MOVING OFFICE CHECKLIST - Gamma Business Communications

MOVING OFFICE CHECKLIST
Have you heard about
our brilliant new
hosted phone system,
Horizon?
Horizon is ideal for
any sized business
and is highly effective
in organisations
that have more than
one site that work
together.
Here are just some
of the reasons why
Horizon could benefit
your business:
• A monthly charge
with no initial
outlay
• Ideal for multi-sites
• Offers flexibility for
mobile and home
workers to stay
connected
• No expensive
maintenance costs
• Offers business
continuity solutions
• Improves customer
contact through
call holding, call
forwarding, hunt
groups etc
So you’ve decided you’re moving offices, you’ve chosen your
new premises and the wheels are in motion for the big move
day. Yet with so many things to remember it’s easy to lose track
of what’s been done and what hasn’t. Here are a few things to
be thinking about:
3 MONTHS BEFORE
Pick a target move date.
Want to keep your telephone number? No problem, we’ll
guarantee you can take it with you*.
Make your other utilities providers aware of the move.
Why not ask us to liaise with your PBX provider to assist with
your move?
Tell the taxman and your local council office about the move.
Speak with your Gamma CDM to find out more about our
business continuity solutions, handset options and which
broadband service would be suitable for you.
2 MONTHS BEFORE
If your website is managed externally make sure the supplier
is aware of the move so they have time to update your site.
Expect a call from us to update you on the status of your
telephone lines and internet orders placed.
Confirm your move date. Do you want to move on a
weekday or at the weekend?
Start letting your customers know you’re moving office.
Gamma
Business Communications
NEED SOME HELP?
CALL US ON 0845 521 5000

MOVING OFFICE CHECKLIST
1 MONTH BEFORE
Organise mail forwarding with your post office.
Book a reliable removal company.
1 WEEK BEFORE
MOVE DAY
Start packing boxes - moving can take longer than expected.
Place an order for your new office stationary.
Return any leased IT and phone equipment that you’re not
taking with you.
Remind your utilities providers that the move is nearing.
Ensure you have copies of the new office keys made.
Make sure your staff have backed up their computer files.
Arrange access in your new office for us to install required
lines and any new phone systems (if you decide to transfer
your existing systems this can be done on the move day).
Check your old office to make sure nothing gets left behind.
PBX provider to connect your lines to your phone system.
Check that your lines are working.
Update your customers that the move has taken place.
Plug in the kettle, grab a coffee then sit back and relax whilst
your removal company do there thing.
Are you looking for an
intelligent telephony
service in your new
office?
Here’s 5 reasons why
you should consider
Inbound:
1. You can keep the
same number. We
can port your old
number to the new
office site
2. Easy to use web
interface. Set up call
divert, hunt groups
and much more
quickly and simply
3. You can create
a local (01/02
number) or national
(0845) presence
4. We have our own
Inbound App.
Free to download,
it gives you full
access into your
Inbound service
5. Excel in customer
service by managing
callers during busy
hours or when the
office is closed
*Any numbers allocated to you, or any requests to move numbers from one location to
another, are not guaranteed until the numbers are live. We recommend that you do not
use the numbers in any collateral until the numbers are confirmed as live on your account.
Gamma
Business Communications