Using Mindjet Connect with Mindjet MindManager Pro 7 ... - Drielingh

Using Mindjet Connect ® with 

Mindjet MindManager ® Pro 7 

Quick-Start Guide 

Version 7.2.002

Table of Contents 

Mindjet Connect Overview .............................................................................................................. 1 

Mindjet Connect Accounts .............................................................................................................. 2 

Create a Mindjet Connect Account ..................................................................................... 2 

Invite Users to join your Mindjet Connect account ............................................................. 3 

Invite Users individually ....................................................................................................... 3 

Inviting Multiple Users ......................................................................................................... 3 

Accept an invitation to an account ...................................................................................... 4 

Manage your accounts (account Owners and Users) ........................................................ 5 

Help and Resources for Mindjet Connect Accounts .......................................................... 5 

Using Mindjet Connect with MindManager Pro 7 ........................................................................... 6 

Get connected ..................................................................................................................... 6 

Sign in .................................................................................................................................. 6 

The Workspace Manager window ...................................................................................... 7 

Create a workspace and add members ............................................................................. 9 

Create a new workspace ..................................................................................................... 9 

Add workspace members .................................................................................................. 10 

Add documents to workspaces ......................................................................................... 11 

Create a new document: ................................................................................................... 11 

Import a document: ............................................................................................................ 11 

Edit workspace maps ........................................................................................................ 13 

Co-editing maps ................................................................................................................ 13 

Edit workspace files .......................................................................................................... 14 

Chat and Instant Meetings ................................................................................................ 15 

Chat ................................................................................................................................... 16 

Instant Meetings ................................................................................................................ 17 

Mindjet Connect – Quick Start Guide ii

Mindjet Connect Overview 

Mindjet Connect is a service that provides you with space on a centralized, secure Mindjet server 

for collaborating and storing documents. When you create a Mindjet Connect account you 

become its Owner, and you can give colleagues and friends access to your account by inviting 

them to join it. If you are invited to join an account you become an account User. You can be an 

Owner and User of multiple Mindjet Connect accounts. 

Using MindManager Pro 7, account Owners and Users can create workspaces – discreet virtual 

areas within the account. Account Owners determine whether individual Users have workspace 

creation rights. When you create a workspace, you can give other account Users access to it by 

inviting them to become members, and assigning them an Access Level specific to that 

workspace. You can create multiple workspaces with different sets of members, or, you can 

create workspaces for personal use, with no other members. 

Workspace members add content to workspaces by creating new documents on the fly, or by 

importing existing documents, including MindManager maps, Microsoft Office documents, and 

other files. Members can collaborate with each other by co-editing workspace maps and editing 

workspace files, and with any other Users in the account using built-in chat and Instant Meeting 

functions. 

Mindjet Connect – Quick Start Guide 1

Miindjet 

CConnect 

Accouunts 

You can get acccess 

to the MMindjet 

Conneect 

service inn 

two ways: 

• You cann 

create yourr 

own Mindjet 

Connect acccount. 

You bbecome 

the account Ow wner. 

You cann 

then invite other o Users tto 

join your aaccount. 

• You cann 

accept an in nvitation to jooin 

someonee 

else’s Minddjet 

Connect account. You 

become an account User. 

You can be an OOwner 

and UUser 

of multipple 

Mindjet CConnect 

accoounts. 

Create 

a Mindjet 

Connect Account 

You begin creatiing 

a Mindjett 

Connect acccount 

from wwithin 

MindMManager 

Pro 7. 

Wheen 

you createe 

your first Mindjet M Connect 

account yyou 

also automatically 

crreate 

a blank ket 

Minddjet.com 

acccount 

that contains 

inform mation about you and aboout 

your regisstered 

Mindjet 

prod ducts and services. 

This aaccount 

allow ws you to suubmit 

feature requests annd 

report issu ues to 

Minddjet, 

and to eeasily 

sign in to see all yoour 


accoounts. 

You can create mmultiple 

Minddjet 

Connectt 

accounts unnder 

your Mindjet.com 

acccount. 

You are the 

accoount 

Owner oof 

each Mind djet Connect account thatt 

you create. . 

