CVCS Transportation Audit - The Observer
CVCS Transportation Audit - The Observer
CVCS Transportation Audit - The Observer
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Recommendations<br />
Part numbers<br />
When the District purchases a part, the part number entered into Transfinder is the same part<br />
number the vendor uses. <strong>The</strong> District switched vendors in the 09-10 for some of its parts. When<br />
purchasing parts in 09-10 the District changed the part numbers already in Transfinder to<br />
correspond with the new vendor’s part numbers. This changed the part number on completed<br />
work orders for the 08-09 year to the new part number. We recommend that the District add new<br />
part numbers instead of changing the existing part number to ensure the proper tracking of its.<br />
Inventory<br />
<strong>The</strong> District should verify its perpetual inventory report with regular spot-checks of the actual<br />
inventory as well as with full physical counts of inventory performed at least annually.<br />
Purchase and receipt of personal items during working hours<br />
<strong>The</strong> transportation department staff purchase and receive personal items from District vendors<br />
during their working hours. We recommend that the District prohibit this practice as it could lead<br />
to the District paying for non-District purchases.<br />
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