2 Project Coordination Meeting 1 Executive Committee ... - CAST

EU Project CAST
www.castproject.eu
_________________________________________________________________________________________________________________________
cast_draft Minutes_2 nd PC Meeting & ExecCommMeet_V1.0_16 Dec 2009.doc
EU FP 7 Grant Agreement No. 218070
Project
COMPARATIVE ASSESSMENT OF SECURITY-CENTERED
TRAINING CURRICULA FOR FIRST RESPONDERS ON DISASTER
MANAGEMENT IN THE EU
Acronym: CAST
Official project starting date: 1 July 2009
Project duration: 24 months
2 nd Project Coordination Meeting
1 st Executive Committee Meeting
MINUTES
V 1.0
Prof. Friedrich STEINHÄUSLER (Editor)
CAST is co‐funded by the European Commission, DG Energy & Industry and
The Austrian Federal Ministry for Science and Research (BMWF)
University of Salzburg, Hellbrunnerstr. 34, A 5020 Salzburg (Austria)
Project Coordinator: Prof. Friedrich Steinhäusler
(Friedrich.Steinhaeusler@sbg.ac.at; Tel.: +43‐680‐123 7158 or +43‐662‐8044‐5701)
Project Administrator: Ms. Claudia Heissl
(Claudia.Heissl@sbg.ac.at, Tel.: +43‐662‐8044‐5700, Fax: +43‐662‐8044‐150)
1

DOCUMENT CODE:
cast_draft Minutes_2 nd PC Meeting & ExecCommMeet_V1.0_16 Dec 2009.doc
DOCUMENT INFORMATION:
Editor
Contributors
Name Affiliation E-mail address
Prof. Friedrich Steinhäusler
PLUS friedrich.steinhaeusler@sbg.ac.at
Project Coordinator
Claudia Heissl
Lyudmila Zaitseva
PLUS
PLUS
Claudia.heissl@sbg.ac.at
Lyudmila.zaitseva@sbg.ac.at
Version V 1.0
Date of Issue 16 Dec. 2009
DOCUMENT HISTORY:
Date Version Editor Status
16 Dec. 2009 V 1.0 Steinhäusler Draft
DOCUMENT KEY DATA:
Keywords: PC Coordination Meeting, Executive Committee Meeting, Minutes V1.0
Editor address data:
Prof. Friedrich Steinhäusler
Div. of Physics and Biophysics, Hellbrunnerstr. 34
A 5020 Salzburg, Austria
Phone: +43-662-8044-5701
Fax: +43-662-8044-150
E-mail:
Friedrich.Steinhaeusler@sbg.ac.at
Delivery Date: 16 Dec. 2009
DOCUMENT DISTRIBUTION LIST:
Date: 16 Dec. 2009
Issue:
E-mailer:
To all CAST consortium members
niklas.andersson@saabgroup.com; johan.olander@sts.saab.se; guenther.boegl@gmx.at; rcaro@tecnatom.es;
fgarrote@tecnatom.es; cmbenito@tecnatom.es; efrutos@tecnatom.es; jlserrano@tecnatom.es;
cast@feuerwehr.hamburg.de; Norbert.eisenreich@ict.fraunhofer.de; polisgurra@hotmail.com; e.gustenau@diamondair.at;
m.paar@diamond-sensing.com; marcus.paar@gmail.com; Wilhelm.Heidegger@sbg.ac.at;
Claudia.Heissl@sbg.ac.at; gesa.langer@ict.fraunhofer.de; gyorgy.nogradi@uni-corvinus.hu;
Karin.rainer@w.roteskreuz.at; wolfgang.reitschmied@aon.at; office.pirolt@gmail.com; bernhard.schneider2@utanet.at;
Alexander.schwille@w,roteskreuz.at; nigiac@gmx.at; roland.pachler@hotmail.de; office@schopf.co.at;
eva.schrank@aon.at; gabriele.sprengseis@w.roteskreuz.at; Friedrich.steinhaeusler@sbg.ac.at; rstix@gmx.at;
Nadine.sturm@w.roteskreuz.at; jiri.urbanek@unob.cz; urjf@yahoo.com; ingo.wieser@aon.at;
Lyudmila.zaitseva@sbg.ac.at;
© CAST Project Office
This document is for exclusive use within the CAST Consortium and Commission only
2

2nd Project Coordination Meeting and
1 st Executive Committee Meeting
MINUTES
(Draft)
Date/Time:
Venue:
3 December 2009 / 09h00, to 4 December 2009, 11h00
Ausbildungszentrum des Wiener Roten Kreuzes
Room no. 211, Safargasse 4 (Franzosengraben 6), A 1030 Wien
Participants:
• Andersson, Bruimann (DSTS Proxy), Eisenreich, Heissl, Krempin, Mieling, Pirolt,
Rainer, Schneider, Schrank, Schwille, Sprengseis, Steinhäusler, Stix, Sturm, Wieser,
Zaitseva,
• Urbanek (3 December 2009, from 9:30 hr onwards)
• Schrank: (3 December 2009; 09h00 to 12h00)
• US subject matter experts:
Francis Edwards (San Jose State University, CA, USA)
Dan Goodrich
Results:
1. Welcome by the Project Coordinator and the local host (FRK) and introduction of the
new WP5 Leader Alexander Schwille
2. Adoption of the Draft Agenda
3. Discussion by the PC of:
3.1. Amendment to the Grant Agreement procedure
Application for amendment has been submitted to Bruxelles. Partners
will be notified upon receipt of notification by Ms. Engdahl and are
requested to act swiftly to potential requests by the EU project officer.
3.2. 1 st Quarterly Progress Report
Report submitted to Bruxelles.
3.3. 1 st Risk Analysis Report
Report submitted to Bruxelles. Second Risk Analysis Report will no
longer provide tolerance for non-performers.
4. Progress report by WP Leaders:
4.1 WP1 / B. Schneider
• Disaster Management issues have been integrated into the FRK
questionnaire by using EvaSys Software.
• Design of Database DTIC progressing in accordance with Work
Plan
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4.2 WP2 / J. Urbanek
• Field tests of personal protective equipment (PPE) have
neither been started, nor planned yet; UDB can test only Czech
PPE, which is easily available to them.
• PC expressed serious concerns regarding the deadline for the
Deliverable 2.1 (31 December 2009), since it is very unlikely that it
can be met given the current work progress.
• HFSC contacted Urbanek, but received no reply.
• HFSC offered Urbanek help and advice regarding the aspects of
PPE testing they, as first responders, are interested in.
• Urbanek submitted 3 CAST-releated presentations for security
meeting in Israel in early January 2010 (abstracts acccepted); coauthors
from consortium identified. Urbanek will provide first draft
to co-authors.
4.3 WP3 / F. Steinhäusler
• Work by WP members focused on drafting the different reports
representing the WP Deliverables
• Deliverable 3.1 Comprehensive overview of weapons used and
explosives suitable for WMDi terror attacks: first draft provided by
Steinhäusler to WP members for internal review
• Deliverable 3.2 Critical review of available software for analysis
of effects of WMK on structures: no results provided by
Urbanek
• Deliverable 3.4 Overview on weapons and explosives suitable for
WMK: first draft provided by Pirolt to WP members for internal
review
• Deliverable 3.6 Overview on threats to first responders and
countermeasures in case of WMD: first draft provided by Mieling to
WP members for internal review
4.4 WP4 / N. Eisenreich
• For details see Appendix 1
4.5 WP5 / A. Schwille
• Report on the progress concerning the Questionnaire, which has
been sent out on 17 Nov 2009 to about 120 members of fire fighters
and paramedics in EU Member States. Only 10 addresses were
available for police, therefore the questionnaire has not yet been
sent out to law enforcement agencies. So far, only 3 completed
questionnaires have been returned to the FRK. FRK has set three
deadlines for completing the questionnaire (all in December 2009).
