AGM Docs Prague 2007 - Get a Free Blog

Erasmus Student Network
Annual General Meeting Prague
22 – 25 March 2007
Official Documents

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Introduction and Procedural Issues 5
2 Introduction................................................................................................................................................... 5
3 Membership fee............................................................................................................................................ 6
4 Membership fee policy.................................................................................................................................. 6
5 Due Membership fees – exclusion of sections ............................................................................................. 7
6 Section package ........................................................................................................................................... 7
7 Agenda of the plenary sessions AGM Prague 2007 .................................................................................... 8
Voting procedure ........................................................................................................................................ 11
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Mission, Vision & Values ...............................................................................................11
Standing Orders and Statutes .......................................................................................13
Standing Orders of the Annual General Meeting ....................................................................................... 13
Standing Orders for the Council of National Representatives and the Board............................................ 17
Standing Orders for the Election and Constitution of the Board ................................................................ 22
Statutes of Erasmus Student Network AISBL ............................................................................................ 27
Changes to the Statutes and the Standing Orders of the AGM .....................................35
Proposal of the Board and the CNR to Change the Statutes of ESN ........................................................ 35
Proposal of the Board and the CNR to Change the Standing Orders of the CNR and the Board ............. 37
Proposal of the Board and the CNR to Change the Standing Orders of the AGM .................................... 48
General Report..............................................................................................................53
Introduction................................................................................................................................................. 53
Network Inventory....................................................................................................................................... 53
Board .......................................................................................................................................................... 55
Board Meetings ...................................................................................................................................... 55
President ................................................................................................................................................ 55
Vice President ........................................................................................................................................ 57
Treasurer................................................................................................................................................ 57
Network Administrator............................................................................................................................ 58
Regular Board member: external relations and communication............................................................ 60
ESN Secretary............................................................................................................................................ 60
Action Report.............................................................................................................................................. 61
Projects of ESN International ................................................................................................................. 65
Brussels – ESNHouse and Headquarters ......................................................................................... 65
Active Presence in Brussels for Enhancing Student Mobility ............................................................ 66
20 Years of Erasmus Programme - Project ESN .............................................................................. 68
ESNCard............................................................................................................................................ 74
ESNCard Coordinator........................................................................................................................ 75
ESNSurvey 2006 – report.................................................................................................................. 76
Long Term Vision............................................................................................................................... 80
Webteam Annual Report ................................................................................................................... 88
Communication: ESNSections' Bulletin and Newsletter.................................................................... 90
New InfoCentre .................................................................................................................................. 91
Promotion and PR.............................................................................................................................. 91
Grants for which ESN applied in 2006/2007...................................................................................... 92
Administrative Grant (Action 4.1) .................................................................................................. 93
Accompanying Measures Grant "The experience of Studying Abroad for Exchange Students in
Europe".......................................................................................................................................... 94
47 Brussels’ Institutions...................................................................................................................... 95
48 Meeting and Events.................................................................................................................................... 97
49 Regional Platforms................................................................................................................................. 97
50 Southern European Platform 2006 ................................................................................................... 97
51 Central European Platform 2006 ....................................................................................................... 98
Western European Platform (WEP) - Amsterdam/Utrecht 26-29 October ........................................ 99
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Nordic Network Meeting 2006 ........................................................................................................ 100
2 Trainings............................................................................................................................................... 101
Bocconi Summer Factory in Milano, 16 th – 23 rd 3
July 2006 .............................................................. 101
4 Fun(d)raising conference Gdansk (7-10 September) ...................................................................... 102
5 National Platforms................................................................................................................................ 102
6 Other ESN Events................................................................................................................................ 103
7 Cultural Medley, 9.-13. November 2006.......................................................................................... 103
8 AYGO Erasmus ............................................................................................................................... 104
9 Lustrum of SMIT – ESN Enschede – 15 Years! .............................................................................. 105
10 ESN Day in Trento – Information, fun and music! ........................................................................... 105
11 ESN Italy National Event ................................................................................................................. 106
12 Third International Erasmus Gathering, Poznan, 7-9 April.............................................................. 106
13 Erasmus ti cambia la vita – Benevento, Italy (23/24 Nov 06).......................................................... 107
14 5 Years of ESN UJ in Krakow.......................................................................................................... 108
15 deBuren Erasmus ............................................................................................................................ 108
16 15th Anniversary ESN Tilburg ......................................................................................................... 108
17 Sunweek 2006, every year like the first one.................................................................................... 109
18 GrIStuF: Greifswald International Student Festival (May 27-June 4, 2006) .................................... 109
19 Gent BEST meeting (Ieper, 17 November 2006) ............................................................................ 110
20 UKESC Conference in the European Parliament (June 22-23 2006) ............................................. 111
21 European Conference on Students’ Mobility – The Experience of Candidate Countries................ 111
22 AEGEE Project Development Meeting ............................................................................................ 113
23 Academic mobility: crossed perspectives – International bilingual conference (EN and FR) ......... 113
24 EAIE (European Association for International Education) Conference ........................................... 114
25 Multilingualism in the knowledge-based society.............................................................................. 115
26 International Study Fair Amsterdam ................................................................................................ 117
27 EMPOWER: European civil society forum, 9-10 November, Bergamo, Italy .................................. 118
28 Eurotop for top students .................................................................................................................. 119
29 Role of student organisations? ESN’s role in fostering mobility: Conference of Council of Europe 120
30 Mind the Gap: seminar on European Communication - Viterbo, Italy (8-14 November 2006)........ 121
31 Erasmus Welcome Day – Rome (9 Nov. 2006)............................................................................... 121
32 Job Days Europe in Brussels........................................................................................................... 122
33 Erasmus Building Europe – Conference - Rome, 28-29-30 April 2006........................................... 122
34 Turkish NGOs workshop.................................................................................................................. 123
35 Financial Matters ...................................................................................................................................... 124
36 Financial Report 2006 .......................................................................................................................... 125
37 Financial statement 2006 ..................................................................................................................... 125
38 Policy for the reimbursement of the Board........................................................................................... 127
39 CNR fund.............................................................................................................................................. 129
40 The Council of National Representatives ................................................................................................. 130
41 Report from the CNR meetings............................................................................................................ 130
42 Report CNR Meeting Linköping, Sweden 11-14 May 2006............................................................. 131
43 Report CNR Meeting in Teramo, 14th – 17th September 2006 ...................................................... 132
Report CNR Meeting Koper, 7 th -11 th 44
December 2006..................................................................... 132
45 Report CNR Meeting in Brussels, Belgium (January 2007) ............................................................ 134
46 Changes in the CNR ............................................................................................................................ 135
47 National Reports .................................................................................................................................. 137
48 The Future ................................................................................................................................................ 194
49 Working Groups........................................................................................................................................ 195
50 Knowledge Management Working Group ............................................................................................ 195
51 Marketing & Sponsoring Working Group Report.................................................................................. 196
52 Public Relations Working Group Report .............................................................................................. 198
Account Checking Working Group....................................................................................................... 199
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Country Development Working group.................................................................................................. 200
ESNy Awards ....................................................................................................................................... 201
20 Anniversary Working Group ............................................................................................................. 202
AGM Working Group............................................................................................................................. 202
Long Term Vision Working Group........................................................................................................ 204
ESNSurvey Working Group ................................................................................................................. 204
Partners .................................................................................................................................................... 205
Università Commerciale “Luigi Bocconi” - Milano ................................................................................ 205
SkyEurope Airlines............................................................................................................................... 206
Swisscare ............................................................................................................................................. 206
Koeweiden Postma .............................................................................................................................. 207
VISA Europe......................................................................................................................................... 207
Nokia .................................................................................................................................................... 208
Collaboration with SAFSA/EAIE........................................................................................................... 208
Thematic Network Project In the Area of Languages III ...................................................................... 209
IFISO .................................................................................................................................................... 209
European Youth Forum (EYF) ............................................................................................................. 210
Student NGOs...................................................................................................................................... 210
WAGGGS – WOSM (World Guides & Scouts) .................................................................................... 211
deBuren................................................................................................................................................ 211
European Commission.......................................................................................................................... 212
National Socrates/Erasmus Agencies.................................................................................................... 213
The Policy Outline of ESN International ......................................................................215
The Opinion of ESN International on the Bologna Process .........................................223
Statement of Principles of ESN International...............................................................227
Future ..........................................................................................................................228
Candidates for the AGM 2008.................................................................................................................. 228
Job Descriptions Board 2007/08 .............................................................................................................. 232
Action Plan Board 2007/08....................................................................................................................... 238
Budget ESN AISBL 2007.......................................................................................................................... 240
Guidelines for arranging Board Meetings and CNR Meetings .....................................242
Policy Outline on How to Get ESN International Support ............................................243
How to visit ESN House?.............................................................................................244
Table of Abbreviations.................................................................................................246
Section codes..............................................................................................................248
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Introduction and Procedural Issues
Introduction
Written by Davide Capecchi, President
Dear reader, first of all: compliments for engaging yourself in ESN, the biggest and
most proactive student organisation concerned in student mobility. You are one of the
10.000 volunteers providing services on a daily basis to 150.000 exchange students in
31 countries and 241 (at the date) Higher Education Institutions. You are in good and
bright company!
Secondly, compliments for engaging yourself in the challenge of reading these
AGM Documents – please do: you won’t regret the effort!, especially during the plenary
sessions in Prague, when people and fellow ESNrs around you will be discussing about
topics hereafter presented – and you will be able to state your say for you’ll be informed
and have formed your own idea about the facts and decisions to be taken.
In the next pages you will find an accurate and synthetic display of what ESN has been
doing for one year. It is like a story, the tale of one ESNYear that doesn’t lack one of
the protagonists: YOU and the work that your section has been doing for months: this
part of the story is within you and you’ll have the chance to share during the four days of
unforgettable experience in the Magic City.
As for the rest of the story, it is as well one of dedication, devotion, commitment to
one mission, fostering student mobility in Higher Education under the principle of
students helping students, for succeeding in the vision, which is at the same time an
ambitious project, of creating and fostering the development of a society based upon
mutual knowledge, respect, trust and therefore peace among individuals, groups,
communities, peoples and countries.
