Advance tools in excel

Advance tools in excel

Microsoft Office 2007
MS-Excel 2007

Explore ways to create more intelligent spreadsheets using advanced elements
• such as:
– Functions
– Advance formatting
– Validation
– Lookup Tables
– Auditing
– Customizations
– Pivot Tables
– Etc.
Objectives
MS-EXCEL 2007
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• Spreadsheet software
– Electronic spreadsheet organizes information into software defined columns and
rows
• Released in 1987
MS-EXCEL 2007
About us
• Originally written for use on Macintosh Apple computers
• Excel file have extension .xlsx (.xls for Previous versions of Excel)
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Different way to open Excel
MS-Excel Screen
1. Go to Start>Program>Ms Office > Ms office 2007
2. Start > Run > Type and press “enter”
3. Start > Run > Browse > program > ms office > Office12 > Excel
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MS-Excel Screen Description
1 Active Cell
2 Formula Bar
3 Cell Format Controls
4 Expand Formula Bar
5 Record Macro
6 Active Sheet
7 Inactive Sheet
8 New Sheet
9 Status Bar
10 Page Layout
11 Page Zoom
Sheet Management in Excel 2007
Total Rows in a Sheet 2007 1048576
Total column in a Sheet 2007 16384
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MS-Excel Screen Description
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Part of MS-Excel Window
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Cell Addresses or Cell References
Absolute Vs. Relative Addresses
• Assume you enter the following formulae into cell C1:
=A1+B1
• If you copy the formula from C1 and paste this formula into cell C2, Excel will
automatically change the formula to reflect the new position
=A2+B2
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Cell Addresses or Cell References (Contd…)
Absolute Addresses (Cell Reference)
• Sometimes you want the cell address to be “locked”. If you cut and paste it, the
address will be same.
• In order to create locked or absolute cell formulas, you enter $ in front of the
row number and column letters
– =$A$1+$B$1
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Cell Addresses or Cell References
Relative Addresses
If the formula in cell C1 is copied & pasted in C2 & C3, the following will result
A B C
1
2
3
4
4 7 =$A$1+$B$1
6 3 =$A$1+$B$1
8 1 =$A$1+$B$1
5 2 ????
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Cell Addresses or Cell References
Relative Addresses
• If you paste this formula into a bunch of cells, Excel automatically adjusts the
formula to reflect the relative position of the new formula to the original form.
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Cell Addresses or Cell References
Relative Addresses
If the formula in cell C1 is copied & pasted in C2 & C3, the following will result
A B C
1
2
3
4
4 7 =A1+B1
6 3 =A1+B1
8 1 =A1+B1
5 2 ????
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Custom Formatting
Highlighting Duplicate Records
• Select the column you want to search for duplicates.
• In the Styles group on the Home tab, click the Conditional Formatting button, point to
Highlight Cells Rules, and then click Duplicate Values.
• Click the values with arrow, then click Custom Format.
• In the Format Cells dialog box, set the formatting you want to use.
• Click the OK button in each dialog box.
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• When we create a data and we want to
check the data with same value of
duplicate value
Custom Formatting
Check Duplicate Value
• A rule specifies the type of condition
for checking of Duplicates
• such as > Select data > Go to
Conditional Formatting tab > Highlight
Cell Rules > Duplicate Vales).
• Once data entered with same value
will formatted the both value.
