JOB DESCRIPTION Administrative Assistant to Director

JOB DESCRIPTION
Title
Administrative Assistant to Director
SCHOOL ADMINISTRATION
Administrative Assistant to Director - School Administration
Scope of Responsibilities
The Administrative Assistant to Director, School Administration, provides administrative support to the
Director and management team within the Department. The Administrative Assistant will prepare
correspondence, memos and reports, field incoming phone calls and e-mail, coordinate agendas and
meeting requirements, monitor inventory and maintain an effective filing system. Working collaboratively
within a team environment, the Administrative Assistant reports directly to the Director, School
Administration.
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Competencies Required
Administrative Assistant to Director, School Administration shall have the following competencies:
(a) The ability to apply knowledge and understanding of educational matters to assist in the
delivery services to schools;
(b) The ability to perform administrative and secretarial tasks as required to support the
Director and other management staff within the Department;
(c) The ability to apply knowledge and proficiency in the use of spreadsheets, database
software, word processing software and the Internet;
(d) Excellent organizational, problem solving, and decision-making skills;
(e) The ability to work effectively within a team environment;
(f) Strong interpersonal, oral and written communication skills;
(g) The ability communicate effectively within the Board, with senior staff, elected Board
members, schools, Department of Education officials and other government
departments, the public and consumers of the services offered by the Board;
(h) The ability to adapt to changing roles and responsibilities;
(i) The ability to respond to changing technology;
(j) The ability to apply knowledge, experience and commitment in the areas of racerelations,
cross cultural understanding, human rights and diversity;
(k) The ability to maintain and promote confidentiality as the norm;
(l) The desire and ability to engage in continuing education and professional development.
Revised June 24, 2009

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JOB DESCRIPTION
Qualifications
a) Completion of diploma/certificate in secretarial or administrative support, or equivalent
obtained through relevant job experience;
b) Minimum five (5) years of experience providing administrative support at a senior level.
Specific Job Components
Administrative Assistant to Director, School Administration shall perform those tasks assigned by the
Director of School Administration. These tasks may vary from time to time with the evolution of the
organizaton and may include, but not be limited to the following:
(a) Provide administrative and secretarial support to the Director of School
Administration and other management staff as required;
(b) Provide support for arranging and scheduling meetings, booking space, preparing
agendas and meeting notifications;
(c) Provide secretarial and recording services for staff committee meetings as required;
(d) Maintain regular time and attendance records for School Administration Department;
(e) Oversee departmental office supplies and maintain as required;
(f) Maintain records of department accounts;
(g) Maintain an effective filing and retrieval system for department files and records;
(h) Respond to departmental inquiries;
(i) Liaise with school personnel with respect to the retrieval of archival community
school records;
(j) Maintain and update web information pertinent to the School Administration
Department;
(k) Other duties as required.
Director, School Administration
Date
Revised June 24, 2009