Tender Notice - Ceylon Petroleum Corporation

Ceylon Petroleum Corporation
BID FOR THE SUPPLY OF 03 NOS. 35,000 LITERS
CAPACITY AVIATION FUEL ROAD TANKERS,
MOUNTED ON A VEHICLE CHASSIS OF AN
INTERNATIONALLY REPUTED MAKE
B/06/2013
BID DOCUMENT
INSTRUCTIONS TO BIDDERS
CONDITIONS OF CONTRACT
&
TECHNICAL SPECIFICATIONS
2013

PROCUREMENT NOTICE
MINISTRY OF PETROLEUM INDUSTRIES
CEYLON PETROLEUM CORPORATION
Bid for the supply of 03 Nos. 35,000 Litres Capacity Aviation Fuel
Road Tankers, Mounted on a vehicle chassis of an Internationally Reputed make
B/06/2013
The Chairman, Ministry Procurement Committee, Ministry of Petroleum Industries on behalf of
the Ceylon Petroleum Corporation will receive sealed Bids from Reputed Road Tanker
Manufacturer, or their Authorized officially appointed Agents abroad for the Supply of 03 Nos.
35,000 Litre capacity Aviation Fuel Road Tankers, Mounted on Vehicle Chassis of an
Internationally Reputed make up to 1400 hrs. on 22.05.2013.
Bidding documents can be obtained between 0930 hrs. and 1430 hrs. up to 21.05.2013 from the
office of Manager Supplies, Ceylon Petroleum Corporation, 01 st Floor, No. 609, Dr. Danister
De Silva Mawatha, Colombo 09, Sri Lanka on a written request and payment of a nonrefundable
fee of Rs. 2,000.00 + NBT + VAT (i.e. Rs. 2,285.00) per set.
Bids will be opened at the Office of Manager Supplies, Ceylon Petroleum Corporation, at the
above address, immediately after closing time of the Bids. Bidders or their authorized
representatives will be permitted to be present at the time of opening of Bids.
Bids may be sent by post under registered cover or may be deposited in the Tender Box kept in
the Office of Manager Supplies, Ceylon Petroleum Corporation, 01 st Floor, No. 609, Dr.
Danister De Silva Mawatha, Colombo 09, Sri Lanka.
Bidding documents may be viewed from the website www.ceypetco.gov.lk
Chairman,
Ministry Procurement Committee,
c/o Manager (Supplies),
Supplies Function,
Ceylon Petroleum Corporation,
01 st Floor,
No. 609, Dr. Danister De Silva Mawatha,
Colombo 09,
Sri Lanka.
Tele : 0094-11-5666225, 5455330
Fax : 0094-11-5455424

Invitation to Tender
Chairman, Ministry Procurement Committee (MPC), Ministry of Petroleum Industries on behalf of the Ceylon
Petroleum Corporation (CPC) of No.609, Dr. Danister de Silva Mawatha, Colombo 09, Sri Lanka, will receive
sealed bids from reputed Aviation Fueling equipment manufacturers, or their authorized officially appointed Agents
abroad, for the Design, Manufacture, Testing, Supply and Delivery of:
03 Nos. 35,000 litres capacity Aviation Fuel Road Tanker
As per Technical Specifications and annexed Schedules, complete in every respect and with all accessories ready for
use.
A commitment letter from the accredited local agent for the chassis manufacturer for services, maintenance and
supply of spare parts for the next 10 years shall be forwarded along with the offer.
Offers without the above commitment letter from the accredited local agent of the chassis manufacturer will be
considered as non-responsive
The CPC will open the Letter of Credit under the terms of Clause 2 of Conditions of Contract (Mode of payment).
Cost of Insurance and Customs Duty at the Port of Colombo and other levies will be paid by the CPC, and should
not be included in the Tender price.

CONTENTS
1. INSTRUCTIONS TO BIDDERS (ITB) Page
1.1 Introduction ........................................................................................................ 2
1.2 Basis of Bid ........................................................................................................ 2
1.3 Bid documents ................................................................................................... 3
1.4 Documents to accompany the Bid ...................................................................... 3
1.5 Sealing and marking of Bids .............................................................................. 5
1.6 Period of Validity of Bids ................................................................................... 6
1.7 Format and signing of Bids ................................................................................ 6
1.8 Clarification of Bid Document ........................................................................... 6
1.9 Deadline for Submission of Bids ........................................................................ 7
1.10 Late Bids............................................................................................................. 7
1.11 Modification, Substitution and Withdrawal of Bids ........................................... 7
1.12 Closing of Bids ................................................................................................... 8
1.13 Opening of Bids ................................................................................................. 8
1.14 Agent to hold Power of Attorney ....................................................................... 9
1.15 Bid Security ........................................................................................................ 9
1.16 Schedule of Prices .............................................................................................. 10
1.17 Preliminary Examination of Bids ....................................................................... 10
1.18 Corrections of Errors…………………………………………….......................10
1.19 Conversion of single currency ............................................................................ 11
1.20 Evaluation of Bids .............................................................................................. 11
1.21 Right to accept or reject any or all Bids ............................................................. 12
1.22 Award Criteria .................................................................................................... 12
2 CONDITIONS OF CONTRACT (COC)
2.1 Performance Guarantee ....................................................................................... 14
2.2 Pre-Shipment Inspection by Third Party & Witness by CPC Officials………... 14
2.3 Technical Training for CPC Maintenance Staff....................................... … 15
2.4 Warranty Conditions…………………………………………………………… 15
2.5 Mode of Payment…………………………………………………………… 16
2.6 Shipping documentation, Test Certificates, Approvals and
Operating & Maintenance Manuals…………………………………………… 16
2.7 Default by Successful Bidders…………………………………………………. 17
2.8 Liquidated Damage……………………………………………………………. .17
2.9 Patent Infringement………………………………………………… ………… .18
2.10 Force Majeure .................................................................................................... 18
2.11 Arbitration .......................................................................................................... 18
3. TECHNICAL SPECIFICATIONS
1 General ................................................................................................................. 20-26
2 Chassis and Related Details ................................................................................. 27-34
3 Construction/Manufacturing ................................................................................ 34-38
4 Tank and Fitting …………………………………………………………………39-44
5 Testing and Records ............................................................................................. 44-45
6 External Painting .................................................................................................. 45-46
7 Documentation & Drawings …………………………………………………… 46-51

ANNEXURES
Schedule -A
Annexure -A
Annexure- B
Annexure-C
Annexure -D
Annexure -E
Annexure -F
-Schedule of Prices
- Form of Bid
- Form of Bid Security
- Form of Agreement
- Form of Performance Guarantee
- Compliance Deviation Sheet
- Work Scope of the Third party Inspector