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Custom Formatting
Rule Manager
• Each time you create a conditional format, you are defining a conditional formatting
rule
• A rule specifies the type of condition (such as formatting cells greater than a specified
value), the type of formatting when that condition occurs
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Conditional Formatting
Rule Manager
• Sometimes it is convenient to
have data points that matches
certain criteria formatted with
different colors/styles.
• Let’s say we want that RH data
are is greater than 50% colored in
red and the those less than 40%
colored in blue
• We can do this by using
“Conditional Formatting”
Greater than 10 Above average Duplicate values
10 11 8 59 62 27 17 46 71
6 10 9 24 55 61 9 60 98
5 1 1 54 63 56 64 26 30
3 11 6 22 75 12 70 44 35
2 11 6 34 32 35 94 75 36
12 2 3 84 42 52 80 45 62
9 4 2 42 32 57 69 57 76
2 2 5 3 1 72 7 31 43
10 9 9 50 34 33 77 22 2
6 3 11 58 25 28 16 30 48
Words that contain X Data Bars Color Scale
apple kite urn 4 5 4 1 11 21
baby light violin 6 5 4 2 12 22
cry max wax 8 8 8 3 13 23
dog night X-ray 2 6 9 4 14 24
elf oxen young 5 10 7 5 15 25
fox purple zebra 3 2 3 6 16 26
garage oxen angle 7 3 5 7 17 27
hex right boy 6 6 7 8 18 28
icon sled chump 5 7 2 9 19 29
jewel turtle dusty 2 4 4 10 20 30
Icon Set Icon Set Custom Rule
79 59 90 3 1 2
73 79 20 3 2 3
34 30 19 2 2 3
47 99 58 1 1 2
72 81 49 2 2 2
55 26 34 2 3 3
64 52 68 1 2 2
35 55 17 2 2 1
13 78 30 1 2 2
77 84 7 1 2 1
68 87 77 1 1 1
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Cell Addresses or Cell References
You can create your rule as per
requirement
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MS-Excel Functions
Function Syntax
=keyword(cell or cell range)
No spaces
Lowercase
Always begin with =
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Functions
Database Functions
DMAX
DAVERAGE
DCOUNTA
DGET
DSUM
ABS
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This function examines a list of information and produces the largest value from a specified column.
DMAX
SL.N
o. Product Company Model No.
Sales
Price
1 BLUE TOOTH NOKIA 6300 7200 Product Company
2 MOBILE NOKIA 5200 6300 BLUE TOOTH NOKIA
3 BLUE TOOTH LG KG800 1050
4 MOBILE LG KG900 5000
5 BLUE TOOTH NOKIA 6030 1600 7200 =DMAX(B2:F17,F2,I3:J4)
6 DATA CABLE MOTOROLA MOTO566 1200
7 BLUE TOOTH MOTOROLA MOTO747 1500
8 HANDS FREE SONY MEX-BT5000 800
9 DATA CABLE SONY N73 2000
10 BLUE TOOTH NOKIA N72 3200
11 DATA CABLE NOKIA MOTO485 2300
12 HANDS FREE MOTOROLA KL299 800
13 HANDS FREE LG KL144 900
14 DATA CABLE LG DEYVT7400 1400
15 MOBILE SONY i250 7200
DMAX
What does it do
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This function examines a list of information and produces and average.
SL.No. Product Company Model No.
DAVERAGE
Sales
Price
1 BLUE TOOTH NOKIA 6300 7200 Product Company
2 MOBILE NOKIA 5200 6300 BLUE TOOTH NOKIA
3 BLUE TOOTH LG KG800 1050
4 MOBILE LG KG900 5000
5 BLUE TOOTH NOKIA 6030 1600 4000 =DAVERAGE(B2:F17,F2,I3:J4)
6 DATA CABLE MOTOROLA MOTO566 1200
7 BLUE TOOTH MOTOROLA MOTO747 1500
8 HANDS FREE SONY MEX-BT5000 800
9 DATA CABLE SONY N73 2000
10 BLUE TOOTH NOKIA N72 3200
11 DATA CABLE NOKIA MOTO485 2300
12 HANDS FREE MOTOROLA KL299 800
13 HANDS FREE LG KL144 900
14 DATA CABLE LG DEYVT7400 1400
15 MOBILE SONY i250 7200
DAVERAGE
What does it do?
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This function counts the number of numeric or text entries in a list.
DCOUNTA
Product Wattage Life Hours Brand Unit Cost
Box
Quantity
Boxes In
Stock
Value Of
Stock
Bulb 200 3000 Horizon Rs4.50 4 3 Rs54.00
Neon 100 2000 Horizon Rs2.00 15 2 Rs60.00
Spot 60 Rs0.00
Other 10 8000 Sunbeam Rs0.80 25 6 Rs120.00
Bulb 80 1000 Horizon Rs0.20 40 3 Rs24.00
