JOB DESCRIPTION – CLUB LIAISON OFFICER ... - Manawatu Rugby

JOB DESCRIPTION – CLUB LIAISON OFFICER
Job Title:
Club Liaison Officer
Reports to:
Community Rugby Manager
Salary:
By negotiation
Organisation:
Manawatu Rugby Union (MRU)
Location:
FMG Stadium, Palmerston North
FTE:
40 hours per week
Purpose of the position
Assist in building strong, healthy relationships with all rugby clubs within the Manawatu Rugby
Union through the provision of advice, guidance, planning support and the development of
strong club/school relationships in order to strengthen rugby within the region. Provide
additional support to the MRU in other areas of its operations.
Key Roles and responsibilities
Club Liaison
Roles:
Establish and maintain effective and efficient communication links with
rugby clubs within the Manawatu Rugby Union to develop, distribute, and
educate on strategies and ‘best practice’ that assist the rugby clubs.
Assist to develop strong relationships between key personnel in all rugby
clubs and schools within the Manawatu Rugby Union.
Assist with ensuring all clubs have sound financial management practices in
place and provide hands on support where required.
Ensure that all clubs and schools are aware of the funding opportunities
available to them and the application requirements.
Ensure awareness of services and support available through Regional
Sports Trusts.
Coordinate the development and delivery of job descriptions for club
administration, coaching, and management positions, and regularly review
these to ensure wherever possible barriers to participation are removed.
Develop initiatives to promote clubs as the focal point for their communities.
Provide effective lobbying support and representation for club/school
interests in appropriate forums.
Develop a succession plan for club administrators that identifies, recruits and
trains potential candidates.
Assist with the facilitation of a planning process that ensures that all clubs
have a workable development plan with a view to establishing a three year
plan and annual action plans.
Encourage the development and implementation of IT strategies and
resources at club level.
Establish the specific development and administrative requirements for clubs
and schools in each area and provide needs analysis.
Job Description – Club Liaison Officer Date – 1/11/11

Work with Rugby Clubs to develop and deliver practicable strategies to
support the growth of the game and in the region.
Ensure proactive low-level, feasible solutions are provided to correct
immediate problems.
Further the professional development of club administrators through the
provision of appropriate courses or forums.
Develop a volunteer reward/recognition programme.
Other MRU
Support
Roles:
Competition Management - Control of all operational and administration
aspects of the following rugby competitions:
Senior Club Rugby
Secondary School Rugby
Junior Club Rugby
Central Region Provincial Sevens Championship
Hurricanes Youth Rugby Council 1XV Competition and any age grade
competition designated to MRU in a given year.
Governance - Coordination of, or representation on the following groups:
Club Rugby Council (acting as secretary)
Operational support Committee (acting as chairman)
Junior Rugby Board (MRU coordinator)
Secondary School Rugby Board (MRU Coordinator)
MRU delegate to the Hurricanes Youth Rugby Council
Event Management – Fulfil an operational role at ITM Cup home fixtures and
pre-season games and take an active role in the planning and running of other
rugby related activities and events conducted by the MRU.
Registration coordination - Ensure that all player and volunteer registrations
are completed in a timely and accurate manner with an emphasis on registration
growth.
Representative Programme – Assist in the planning and implementation of
season campaigns for all MRU amateur representative teams.
Reporting Relationships:
This job’s immediate Manager
reports to:
This job reports to:
Other areas/people that report to
this job’s immediate Manager:
CEO
Community Rugby Manager
Referee Education Officer, Coach Development Officer,
Grounds and Gear Supervisor, Academy Manager
Authorities / Dimensions of the job:
Budgetary
Does not control a budget
Contractual
Does not sign on letters in behalf of the organisation
Job Description – Club Liaison Officer Date – 1/11/11

Reporting and Performance Review information
Reporting
requirements
Monthly report submitted to Community Rugby Manager.
Performance
review
Quarterly performance appraisal
Annual written performance appraisal
Relationships/Interactions:
External
− New Zealand Rugby Union
− Rugby Referees Association
− Other provincial unions
− Regional Sports Trusts
− Funding providers
− Media
− Manawatu Rugby Union sponsors
− SPARC NZ
Internal
− All Manawatu Rugby Union Staff
− Manawatu Rugby Union Board
− Manawatu Rugby Union Rugby Services
Board
− Manawatu Rugby Union rugby clubs
− Manawatu Rugby Union schools
− Manawatu Rugby Union junior clubs
− Manawatu Rugby Referee’s Association
Person Profile
Competencies / Attributes:
An interest in, and knowledge of, rugby in general and within the region.
Knowledge or understanding of the education sector.
Have basic accounting/numeracy skills and experience and an appropriate level of IT
knowledge.
Experience in speaking to and leading groups of people in either a public speaking or work
group situation.
Be able to display sufficient organisational skills to manage and implement a range of different
processes across various sectors.
The ability to work with a range of different people including coaches, teachers, volunteers and
professionals.
The ability to meet strict reporting and organisational deadlines and work in pressure
situations.
Qualifications and Experience:
Qualifications
and Experience
Preferably a tertiary qualification in the area of business, sports
management or education.
Experience as a sports volunteer or administrator, preferably with a rugby
background, possible with involvement in strategic planning and financial
management.
Community Rugby Manager’s Signature
Date:
Club Liaison Officer’s Signature
Date:
Job Description – Club Liaison Officer Date – 1/11/11