From Helsinki to Madrid, from Porto to Vienna, from Amsterdam to Gdansk and Rome –
passing through Brussels – the ESNYear has been one to remember, for our growth,
for the quality and the quantity of the activities, for the gained professionalism, for the
services provided to sections and national boards, for the respect gained amongst our
stakeholders, be them commercial or institutional, for having brought Commissioner
Figel’ to an ESNParty in Brussels and Vice President Wallström to an ESNConference,
for having become, all in all, big, healthy and strong.
Bearing this satisfaction for a shared and common achievement, I leave you to the story
of this incredible, amazing, Pallomeri ESNYear, the one of 20 Years of Erasmus.
Happy birthday, Erasmus, from your best friend, Erasmus Student Network.
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Membership fee
Written by Corinne Bryner, Treasurer
Our network is self-financed by the membership fee contributions of the sections:
The yearly membership fee of ESN is 50EUR per section. An exception is the first year
membership in ESN:
- sections accepted before 1 st November pay only 25 EUR
- sections accepted after 1 st November do not pay for the current year
Payments have to be made before 31 September by bank transfer to our account (cash
payments are no more accepted):
ESN AISBL bank account details:
Name of the Beneficiary: Erasmus Student Network AISBL
Address of the Beneficiary: Rue du Trône 98, Brussels Belgium
IBAN: BE32390080136102
Account number : 390-0801361-02
SWIFT (BIC) code : BBRUBEBB
Bank name: ING bank
Bank’s address: Marnixlaan 24, B-1000 Brussels, Belgium
Do not forget to
- state the clear PURPOSE of payment (ex. Membership fee 2006)
- write the FULL NAME of your section (ex. ESN AMG Gdansk) and the
SECTION’S CODE
- cover all the TRANSACTION COSTS
Membership fee policy
Written by Corinne Bryner, Treasurer
The Treasurer of ESN is responsible for collecting and monitoring membership fee
payments.
1. Sections get reminded to pay in time by email, the NR and personal face-to-face
conversation.
2. ESN Section gets an invoice for membership fee payment if this is requested.
The invoice includes: Section name and code, ESN account details, amount to
be paid, deadline for payment
3. Treasurer prepares membership fee payment confirmation if this is requested.
The payment confirmation includes: Section name and code, payment date,
amount paid.
4. National Representative is informed about membership fee payment process and
has a very important position in contacting late sections.
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Due Membership fees – exclusion of sections
Written by Corinne Bryner, Treasurer
Non-payment policy according to ESN statutes is:
"4.2.1 A section can be excluded if:
4.2.1.2 Its membership fee is more than one year overdue."
Sections that have not paid for 2005 by 31 December 2006 have been excluded during
CNR meeting in January 2007.
Before excluding a section, the National Representative, the section and the University
are informed at least three times in advance.
Section package
Written by Davide Capecchi, President
Are you already a member section of ESN?
Do you belong to a group of active and dynamic internationally minded students
interested in getting in touch with and helping international students?
Are you maybe wondering
What you earn by BEING or BECOMING a SECTION of ESN?
There we go: it is just a SECTION PACKAGE
• ESNCard
• 15% discount on SkyEurope flights
• Brand new Corporate Design
• Knowledge exchange
• Website template
• Evaluation tools: ESNSurvey and data for your sections
• Network contacts - 240 sections sharing the same experiences!
• International sponsorships
• ESN trainings
• ESN Newsletter
• Monthly Bulletin
• ESN international events
• Free places for external events
• PR material
• Recognition and use of the ESN brand
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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• Partnership between sections
• Intranet (coming soon!)
• Internships opportunities
• Alumni network
• Possibility of influencing the policies for Students’ exchange
This and much more once become an ESNSection!
Agenda of the plenary sessions AGM Prague 2007
FRIDAY23/03/2007
13.00-15.00 Open Forum
15.00-19.30 Plenary Session (240 min effective plus break 30 min)
Standard (45min):
• Legality and quorum, explanation of the voting procedure (5 min)
• Election of the chairs (5 min)
• Election of scrutinisers, procedural auditors, financial auditors and language
auditors (5 min)
• Approval of the agenda (5 min)
• Approval of the Standing Orders for the Council of National Representatives and
the Board of ESN International (10 Min)
• Approval of the Standing Orders for the Annual General Meeting (10 Min)
• Approval of the Final Documents of AGM 2006, Krakow (5 min)
Board Reports (20 min each plus questions, total 120 min)
• President Davide Capecchi: Presence in Brussels, Management of the Work of
the Board, Partnerships
• Vice President Ewa Krzaklewska: ESNSurvey, External Representation,
Accompanying Measures Grant
• Network Administrator Tomaso Bisol: Network Inventory, Country Development
• Treasurer Corinne Bryner: Memberships Fees, Financial Report 2006/2007
• External Jakob Smets: Corporate Identity Development, ESN Sections’ Bulletin,
ESN Newsletter
Future Board 2007/2008 (75min):
• Job descriptions for the International Board 07/08 (15min)
• Introduction of candidates for the International Board 07/08 (60 min)
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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SATURDAY 24.03.2006
11:00 - 13:00 Plenary session (120min, no break)
13:00 - 14:15 Lunch
14:15 - 19:00 Plenary session (255min effective plus break 30 min)
Reports of events: (60min)
• Regional Platforms: Southern European Platform, Central European Platform,
Nordic Network Meeting, Western European Platform (5min each, so 20 min)
• Cultural MADley (5 min)
• Palermo Sunweek (5 min)
• Fun(d)raising Conference (5 min)
• Bocconi Summer Factory (5 min)
• Zabinki (5 min)
Council of National Representative (60min):
CNR meetings report, Changes in CNR, CNR fund
Working groups report
Lunch
14:15 - 19:00 Plenary session (225min effective plus break 30 min)
Main International Projects of ESN (70minutes):
• ESN.org and ESN Galaxy (Antonio) 20 min
• 20 Years of Erasmus Programme – 20 min
• ESN Card (Nick) – 10 min
• Promotion and production (Magda) - 10 min
• ESNSecretary Report: Administrative grant, office, EYF – 10min
Cooperation and partnerships (depending who is coming, about 60min):
• Non Commercial Partners: European Commission – Erasmus Team, EAIE etc
• Commercial Partners: Bocconi, SwissCare, SkyEurope
Plenary Discussions: How to improve work of the sections and National Boards so
they support more effectively all foreign students? (30min)
Long Term Vision (65min)
Plenary discussions: Long Term Vision
• Approval of the Long Term Vision Document
• Approval of the Statutes Changes
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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SUNDAY 25.03.2006
13:30 - 18:30 Plenary session (270min, 30min break)
Presentation of Workshops (30min)
Choosing OC of future events (60 min):
• Presentation of the candidates for the next Cultural Medley and election of the
organisers of the next CM
• Presentation of the candidates for the next Central European Platform and
election
• Presentation of the candidates for the next Southern- Eastern European
Platform and election
• Presentation of the candidates for the next Southern- Western European
Platform and election
• Presentation of the candidates for the next Western European Platform and
election
• Presentation of the organiser of Northern European Platform
• Presentation of the candidates for the next Annual General Meeting and election
Action plan for the Board for 2007/2008 (75min)
Plenary Discussions: What are the most important actions for the Board to take on in
Brussels and around Europe in order to help exchange students? What are the biggest
problems of exchange students in your section? (30min)
• Approval of the action plan for 2007/2008 (15min)
• Approval of the provisional budget for the year 2007 (30min)
Board (30 minutes):
Election of the International Board 07/08 (20 minutes)
Legality of candidates to the International Board 07/08 (5 minutes)
Vote to release the International Board 06/07 (5 minutes)
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Voting procedure
During the AGM an electronic voting system will be used. This means that at the
beginning of the plenary session the Chair of the AGM will clearly explain how voting
will take place according to all the regulations of ESN and the AGM. If you feel that the
Chair or anybody behaved incorrectly, check first in the relevant documents if you are
right or not. In the event of a mistake, please make your comment and proposal. The
valid Standing Orders of the AGM were approved at the AGM 2004 in Helsinki.
According to the Statutes of ESN 5.1.3: an AGM is qualified to make decisions when
51% of all sections are present.
NOTE: The sections are able to delegate their votes to another section (which is
present at the AGM); in case they are not able to be present at the AGM. This shall be
done by a letter signed by the president of the delegating section, where it is clearly
stated which section delegates the vote and to whom. This letter must be given to the
Chair of the meeting by the delegated section before the plenary session starts in order
to get the remote control.
National Representatives not present on the election of the Board can delegate their
vote to another National Representative present at the AGM by a letter signed by the
delegating National Representative where it is clearly stated which National
Representative delegates the vote and to whom. This letter must be given to the Chair
of the meeting before the election of the Board by the delegated National
Representative.
Together with the voting remote control, delegates will be given the sections’
questionnaire. Please fill it in by the first day of AGM.
Mission, Vision & Values
Mission and Vision were discussed and approved in the AGM Krakow, March 2006
The Values are the result of the Corporate Identity project developed in the period
September-December 2005.
Mission
"The mission of ESN is to foster student mobility in Higher Education under the principle
of SHS - Students Helping Students"
Vision
"Erasmus Student Network cooperates with the European Institutions and other relevant
bodies and policy makers in the ambitious project of creating and fostering the
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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development of a society based upon mutual knowledge, respect, trust and
therefore peace among individuals, groups, communities, peoples and countries.
In this framework and with this purpose, ESN strives for a world were increasingly more
young people will be in the condition to access, either by moving or by staying at
home, the opportunities of personal growth offered by an international experience in
Higher Education.
However, such experience has to be one of quality: this means, that prospective and
current exchange students have to be provided with all the necessary information and
means for
• choosing the destination that fits at most with their interests and personal
development;
• applying properly and in the due time for scholarships and for any other
possible financial support, and in any case be granted enough resources for
maintaining in the host city the same tenor of living they are used to held in their
city of origin;
• being integrated in the society and the culture of the hosting city, also by terms
of linguistic tools and social opportunities;
• succeeding in the academic aims of their stay and, once back to the Higher
Institution of origin, having their gained knowledge fully and duly recognised, and
being reintegrated in the social and academic life;
• evaluating their exchange experience and having their evaluation considered
and appreciated by the competent institutions, in order to foster and influence
the evolution of the exchange programmes and policies;
• helping, in turn, other students to succeed in their exchange study and in
overcoming the same difficulties and challenges they experienced.