Spot 100 unknown Horizon Rs1.25 10 4 Rs50.00
Spot 200 3000 Horizon Rs2.50 15 1 Rs37.50
Other 25 unknown Sunbeam Rs0.50 10 3 Rs15.00
Bulb 200 3000 Sunbeam Rs5.00 3 2 Rs30.00
Neon 100 2000 Sunbeam Rs1.80 20 5 Rs180.00
Bulb 100 unknown Sunbeam Rs0.25 10 5 Rs12.50
Bulb 10 800 Horizon Rs0.20 25 2 Rs10.00
Bulb 60 1000 Sunbeam Rs0.15 25 1 Rs3.75
Bulb 80 1000 Sunbeam Rs0.20 30 2 Rs12.00
Bulb 100 2000 Horizon Rs0.80 10 5 Rs40.00
Bulb 40 1000 Horizon Rs0.10 20 5 Rs10.00
The count of a product with an unknown Life Hours value.
DCOUNTA
What does it do?
Product
Bulb
Life Hours These two cells are the Criteria range.
unknown
The number of products is : 1 =DCOUNTA(B1:I17,E1,D21:E22)
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This function examines a list of information and produces and average.
Product Wattage Life Hours Brand Unit Cost
Box
Quantity
Boxes In
Stock
Value Of
Stock
Bulb 200 3000 Horizon Rs4.50 4 3 Rs54.00
Neon 100 2000 Horizon Rs2.00 15 2 Rs60.00
Spot 60 Rs0.00
Other 10 8000 Sunbeam Rs0.80 25 6 Rs120.00
Bulb 80 1000 Horizon Rs0.20 40 3 Rs24.00
Spot 100 unknown Horizon Rs1.25 10 4 Rs50.00
Spot 200 3000 Horizon Rs2.50 15 1 Rs37.50
Other 25 unknown Sunbeam Rs0.50 10 3 Rs15.00
Bulb 200 3000 Sunbeam Rs5.00 3 2 Rs30.00
Neon 100 2000 Sunbeam Rs1.80 20 5 Rs180.00
Bulb 100 unknown Sunbeam Rs0.25 10 5 Rs12.50
Bulb 10 800 Horizon Rs0.20 25 2 Rs10.00
Bulb 60 1000 Sunbeam Rs0.15 25 1 Rs3.75
Bulb 80 1000 Sunbeam Rs0.20 30 2 Rs12.00
Bulb 100 2000 Horizon Rs0.80 10 5 Rs40.00
Bulb 40 1000 Horizon Rs0.10 20 5 Rs10.00
How many Boxes of a particular item do we have in stock?
DGET
What does it do?
Product Wattage Life Hours Brand These four cells are the Criteria range.
Bulb 100 Horizon
The number in stock is : 5 =DGET(B1:I17,H1,B21:E22)
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This function examines a list of information and produces the total.
Product Wattage
Life
Hours Brand
Boxe
s In
Unit Cost Box Quantity Stock
Value Of
Stock
Bulb 200 3000 Horizon £4.50 4 3 £54.00
Neon 100 2000 Horizon £2.00 15 2 £60.00
Spot 60 £0.00
Other 10 8000 Sunbeam £0.80 25 6 £120.00
Bulb 80 1000 Horizon £0.20 40 3 £24.00
Spot 100 unknown Horizon £1.25 10 4 £50.00
Spot 200 3000 Horizon £2.50 15 0 £0.00
Other 25 unknown Sunbeam £0.50 10 3 £15.00
Bulb 200 3000 Sunbeam £5.00 3 2 £30.00
Neon 100 2000 Sunbeam £1.80 20 5 £180.00
Bulb 100 unknown Sunbeam £0.25 10 5 £12.50
Bulb 10 800 Horizon £0.20 25 2 £10.00
Bulb 60 1000 Sunbeam £0.15 25 0 £0.00
Bulb 80 1000 Sunbeam £0.20 30 2 £12.00
Bulb 100 2000 Horizon £0.80 10 5 £40.00
Bulb 40 1000 Horizon £0.10 20 5 £10.00
To calculate the total Value Of Stock of a particular Brand of bulb
Brand These two cells are the Criteria range.
Type the brand name : Horizon
stock value of Horizon is : £248.00 =DSUM(B3:I19,I3,E23:E24)
DSUM
What does it do?
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ABS
What does it do?
This function calculates the value of a number, irrespective of whether it is positive or negative.
ABS
Number Absolute Value
10 10 =ABS(C4)
-10 10 =ABS(C5)
1.25 1.25 =ABS(C6)
-1.25 1.25 =ABS(C7)
Table 1
Test Required Actual
Error
Difference
Cut
Length Length
Percentage
Test 1 120 120 0 0%
Test 2 120 90 30 25%
Test 3 120 150 -30 -25%
=D36-E36
Table 2 shows the same data but using the =ABS() function to correct the
calculations.
Table 2
Test Required Actual
Error
Difference
Cut
Length Length
Percentage
Test 1 120 120 0 0%
Test 2 120 90 30 25%
Test 3 120 150 30 25%
=ABS(D45-
E45)
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IF
OR
AND
NOT
Functions
Logical Functions
This Logical function calculates the value of a number, as per your logic and concept
whether it is text of numeric.
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This function of IF