• At this low rate of return this issue may become a high risk for the
project and FRK conducted an emergency meeting regarding the
issue. It was decided to approach military FR (staff officers) in
Austria and Hungary with the request of questionnaire completion.
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• Ms. Sturm emphazised the need for an incentive to encourage FR
to fill in 24 pages of the questionnaire. FRK will compile a list of
possible incentives to offer to potential providers of information to
serve as incentives.
• For details see Appendix 2
4.6 WP 6/ I. Mieling
• For details see Appendix 3
4.7 WP 7/ E. Schrank
• Preliminary Report on biofeedback tests and training. Altogether 90
persons from the Austrian first responder community have undergone
the tests so far. They assessed the tests as being very useful
and important for their work. Most frightning, dramatic experience
was associated with viewing beheading of persons, self-mutilation,
and corpses of babies and children. Additional training will be
offered in April 2010. 870 hours were used up in this WP, another
290 hours are left. The large pool of accumulated data will be
analyzed (cost: 4600 EUR till 19 Dec. 2009 for personnel for
statistics).
• Additional input from Tecnatom has been received by DSTS.
Cooperation with Tecnatom is planned regarding test persons in
Spain.
• A coordination meeting between SAAB and DSTS took place in
Baden on 2 nd December 2009. Biofeedback system supplied by
SAAB did not work as well as that of DSTS. It could not be used in
its current form for the biofeedback tests conducted by the DSTS.
• DSTS suggests that SAAB shifts some person-months to WP7 to
compensate for the work and expenses incurred by DSTS as a
result of lack of participation by SAAB. SAAB representative
apologized for SAAB’s failure. DSTS will prepare a list of manmonths
and equipment expenditures for compensation by SAAB.
• Virtual Reality is still a high risk, because neither SAAB, nor
Diamond can provide such a tool. SAAB does not have a
solution yet and sees a need to work out a common approach
to solving it.
• SAAB proposes a virtual vehicle (2 to 4 chairs) with commands,
sounds. HFSC and DSTS caution that car driving simulation and
control room simulators are nothing new. They exist already. One
needs complete immersion (see the accident, smell the burning
material and bodies, hear sirens and cries for help, etc.). HFSC will
provide SAAB with the description of what first responders need.
DSTS will provide threat scenarios to the SAAB to help in
developing the simulator in accordance with the legal specifications.
• Steinhäusler stresses the contractual requirements that it has to be
a driving simulator with visual and motion simulation.
4.8 WP 8/ N. Andersson
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• Andersson sent out a report on the work implementation on
1 st of December and expects to receive comments from the WP
partners by 14 December 2009.
4.9 WP9 / I. Wieser
• Collection of information on international training curricula for first
responders has been initiated. Mr. Kopatschek (ISCC),
responsible for this task, contacted Urbanek on this issue, but
received no reply.
4.10 WP 10/F. Steinhäusler
• Communication of classified data: in view of significant EUrequired
regulations it is advisible to keep the exchange of this
kind of data to the absolute necessary minimum.
4. Preparation of 2 nd Quarterly Progress Report
• PC reminded the consortium members about the approaching deadline:
31 December 2009.
• In addition to the scientific progress, the contributions should also include
all the relevant meetings, publications and outreach activities.
5. Communication between Project Office and consortium members. No suggestions to
change the current mode have been made.
6. Report on current status of project finances.
• Auditing is to be conducted only for those consortium members with funds over
€ 375 000. (For details see:
(ftp://ftp.cordis.europa.eu/pub/fp7/docs/financialguide_en.pdf).
• Financial expenditures overview of funds spent until now and time sheets
need to be provided to the Project Office.
7. Report by consortium members on preparation of publications.
• PC requested that all CAST-relevant publications and PowerPoint presentations
be sent to PO for the subsequent production of a special folder and
shared with other project partners.