Hence, we foresee a world where all the Higher Education Institutions support the
principle of students helping students, who therefore find their way to mobility and to
internationalisation, and all existing and possible threats and obstacles to mobility are
annihilated".
Values
The Values that all ESN Members believe in and work for are
� unity in diversity, diversity in the unity
� students helping students
� fun in friendship and respect
� international dimension of the life
� love for Europe as an area of peace and cultural exchange
� openness with tolerance
� cooperation in the integration
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Standing Orders and Statutes
Standing Orders of the Annual General Meeting
Approved in Helsinki 2004
1. SCOPE OF THESE STANDING ORDERS
1.1 The scope of these Standing Orders is defined in the Statutes of ESN.
1.2 If the Statutes and Standing Orders are incompatible, the Statutes overrule the
Standing Orders.
1.3 These Standing Orders come into effect as soon as they are approved.
2. MEMBER’S RIGHTS
2.1 All full member sections can send representatives to the AGM.
2.2 All participants from member sections have the right to speak and vote at the AGM.
2.3 The chair can extend the right to speak to invited observers and other guests.
2.4 Sections can delegate their voting rights to another section.
2.5 National Representatives can delegate their voting rights to another NR.
3. THE CHAIR
3.1 The person/persons actually chairing a session is referred to as “the chair”.
3.2 The responsibility for chairing the plenary sessions of an AGM rests with the board,
who will recommend chairpersons at the beginning of the AGM. These will then be
confirmed by the AGM.
3.2.1 Should the board’s proposed chairs be rejected, the board can make new
proposals.
3.2.2 Members can also propose chairs. These will also be voted on by the AGM.
3.2.3 A vote to replace the chair may at any time be requested by any member. Such a
vote must be carried by a two thirds majority of the sections present.
3.2.4 If such a vote is carried, the board will recommend a new chair.
It is the chair’s responsibility to ensure that the procedures laid down in these Standing
Orders are adhered to, and that the agenda is followed.
3.3.1 The chair may propose changes to the agenda.
3.3.2 Such a proposal must be voted on by the AGM.
3.4 The chair may at any time comment on procedural matters, but will otherwise be
considered a normal speaker.
3.5 The chair may resign the post, in which case the board must propose a new chair.
4. SPEAKERS’ LIST
4.1 During all discussions the chair keeps a speakers’ list, thus ensuring that all are
heard.
4.1.1 A participant indicates his/her desire to speak by raising one hand.
4.1.2 If the chair wishes to participate in a discussion he/she must put his/her name on
the speakers’ list like that of all other participants.
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4.2 The chair or any member can propose to close the speakers’ list.
4.2.1 If there are objections, a vote is required.
4.2. Before the speakers’ list is closed, the chair must announce who is still left to
speak.
4.2.3 Once the speakers’ list is closed, it cannot be reopened before a vote on the
matter under discussion has been taken.
4.3 The chair may impose limits on speaking time, ensuring that this is applied fairly to
all participants in the debate.
4.4 If there are no speakers, or once all speakers have been heard, the chair may call a
vote on the tabled proposal.
5. AMENDMENTS TO PROPOSALS
5.1 During the AGM any member can propose amendments to all proposals made in
the AGM documents.
5.2 If more than one amendment to a proposal is made, the chair will decide the order in
which they shall be voted on.
5.3 Only when all amendments to a proposal have been debated and voted on, can a
vote on the original proposal (amended or not) take place.
5.4 There can be no secret ballots when voting on amendments.
6. EXCLUSION OF PARTICIPANTS
6.1 Any three members may at any time propose the exclusion of any person from the
AGM on the grounds of unacceptable behaviour.
6.2 Such a proposal will have to be carried by a two thirds majority of all members
present at the AGM.
6.3 On request, an excluded person must be informed if and when he/she can expect
the decision of exclusion to be lifted.
6.4 A simple majority is required to lift the exclusion.
7. REQUIREMENTS FOR VOTING
7.1 All decisions at the AGM are taken by a simple majority unless otherwise stated in
the Statutes and Standing Orders.
7.1.1 A simple majority is defined as when the number of votes cast for or against a
proposal is bigger than the number for the opposing view, regardless of the number of
abstentions.
7.1.2 For a vote to be considered valid, 51% of all sections have to be present at the
AGM.
7.2 At the beginning of the AGM all members will be given two voting cards. One green,
to indicate a vote in favour, one red to indicate a vote against, one white to indicate a
blank vote.
7.3 If an absent section has given their voting rights to a present section, these votes
should be counted.
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8. VOTING
8.1 A vote must be held if proposed by a full member. If required, the purpose of the
vote may be explained with the proposal.
8.2 Before a vote is held, the chair will, in the following order:
8.2.1 Announce that a vote will take place;
8.2.2 Summarise the point to be voted on, stating clearly the meaning of votes in favour
of and votes against the proposal.
8.3 Voting procedure
8.3.1 The chair asks for votes in favour of and opposing the proposal. The members
indicate their opinion by raising one card.
8.3.2 If the chair finds a clear majority in favour of or against the proposal, he/she may
announce the result immediately, without the votes actually being counted.
8.3.3 If the chair does not find a clear majority for or against the proposal, a second vote
will be held, in which all votes will be counted. Likewise if a full member wishes it.
8.3.4 The chair can decide to go straight to a counted vote.
8.4 Secret voting.
8.4.1 Unless otherwise stipulated, any full member can request that a vote be made
secret.
8.4.2 The chair will distribute ballot papers to all members present, and will oversee that
they are collected when voting is completed.
8.4.3 The chair will count the votes and announce the result.
8.4.3.1 There should always be at least two people, of different nationality and from
different sections, counting the votes.
8.4.3.2 If possible two participants, one from either side of the argument being voted on,
should be present when the votes are being counted.
8.4.3.3 The votes will be recounted if any members have reasonable ground for thinking
a mistake has been made.
8.5 A vote will be considered invalid and will be repeated at once;
8.5.1 if the number of votes is greater than the number of members present;
8.5.2 if anybody participated in the voting without having the right to vote;
8.5.3 if anybody voted more than once;
8.5.4 if doubts about the procedural correctness are raised and cannot be refused;
8.6 If the outcome of a vote is even, the proposal voted on is not carried.
9. OMISSIONS/PROCEDURAL PROPOSALS
9.1 If a situation should occur that is not covered by these Standing Orders, the chair
will propose an adequate procedure.
9.2 Any member may challenge that procedure, and a vote will be taken.
9.3 The following proposals are to be considered procedural ones, and will overrule
both the speakers’ list and the agenda:
9.3.1 Proposals to change the agenda;
9.3.2 Proposals for closing the speakers’ list;
9.3.3 A request for a secret vote;
9.3.4 A proposal to exclude a participant;
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9.3.5 A challenge to a vote, as laid down in article 7.5;
9.3.6 The resignation or replacement of the chair.
9.4 If more than one procedural proposal is made at the same time, the chair will decide
the order in which they are heard.
10. CHANGING THE STANDING ORDERS
10.1 Changes to the Standing Orders must be carried by a two-thirds majority of the
members present at the AGM.
10.2 Changes to the Standing Orders take effect as soon as they are voted through by
the AGM.
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Standing Orders for the Council of National Representatives
and the Board
Approved in Gdansk 2005
Unless otherwise stated, these Standing Orders apply to both the CNR and the Board.
1. CONSTITUTION OF THE CNR
1.1 The Council of National Representatives consists of all National Representatives.
1.2 The term of National Representative and National Observers begins at an Annual
General
Meeting and ends at the following Annual General Meeting.
1.3 The National Observer can be anybody and has to be elected at the National
Platform for a term not longer than one year. A country is only allowed to have one
National Observer unless the OC and or the Board decides otherwise.
1.4 The Observer can be anybody who is attending any meeting agreed by the Board
and OC of the Meeting.
1.5 If the result of the election of any designated members is doubtful, he/she will not be
an official CNR member before clarity is achieved.
1.6 If during the course of the term of the board a National Representative wishes to
resign, the following procedure applies:
1.6.1 A resigning National Representative shall notify all sections and the NB in his/ her
country of his/ her resignation. The sections will have to ensure the designation of a
new National Representative; otherwise the place on the CNR will remain free for the
rest of the term.
1.6.2 The resigning National Representative shall notify at least the President and the
Network Administrator of his/her resignation. He/she shall report at the same time if a
successor has already been nominated or elected.
1.6.3 Letters from all national sections stating the election of the National
representative. Sections may indicate if they are opposed to the person or to the way of
election but are in no way obliged to do so. Letters must be sent to the President and
the Network Administrator.
1.7 Any National Representative can be expelled from the CNR for outstanding
reasons. The following procedure applies:
1.7.1 During CNR Meetings any National Representative can propose the expulsion of
any other National Representative.
1.7.2 The written proposal must be handed in to the chair of the meeting, and must be
signed by the NR proposing the expulsion. The chair must then inform the CNR about
the proposal without stating the name of the proposing national representative.
1.7.3 Before the discussion on the proposal starts, the NR in question should leave the
room. When the discussion comes to an end, he/she is asked back in. The chair gives a
summary of the contents of the discussion. The NR concerned is then allowed to
comment on the points made known to him/her. This speaking time for this comment is
30 minutes plus 10 minutes for preparation and cannot be reduced by the chair or the
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CNR. A temporary suspension of the standing orders is not possible or valid at that time
either.
1.7.4 After the comment is finished the procedure may start over again if a majority
wishes to do so.
1.7.5 Otherwise a secret ballot will be taken. The NR on whose expulsion the vote is
taken can be
asked to leave the room, but may participate in the vote. Only National Representatives
will participate in such vote.
1.7.6 The proposal for expulsion is carried when a two-thirds majority votes in favour.
2. TASKS
2.1 Tasks allocated to resigning or expelled National Representatives are not
automatically
transferred to his/her successor. Such tasks will be reallocated at the CNR meeting
where the resignation or expulsion takes place.
3. ELECTIONS, ROLE AND MANDATE OF THE CHAIR
3.1 The responsibility for chairing meetings of the CNR and the Board lies with a
member of one of these bodies. The chair should be chosen by a vote at the beginning
of the meeting.
3.1.1 Any member of the Board and CNR who has the right to vote at the Meeting has
the right to chair the Meeting.
3.1.2 The chair for elections of the chair of the CNR is the President or the Vice
President of the Board.