The logical functions in Excel are a small group consisting of six functions
These functions are noted for their black or- white results
A logical function can return only one of two values: TRUE or FALSE
The most common and powerful of the logical functions in Excel is the IF function
This function is particularly powerful because it can test for a particular condition in the
Worksheet.
do a calculation if the condition is TRUE; or another calculation if the condition is FALSE
The format of the IF function is:
IF(logical_test, value_if_true, value_if_false)
IF FUNTIONS
What does it do?
logical_test is any value or expression that can be evaluated to TRUE or FALSE
value_if_true is the value that is returned if logicaltest is TRUE
value_if_false is the value that is returned if logical_test is FALSE
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IF Functions
How does it do?
Name Sales Target Result
Alan 1000 5000 Not Achieved =IF(C4>=D4,"Achieved","Not Achieved")
Bob 6000 5000 Achieved =IF(C5>=D5,"Achieved","Not Achieved")
Carol 2000 4000 Not Achieved =IF(C6>=D6,"Achieved","Not Achieved")
This is an example of “IF” Function so that appear as Text result.
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Other Logical Functions
Logical Functions
OR
AND
NOT
This other Logical functions like “or”, “and”, “not” will always work with “IF”, We cant use
these functions separately.
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Date Functions
NOW
TODAY
DATEVALUE
NETWORKDAYS
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The function is used to convert a piece of text into a date which can be used in calculations.
Syntax
Date
=DATEVALUE(text)
Date Value
22-03-2009 39894 =DATEVALUE(C4)
Date Functions
Date value
Formatting
The result will normally be shown as a number which represents the date. This
number can
be formatted to any of the normal date formats by using Format,Cells,Number,Date.
Property Ref. Expiry Date Days Until Expiry
BC100 25-dec-99 -3961
FG700 10-july/99 -4129
TD200 13-sep-98 -4429
HJ900 30/5/2000 -3804
=DATEVALUE(E32)-TODAY()
Example
The example uses the =DATEVALUE and the =TODAY functions to calculate the number
of
days remaining on a property lease.
The =DATEVALUE function was used because the date has been entered in the cell as
a piece of text, probably after being imported from an external program.
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Date Functions
Network days
This function will calculate the number of working days between two dates..
Note
The calculation does not include the last day. The result of using 1-Jan-98 and 5-Jan-98 will
give a result of 4. To correct this add 1 to the result.
=NETWORKDAYS(Start,End,Holidays)+1
Note:- The following example shows how a list of Holidays can be created.
Start Date End Date Work Days
Tue 02-Mar-10 Sun 06-Mar-11 264 =NETWORKDAYS(B28,C28,C33:C37)
Sun 02-Mar-08 Thu 13-Mar-08 9 =NETWORKDAYS(B29,C29,C33:C37)
Fri 01-Oct-10 Sun 31-Oct-10 21 =NETWORKDAYS(B30,C30,C33:C37)
Bank Holiday
Xmas
New Year
New Year
New Year
Holidays
01-May-10
25-Dec-10
01-Jan-07
01-Jan-08
01-Jan-08
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Date Functions
Now:- For current time and date in a single format.
The current Date and Time
29/10/2010 14:49 =NOW()
40480.61767 =NOW()
Today:- For current date. Shortcut is (ctrl+:)
Today Is
29-Oct-10
=TODAY()
DATEDIF :- This function calculates the difference between two dates.
First Date SecondDate Interval Difference
01-Jan-60 10-May-70 days 3782 =DATEDIF(C4,D4,"d")
01-Jan-60 10-May-70 months 124 =DATEDIF(C5,D5,"m")
01-Jan-60 10-May-70 years 10 =DATEDIF(C6,D6,"y")
01-Jan-60 10-May-70 yeardays 130 =DATEDIF(C7,D7,"yd")
01-Jan-60 10-May-70 yearmonths 4 =DATEDIF(C8,D8,"ym")
01-Jan-60 10-May-70 monthdays 9 =DATEDIF(C9,D9,"md")

