details. The result is immediate and accurate recording of cargo revenue and statistical data.
Integrated Invoicing
KleinPort’s robust billing module is configurable to calculate a wide variety of tariffs such as dockage, wharfage,
water, electricity, equipment usage, rents, delay penalties, storage and manpower time. Tariff calculations can
be based on any available parameter associated with a vessel visit and its services, cargo or passenger activities.
The billing module is seamlessly integrated with all the operational components of KleinPort. Complex tariffs are
easily added and modified and the system also manages customer specific commercial contract details.
Management Reporting
The production of management reports has never been easier. KleinPort supports many system reports such as
vessels in port, berth utilization and a traffic report. Powerful built-in query capabilities, coupled with a graphical
reporting tool facilitate the ad hoc creation of custom, user driven reports, which can then be saved and exported
in spreadsheet or HTML formats. All KleinPort data is available to address the informational needs of management,
stakeholder, and shareholder reporting.
User Configurable Interface
Having the right data available to perform a specific job function is vital to the value of any operations
management system. KleinPort allows individual users to select the specific data they want to use and to arrange
this data in the way they want it displayed. Working with KleinPort is fast and the appropriate information is
always available at the user’s fingertips.

KLEINPORT
“The Klein Systems Group has provided us with an
excellent system that is extremely accurate and
very user friendly. They worked very closely with our
employees to assure our needs were met. We are
extremely satisfied with the quality of our systems
and the quality of service we have received.”
Director of Operations, The Port of Corpus Christi
“Klein’s VTMIS has enabled Dublin Port Company to
become a fully online port, improve its planning and
forecasting of vessel traffic in the port area and reduce
its transaction handling costs thereby offering an
improved standard of service to its customers and to
the port community”
IT Manager, Dublin Port Authority
“It‘s magnificent… easily understood… comprehensive.
On a scale of 1 to 10, it’s an 11!”
Harbor Master, Port Everglades Authority
(now Port Everglades Department of Broward County)
“Flinders Ports is very pleased with the installation
of the KleinPort solution. The implementation
of such a functionally rich, user-friendly system,
tailored to our specific requirements is a significant
outcome for the organization. This software, without
a doubt, is assisting Flinders Ports in achieving and
maintaining its vision of being the most customer
focused, responsive and reliable port manager/
operator in Australia”
CFO, Flinders Ports Pty Ltd.

KLEINPORT
Klein Systems Group LTD.
Suite 360 - 4400 Dominion St., Burnaby, BC • Canada V5G 4G3
telephone: + 1 604.689.7117 – facsimile: + 1 604.689.7119
email: sales@kleinsystems.com – web: www.kleinsystems.com
HITT website: www.hitt.nl
an HITT nv
company