Pooler Recreation Facility Rental Form - poolerrec.com

Pooler Recreation Facility Rental Form
Fee: $_______
748-5776 Gym 748-8470 Fax www.poolerrec.com Paid by: CC Check#______ Cash
Checks payable to Pooler Recreation
Refundable Deposit Check #______
Name of Person/Group Booking Event: ________________________________________
Name of Contact Person (if different from above):_____________________Phone:______________________
Type of Function: _____________________________________
Date Event Begins: __________________Date Event Ends:__________________Total Days:_____________________
Month Day Year
Month Day Year
Indicate
which
facility
Facility Rental Fee Field COST
Community Center $100 per day n/a $
Community Center
Refundable Deposit
Pooler Recreation Complex on
Weekends
Pooler Recreation Complex on
Weekdays after 5:00 pm
Pooler Park on Weekends
Pooler Park on Weekdays
after 5:00 pm
$50 deposit n/a $
$150 per field
per day
$75 per field
per day
$100 per field
per day
$75 per field
per day
F6 F7 F8 F9 F10 F11 F12
$
F6 F7 F8 F9 F10 F11 F12
$
F1 F2 F3 F4 F5 $
F1 F2 F3 F4 F5 $
Total # Days: Total Fields per day: Total:$
This amount is payable as follows: A ten percent (10%) non-refundable deposit is to be submitted with a signed copy of
this document to reserve the fields for the event. The balance of the total amount due shall be payable on or before the
last working day prior to the event.
Rental Agreement
Signatures on this form indicate the agreement of the renter to the terms and conditions, and the approval of the rental
application.
Renter’s Name: _________________ Signature: __________________ Date:__________________
Approved by: ___________________ Signature: __________________Date:___________________

Pooler Recreation Facility Field Rental Policies
No Alcohol, No Dogs, and No skateboards allowed within the facility
Now, therefore, in consideration of the promises, covenants, terms and conditions herein contained, the Recreation Department has
granted, and by these presents grants to Ball Promoter, subject to all the terms and provisions hereof, the Ball fields at the Pooler
Recreation Complex for the term hereinafter stated, and the parties hereto mutually agree as follows:
1. Ball Field preparation: Pooler Recreation Department will initially prepare the fields on the days of the event.
• Pooler Recreation Complex: The recreation department will also groom the field(s) at the conclusion of every 2 nd or 3 rd
ballgame, depending on game end times and staff availability. The recreation department will also prepare the fields for the
championship game of each division of the tournament. The terms of this lease are for the fields, warm-up areas, restrooms,
scoreboards, public address system, and lights only.
• Pooler Recreation Park: Pooler Recreation Department will initially prepare the fields on the days of the event (with the
exception of Sunday). The Ball Promoter will be responsible for preparing the fields for play between games or for the
remainder of the event. The terms of this lease are for the fields and lights only.
2. The Ball Promoter will be responsible for grooming the fields for play between all other games if so desired. No mechanical or
maintenance equipment owned by Pooler Recreation shall be included in this agreement.
3. The Ball Promoter shall keep all grounds in clean and orderly condition. All trash containers and restrooms will be cleaned as
needed each day, by the recreation department.
4. The Ball Promoter shall be the insurer of the Recreation Department against the risk of loss or theft of or damage to any City
fixture, equipment and property that are a part of or located on the premises and shall promptly replace or repair the same within
seven (7) days.
5. No games may start after 8:00pm on ‘school nights’, or 10:00pm any other days. All activities must end by 11:30pm
6. The Ball Promoter shall supply all equipment, awards and officials for the event. The Ball Promoter will incur all cost associated
with the event. The Ball Promoter shall receive all proceeds from entry fees and gate fees.
7. Pooler Recreation reserves the right to open the concession facilities for the event. This is negotiable, but at no time will
concession facilities be available for the Ball Promoter to rent or otherwise use.
8. Nothing herein contained is intended or should be construed as in anyway creating or establishing the relationship of partners,
agents, or co-ventures, between the partied hereto or as constituting Ball Promoter as the agent or employee of the Recreation
Department or the City for any purpose or in any manner whatsoever. Ball promoter is to be and shall remain an independent
contractor with respect to all services performed under this agreement and shall not in any way be able to obligate or bind the
Recreation Department or the City.
9. Rates:
• Pooler Recreation Complex: The term of this agreement shall consist of $150.00 per field/per day on Saturdays and
Sundays. Weekdays are at a rate of $100.00 per field/per day if activities begin after 5:00pm. If activities begin prior to
5:00pm, the rate will be $150.00 per field/per day.
• Pooler Recreation Park: The term of this agreement shall consist of $100.00 per field/per day on Saturdays and Sundays.
Weekdays are at a rate of $75.00 per field/per day if activities begin after 5:00 pm. If activities begin prior to 5:00 pm, the
rate will be $100.00 per field/per day.
• Pooler Community Center: $100 per day plus the cleaning/key deposit of $50
10. Building Rental: The City Pooler Recreation Department will initially clean the building, stock the restrooms, and generally
prepare the building for setup. Renter will be responsible for any damages done to the facility during the rental period and must
repair the damages within seven working days under City supervision.
11. Tables and chairs are provided by the facility. The Renter shall supply all equipment (not specifically listed above) for the event.
12. Building rental events must end at 11:00pm
13.. The cleaning/key deposit will be refunded in the form of a check or credit card refund within five working days after the rental,
and the cleaning checklist is returned to the Main Recreation Office and the facility is reviewed by Staff. The Renter shall clean the
building, restrooms, and parking area after the event and secure and bag the trash.
14. The Recreation Department shall not be named as an insured in any insurance policy required hereunder but said policies shall
contain a provision waiving all subrogation rights against the Pooler Recreation Department and the City of Pooler. No alcoholic
beverages on said premises at any time. Any violation of this agreement will make any future agreements null and void.
15. Reservations for the facility must be made at least one week prior to the event and all applicable deposits etc. must accompany
the rental agreement.
16. The Recreation Department reserves the right to cancel the event in case of emergencies or other un-foreseen events.