Hint: In MMindManageer 

Pro 7 you ccreate 

a Mindjet 

Connectt 

account, then 

access it 

using butttons 

on the left side of thhe 

bottom staatus 

bar. 

Fromm 

MindMannager 

Pro 7: 

1. On the SStatus 

Bar at a bottom leftt, 

click 

2. Click Crreate 

Mindje et Connect AAccount. 

You will be guided thhrough 

threee 

steps: 

Stepp 

1. Createe 

a Mindjet.ccom 

Accountt 

– enter information 

abouut 

you and th he 

Mindjeet 

products yyou 

own, andd 

create yourr 

Mindjet Useer 

Id and Passsword. 

Stepp 

2. Createe 

a Mindjet CConnect 

Accoount 

– enter information specific to th he 

Mindjeet 

Connect aaccount 

you aare 

creating. Use an accoount 

name aand 

descriiption 

that will 

indicate thee 

account’s purpose p to oother 

Users. 

Stepp 

3. Activaate 

the Mindje et Connect AAccount 

– yoou 

will receivee 

an e-mail message m 

from MMindjet 

with a link to activvate 

your acccount. 

Click tthe 

link in the e e-mail, 

agree to the termss 

of service, aand 

your Minndjet 

Connecct 

account is ready 

for usee. 


Connecct 

– Quick St tart Guide 

. 

2

Invitte 

Users to join your MMindjet 

Connnect 

accounnt 

Oncce 

you have aactivated 

youur 

account yo ou can add UUsers 

by invi iting them to join it. Users s you 

invitte 

will receivee 

an e-mail in nvitation andd 

instructionss 

for acceptinng 

the invitation. 

You cann 

invite 

neww 

Users one aat 

a time, or invite multipl le Users in bbulk 

from infoormation 

in a file. 

Invitte 

Users indivvidually 

From m MindMannager 

Pro 7: 

1. On the SStatus 

Bar at a lower left, cclick 

and ennter 

your Useer 

ID and Pa assword. 

(If you aare 

already siigned 

in clickk 

.) 

2. Click Addd 

Users to Current Acccount. 

3. On the Invite 

Users page enter the informatiion 

for the User 

you want 

to invite. 

4. Choose whether youu 

want to alloow 

this User to create woorkspaces 

within 

the acco ount. 

Note: 

Accountt 

Users who do not have workspace ccreation 

rightts 

can be meembers 

of oth her 

workspaaces 

and wor rk collabortivvely 

in them) 

5. Then, click 

Send Invvitation 

or SSend 

and Invvite 

Anotherr. 

You’ll 

see when Users have accepted yoour 

invitation on the Manaage 

Accounnt 

page. User rs whom 

you have invitedd 

are shown as a “Pending” ”. Those whoo 

have acceppted 

are showwn 

as “Active e”. 

Invitting 

Multiple Users 

You can invite a group of neww 

Users usinng 

the Invite Multiple Ussers 

option oon 

the Invite Users 

page e. This allowws 

you to impport 

Users’ innformation 

in a .CSV (com mma separatted 

value) file e using 

the following f formmat: 

First namme, 

Last nam me, e-mail adddress 

For example:. 


Connecct 


3

From MindManager Pro 7: 

1. On the Status Bar, click and enter your User ID and Password. (If you are 

already signed in click . ) 

2. Click Add Users to Current Account. 

3. On the Invite Users page click the Invite Multiple Users button. 

4. Enter the name of the .csv file that contains the new Users’ information. 

5. Choose whether you want to allow these Users to create workspaces within the account. 

Note: 

Account Users who do not have workspace creation rights can be members of other 

workspaces and work collabortively in them). All Users in the file will be added with the 

same workspace creation rights. You can change this setting for individual Users later, if 

needed. 

6. Then, click Send Invitations. 

Accept an invitation to an account 

When you are invited to join a Mindjet Connect account you receive an e-mail message from the 

account’s Owner with a link to accept the invitation. 

If you accept the invitation you become an account User. 

1. Click the link in the invitation e-mail. 

2. Enter the information to create a blanket Mindjet account. 

Note: if you already have a Mindjet account, you’ll be prompted to log in. 

3. Accept the Terms of Service to join the account. 


Manage your accounts (account Owners and Users) 

As an account Owner or User you can manage your accounts using functions at the Mindjet 

Connect Account Management pages. 

