JOB DESCRIPTION Administrative Assistant to Director

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JOB DESCRIPTION
Qualifications
a) Completion of diploma/certificate in secretarial or administrative support, or equivalent
obtained through relevant job experience;
b) Minimum five (5) years of experience providing administrative support at a senior level.
Specific Job Components
Administrative Assistant to Director, School Administration shall perform those tasks assigned by the
Director of School Administration. These tasks may vary from time to time with the evolution of the
organizaton and may include, but not be limited to the following:
(a) Provide administrative and secretarial support to the Director of School
Administration and other management staff as required;
(b) Provide support for arranging and scheduling meetings, booking space, preparing
agendas and meeting notifications;
(c) Provide secretarial and recording services for staff committee meetings as required;
(d) Maintain regular time and attendance records for School Administration Department;
(e) Oversee departmental office supplies and maintain as required;
(f) Maintain records of department accounts;
(g) Maintain an effective filing and retrieval system for department files and records;
(h) Respond to departmental inquiries;
(i) Liaise with school personnel with respect to the retrieval of archival community
school records;
(j) Maintain and update web information pertinent to the School Administration
Department;
(k) Other duties as required.
Director, School Administration
Date
Revised June 24, 2009