Functions related to Finance
Depreciation
• SLN - Straight Line Method of Depreciation
Fixed Deprecation Amount deducted every year.
• DB – Diminishing balance Method of Depreciation
Depreciation amount calculate on last year balance of Assets
• SLN DB comparison
Both Type depreciation on one assets with Graph0
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Depreciation
SLN
This function calculates the Straight Line Depreciation of an item.

Depreciation
DB
This function calculates the Straight Line Depreciation of an item.
4/23/2015 37

Depreciation Method
SLN DB Comparison
Asset:
Office Furniture
Original Cost:
Rs.10,000
Life (years): 10
Salvage Value:
Rs.1,000
Depreciation Amount
Year SLN DB
1 Rs.900.00 Rs.2,060.00
2 Rs.900.00 Rs.1,635.64
3 Rs.900.00 Rs.1,298.70
4 Rs.900.00 Rs.1,031.17
5 Rs.900.00 Rs.818.75
6 Rs.900.00 Rs.650.08
7 Rs.900.00 Rs.516.17
8 Rs.900.00 Rs.409.84
9 Rs.900.00 Rs.325.41
10 Rs.900.00 Rs.258.38
Comparision of SLN & DB Method
Rs.2,500.00
Rs.2,000.00
Rs.1,500.00
Rs.1,000.00
Rs.500.00
Rs.0.00
Amount 1 2 3 4 5 6 7 8 9 10
Years --------------------------------->
SLN
DB

Final Accounts

Trading and Profit & Loss A/c
Final Accounts
Trading and Profit & Loss A/c
Particulars
Amount Amount
Amount Amount
Particulars
Rs. Rs.
Rs. Rs.
To Opening Stock 170000By Closing Stock 145000
To Purchase 250000 By Sales 350000
Less - Purchase Return 25000 225000 Less - Sales Return 3000 347000
To Wages 5000
To Carraige Inward 7000
Denotation
DI=Direct Income
DE= Direct Expense
To Gross Profit 85000
=IF(SUM(di)>SUM(de),SUM(di)-SUM(de),"")
492,000 492,000
By Gross Profit 85000
To Salary 7500By Discount Received 4500
To Advertisement
Expenses 5000By Commission Received 5000
To Rent 6500By Dividend Received 14500
To Bad Debt 4500
To D.Allowed 5000
To Conveyance 2500
To Travelling Expenses 4500
To Commission 4500
To Net Profit 69000
Same formula will
assigned for “Gross
Loss” and “Net loss” in
their respective cell as
vice versa.
109,000 109,000
This Amount will transfer to Balance sheet