3.1.3 The CNR has the responsibility for the Minutes of its Meetings and has to present
the Minutes of Meeting to the Board no later than one month after the Meeting takes
place.
3.2 Each NR can candidate himself for Chair of a CNR meeting. Requirements that
must be fulfilled for candidacy are:
3.2.1 Each candidate has one minute for presentation. After the last presentation NRs
can ask questions.
3.2.2 The chair presents all candidates in alphabetical order.
3.2.2.1 The CNR performs a secret voting. Each NR has one vote.
3.2.2.2 The chair of the elections does all counting.
3.2.2.3 The candidate who has the most votes is the winner of the election.
3.2.2.4 In case two or more candidates achieve the same result and their result is the
highest; a second ballot will be carried out between them according to the rules 3.2.2.1,
3.2.2.2 and 3.2.2.3.
3.3 The chair may at anytime resign, in which case another chair should be appointed.
The chair may also be replaced according to a procedure in 3.2.2.
3.4 It is the chair’s responsibility that the procedures stipulated in the standing orders for
the CNR and the Board are adhered to. 26
3.5 The chair is obliged to follow the agenda but may propose a change to the agenda
himself/herself. Such a proposal shall be voted on immediately.
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3.6 The chair may at any time given time make comments about procedural matters but
will be considered a normal speaker in all other cases.
3.7 The chair calls the speakers according to the speakers’ list.
4. SPEAKERS’ LIST
4.1 During all discussions, the chair keeps a speakers list in order that participants
indicate their desire to speak. If the chair wishes to participate in a topical discussion
he/she must put down his/her name on the speakers’ list.
4.2 Speakers are called in the order they indicated their desire to speak.
4.3 The chair may propose to close the speakers’ list. If there are objections, a vote
must be taken.
4.4 If a proposal for the closing speakers’ list has been made, voted and carried, the
chair shall note all persons indicating their desire to speak. Then he/she verifies that the
list is complete by reading it to the Board. If no objections are raised, the list is closed
and cannot be reopened before a vote on the matter discussed is taken.
4.5 If the proposal for closing the speakers’ list has been made and agreed on and if all
persons on the list have spoken, but no proposal for voting has been made, the chair
may propose a vote and may ask for suggestions for the wording of the proposal. The
chair is free to move on to the next point on the agenda.
4.6 Speaking time begins when the chair calls a speaker. It shall not normally exceed 3
minutes. The chair can both reduce and extend speaking time. A simple majority of
participants having the right to speak overrules such a chair decision.
5. CONSTITUTION OF THE BOARD
5.1 The Board is elected at the AGM in accordance with the relevant Standing Orders.
5.2 The Board consists of five people, a President, a Vice President, a Treasurer, a
Network Administrator, and a regular Board Member.
5.3 The regular Board Member should have special tasks.
5.4 The Board must send a monthly report of its activities to the sections.
5.5 The Board is responsible for the action plans.
6. ACTION PLANS
6.1 The Action plan is a list stating all the actions that will be taken by ESN
International.
6.2 The Board is responsible for the accomplishment of the actions stated in the Action
plan.
6.3 The Board can delegate the actual carrying out of the actions stated in the action
plan to sections, National Platforms, and/or CNR members. The Board can also decide
to carry out all or certain actions on its own.
6.4 The Board proposes the draft of the Action Plan to the AGM. AGM has to approve it
then.
6.5 Any member of ESN can propose additional actions to the Action Plan at any time.
These additional changes need to be approved by the CNR.
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6.6 The actions in the Action Plan approved by the AGM have the highest priority in
comparison to actions additionally added to the Action Plan at any time after the AGM.
6.7 No actions that have been approved by the AGM can be removed from the Action
Plan, only the AGM can overrule its decisions.
6.8 The Board is responsible for providing the succeeding Board with an Action Plan
Manual that will contain all the actions taken during their mandate as well as the
necessary information, contacts, guidelines, etc.
7. RIGHTS OF PARTICIPANTS AT CNR MEETINGS
7.1 National Representatives of all full member countries have the right to vote, the right
to propose decisions and the right to speak.
7.2 All Observers have the right to speak.
7.3 Board members have the right to speak, and to propose decisions, but no right to
vote.
7.4 On request of one NR, the Board or any member of the Board must leave the
plenary session.
The Board can return to the meeting after the CNR has decided to invite the Board
Members back to the meeting again.
8. RIGHTS OF PARTICIPANTS AT BOARD MEETINGS
8.1 Board members have the right to vote, the right to propose decisions and the right to
speak.
8.2 National Representatives have the right to attend meetings, and the right to speak,
but not to vote.
9. VOTING PROCEDURE (BOARD)
9.1 A vote must be taken if proposed by a Board member. If required that Board
member must explain the purpose and/or need for a vote. A discussion normally takes
place between a proposal and voting.
9.2 A vote will be taken without delay:
9.2.1 If the speakers’ list has not been closed and nobody indicates a desire to speak
and a proposal has been made.
9.2.2 If the speakers’ list has been closed and all the speakers on that list have spoken,
and a proposal has been made.
9.2.3 If a proposal for closing the speakers’ list has been made.
9.2.4 If the chair’s decision to reduce or extend speaking time is challenged.
9.3 Before the vote is taken, the chair will in the following order:
9.3.1 Announce that the vote is going to be taken;
9.3.2 Summarize the point to be voted on, stating clearly the meaning of the votes in
favour and votes opposing the proposal;
9.3.3 Establish they way of voting;
9.4 All voting is, unless otherwise stated, done by simple majority.
9.5 The chair asks for votes in favour, opposing the proposal and abstentions, in that
order. Board
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members indicate their opinion by raising their hand clearly. The votes are counted and
the decision announced by the chair.
9.6 If one or more Board members request so, a secret ballot has to be taken.
9.6.1 Pieces of paper are handed out to all board members and are collected after all of
them indicated their opinion in writing and folded their piece once.
9.6.2 The chair then opens the pieces one by one and announces the votes contained.
This is double-checked by one of the persons sitting next to the chair.
9.6.3 A vote that cannot be interpreted clearly as being in favour, opposing or abstaining
is considered invalid.
9.7 After the counting is completed, the chair announces the decision.
9.8 A vote is invalid and must be repeated at once:
9.8.1 If the number of all votes given is not equal to the number of Board members
present.
9.8.2 If anybody participated in the voting without having the right to vote.
9.8.3 If anybody voted more than once.
9.8.4 If anybody can prove that the counting has been done incorrectly. If doubts about
the correctness are raised but cannot be proven, the vote is considered invalid and
must be repeated at once by secret ballot.
9.9 If the outcome of a vote is even, the President has the casting vote. If the President
is not there, the Vice President has the casting vote.
9.10 Any vote can be repeated on request if there are sufficient grounds for supposing
that wrong incomplete or unclear information has caused the outcome of the vote. Any
person present with the right to speak can request such a repetition. The request has to
be voted on and carried by a simple majority in order to repeat the vote. This procedure
also applies to votes concerning applications for membership.
10. VOTING PROCEDURE (CNR)
10.1 Votes must take place in the following circumstances:
10.1.1 Approving a new country;
10.1.2 Overruling a Board decision;
10.1.3 Expressing no confidence in the Board or a single Board member.
10.1.4 Changes to the Statutes.
10.2 The same voting procedure applies as for the Board.
10.3 Approving a new country is done by a simple majority of those present.
10.4 Overruling a Board decision requires a two-thirds majority of those present.
10.5 A vote of no confidence requires a simple majority of all NRs.
11. CHANGES TO THE STANDING ORDERS FOR THE CNR AND THE BOARD
11.1 A whole set or any single standing order is implemented as soon as it is carried by
a two thirds majority of the sections present at the AGM.
11.2 Any Board member having the right to propose decisions can propose changes to
the standing orders of the CNR and the Board. A change is implemented as soon as it
is carried.
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Standing Orders for the Election and Constitution of the
Board
Approved in AGM Krakow 2006
1. SCOPE, PRINCIPLES AND BASIC DEFINITIONS OF THESE STANDING ORDERS
1.1 The scope of these Standing Orders is defined in the Statutes of the Erasmus
Student Network International.
1.2 The definition of “ESN bodies”, “bodies of ESN”, “bodies” or “body” is given in the
Statutes of ESN International.
1.3 “Sections” or “section” in the sense of these Standing Orders are full member
sections according to the Statutes of ESN International.
1.4 “Present” in the sense of these Standing Orders are all persons/sections, which are
physically present at the actual event of the AGM.
1.5 The “Chair of the elections” or “Chair” in the sense of these Standing Orders is the
Chair according to the Standing Orders of the Annual General Meeting.
1.6 “Scrutinisers” in the sense of these Standing Orders are scrutinisers according to
the Standing Orders of the Annual General Meeting.
1.7 “Procedural auditors” in the sense of these Standing Orders are auditors according
to the Standing Orders of the Annual General Meeting.
1.8 If the Statutes and the Standing Orders are not in compliance with each other, the
Statutes overrule the Standing Orders.
1.9 In case of interpretation problems of these Standing Orders it is on the Chair to take
a decision.
2. IMPLEMENTATION AND CHANGE OF THE STANDING ORDERS
2.1 A whole set or any single standing order is implemented as soon as it is carried by a
two-thirds majority of the sections present at the AGM.
2.2 Any section, the Council of National Representatives or the Board, can propose
changes to the Standing Orders. A change is implemented as soon as it is carried by a
two-thirds majority of sections present at the AGM.
3. PARTICIPATING ESN BODIES AND BALANCE OF POWER IN THE ELECTION
PROCEDURE
3.1 The ESN bodies participating in the election process for the Board are:
3.1.1 The National Platforms in the sense of the Statutes of ESN International,
3.1.2 The Council of National Representatives,
3.1.3 The Annual General Meeting, that means all sections present at the AGM.
3.2 The ESN bodies according to 3.1.2. and 3.1.3. have a weight of 50% each in the
voting procedure.
4. MEMBERS’ RIGHTS
4.1 All members of the Council of National Representatives present at the AGM have
the right to vote.
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4.2 All sections present at the AGM have the right to vote, each section having one
vote.
4.2.1 In case a section is not able to attend the AGM it has the right to transfer its right
to vote to another section.
4.2.2 This can be done by a written and signed confirmation of the section not being
able to attend naming the section to which the right to vote shall be transferred.