8. Report by consortium members on participation at conferences.
• WP4 Leader (Eisenreich) reported that a conference will be conducted in
Germany in September 2010, which could be used as a venue for CAST
publications and presentations.
• Red Cross offered to mention CAST in its current publications.
9. Report by consortium members on public outreach activities.
• Stix suggested that the PO should provide an official presentation about
CAST to all members, which could then be used by all CAST partners. Stix
volunteered to create some 10 slides, which will be approved for
correctness and distributed to all CAST partners for future use by the PO.
• DSTS will deliver a summary overview of all outreach activities and
meetings with regard to this WP.
6

10. Other business
No other business.
Appendix 1: PP presentation Fraunhofer ICT
Appendix 2: PP presentation FRK
Appendix 3: PP presentation HFSC
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ACTIONS
1. WP 2 / Urbanek
• Accelerate planning and conduct of field tests of personal protective
equipment for FR
• Coordinate with other WP-members about Deliverables
• Improve communication with WP-members about Work Plan and
implementation
• Provide draft on D 3.2
2. WP 5 / Schwille
• Acquire contact addresses through personal networks
• Send out questionnaire together with list of incentives
3. WP 7 / Schrank
• Clarify future contribution by SAAB for biofeedback test system and Virtual
Reality simulation
• Settle compensation with SAAB on financial losses due to non-performance of
SAAB
• Clarify future contribution by DIAMOND about Virtual Reality simulation
4. WP 8 / Andersson
• Accelerate implemention of Work Plan
8

5. 2 nd Project CAST Coordination Meeting
AGENDA
Date/Time: 3 December 2009 / 09h00 to 12h00
Venue:
Objective:
Ausbildungszentrum des Wiener Roten Kreuzes
Room no. 211, Safargasse 4 (Franzosengraben 6), A 1030 Wien
Tel.: Tel.: +43 (1) 79 580-6116; Fax: +43 (1) 79 580-59-6116
Review of logistical and administrative issues in implementing the project
1. Welcome by the Project Coordinator and the local host (FRK)
2. Adoption of the Draft Agenda
3. Implementation of actions agreed upon during the 1 st FIRST COORDINATION
MEETING, 24 September 2009 (document ID cast_pc_first comet minutes_v1.0_30
sept09_fjs.doc)
4. Discussion of the 1 st CAST Risk Analysis Report
5. Preparation of the 2 nd CAST Progress Report
6. Communication between Project Office and consortium members
7. Coordination between consortium members
8. Report by consortium members on current status of project finances
9. Report by consortium members on preparation of publications
10. Report by consortium members on participation at conferences
11. Report by consortium members on public outreach activities
12. Other business
13. Next meeting
18:30 hr: Dinner at Restaurant 12 Apostel-Keller (Sonnenfelsg. 3, 1010 Vienna)
9

CAST
1 st EXECUTIVE COMMITTEE MEETING
AGENDA
Date:
Venue:
3 December 2009 / 14h30 to 17h00
4 December 2009 / 09h00 to 12h00
Ausbildungszentrum des Wiener Roten Kreuzes
Room no. 211, Safargasse 4 (Franzosengraben 6), A 1030 Wien
Tel.: Tel.: +43 (1) 79 580-6116; Fax: +43 (1) 79 580-59-6116
Objective: Discussion of general organisational and technical issues, and coordination of
inter-work package related issues
1. Welcome by the Project Coordinator
2. Adoption of the Draft Agenda
3. Progress Report by Leader of WP 1
4. Progress Report by Leader of WP 2
5. Progress Report by Leader of WP 3
6. Progress Report by Leader of WP 4
7. Progress Report by Leader of WP 5
8. Progress Report by Leader of WP 6
9. Progress Report by Leader of WP 7
10. Progress Report by Leader of WP 8
11. Progress Report by Leader of WP 9
12. Inter-work package related issues
13. Proposals to the CAST Advisory Board
(General management- and technical issues and choices)
14. Other business
15. Next meeting
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