Liabilities
Amount
Rs.
Balance Sheet
Amount
Rs.
Assets
Final Accounts
Balance Sheet
Amount
Rs.
Amount
Rs.
Share Capital
Fixed Assets
Authorised Share Capital 120000 Goodwill 50000
Equity Share Capital 110000 Land 120000
Add: For-feited Share 15000 245000Plant & Machinery 200000 370000
Reserve & Surplus Investment 100000
Capital Resrve 65000
Current Asset, Loan &
Advance
General Reserve 75000
Capital Redemption Reserve 25000 A. Current Asset
Profit & Loss A/c Balance 69000 234000 - Stock - in - trade 145000
Secured Loan - Sundry Debtors 35000
Debenture 150000 - Cash in Hand 39000
Unsecured Loan - Cash at Bank 80000 299000
Fixed Deposits 35000 B. Loan & Advance
Short term Loan & Advance 25000 60000 - Prepaid Rent 5000
Current Liabilities and
Provision - Advance Salary 8000 13000
A. Current Liabilities Miscellanious Expenditure
- Outstanding Expenses 6000 Prelliminary Expenses 15000
- Sundry Creditors 75000 81000Discount on Share Issue 20000
Development expenditure not
adjusted 6000 41000
B. Provision
- Proposed Dividend 35000
- Other Provision 17000 52000
822000 823000
This Amount will be auto
effected from P&L A/C

Lookup Functions
There are two famous and important
LOOKUP
VLOOKUP
&
HLOOKUP

Lookup Functions
Lookup
This is an example of Lookup Functions based on a metal database to find the qty . On behalf of materials.

Lookup Functions
VLOOKUP
This function scans down the row headings at the side of a table to find a specified item.
When the item is found, it then scans across to pick a cell entry.
A B C D E F G
1 Month Enquiry Registration Addmission Exam Result
2 Jan 10 20 30 40 50
3 Feb 80 90 100 110 120
4 Mar 97 69 45 51 77
5
6
7 Type a month to look for : Jan
8 Which column needs to be picked out : 4
9
10 The result is : 30
11 =VLOOKUP(E7,A1:F4,E4,FALSE)
This is an example of Vlookup Functions based on a center database to find the different type details month wise.
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Lookup Functions
HLOOKUP
A B C D E F
1 Jan Feb Mar row 1 The row numbers are not needed.
2 10 80 97 row 2 they are part of the illustration.
3 20 90 69 row 3
4 30 100 45 row 4
5 40 110 51 row 5
6 50 120 77 row 6
7
8 Type a month to look for : Feb
9 Which row needs to be picked out 4
10
11 The result is : 100
=HLOOKUP(C8,A1:C6,C9,FALSE)

Lookup Functions
MATCH
This function looks for a piece of information in a list, and then picks an item from the last cell in the adjacent row
or column.
4/23/2015 46

Lookup Functions
MATCH

Amount
To Convert
Converting
From
Engineering Functions
Converting
To
CONVERT
This function converts a value measure in one type of unit, to the same value
expressed in a different type of unit, such as Inches to Centimeters.
Converted
Amount
1 in cm 2.54 =CONVERT(C4,D4,E4)
1 ft m 0.3048 =CONVERT(C5,D5,E5)
1 yd m 0.9144 =CONVERT(C6,D6,E6)
1 yr day 365.25 =CONVERT(C8,D8,E8)
1 day hr 24 =CONVERT(C9,D9,E9)
1.5 hr mn 90 =CONVERT(C10,D10,E10)
0.5 mn sec 30 =CONVERT(C11,D11,E11)
It is based on abbreviation, such as “in” for inches, “ft” for feet. List of more abbreviations in next page.