4.3 All members of the Council of National Representatives and all sections present at
the AGM have the right to interview the candidates for the Board during their
presentation.
4.4 All rights to speak follow the procedures fixed in the Standing Orders of the AGM
and underlay the authority of the Chair.
5. LEGITIMACY AND QUORUM
5.1 The election of the Board is legitimate if:
5.1.1 The number of members of the Council of National Representatives participating
in its part of the election process exceeds 50% of the Council’s overall members.
5.1.2 The number of sections, representing the AGM, participating in their part of the
election process exceeds 50% of the sections being present at the AGM.
5.1.3 The Quorum is not met as long as one of the requirements of 5.1.1. or 5.1.2. is not
met.
5.2 In case the Quorum cannot be met, a new attempt has to be made in the following
plenary session.
5.2.1 If the Quorum is not met in the second plenary session convoked, the body having
the Quorum carries out the election with 100% of the votes. In this case the Chair of the
election has to check if the Quorum is met after every single election step in the sense
of 9.1.
5.2.2 In case both bodies do not meet the required Quorum, the Council of National
Representatives carries out the election with 100% of the votes.
5.2.2.1 In this case the Chair of the election has to check if the Quorum is met after
every single election step in the sense of 9.1.
5.2.2.2 If the Quorum is met for one of the bodies the election is carried out as stated in
5.2.3 All voting processes described in 9. and 10. have to be adapted to the procedures
described in 5.2. in case the conditions for a normal election are not met.
6. CANDIDATES AND REQUIREMENTS FOR THE CANDIDATES
6.1 All candidates must be members of sections in Erasmus Student Network.
6.2 Candidates should give a written application for a position in the board to the
international board of ESN at least 30 days before the first day of AGM. If there are no
candidates for a specific position by this time the international board is able to accept
candidates also after this by moving the deadline forward to the plenary session before
the election.
6.3 The board must inform all the sections about the vacant positions at least three
months before the first day of AGM.
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6.4 Candidates must have the support of their National Platform. This has to be proved
during the voting procedure with a recommendation letter signed by at least 50% of the
National Platforms’ sections present at the Annual General Meeting or at least 50% of
all sections of the relevant National Platform. The recommendation letter has to be
handed over to the Chair of the election and included in the minutes of the plenary
session in which the elections are carried out.
6.4 Candidates must present themselves in front of the Annual General Meeting.
6.5 Candidates must be present at all assemblies being connected to the election of the
Board in the Annual General Meeting, at least:
6.6 The National Platform where the recommendation for the candidate is expressed.
The recommendation letter has to contain a paragraph where this is confirmed.
6.6.1 The presentation of candidates for the Board in a plenary session of the Annual
General Meeting.
6.6.2 The election process of the candidates for the Board in a plenary session of the
Annual General Meeting.
7. GENERAL LIMITATIONS
7.1 Not more than one candidate per section can run for a position in the elections for
the Board.
7.2 Not more than two candidates being member of sections from one National Platform
can run for a position in the elections of the Board.
7.3 The National Platforms are responsible for guaranteeing that the regulations 7.1 and
7.2 are met.
7.4 The Chair of the election has to control if the General Limitations are met if at least
one section or one National Representative doubts the correctness of the set of
candidates.
8. VOTING PROCEDURE
8.1 Each member of the Council of National Representatives and each section has one
vote per election.
8.2 All voting is carried out as secret voting.
8.3 In case an electronic voting system compatible with the needs of the voting
procedure is available, it can replace the secret voting. If at least one section or member
of the Council of National Representatives objects to the use of the electronic voting
system, secret voting has to be performed.
8.4 A vote is invalid and must be repeated immediately if:
8.4.1 the number of all votes given is higher than the number of eligible voters present;
8.4.2 someone participated in the voting without having the right to vote;
8.4.3 someone voted with more than one vote, except for cases according to 4.2.1. and
4.2.2.;
8.4.4 someone can prove that the counting has been done incorrectly;
8.4.5 doubts raised to the Chair about the correctness and cannot be refused;
8.4.6 the election process has not been followed correctly.
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secretariat@esn.org
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9. VOTING
9.1 The voting is performed in five steps:
9.1.1 election of the President;
9.1.2 election of the Vice-President;
9.1.3 election of the Treasurer;
9.1.4 election of the Network Administrator;
9.1.5 election of the Regular Board Member.
9.2 Candidates who have not been elected for the position they ran for can stand for
another position in the Board; candidates for a position according to 9.1.5. are excluded
from this regulation.
9.3 The following procedure is applied:
9.3.1 The names, countries and sections of the candidates for the relevant position
have to be announced to the Council of National Representatives and the AGM.
9.3.2 The Council of National Representatives votes.
9.3.3 The AGM votes.
9.3.4 The votes of the CNR and the AGM have to be collected and stored separately on
the Chair’s table.
9.3.5 The votes of the Council of National Representative have to be counted by the
scrutinisers in the presence of the Chair.
9.3.6 The votes of the AGM have to be counted by the scrutinisers in the presence of
the Chair.
9.3.7 The scrutinisers announce the result of the voting of the Council of National
Representatives to the Chair.
9.3.8 The scrutinisers announce the result of the voting of the AGM to the Chair.
9.3.9 If there are more than two candidates and none of the candidates get more than
50% of the votes, a second round is needed. The two candidates with the highest
percentages will be in the second round.
9.3.9.1 If more than two candidates have the highest percentages all will go to the next
round.
9.3.10 The chair announces the winner of the election.
10. CALCULATING THE RESULTS; RESULT OF THE ELECTION
10.1 The Chair of the election does all calculations.
10.2 The scrutinisers control and confirm all calculations done by the Chair.
10.3 The results for elections are calculated as follows:
10.3.1 The number of votes for a candidate received both from the Council of National
Representatives and the AGM is transferred to a percentage from the respective ESN
body.
10.3.2 The percentages from the Council of National Representatives and AGM
according to 10.3.1. are summed up and divided by two.
10.3.3 The candidate with the highest percentages in the final round is the winner of the
election.
10.3.4 In case a second ballot again leaves two or more candidates having the same
and the highest result, the Chair will repeat the procedure according to 9.3. If then a tie
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still exists, the Chair of the election shall operate as a tiebreaker to decide the voting for
the relevant position.
11. SYSTEM OF CONTINUITY FOR THE BOARD
11.1 Elected Board Members stay in office from the AGM they were elected at until the
second CNR meeting following the subsequent AGM or at most two months after the
AGM.
11.2 Between the AGMs the board members work in their respective positions. After the
AGM following their election they have to act as advisory board members and take part
in board meetings until the second CNR meeting or at most 2 months after the AGM.
11.3 The release of the board from their duties in the elected positions is task of the
AGM.
11.4 The release from their duties as advisory board members will be proposed to the
CNR.
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Statutes of Erasmus Student Network AISBL
Approved in Krakow, 2006
PREAMBLE
Erasmus Student Network is based on the idea of cultural tolerance and exchange. We
– the representatives of ESN sections - are convinced that solutions, guided by this
idea, can and have to be found for every appearing problem and challenge.
1. NAME OF THE ORGANISATION
The name of the organisation is Erasmus Student Network, hereafter called ESN. ESN
received its name and spirit from Erasmus who originated from Rotterdam, The
Netherlands and today symbolises student mobility. ESN is an international non-profit
association, founded in Copenhagen on the 10th of February 1990 and legally
registered in Belgium on the 30th of November 2005. The organisation has its official
seat at Rue du Trône 98, Brussels, Belgium.
2. AIMS
2.1 ESN aims at working in the interest of students who are spending part of their
professional education at a higher education institution in a country other than the one
in which their home institution is based, by means of:
2.1.1 Improvement of the social and practical integration of exchange students at their
host institutions.
2.1.2 Representation of the needs and expectations of exchange students on the local,
national and international level.
2.1.3 Provision of relevant information about academic exchange programmes and ESN
resources.
2.1.4 Reintegration of homecoming students by making them active in the network.
2.1.5 Contribution to the evaluation of different exchange programmes.
2.2 ESN aims at concerning itself directly or indirectly with these goals, defined as
broadly as possible.
2.3 ESN aims at creating conditions for better understanding of each other’s cultures
and national habits, between students of different nationalities.
2.4 ESN is a non- political organisation, and works without:
2.4.1 Connection to political parties or systems;
2.4.2 Commitment to specific political thoughts or ideologies.
2.4.3 Connection to any religious or confessional groupings.
3. STRUCTURE
The official bodies of the Organisation are the National Boards, hereafter called NB, the
Annual General Meeting, hereafter called AGM, the National Platforms, hereafter called
NP, the Regional Platforms, hereafter called RP, the Council of National
Representatives hereafter called CNR and the Board. Of these bodies the AGM, NP´s,
the CNR and the Board are the decision- making bodies.
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4. MEMBERSHIP
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, can apply for membership. That organisation will be
represented as such by its president or other legal entity and will be legally based in its
country of origin.
4.2 An application for membership of ESN has to be presented by the applying section
4.2.1 To the National Representative hereafter called NR of the corresponding country
or to the coordinator of the CNR, if the country has less than 2 active sections.
4.2.2 To the NR or NB of the corresponding country, if it has at least 2 active sections.
4.2.2.1 The NP has the right to approve and expel sections from its national network.
4.2.2.2 The approval or the expulsion of a section requires a 2/3 majority of the votes.
4.2.2.3 The NR has to inform both the International Board and the CNR about an
expelled or approved section in his/her country within 4 weeks from the decision.
4.2.2.4 Approval or exclusion of a section from the national network affects the
membership to ESN International.
4.2.2.5 The CNR can revise the approval or exclusion of a section, on request.
4.2.3 An accepted organisation shall be known as a “section”. It has the right to vote at
the Annual General Meeting, and to propose candidates for the post of National
Representative, hereafter called NR and for the Board.
4.2.4. All the individual members of the approved sections are considered individual
members of ESN.
4.2.5 A section has to appear as being part of ESN International and should promote its
membership whenever possible.
4.2.6 In order to appear as being a part of ESN International a section may use the
official ESN International Corporate Design.
4.2.7 In addition to already existing names and logos, sections can use the official ESN
International logo and name.
4.3 A section can be excluded if:
4.3.1 It works in ways that are incompatible with the spirit and aims of ESN.
4.3.2 Its membership fee is more than one year overdue.
4.4 At least one month before the meeting of the competent official body where the
section will be excluded, that section must be contacted in writing and be informed of
their imminent exclusion.
