Audit and Inspection Report - Nottinghamshire Police Authority

ITEM NO 11
DATE 16 th March 2011
COMMITTEE/PANEL Finance and Business Committee
REPORT AUTHOR
Dominique Black
TEL NO 0300 300 99 99 ext 800 2069
EMAIL
dominique.black@nottinghamshire.pnn.police.uk
Audit and Inspection Report
PURPOSE
1. The purpose of this report is to provide members with an update on the progress made
on both internal and external inspections, which will be managed within the Corporate
Development Department (CDD). This also includes an update of the ongoing
preparation for the imminent inspections.
RECOMMENDATION
2. Recommendations do not form part of this report. Members are required to note the
progress made on actions and recommendations with the status of RED and for
members to note the progress on both internal and external inspections detailed below.
REASONS FOR RECOMMENDATION
3. The actions resulting from the Chief Officer Team Briefing on Monday 14 th February
attended by the Audit and Inspection Team is captured in this report.
The Chief Officer Team have taken a pro-active approach to driving the activity to
ensure that recommendations resulting from inspection and audit are progressed.
All outstanding actions have been reviewed and updated in line with the RAG Status
principles.
SUMMARY OF KEY POINTS
4. There has been much progress made to ensure a corporate approach in relation to the
organisations’ management of inspection and audit with the support of DCC Eyre and
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Charlie Radford, Treasurer to Police Authority
This board holds to account, on a monthly basis, officers assigned actions within action
plans and recommendations resulting from internal and external inspection. To support
this process the Audit and Inspection Team within Corporate Development have direct
authority from Deputy Chief Constable Chris Eyre supported by the Head of Corporate
Development to act on their behalf and obtain the information required.
The Audit and Inspection Team are continually working on the collation of new reports
resulting from audit and inspection, information and updating the existing action plans.
The work tasked by the DCC for Chief Officers and Senior Responsible Officers to
update the category of the outstanding actions, recommendations has been completed.
(please see Appendix A) All outstanding RED and AMBERS have been reviewed under
the following criteria:-
1. Core Business
2. Action/Recommendations outstanding
3. No longer relevant
RAG status definitions
Red Major blockage, which will prevent or otherwise the delivery of the
action/deliverable(s) within the set parameters (time, money, resource)
Amber Blockage or slippage experienced but will not prevent delivery of action
within set parameters
Green On track and will deliver within set parameters and timescales.
FINANCIAL IMPLICATIONS AND BUDGET PROVISION
5. There are no direct financial / budget implications however the methodology outlined above
has been designed to refine existing processes in order to make Nottinghamshire Police
more pro-active in the way it prepares and manages audit and inspection action plans.
POLICY IMPLICATIONS
6. There are no specific policy implications.
DETAILS OF CONSULTATION
7. The Audit and Inspection Team have worked closely with Charlie Radford to capture the
audit regime recommendations and actions resulting from the Annual Governance Report
and Annual Governance Letter. These will now be tracked and updated with the Senior
Responsible Officers identified and will be reported to the Audit and Inspection Board
chaired by DCC Eyre.
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BACKGROUND PAPERS
8. Appendix A: Existing Action Plans
Appendix B: Future Inspections / Activity
FURTHER INFORMATION
PLEASE CONTACT:
ALSO:
Diane Hodkinson / Joanna Armstrong
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Appendix A – Existing Action Plans
The table below lists all the current action plans with outstanding actions at RED Status
and their owners:
Scientific Support – Hampshire Peer Review (ACC Broadbent, Supt Hudson)
There are currently five red actions within the tracker due to the future decisions around
Regional Collaboration and recruitment. ACC Broadbent is closely monitoring activity and
there are contingency plans in place in terms of overall performance.
The table below lists all of the current action plans as a result of inspection or audit are
being progressed within the timescales identified.
Archives and Exhibits (ACC Crime, Maria Fox) - The Chief Officer Team have agreed
the continuation of the project and re-instatement of budget to support the project in
principle. A revised project plan has been produced with timescales and the risk log has
been updated in line with the revised plan. A Business Case will be presented to the April
FEG detailing funding requirements and costings. There are currently 19 actions (all green
status) with an expected delivery date of March 2012.
Rape Review Action Plan (ACC Broadbent, Det. Ch. Supt Waterfield) Funding from
partners and CDPs has now been confirmed for 2011/12. The PCT and Nottinghamshire
Police have committed their funding for the next 3 years.
Police National Computer – (ACC Crime, Supt Holland) - Meeting held with HMIC
Auditor 22 nd February 2011. This meeting was utilised to provide evidence of the progress
the force has made to address the outstanding stolen vehicle data. It was accepted that
all outstanding issues had been resolved. All that remains is for the governance of
ongoing audits to be implemented and this will be the responsibility of the PNC Steering
Group.
Office of the Interception of Communications Commissioner (IOCCO) – (ACC Crime,
Supt Bombroffe)- One green action outstanding and on track to deliver within the
timescales.
Neighbourhood Policing (ACC Territorial, Inspector Simon Pealing) – On track of the
overall delivery date of April 2011.
Anti Social Behaviour Delivery Plan (ACC Territorial, Karen Ward)– On track to
complete within overall timescales of April 2011 – 14 outstanding greens. 2 ambers due to
a slight delay caused by the unavoidable cancellation of meetings and the publication of
the revised force Confidence Strategy which is currently being revised to encompass
satisfaction approach.
Fleet Management – (ACO, Chief Supt Ak Khan) – On track to deliver within set
timescales of September 2011.
Investors in People Action Plan – (ACO) - February update received from Jacky Lloyd.
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Work is ongoing to complete actions within set timescales. Overall completion date of
April 2011.
Information Directorate Action Plan – (ACO, Christi Carson) – On track to deliver within
overall timescales.
Business Continuity – Demand Management (ACC Crime) – On track to deliver within
set timescales.
Annual Governance Report and Annual Governance Letter`(Police Authority)
(Police Authority) – Awaiting update pending Audit and Inspection Review Board, 4 th
March 2011.
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Appendix B – Future Activity / Inspections:
External Inspection Programme
The current information on HMIC inspection is:-
Protection from Serious Harm Date to be confirmed for the Inspection (likely
to be a scoping exercise in May 2011 and force
visit in September 2011)
Valuing the Police (HMIC Thematic) 29 th and 30 th March 2011
Review of Crime Recording and Expected September 2011
Incident Data
Valuing the Police Inspection.
HQ CD are currently collecting evidence for the second phase of ‘Valuing the Police’
inspection, taking place on 29 th and 30 th March 2011. A team of 3 HMIC Staff Officers
will be holding a series of interviews during their visit. The four key areas addressed in
the initial HMIC visit ‘Support and Challenge’ were:
understanding the scale of the problem;
development of a credible plan;
impact on service delivery; and
communicating to the public.
The second phase visit scheduled will address the following areas:
the scale of the financial challenge faced;
the development of a credible cost reduction plan; and
the impact on service delivery and how this is being communicated to the public.
Protecting from Serious Harm
The force has been notified of the impending Protecting from Serious Harm inspection in
the early part of 2011. The Protective Services Executive oversee the activity captured in
the Strategic Risk Assessment document with the Audit and Inspection Team working
closely to keep them up to date with information received from HMIC.
Review of Police Crime and Incident Data Inspection
A specialist team are now meeting regularly to prepare for the forthcoming inspection. The
group will work to identify best practice, areas of weakness and produce evidence in the
form of an action plan of our activity to improve where necessary. The inspection will focus
on gazetteer quality, currency and geocoding process. Initial indications from HMIC is that
Nottinghamshire will be inspected in September 2011.
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