WESTERN TRAUMA ASSOCIATION MEETING exhibitor prospectus

westerntrauma.org

WESTERN TRAUMA ASSOCIATION MEETING exhibitor prospectus

42 ND ANNUAL

WESTERN TRAUMA

ASSOCIATION MEETING

exhibitor prospectus

Vail Marriott Resort in Vail, Colorado

Sunday, February 26 – Friday, March 2, 2012


42 ND ANNUAL WESTERN TRAUMA ASSOCIATION MEETING

Vail Marriott Resort in Vail, Colorado | February 26 – March 2, 2012

WHY YOU NEED TO ATTEND

- Showcase your products and services

- Meet leaders face to face in a relaxed, convenient location

- Position your company with key decision makers

- Strengthen existing relationships and develop new ones

EXHIBITOR BENEFITS

- Access to 225+ trauma surgeons and related specialty

physicians whose primary interest lies in the treatment of the

injured patient

- Acknowledgement by signage and in program book

- Tabletop exhibits located in high traffic area outside Scientific

Session with daily breakfasts and breaks

- Invitation to Sunday evening Welcome Reception,

Mountain Picnic and Thursday evening Banquet

HOTEL INFORMATION

Vail Marriott Mountain Resort

715 West Lionshead Circle

Vail, CO 81657

www.marriott.com/vail

970-476-4444

Reservations can be made online at www.westerntrauma.org or by

calling 800-266-9432. Please make your hotel reservations by January

25th to receive the WTA group rate. Rooms start at $269/night plus tax.

For more detailed hotel information, visit www.westerntrauma.org.

EXHIBIT FEE

The rental fee per booth is $3,000. Cancellation prior to

February 1, 2012 must be received in writing. No refund will be made

after February 1, 2012. Our Tax ID Number is: 23-7433567.

Educational Grant

Opportunities

WTA welcomes educational grants in any denomination in

general support of the meeting. Specific opportunities include Audio

Visual Expenses, Final Program, Welcome Reception, Mountain Picnic

& Ski Race, Annual Banquet, Breakfasts & Afternoon Breaks. Additional

acknowledgments for the following sponsorship opportunities include recognition

of your contribution in the program book, on meeting signage and in

the scientific session.

Presidential Address $2,000

This lecture honors the WTA President, R. Lawrence Reed II, MD, FACS,

FCCM, Methodist Hospital, Indianapolis, IN, and gives him the opportunity

to address the attendees about a topic of importance to the members and

guests of the Western Trauma Association.

Scientific Sessions

$1,000 each

The scientific sessions scheduled during the conference are the

core of this educational event. Approximately 40-45 papers will be

presented and discussed. There are 10 sessions during the course of

the meeting.

Paint the Ceiling Lecture $1,500

Attendees and families are welcome to attend the 16 th Annual Paint

the Ceiling Lecture. This features a special guest speaker chosen by

the WTA President.

Previous Exhibitors

Canica Design, Inc

Haemonetics

StarSurgical, Inc.

TEI Biosciences Inc.

Ethicon, Inc.

Lifecell

Synthes

W.L. Gore & Associates, Inc.

EXHIBIT AREA

The exhibit area will be located just outside the Scientific Session at

the Vail Marriott. Exhibits will be available for set-up Sunday evening

or before 6:00am on Monday morning. Teardown may begin Friday at

9:00am. Daily Attendee Breakfasts and Afternoon Refreshments will be

served in the exhibit area for maximum visibility. All equipment, merchandise,

etc. that cannot be left on the table covered by a cloth must be

removed and secured by your company’s representative Security will not

be provided.

EXHIBIT HOURS

Monday, February 27 – Friday, March 2

6:30am – 9:30am Exhibits Open

6:30am – 8:00am Attendee Breakfast

7:00am – 9:00am Scientific Session

3:30pm – 6:30pm Exhibits Open

3:30pm – 5:00pm Afternoon Snacks

4:00pm – 6:00pm Scientific Session


EXHIBITOR CONTRACT

42 ND ANNUAL WESTERN TRAUMA ASSOCIATION MEETING

Vail Marriott Resort in Vail, Colorado | February 26 – March 2, 2012

Exhibiting companies will be given an 8’ tabletop display, along with recognition in the final program given to all attendees, and recognition on signage

displayed on-site. Companies can participate in the 42 nd Annual Meeting for the Western Trauma Association as an Exhibitor for a fee of $3,000.