Engineering Functions
Abbreviation for Convert Functions
Weight and mass From_unit or to_unit
Gram
"g"
Slug
"sg"
Pound mass "lbm"
(avoirdupois)
U (atomic mass unit) "u"
Ounce mass "ozm"
(avoirdupois)
Distance
Meter
Statute mile
Nautical mile
Inch
Foot
Yard
Angstrom
Pica (1/72 in.)
Time
Year
Day
Hour
Minute
Second
From unit or to unit
"m"
"mi"
"Nmi"
"in"
"ft"
"yd"
"ang"
"Pica"
From_unit or to_unit
"yr"
"day"
"hr"
"mn"
"sec"
Power
Horsepower
Watt
Magnetism
Tesla
Gauss
Temperature
Degree Celsius
Degree Fahrenheit
Kelvin
Liquid measure
Teaspoon
Tablespoon
Fluid ounce
Cup
U.S. pint
U.K. pint
Quart
Gallon
Liter
From unit or to unit
"HP" (or "h")
"W" (or "w")
From unit or to unit
"T"
"ga"
From unit or to unit
"C" (or "cel")
"F" (or "fah")
"K" (or "kel")
From unit or to unit
"tsp"
"tbs"
"oz"
"cup"
"pt" (or "us_pt")
"uk_pt"
"qt"
"gal"
"l" (or "lt")
Pressure
Pascal
Atmosphere
mm of Mercury
Force
Newton
Dyne
Pound force
Energy
Joule
Erg
Thermodynamic
calorie
From_unit or to_unit
"Pa" (or "p")
"atm" (or "at")
"mmHg"
From unit or to unit
"N"
"dyn" (or "dy")
"lbf"
From unit or to unit
"J"
"e"
"c"
IT calorie "cal"
Electron volt "eV" (or "ev")
Horsepower-hour "HPh" (or "hh")
Watt-hour "Wh" (or "wh")
Foot-pound "flb"
BTU
"BTU" (or "btu")

Information Functions
Functions for Fast utility
ISBLANK
IFERROR
RANK
4/23/2015 50

ISBLANK
What does this function do?
Bill Amount
This function will determine if there is an entry in a particular cell.
Date of
Payment
Day of the
Week
ISBLANK
Bill Amount
Date of
Payment
Day of the
Week
2300 03/03/2009 Tuesday =TEXT(D3,"dddd") 2300 03/03/2009 Tuesday
5400 17/03/2009 Tuesday 5400 17/03/2009 Tuesday
6700 Saturday 6700
3000 10/03/2009 Tuesday 3000 10/03/2009 Tuesday
=IF(ISBLANK(J3),"",TEXT(J3,"dddd"))
The =ISBLANK() function is used to determine whether the Cleared column is empty or not.

IFERROR
What does this functions do?
This function tests a cell or calculation to remove whether an error has been generated.
IFERROR
COST QTY PRICE / UNIT COST QTY PRICE / UNIT
1500 30 50.00 1500 30 50.00
2500 25 100.00 2500 25 100.00
4000 #DIV/0! 4000 0.00
=C3/D3
=IFERROR(I3/J3,0)
This Error massage you will replace by any suitable word of Number according to data.

RANK
What does this function do?
This function tests a cell or calculation to remove whether an error has been generated.
RANK
Values
Ranking Position
High to Low
Values
1200 1 1200 6
800 2 800 5
700 3 700 4
650 4 650 3
300 5 300 2
Ranking Position
Low to High
200 6 200 1
=RANK(B3,$A$3:$A$8)
=RANK(G3,$F$3:$F$8,1)
# Rank can be done in order of Ascending and Descending as per data.
4/23/2015 53

INFO
What does this function do?
This function provides information about the operating environment of the computer.
System Information
Current directory
C:\Documents and Settings\VIK@SH\My
Documents\
=INFO("directory")
Available bytes of memory #N/A =INFO("memavail")
Memory in use #N/A =INFO("memused")
Total bytes of memory #N/A =INFO("totmem")
Number of active worksheets 198 =INFO("numfile")
Cell currently Position $A:$A$1 =INFO("origin")
Operating system Windows (32-bit) NT 5.01 =INFO("osversion")
Recalculation mode Automatic =INFO("recalc")
Excel version 12.0 =INFO("release")
Name of system. (PC or Mac) pcdos =INFO("system")