4.4.1 The section will, from that date have three weeks to respond to the proposal of
exclusion.
4.4.2 A response has to be taken into consideration for the eventual exclusion.
4.5 An excluded section may reapply for membership at the earliest twelve months from
the date of exclusion.
4.6 A section may withdraw by sending a written notice to the National Board or their
National Platform.
4.6.1 Any obligation, monetary or other, accepted by the section must be fulfilled before
sending a letter of withdrawal.
4.6.2 The withdrawal will be effective from the date of mailing.
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4.7 The Board may extend associate membership to student organisations who wish to
cooperate with ESN without being a full member section.
4.7.1 Associate members are not entitled to vote at the AGM, to field candidates for
posts in ESN’s formal structure, or to use the name of the organisation.
4.7.2 The Board can revoke associate membership.
5. NATIONAL BOARDS
5.1 A NB has the same rights and duties like a member section unless stated otherwise.
5.2 A NB works in the interest of the sections in its country.
5.3 It is a National Platform free will to set up its NB.
5.4 The National Platform, according to its procedures and statutes, has to approve
statutes and can approve budget, action plan, vision and strategy of the NB.
5.5 A minimum of 3 sections in a country is required in order to set up a NB.
5.6 A National Platform, according to its procedures and statutes, elects the members of
its NB.
5.7 A minimum of 3 people constitute a NB.
5.8 The National Representative is member of the NB.
5.9 The NB has no vote at the AGM but the right to speak.
5.10 A NB does not have to pay membership fee to ESN International.
5.11 A NB can raise additional national membership fees from its sections. The National
Platform has to approve the national membership fee.
5.12 A NB has to ensure the communication and collaboration between its member
sections.
5.13 A NB has to enlarge and strengthen the national network.
5.14 A NB is responsible for national Public Relations and contacts.
5.15 A NB is responsible for the National Platform being organised.
5.16 A NB has to provide its National Representative with the financial and other
resources necessary to fulfil his/her tasks, according to the statutes of the NB, if he or
she has no support from other sources. The support depends on the NB’s own
resources.
5.17 A NB has to appear as being part of ESN International by using the official ESN
International Corporate Design.
5.18 Already existing names or logos that differ from the official ESN International
Corporate Design can be used in addition
6. ANNUAL GENERAL MEETING
6.1 The Annual General Meeting is the highest decision making body of ESN, and must
be convened by the Board once every year.
6.1.1 One third of the National Representatives can call an Extraordinary General
Meeting.
6.1.2 The organising committee takes full organisational, financial and legal
responsibility for the AGM.
6.1.3 An AGM is qualified to make decisions when 51% of all sections are present.
6.1.4 Decisions are made, unless otherwise stated, by a simple majority.
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6.2 Notice of the Annual General Meeting must be mailed to the sections at least ninety
days in advance and must include information about date and place.
6.3 All sections must receive agenda and documents for the General Meeting no later
than thirty days in advance.
6.4 For the AGM the Board must present a report of activities and general policy for
approval.
6.5 The Board must present task lists, possible changes of Statutes, policies and
budget for the coming year for approval by the AGM.
6.6 The AGM must at the end of the meeting vote to approve the Board’s record, and
thereby release the board from their responsibility. The new Board cannot take over
until such a vote has been given.
6.7 The AGM shall be conducted in accordance with the Standing Orders for the AGM.
6.8 The Final Documents will contain all approved reports and decisions and will be
kept at the social headquarters.
7. NATIONAL PLATFORMS
7.1 The sections of a country together form the National Platform.
7.1.1 The National Platform elects a National Representative and a Vice National
Representative in accordance with its own statutes or established procedures.
7.2 A National Platform must be comprised of all the country’s sections to be recognised
as such.
7.2.1 The National Platforms must approve potential candidates for the Board before
these make their candidature known.
8. NATIONAL REPRESENTATIVES
8.1 From each country with at least one member section, one National Representative
and one Vice National Representative, hereafter-called vice-NR, should be elected.
8.2 Their National Platform elects NRs and vice-NRs for a period of one year.
8.3 NRs and vice-NRs can only be elected while being a student, or within the first
twelve months after graduation.
8.4 The NR represents the country for which he or she was elected and will act upon
decisions made by the country’s NP and in the general interest of his or her country and
the corresponding sections.
8.4.1 For a CNR meeting an NR can delegate his or her rights to a delegate or an NR
from another country in accordance with the country’s statutes or established
procedures.
8.4.2 An NR can only have one delegate vote beside her or his vote.
8.5 The NR should participate in at least one Regional Platform.
9. THE COUNCIL OF NATIONAL REPRESENTATIVES
9.1 The CNR is composed of all National Representatives
9.2 The CNR scrutinises and checks the work of the Board, and must be consulted on
budgetary, strategic and policy matters. During the year, the CNR acts as a substitute of
the AGM on budgetary, strategic and policy matters.
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secretariat@esn.org
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9.3 The CNR can make a decision when more than half of the total number of NRs from
member countries are present or represented.
9.4 All voting is, unless otherwise stated, done by simple majority of the present or
represented NRs.
9.5 The NR is responsible for the contact between the national and international levels.
9.6 The CNR can reverse Board decisions.
9.7 The CNR can remove single members of the Board, or the Board as a whole,
through a vote of no confidence.
9.7.1 An NR can be excluded from the CNR by his or her colleagues if his or her
activities are deemed incompatible with the spirit and aims of ESN.
9.7.2 An NR that does not attend two CNR meetings in a row or send a delegate or
delegates his or her rights to another NR will be proposed to be excluded from the CNR
and the country will have to elect a new NR.
9.8 The Coordinator is the main responsible for the contact between the Board and the
CNR.
9.8.1 The Vice Coordinator is the main responsible for the meetings of the CNR.
9.8.2 The CNR has to elect a Coordinator and Vice Coordinator among themselves.
9.8.3 A new Coordinator or a Vice Coordinator can at any time be elected by simple
majority of the CNR, when it has been proposed by one of the NRs.
9.9 The Board must meet with the CNR once, right after the AGM, and three times
during the year, of which the first meeting will take place no later than 90 days after the
AGM
9.9.1 The President of ESN must by e-mail inform the NRs about a meeting with the
Board at least one month in advance, stating the time and place. The Vice Coordinator
must send the final agenda for the meeting to all NRs at least one week in advance.
The secretary of the CNR Meeting must send the minutes of the meeting to the CNR
and the Board at the latest one month after the meeting.
9.9.2 An extraordinary meeting between the CNR and the Board must take place if twothirds
of the NRs request it.
9.10 The CNR must approve the final agenda and documents for the AGM.
9.11 The CNR will conduct its affairs in accordance with the relevant Standing Orders.
10. THE BOARD
10.1 The Board consists of five people elected by two groups, the CNR and the sections
present at the AGM, each group having half of the vote.
10.1.1 The Board shall consist of the following members: a President, a Vice-President,
a Treasurer, a Network Administrator and a Regular Board member.
10.1.2 A Board member cannot be a National Representative.
10.2 A Board member is elected for one year.
10.2.1 After their release at the AGM, the former Board members have to act as
Advisory Board members for a transition period according to the Standing Orders.
10.3 A Board Member can be re-elected only once.
10.4 The Board can make the decision when more than half of the total number of
Board members are present. Decisions are approved by a simple majority.
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secretariat@esn.org
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10.5 A vote of no confidence requires a simple majority of all NRs present or
represented.
10.5.1 If such a vote is carried out, or if a Board member for other reasons decides to
step down in midterm, the CNR will, at the earliest possible opportunity, elect one of its
members to the vacant position. That person’s National Platform will then appoint
another NR.
10.5.2 A Board Member that does not attend two Board Meetings or two CNR Meetings
in a row will be proposed to step down. The CNR will decide whether the Board Member
has to step down or not.
10.6 The Board has responsibility for the management of all tasks, and handles all dayto-
day business.
10.6.1 The Board can make decisions on all matters concerning ESN, except
budgetary, strategic, and policy matters and exclusion of sections.
10.6.2 Board decisions can be reversed by the CNR and the AGM.
10.7 Working groups can be established under the supervision of a Board member, to
assist with certain tasks.
10.8 The President of ESN must inform the members of the Board of a Board Meeting
at least one month in advance, stating the time and place. The final agenda for a Board
Meeting must be sent to all the Board Members at least one week in advance. The
minutes will be sent out to the Board Members and the NRs at the latest one month
after the Board Meeting.
10.9 Notice of Board meetings must be mailed to the CNR at least three weeks in
advance, stating the time, place and final agenda at least one week in advance.
10.10 The Board will conduct its affairs in accordance with the Statutes and Standing
Orders of ESN International.
10.11 The President has authority over the signing of documents that legally bind the
association, and he/she can undertake actions in court, in demand as well as in
defence.
10.12 The name, nationality, date of birth and official permanent address of each board
member shall be communicated to the Belgian Ministry of Justice immediately after his
or her election, to be published in the “Annexes du Moniteur Belge”.
11. REGIONAL PLATFORMS
11.1 Regional Platforms are composed of sections from different countries from a
certain region.
11.2 A Regional Platform expresses the opinion of sections present at the RP.
12. ALUMNI
12.1 An alumnus is a former ESN active who used to be a member of any ESN section,
Organising Committee of an international ESN event, member of the CNR or the Board
of ESN.
12.2 Any former ESN member can become an ESN alumnus if he or she wants to.
12.3 In order to be an alumnus he or she has to apply for it at his or her mother section.
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12.3.2 The Board of ESN has to be informed about the change in an Alumnus status by
the NR of the corresponding country.
12.4 Alumni will regularly be offered information about what is going on within ESN.
12.5 Every year one alumni meeting should take place. It has to be initiated by the
Board of ESN and organised by any ESN member, section or alumni member.
12.6 Alumni are welcomed to support ESN actively.
13. WORKING GROUPS
13.1 The Board can establish working groups supervised by a Board member.
13.2 The CNR can propose to establish working groups.
13.3 A Working Group must present a report of its activities to each CNR meeting and
AGM.
13.4 A Working Group chooses one chair amongst them.
13.5 The members of a Working Group and the chair will be accepted by a simple
majority of the CNR.