COMPANY NAME (Please list exactly as you would like it to appear on the recognition signage and name badges)

NAME OF MAIN CONTACT

CONTACT PHONE NUMBER

EMAIL ADDRESS

MAILING ADDRESS

CITY / STATE / ZIP

REGISTRATION

As an exhibitor, you will receive (2) complimentary registrations. Please print names exactly as you would like them to appear on the name badge.

Additional badges may be purchased for $450/badge. Badges must be worn at all times during WTA events.

FIRST & LAST NAME

CITY / STATE

FIRST & LAST NAME

CITY / STATE

EXHIBIT SPECIAL REQUESTS

Each exhibiting company will receive one 8’ tabletop display. Any additional requests will be at the individual company’s expense.

Electrical Telephone High Speed Internet Access

PAYMENT INFORMATION

Exhibit $3,000 $

Sponsor the Presidential Address $2,000 $

Sponsor the Paint the Ceiling Lecture $1,500 $

Sponsor a Scientific Session $1,000 $

Educational Grant (company to designate the amount) $

TOTAL DUE $

WESTERN TRAUMA ASSOCIATION

1600 Caramay Way

Sacramento, CA 95818

Telephone: 317.538.1953

Fax: 678.668.7312

Web: www.westerntrauma.org

Email: carrie@steffenmanagement.com

Check — Check should be made payable to the Western Trauma Association and mailed to Headquarters (address listed above). Tax ID # 23-7433567.

Credit Card — Indicate credit card to be charged. AmEx MC VISA Discover

NAME AS IT APPEARS ON CARD

CARD NUMBER

EXPIRATION DATE

SIGNATURE

CREDIT CARD BILLING ADDRESS

CITY/STATE/ZIP

SIGNATURE

DATE

SECURITY: Routine hotel security will be provided. Western Trauma Association will not take responsibility for any loss or damage to any exhibit.

LIABILITY: It is agreed that individual exhibitors will protect, save and keep the Western Trauma Association and the Vail Marriott Resort from any damage or charges imposed for violation of any law or ordinance whether

occasioned by the negligence of the exhibitor or those holding under the exhibitor, as well as to strictly comply with the applicable terms regarding the exhibition premises; and further exhibitor shall at times protect, indemnify,

save and keep harmless the above parties against and from any and all loss, cost, damage, liability or expense arising from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its

agents, employees and business invitees, which arise from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or a part thereof.

CONVENTION FACILITY RESTRICTIONS: No volatile or flammable fluids, substances or materials of any nature prohibited by city, fire regulation or insurance carriers may be used in any booth; all construction in a booth

shall be substantial and fixed in position for the duration of the show; all aisles and exits must be kept clear, clean and free from obstructions to comply with fire restrictions.

COOPERATION: All products to be exhibited are subject to approval of the WTA and must be directly related to the practice of surgery or medicine, education, and related topics. Exhibitors must comply with FDA regulations

concerning the exhibition of investigational products and Class III devices. Exhibits are requested to be installed within the assigned space and not interfere with or obstruct the view of other exhibits. Exhibitor identification

on all signs, graphics and literature must be the company name(s) submitted on the Exhibitor Application. The following practices are prohibited: (1) noisy electrical or mechanical apparatus interfering with other

exhibits; (2) canvassing or distributing any material outside the exhibitor’s own space; (3) subleasing of exhibit space; (4) the use of billboard advertisement and/or display of signs outside of the exhibit area without prior

approval from the Western Trauma Association. The right is reserved to refuse the applications of concerns not meeting standards required or expected as well as the right to curtail or to close exhibits or parts of exhibits

that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of person, etc.

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