May 2 Minutes - Townsite of Redwood Meadows

MINUTES of Meeting 2012-08
of the Directors of the Townsite
of Redwood Meadows Administration Society
HELD AT:
Wild Rose Room
DATE: May 2, 2012
ATTENDED BY: John Welsh - Mayor
Elizabeth Erasmus - Deputy Mayor (arr. 19:30h)
Shelley Surbey - Councillor /Secretary)
Warren Cleaver - Councillor/Treasurer
Darcy Curle - Councillor (arr. 19:45h)
Dave Dunay - Councillor
ABSENT: Karri-Lynn Paul - Councillor
STAFF: Pat Evans - Administration Manager
Rob Evans - Deputy Fire Chief
Jim Evans - Public Works
Wanda Urbanowicz - Recreation/Facility Director
VISITATION:
ATTACHMENTS
Representatives from the Calgary Regional Partnership
- Agenda
- April 4 Minutes (approval deferred from previous meeting)
- April 18 Minutes
- May 2 Cheque Run
- Draft of CRP Calgary Metropolitan Plan
MINUTE
NO: 2012-08
08.01 John Welsh called the meeting to order at 19:04h
08:02 AGENDA ACCEPTED
The agenda was accepted as amended.
Add: New Business: skate board park; speed bumps
Add: Public Works Report
Add: Fire Department
08:03 APPROVAL OF PREVIOUS MINUTES
Motion: Warren Cleaver moved and Darcy Curle seconded that the minutes of the regular
meeting dated April 4, # 2012-06 be accepted as amended.

Motion: Dave Dunay moved and Shelley Surbey seconded that the minutes of the regular
meeting dated April 18, #2012-07 be accepted as amended.
08.04 VISITATION – CALGARY REGIONAL PARTENERSHIP
Representative of the CRP showed a Power Point presentation outlining the key points of the draft
Calgary Metropolitan Plan (see attachment).
08:05 UNFINISHED BUSINESS
AGM
Councillors were assigned responsibilities for presenting at the AGM as follows:
Darcy Curle – staffing
Warren Cleaver – financial statements and budgets
Dave Dunay – infrastructure
Rob Evans – EMS
A deadline of May 23 was set for having presentations complete and agenda finalized.
INFRASTRUCTURE
Mayor Welsh reported on his meeting with Andy Barr of Associated Engineering and a representative of
Aquatech where Townsite water loss issues were discussed. It was determined that since there are no
existing plans that map underground services, or information on how they are connected, the first stage
would involve GIS mapping of the area and digging up a number of sites to explore underground
connections. $20,000 is the estimated cost of this initial exploratory stage of the project.
Motion: Dave Dunay moved and Shelley seconded that Council allocate $20,000 to Associated
Engineering for the initial exploratory phase of upgrading the Townsite water system.
Carried Unanimously
FLAG POLES
Pat Evans presented two quotes for the purchase and installation of three new flag poles. The first
quote for $11,000 included three 20 ft poles with installation. The second quote for approx. $750.00
was for three 22 ft telescoping poles, no installation. Council agreed to purchase the cheaper option.
08:06 NEW BUSINESS:
WILD ROSE SENIORS
Council was sent a letter by the Wild Rose Seniors requesting a Certificate of Recognition in honour of
their 25 th anniversary celebration in the fall. Darcy Curle offered to present the certificate to the group.
AC PIPES
Mayor Welsh reported on the results of recent water quality testing . The results showed zero
contamination. This result demonstrates that there is no pipe deterioration and therefore water losses
in the system are likely related to service and pipe connection issues.
LETTER TO TSUU T’INA
Mayor Welsh informed Council that a letter to Councillor Lyle Dodginghorse had been sent, outlining
current infrastructure concerns and Townsite expenditures to date.

SKATE BOARD PARK
Wanda Urbanowicz reported that the plans for park reinstallation were underway and the next phase to
be installed on May 24 and 25.
SPEED BUMPS
With the onset of Spring, Council revisted the issue of the speed bumps. It was decided that part of the
$15,000 committed to asphalt work this year would go into widening the two big speed bumps that
were causing resident complaints on Wolf and Redwood Meadows Drives. Rob Evans offered to
investigate the remaining speed bumps to determine if they needed work as well. Cracks and frost
heaves are also slated for repair.
Jim Evans also requested to have seven manholes that were getting in the way of the snow plow
smoothed out at a cost of $2,450. Council agreed to have this work completed.
08:07 RESIDENT CONCERNS
DRAINAGE OF MANYHORSES GATE
A resident of Manyhorses Gate with water-pooling issues on their property requested that drainage
work be done on that street, similar to that completed last year at Manyhorses Rise. Jim Evans is to
investigate the property following a rain event and evaluate what can be done.
RESIDENTS FEEDING WILDLIFE
Following a resident complaint of a neighbour feeding wildlife in their backyard, Council discussed what
could be done to stop this behaviour. Pat Evans is to research similar by-laws in other communities and
is to present a draft at the next meeting. Until then, educating the public via website, notices and post
box signs will be the priority.
BUILDING REQUEST
A resident seeking to expand a room requires a slight encroachment on the neighbour’s property line.
Council decided that rather than grant approval, they will approve as long as they are granted written
approval from the affected neighbour.
08:08 PUBLIC WORKS REPORT
Jim Evans began inspecting hydrants by digging up one of the twenty nine on Townsite property. He
discovered that the pipes were heavily corroded and broken. It is decided that an inspection of all
hydrants is long overdue. Rob Evans offered the services of the Fire Department to test and see which
hydrants are operational and they will be replaced as required.
Jim Evans also reported that the old Rescue Truck was finally sold on Kijiji for $2210 cash.
08:09 FIRE DEPARTMENT REPORT
Rob Evans brought drawings of the new Rescue Truck currently being built. Council is invited to view
them following the meeting.
Rob also requested that the Fire Department be given stage time at Canada Day to present awards.
08:10 CHEQUE RECQUISITION APPROVAL
Motion: Shelley Surbey moved and Elizabeth Erasmus seconded that the cheque run dated
May 2, 2012 in the amount of $12,023.00 be approved as presented.
Carried Unanimously

08.11 John Welsh adjourned the meeting at 20:49h
__________________________________
John Welsh (Mayor)
__________________________________
Shelley Surbey (Secretary)
08.12 IN CAMERA
Council went in camera at 20:49h and came out of camera at 21:01h.