From MindManager Pro 7: 

• Click then click Manage Accounts. 

Within an account you can: 

Edit Account Info 

• Change the account name and description (account Owners only) 

• Change your display name and e-mail address in this account (all Users). Your default 

display name and e-mail address are derived from your blanket Mindjet account 

information. You can change the information for individual Mindjet Connect accounts 

without affecting your main Mindjet account. 

Manage Account (account Owners only) 

• Invite new Users 

• Manage Users’ account access - Change Users workspace creation rights or remove 

Users 

• Upgrade the account to add more Users or storage 

Help and Resources for Mindjet Connect Accounts 

More information about setting up and maintaining your Mindjet Connect accounts is available at 

Mindjet.com. 

For quick answers, consult the Mindjet Connect FAQ, available from a link in the sidebar of the 

Mindjet Connect account pages. 

For more in-depth information see the Mindjet Connect Resources page, also available from a 

link in the sidebar of the Mindjet Connect account pages. Here you’ll find animated tutorials, 

whitepapers, and other information to help you get the most out of using Mindjet Connect. 


Using Mindjet Connect with MindManager Pro 7 

Get connected 

When you create a Mindjet Connect account or when you are invited as an account User, you’ll 

create a User ID and Password to connect to the Mindjet Connect server. 

Sign in 

1. Click on the Sign In button on MindManager’s status bar at bottom-left. 

2. In the menu, click Sign In to enter your User ID and Password 

Mindjet Connect automatically connects to the server using the information you have provided. 

The button on the status bar shows your connection status: or . 

If you have problems connecting to the server, first verify that your connection 

options are correct (for example, User ID and Password are spelled correctly, 

with no extra spaces). If you still experience a problem, then contact Mindjet 

for assistance. 


The Workspace Manager window 

Once you are connected, you can switch between the MindManager window 

for mapping,and the Workspace Manager window for using workspaces 

using the buttons on thebottom status bar. 

3 

1 

4 

2 

7 

Mindjet Connect – Quick Start Guide 7 

6 

5

1. Workspace 

Manager Button 

2. Quick Access 

Toolbar 

Displays a menu with commands to 

• Create Mindjet Connect workspaces 

• Create new workspace documents 

• Import workspace documents 

• Save local copies of workspace documents 

• Send workspace and document links by e-mail 

These commands can also be found on the Workspace Manager 

window's command Ribbon. 

Quick access to commands for using workspaces and maps. 

3. Workspaces List Shows all the workspaces where you are a member. When you 

select one of the workspaces in this list, the contents of that 

workspace appear in the Documents List. You can manage (create, 

rename, delete and tag) your workspaces here. 

4. Workspace 

Members List 

Displays all members of the selected workspace. Icons indicate 

whether they are currently online and their workspace access level. 

5. Documents List Shows the maps and files stored within the current workspace and 

their properties. 

At the top of the list you'll see the current workspace and how many 

documents it contains, your access level in this workspace, and a 

button for controlling the list View settings. 

6. Document 

Properties and 

Revisions Pane 

The Properties pane shows information about the selected 

workspace document. 

The Revisions pane lets you create, view and manage revisions of 

the document. 

7. Status Bar Use the commands on the bottom-left status bar to: 

• Create a new Mindjet Connect account 

• Sign in to your account 

• Manage accounts 

• See whether you are connected and the quality of the 

connection 

• Switch between the MindManager and Workspace Manager 

windows. 


Create 

a worksspace 

and aadd 

membeers 

If yoou 

are not a mmember 

of aany 

workspacces, 

or if you want to set up a worksppace 

with doc cuments 

and members off 

your own chhoosing, 

youu 

can create a new worksspace. 

Noote: 

You maay 

only createe 

workspacees 

if you havee 

been granted 

workspacce 

crreation 

rightss 

by your Minndjet 

Connecct 

account Owwner. 

Creaate 

a new woorkspace 

1. Click thee 

New Worksspace 

buttonn 

on the Workspace 

Manager 

ribbon. 

2. A new wworkspace 

apppears 

in thee 

Workspacees 

list. 

3. Right-cliick 

to renamee 

the worksppace. 

4. Enter itss 

name. 