Text Functions
•DOLLAR
•TRIM
•CONCATENATE

This function converts a number into a piece of text formatted as currency.
Original
Number
Converted
To Text
Function
Arguments
10 Rs.10.00 =DOLLAR(C4)
10 Rs.10.00 =DOLLAR(C5,0)
10 Rs.10.00 =DOLLAR(C6,1)
10 Rs.10.00 =DOLLAR(C7,2)
10.25 Rs.10.25 =DOLLAR(C8)
10.25 Rs.10.25 =DOLLAR(C9,0)
10.25 Rs.10.25 =DOLLAR(C10,1)
10.25 Rs.10.25 =DOLLAR(C11,2)
DOLLAR
What does this functions do?

TRIM
What does this function do?
This function removes unwanted spaces from a piece of text.
Original Text Trimmed Text Function Arguments
ABCD ABCD =TRIM(C4)
A B C D A B C D =TRIM(C5)
Vikash Chandra Vikash Chandra =TRIM(C6)
I I F C A I I F C A =TRIM(C7)

CONCATENATE
What does this functions do?
This function joins separate pieces of text into one item.
Name 1 Name 2 Concatenated Text Function Arguments
Vikash Chandra VikashChandra =CONCATENATE(C4,D4)
Vishwajeet Singh VishwajeetSingh =CONCATENATE(C5,D5)
Gaurav Arora GauravArora =CONCATENATE(C6,D6)
Vikash Chandra Vikash Chandra =CONCATENATE(C7," ",D7)
Vishwajeet Singh Singh, Vishwajeet =CONCATENATE(D8,", ",C8)
Gaurav Arora Arora, Gaurav =CONCATENATE(D9,", ",C9)
You can joint more than two name also with space using as a text.

CLEAR
What does this functions do?
This function removes any nonprintable characters from text.
These nonprinting characters are often found in data which has been imported
from other systems such as database imports from mainframes.

Data Validation
What is data validation?
Data validation is a tool that helps you control the kind of information that is entered in
your worksheet. With data validation, you can:
--Provide users with a list of choices
--Restrict entries to a specific type or
size
--Create custom settings as per your
requirement.
List is for reference data area and custom is for logical utility
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UTILITY FUNCTIONS
What does these functions do?
This function uses for different advance utility of Excel.
Restricted Duplicate Data
Accept Text Only
Accept only data grater than earlier
Data Pattern

Data Validation (COUNTIF)
Restricted Duplicate data

Data Validation (ISTEXT)
Text accepted only (Non numeric)

Custom Data Validation
Accept only data greater than earlier

Custom Data Validation
Data Pattern

A Pivot Table is way to present information in a
report format. The idea is that you can click drop
down lists and change the data display
Student
(All)
PIVOT TABLE & CHARTS
PIVOT TABLE
Sum of
Score
Column
Labels
Row
Labels Art Commerce English Math
Grand
Total
January 150 154 174 118 596
February 142 150 119 126 537
March 140 146 82 106 474
Grand
Total 432 450 375 350 1607
Month Subject Student Score
February English Madhvi 51
February Maths Madhvi 72
February Art Madhvi 83
February Commerce Madhvi 57
January English Madhvi 87
January Maths Madhvi 65
January Art Madhvi 89
January Commerce Madhvi 62
March English Madhvi 41
March Maths Madhvi 71
March Art Madhvi 92
March Commerce Madhvi 56
February English Suman 68
February Maths Suman 54
February Art Suman 59
February Commerce Suman 93
January English Suman 87
January Maths Suman 53
January Art Suman 61
January Commerce Suman 92
March English Suman 41
March Maths Suman 35
March Art Suman 48
March Commerce Suman 90

PIVOT TABLE & CHARTS
PIVOT CHART
A pivot chart is a powerful data analysis tool that enables one to visualize a Pivot table.
100
90
80
70
60
50
40
30
Madhvi
Suman
20
10
0
January February March January February March January February March January February March
Art Commerce English Maths
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