13.6 The Working Group cannot make any decisions concerning ESN, unless it is
allocated by an explicit decision of one of ESN’s decision-making bodies.
13.7 The CNR can abolish working groups.
14. FINANCES
14.1 The financial resources of the organisation consist of membership fees and other
income.
14.2 All full member sections are obliged to pay an annual membership fee.
14.2.1 The membership fee covers one calendar year.
14.2.2 For the first year of membership, a section only pays half the fee.
14.2.3 Sections whose application lies within the months of November and December
will be exempt from membership fees for the remainder of that year.
14.3 The membership fee is decided by the AGM.
14.3.1 Proposals can be made by the Board or by any member section.
14.3.2 If no decision is reached, the membership fee for the preceding year will be
maintained.
14.4 The fiscal year runs from 1st of January to 31st of December.
14.5 The Treasurer is, on behalf of the Board, responsible for the accounting of the
financial means of the organisation, and for presenting the accounts for approval by the
AGM.
14.6 At the AGM two individuals, both independent from the Board or the CNR, must be
appointed to audit the finances of the organisation.
14.7 The organisation’s budget for the current fiscal year must be submitted for
approval to the AGM.
14.8 At the AGM the Board should also present an interim report of ESN’s finances for
the period of 1 of January until the AGM takes place.
14.9 The balance sheet of ESN shall be presented in legal simplified form, immediately
after its approval by the AGM, to the Belgian Ministry of Justice, to be published in the
“Annexes du Moniteur Belge”.
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15. OFFICIAL DOCUMENTS
15.1 The AGM can create, revise, and abolish the official documents of the
organisation, in accordance with the Statutes and Standing Orders.
16. STANDING ORDERS
16.1 All official meetings of the Board, the CNR and the AGM shall be conducted in
accordance with the relevant Standing Orders.
16.2 The Statutes and the Standing Orders are separate documents. The Statutes are
concerned with general organisational principles; while the Standing Orders are
concerned with the procedural conduct of the organisation’s various bodies.
16.3 If the Statutes and Standing Orders are not in compliance with each other, the
Statutes overrule the Standing Orders.
16.4 The Standing Orders of ESN are: Procedure for electing the Board, Regulations
concerning the conduct of the Board and the CNR, Regulations concerning the conduct
of the Annual General Meeting.
16.5 Changes to the Standing Orders must be initiated in accordance with the same
procedure as for Statute changes.
17. VALIDITY OF THE STATUTES
17.1 The French text which is deposited at the Greffe du Tribunal Administratif in
Brussels is the official version of these Statutes.
17.2 At the AGM three individuals, all independent from Board and CNR, must check for
the correspondence of the English version of these Statutes with the official one and
the translation in French of the approved changes.
17.3 Disputes concerning differences of interpretation of these Statutes shall be settled
by the Board, but can be overruled by the CNR.
18. CHANGING THE STATUTES
18.1 The Board, the Council of National Representatives or the member sections may
initiate amendments to these Statutes.
18.2 If the Board initiates changes, they must be decided at a Board meeting no less
than 60 days before the AGM, where they must be confirmed.
18.3 If the CNR initiates changes, they must be decided at a CNR meeting no less than
30 days before the AGM, where they must be confirmed.
18.4 If a member section initiates changes, it must be supported in writing from at least
five other sections, and present their proposals to the Board in writing, at least 60 days
before the AGM, where they must be approved.
18.5 Changes to these Statutes must be approved by a two-thirds majority of the AGM.
18.5.1 Changes to these Statutes must be submitted to the Belgian Ministry of Justice
and published in the Annexes du Moniteur belge.
19. DISSOLUTION OF THE ORGANISATION
19.1 Dissolution of ESN must be decided by a two-thirds majority of sections present at
two consecutive General Meetings, held no less than three months after each other.
19.2 In case of dissolution, all assets of ESN will be turned over to UNICEF.
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Changes to the Statutes and the Standing Orders of
the AGM
Proposal of the Board and the CNR to Change the Statutes of
ESN
3. STRUCTURE
The official bodies of the Organisation are the National Boards, hereafter called NB, the
Annual General Meeting, hereafter called AGM, the National Platforms, hereafter called
NP, the Regional Platforms, hereafter called RP, the Council of National
Representatives hereafter called CNR and the Board. Of these bodies the AGM, NP´s,
the CNR and the Board are the decision- making bodies.
To change in
3. STRUCTURE
The official bodies of the Organisation are the National Boards, hereafter called NB, the
Annual General Meeting, hereafter called AGM, the National Platforms, hereafter called
NP, the Regional Platforms, hereafter called RP, the Council of National
Representatives hereafter called CNR, the Council of National Delegates, hereafter
called CND and the Board. Of these bodies the AGM, NP´s, the CNR and the Board are
the decision- making bodies.
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6. ANNUAL GENERAL MEETING
6.1.3 An AGM is qualified to make decisions when 51% of all sections are present.
To change in
6. ANNUAL GENERAL MEETING
6.1.3 For a vote to be considered valid, at least 50%+1 of all member sections approved
before the 30th day before the first day of AGM have to be present or represented
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9. THE COUNCIL OF NATIONAL REPRESENTATIVES
To add:
9.12 The CNR has to call for the CND in the midterm between two AGMs
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10. THE BOARD
10.5 A vote of no confidence requires a simple majority of all NRs present or
represented.
10.5.1 If such a vote is carried out, or if a Board member for other reasons decides to
step down in midterm, the CNR will, at the earliest possible opportunity, elect one of its
members to the vacant position. That person’s National Platform will then appoint
another NR.
To change in
10.5 A vote of no confidence requires a simple majority of all NRs present or
represented.
10.5.1 If such a vote is carried out, or if a Board member decides to step down in
midterm the CNR will, at the earliest possible opportunity, elect the substitute to the
vacant position, without prejudice to Article 10 herewith and the relevant Standing
Orders.
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To add:
11. COUNCIL OF NATIONAL DELEGATES
11.1 The Council of National Delegates is constituted by all the NRs and two additional
delegates for each country.
11.2 The delegates should preferably be national board members but it is up to the NPs
to appoint them.
11.3 The CND meets once per year in the midterm between two AGMs
11.4 Only the NRs have the power to vote in the CND but all delegates can speak and
make proposals.
11.5 The CND has the same powers as the CNR.
11.6 The CND will conduct its affairs in accordance with the Standing Orders of the
CNR.
Point number 11. REGIONAL PLATFORMS becomes 12. REGIONAL PLATFORMS
and so on.
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These changes are instead correlated to the outcome of the chosen Long Term
Vision.
If Scenario 1, 2 or 3 will be selected:
4. MEMBERSHIP
To add
4.2.8 A section has to provide a report on its work at least once a year, as requested by
the Board.
and
[4.3 A section can be excluded if]
4.3.3
Does not provide a report on its work to the Board at least once a year.
If Scenario 3 or 4 will be selected:
4. MEMBERSHIP
To add
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, legally based in a Country that belongs to the Council of
Europe or in already approved ESN countries, can apply for membership. That
organisation will be represented as such by its president or other legal entity and will be
legally based in its country of origin.
Proposal of the Board and the CNR to Change the Standing
Orders of the CNR and the Board
To remove
1.2 The term of National Representative and National Observers begins at an Annual
General Meeting and ends at the following Annual General Meeting.
1.3 The National Observer can be anybody and has to be elected at the National
Platform for a term not longer than one year. A country is only allowed to have one
National Observer unless the OC and or the Board decides otherwise.
1.4 The Observer can be anybody who is attending any meeting agreed by the Board
and OC of the Meeting.
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1.5 If the result of the election of any designated members is doubtful, he/she will not be
an official CNR member before clarity is achieved.
To change in
1.2 If the result of the election of any member is doubtful, s/he will not be an official
CNR member before clarity is achieved.
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To add
1.2.1 In case a section is opposed to the election of a certain member of the CNR or
unsatisfied with the fulfilment of her/his tasks a letter can be sent to the Board of ESN.
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1.6 If during the course of the term of the board a National Representative wishes to
resign, the following procedure applies:
1.6.1 A resigning National Representative shall notify all sections and the NB in his/ her
country of his/ her resignation. The sections will have to ensure the designation of a
new National Representative; otherwise the place on the CNR will remain free for the
rest of the term.
1.6.2 The resigning National Representative shall notify at least the President and the
Network Administrator of his/her resignation. He/she shall report at the same time if a
successor has already been nominated or elected.
To change in
1.3 If a National Representative wishes to resign:
1.3.1 S/he shall notify all sections and the National Board in her/his country of her/his
resignation. The sections will have to ensure the designation of a new National
Representative.
1.3.2 S/he shall notify the Board and the CNR of her/his resignation and also report if a
successor has already been appointed.
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To remove
1.6.3 Letters from all national sections stating the election of the National
representative. Sections may indicate if they are opposed to the person or to the way of
election but are in no way obliged to do so. Letters must be sent to the President and
the Network Administrator.
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1.7 Any National Representative can be expelled from the CNR for outstanding
reasons. The following procedure applies:
1.7.1 During CNR Meetings any National Representative can propose the expulsion of
any other National Representative.
1.7.2 The written proposal must be handed in to the chair of the meeting, and must be
signed by the NR proposing the expulsion. The chair must then inform the CNR about
the proposal without stating the name of the proposing national representative.
1.7.3 Before the discussion on the proposal starts, the NR in question should leave the
room. When the discussion comes to an end, he/she is asked back in. The chair gives a
summary of the contents of the discussion. The NR concerned is then allowed to
comment on the points made known to him/her. This speaking time for this comment is
30 minutes plus 10 minutes for preparation and cannot be reduced by the chair or the
CNR. A temporary suspension of the standing orders is not possible or valid at that time
either.
1.7.4 After the comment is finished the procedure may start over again if a majority
wishes to do so.
1.7.5 Otherwise a secret ballot will be taken. The NR on whose expulsion the vote is
taken can be asked to leave the room, but may participate in the vote. Only National
Representatives will participate in such vote.
1.7.6 The proposal for expulsion is carried when a two-thirds majority votes in favor.
To change in
1.4 Any National Representative can be expelled from the CNR.
1.4.1 During CNR Meetings any National Representative can propose the expulsion of
any other National Representative by means of a written proposal.
1.4.2 The written proposal must be handed in to the chair of the meeting and must be
signed by the NR proposing the expulsion. The chair must then inform the CNR about
the proposal without stating the name of the proposing National Representative.