At thhis 

point, onlyy 

you can acccess 

this woorkspace. 

Thhis 

is indicateed 

by the “peersonal 

works space” 

iconn 

in the Workkspaces 

list. 

Worksppace 

Icons and a Tags 

When you aare 

working iin 

Mindjet Coonnect, 

you mmay 

see the 

following icoons 

in the WWorkspaces 

list: 

Woorkspace 

Woorkspace 

withh 

notes 

Perrsonal 

worksspace 

(you are 

the only mmember) 

Workspacees 

that you havve 

not yet visited 

are shownn 

in Bolded ty ype. 

Workspacees 

can be taggged 

as: 

Favvorite 

Hidden 

Deleted 

See the MinndManager 

HHelp 

for more informmation 

on usinng 

tags. 


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9

Add workspace members 

In or rder for other 

Users of yoour 


accoount 

to have access to thhe 

documents 

in the 

workkspace, 

you must add theem 

as works space members. 

You must 

be the Owwner 

of the 

workkspace 

to addd 

members to it. 

5. Click thee 

Add Membbers 

button oon 

the Ribboon. 

6. Select frrom 

the list oof 

members, and choose an Access leevel: 

Owwners 

have riights 

for acce ess management 

and addding 

and editing 

contentt 

Autthors 

have rights 

for addding 

and editiing 

content 

Reaader 

is lowes st level, for vviewing 

conteent 

7. Check NNotify 

new uusers 

by e-mmail 

to send aan 

e-mail meessage 

with a link to the 

workspaace 

to each nnew 

memberr 

you’ve addeed. 

If you are a workspacee 

Owner, youu 

can changee 

the Accesss 

level for 

inndividual 

memmbers 

once tthey 

have beeen 

added. SSee 

the MinddManager 

Help 

for mmore 

informaation. 


Connecct 


The Worksppace 

Membeers 

list showws 

the 

new membe ers with iconss 

indicating iff 

they 

are currentlyy 

online and their Access s level. 

Workspaace 

Owners can manage e 

members’ access 

to the workspace by b rightclicking 

on a member’s nname. 

10

Addd 

documentss 

to worksppaces 

Worrkspaces 

cann 

contain a variety 

of doccuments 

incluuding 

MindMManager 

mapps 

as well as other 

typees 

of files likee 

Microsoft Office O documeents, 

imagess, 

and text files. 

You can add docume ents to 

workkspaces 

by ccreating 

neww 

documents or by importting 

existing ddocuments. 

Yoou 

can only aadd 

documents 

to workspaces 

if you have Owner r or Author 

acccess 

rights tto 

the worksppace. 

Creaate 

a new doocument: 

1. On the WWorkspace 

Manager M Ribbon, 

click thee 

New buttonn 

in the Documents 

grou up. 

2. Choose a documentt 

type. 

3. A new ddocument 

appears 

in the Documents list. 

4. Name thhe 

documentt. 

You can go on too 

edit the document 

to addd 

content – see Edit woorkspace 

mapps 

and Edit 

workkspace 

files. 

Impo ort a documeent: 

• Click thee 

Import button 

and seleect 

the documment. 

The document iss 

copied fromm 

your local ssystem 

into tthe 

workspacce 

on the serrver. 

The new w 

workkspace 

docuument 

is indeependent 

fromm 

the local vversion. 

You can aalso 

share a ddocument 

beetween 

two oor 

more workkspaces, 

or 

saave 

a local mmap 

from MinndManager 

innto 

a worksppace. 

See thee 

MMindManagerr 

Help forr 

more informmation. 


Connecct 


11

Documents 

list CColumns 

When you are workingg 

in the Workkspace 

Manaager, 

you will see the folloowing 

columns 

in the Doccument 

list: 

NName 

LLocal 

CCopy 

MMap 

UUsers 

MModified 

CCached 


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Document tyype 

and namme 

Documents you have taggged 

as Favvorite 

or Impportant 

Whether thee 

document iss 

locked or cchecked 

out ffor 

editing. 

Status of thee 

local copy oof 

the file thaat 

is cached to your 

system. 

Current – thhe 

same as tthe 

file on thee 

server 

Modified - eedited 

by youu 

but not yet checked in 

Out of Datee 

– edited by another memmber 

since yyour 

copy was caached 

Who is curreently 

viewingg 

or editing thhe 

map 

Whether a ddocument 

is ttagged 

as Hiidden 

Timestamp 

changed 

showing when 

the documment 

was lasst 

Timestamp sshowing 

wheen 

a local copy 

of the doccument 

was last cacched 

to your system 

12

Edit workspace maps 

You edit workspace maps in the same way that you edit local maps, using the MindManager 

commands to change the map’s content. But, because workspace maps are shared, multiple 

members can edit the same map at the same time. This is called co-editing a map. 

To edit a workspace map: 

• Double-click its name in the Documents list. 

The Map Users column in the Documents list shows who is currently viewing or editing the map. 

Co-editing maps 

When you edit the map in the MindManager window, you’ll see several indications if other 

members are viewing or editing it. 

The Map Users List at upper-right 

shows which other members are 

viewing or editing the map. 

If you are viewing topics that other 

members are editing, you will see 

Activity Hints that show their 

selections and changes in real time. 

You will also see Activity Hints for 

changes that have already been made. 

You can choose the type of hints you want to see by using the 

MindManager View tab’s Timestamps and Map Activity options. 

When you are finished editing, simply close the map. Your changes are automatically saved as 

you make them. 


You can lock 

a map bbefore 

or duriing 

editing too 

prevent other 

users fromm 

chhanging 

it. Seee 

the MindManager 

He elp for mmore 

informattion. 

Editt 

workspacee 

files 

Editing 

a worksppace 

file is slightly 

different 

than editinng 

a workspaace 

map. Yoou 

edit workspace 

files using their nnative 

applications. 

Files can only be edited by onne 

workspace 

member att 

a time. 

To edit e a worksppace 

file: 

1. In the Doocuments 

lis st, double-clicck 

the file naame, 

then clicck 

Check Ouut 

& Open. 

The file is automatically 

locked inn 

the worksppace 

for other 

members aand 

opens in its 

native application. 

OOther 

membeers 

see that the 

file is Cheecked 

Out in the Doc cuments 

list. 

2. Edit the file. 

3. Save it in 

the editingg 

application using the deefault 

name aand 

location. 

When yoou 

close the editing appliication, 

you’ll 

see that thee 

file Status is Modified and a that 

it is still Checked Ouut 

. 

At this ppoint, 

the file with your changes 

only rresides 

on yoour 

local system. 

To save e the file 

to the seerver 

you sav ve (check in) ) the changed 

file to the wworkspace. 

4. In the Doocuments 

lis st, right-click the file namee, 

and then cclick 

Check In. 

5. You will be asked if yyou 

want to ssave 

a Revission 

of the doocument. 

This 

saves a 

“snapshot” 

of the currrent 

worksppace 

documeent 

before you 

check in thhe 

local copy y. 

See the MindManagger 

Help 

If you makke 

changes tto 

a file that you don’t waant 

to keep yyou 

can right- 

click, and then click Diiscard 

Checckout. 


Connecct 


for more innformation 

onn 

using Revissions. 

14

Chat and Instant Meetings 

Mindjet Connect has two built-in functions that make it easy to communicate and share the 

desktop with other account users: Chat and Instant Meetings. 

These functions are available from the Ribbon in both the Workspace Manager window and in the 

MindManager window (on the Tools tab)... 

...or by right-clicking on a workspace member’s name in the Workspace Members list, Map Users 

list, or in an Activity Hint. 


Chat 

The Chat function is similar to other instant messaging functions. You can chat with any User of 

your Mindjet Connect account. 


Instaant 

Meetingss 

The Instant Meeeting 

functionn 

allows sharring 

a user's screen with oother 

compuuters, 

also knnown 

as 

deskktop 

sharing. 

You can hold onnline 

meetinggs 

with multipple 

Users in yyour 

Mindjet Connect acccount 

to: 

• Show eaach 

other documents 

or aapplications. 

• Take turrns 

controllinng 

the screenn. 

• Mark thee 

screen usinng 

a whitebooard 

function. 

For complete infformation 

on conducting Instant Meettings, 

see thee 

MindManaager 

Help 


Connecct 


. 

17

Using Mindjet Connect with Mindjet MindManager Pro 7 ... - Drielingh

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