1.4.3 Before the discussion on the proposal starts, the NR in question should leave the
room. When the discussion comes to an end, s/he is invited to join the meeting again.
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The chair will give a summary of the contents of the discussion. The concerned National
Representative will then be allowed to comment on the points made known to her/him.
1.4.4 After the comments are finished the procedure may start over again if the majority
of the CNR members wishes to do so.
1.4.5 Otherwise a secret ballot will be taken.
1.4.6 The proposal for expulsion is carried out in case of a two-thirds majority vote of
those present in favour.
---------------------------------------------------------------------------------------------------------------------
2. TASKS
2.1 Tasks allocated to resigning or expelled National Representatives are not
automatically transferred to his/her successor. Such tasks will be reallocated at the
CNR meeting where the resignation or expulsion takes place.
To change in
1.5 Tasks allocated to a resigning or an expelled National Representative are not
automatically transferred to her/his successor. These tasks will be reallocated by the
CNR.
---------------------------------------------------------------------------------------------------------------------
3. ELECTIONS, ROLE AND MANDATE OF THE CHAIR
3.1 The responsibility for chairing meetings of the CNR and the Board lies with a
member of one of these bodies. The chair should be chosen by a vote at the beginning
of the meeting.
3.1.1 Any member of the Board and CNR who has the right to vote at the Meeting has
the right to chair the Meeting.
3.1.2 The chair for elections of the chair of the CNR is the President or the Vice
President of the Board.
To change in
2. ELECTIONS, ROLE AND MANDATE OF THE CHAIR OF A CNR MEETING
2.1 Any participant to the meeting with the right to vote can be the chair of the meeting.
The chair of the meeting is the coordinator of the CNR unless a vote is requested by
any CNR member.
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3.1.3 The CNR has the responsibility for the Minutes of its Meetings and has to present
the Minutes of Meeting to the Board no later than one month after the Meeting takes
place.
To change in
2.2 The CNR has the responsibility for the minutes of its meetings and has to make
them available no later than one month after the last day of the meeting.
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To remove
3.2 Each NR can candidate himself for Chair of a CNR meeting. Requirements that
must be fulfilled for candidacy are:
3.2.1 Each candidate has one minute for presentation. After the last presentation NRs
can ask questions.
3.2.2 The chair presents all candidates in alphabetical order.
3.2.2.1 The CNR performs a secret voting. Each NR has one vote.
3.2.2.2 The chair of the elections does all counting.
3.2.2.3 The candidate who has the most votes is the winner of the election.
3.2.2.4 In case two or more candidates achieve the same result and their result is the
highest; a second ballot will be carried out between them according to the rules 3.2.2.1,
3.2.2.2 and 3.2.2.3.
3.3 The chair may at anytime resign, in which case another chair should be appointed.
The chair may also be replaced according to a procedure in 3.2.2.
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3.4 It is the chair’s responsibility that the procedures stipulated in the standing orders for
the CNR
and the Board are adhered to.
3.5 The chair is obliged to follow the agenda but may propose a change to the agenda
himself/herself. Such a proposal shall be voted on immediately.
3.6 The chair may at any time given time make comments about procedural matters but
will be considered a normal speaker in all other cases.
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To change in
2.3 It is the chair’s responsibility to ensure that the procedures stipulated in the Standing
Orders for the CNR and the Board are followed.
2.4 The chair is obliged to follow the agenda, but may propose changes. Proposals shall
be voted on immediately.
2.5 The chair may at any time make comments on procedural matters, but will be
considered as a normal speaker in all other cases.
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4.4 If a proposal for the closing speakers’ list has been made, voted and carried, the
chair shall note all persons indicating their desire to speak. Then he/she verifies that the
list is complete by reading it to the Board. If no objections are raised, the list is closed
and cannot be reopened before a vote on the matter discussed is taken.
4.5 If the proposal for closing the speakers’ list has been made and agreed on and if all
persons on the list have spoken, but no proposal for voting has been made, the chair
may propose a vote and may ask for suggestions for the wording of the proposal. The
chair is free to move on to the next point on the agenda.
4.6 Speaking time begins when the chair calls a speaker. It shall not normally exceed 3
minutes. The chair can both reduce and extend speaking time. A simple majority of
participants having the right to speak overrules such a chair decision.
To change in
3.3.1 If a proposal for the closing of the speakers’ list has been made, voted and
carried, the chair shall note all persons indicating their desire to speak. Then s/he
verifies that the list is complete by reading it.
3.3.2 If no objections are raised, the list is closed and cannot be reopened on this
matter.
3.4 Each time that one person is named during a discussion, this person has the right to
speak, regardless to his/her status. This right suspends the speakers’ list.
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To remove
5.3 The regular Board Member should have special tasks.
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6.1 The Action plan is a list stating all the actions that will be taken by ESN
International.
To change in
5.1 The Action Plan is a list stating all the main actions that will be taken by ESN at the
international level.
---------------------------------------------------------------------------------------------------------------------
6.3 The Board can delegate the actual carrying out of the actions stated in the action
plan to sections, National Platforms, and/or CNR members. The Board can also decide
to carry out all or certain actions on its own.
To change in
5.3 The Board can delegate the actual carrying out of the actions stated in the Action
Plan.
---------------------------------------------------------------------------------------------------------------------
6.4 The Board proposes the draft of the Action Plan to the AGM. AGM has to approve it
then.
6.5 Any member of ESN can propose additional actions to the Action Plan at any time.
These additional changes need to be approved by the CNR.
6.6 The actions in the Action Plan approved by the AGM have the highest priority in
comparison to actions additionally added to the Action Plan at any time after the AGM.
To change in
5.4 The Board proposes the draft of the Action Plan to the AGM. The AGM has to
approve the final version after eventual amendments.
5.5 Any member of ESN can propose additional actions to the Action Plan between two
AGMs. These additional changes need to be approved by the CNR.
5.6 The actions in the Action Plan approved by the AGM have higher priority in
comparison to actions additionally added to the Action Plan at any time after the AGM.
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To add
5.9 If the Board fails on fulfilling any of the actions of the Action Plan, an explanation is
due to the AGM.
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7. RIGHTS OF PARTICIPANTS AT CNR MEETINGS
7.1 National Representatives of all full member countries have the right to vote, the right
to propose decisions and the right to speak.
7.2 All Observers have the right to speak.
7.3 Board members have the right to speak, and to propose decisions, but no right to
vote.
7.4 On request of one NR, the Board or any member of the Board must leave the
plenary session. The Board can return to the meeting after the CNR has decided to
invite the Board Members back to the meeting again.
To change in
6. RIGHTS OF PARTICIPANTS AT CNR MEETINGS
6.1 A delegate can be any member of ESN approved by the National Representative
except a Board member, who is representing a country in case the National
Representative of the corresponding country cannot attend the CNR meeting.
6.2 A guest can be anybody who has been invited by the CNR, the Board or the OC of
the Meeting.
6.3 National Representatives and delegates have the right to vote, the right to propose
decisions and the right to speak.
6.4 Board members have the right to speak and to propose decisions, but no right to
vote.
6.5 Guests have the right to speak, but no right to propose decisions and no right to
vote.
6.6 A National Representative can request the leave of any Board member or any guest
from the plenary session. They can return to the meeting after the CNR has decided to
invite them back.
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To add
7.3 The Board has the right to invite guests. Guests have the right to speak, but not to
vote.
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9. VOTING PROCEDURE (BOARD)
9.1 A vote must be taken if proposed by a Board member. If required that Board
member must explain the purpose and/or need for a vote. A discussion normally takes
place between a proposal and voting.
To change in
8 VOTING PROCEDURE (BOARD)
8.1 A vote must be taken if proposed by a Board member.
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To remove
9.2 A vote will be taken without delay:
9.2.1 If the speakers’ list has not been closed and nobody indicates a desire to speak
and a proposal has been made.
9.2.2 If the speakers’ list has been closed and all the speakers on that list have spoken,
and a proposal has been made.
9.2.3 If a proposal for closing the speakers’ list has been made.
9.2.4 If the chair’s decision to reduce or extend speaking time is challenged.
9.3 Before the vote is taken, the chair will in the following order:
9.3.1 Announce that the vote is going to be taken;
9.3.2 Summarize the point to be voted on, stating clearly the meaning of the votes in
favour and votes opposing the proposal;
9.3.3 Establish they way of voting;
---------------------------------------------------------------------------------------------------------------------
9.5 The chair asks for votes in favour, opposing the proposal and abstentions, in that
order. Board members indicate their opinion by raising their hand clearly. The votes are
counted and the decision announced by the chair.
9.6 If one or more Board members request so, a secret ballot has to be taken.
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To change in
8.3 The chair asks for votes in favour, opposing the proposal and abstentions, in that
order. Members indicate their opinion by raising their hand clearly. The votes are
counted and the decision announced by the chair.
8.4 A secret ballot will be taken in case at least one Board member requests so.
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To remove
9.6.1 Pieces of paper are handed out to all board members and are collected after all of
them indicated their opinion in writing and folded their piece once.
9.6.2 The chair then opens the pieces one by one and announces the votes contained.
This is double-checked by one of the persons sitting next to the chair.
9.6.3 A vote that cannot be interpreted clearly as being in favour, opposing or abstaining
is considered invalid.
9.7 After the counting is completed, the chair announces the decision.
9.8 A vote is invalid and must be repeated at once:
9.8.1 If the number of all votes given is not equal to the number of Board members
present.
9.8.2 If anybody participated in the voting without having the right to vote.
9.8.3 If anybody voted more than once.
9.8.4 If anybody can prove that the counting has been done incorrectly. If doubts about
the correctness are raised but cannot be proven, the vote is considered invalid and
must be repeated at once by secret ballot.
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To remove
9.10 Any vote can be repeated on request if there are sufficient grounds for supposing
that wrong incomplete or unclear information has caused the outcome of the vote. Any
person present with the right to speak can request such a repetition. The request has to
be voted on and carried by a simple majority in order to repeat the vote. This procedure
also applies to votes concerning applications for membership.
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10. VOTING PROCEDURE (CNR)
10.1 Votes must take place in the following circumstances:
10.1.1 Approving a new country;
10.1.2 Overruling a Board decision;
10.1.3 Expressing no confidence in the Board or a single Board member.
10.1.4 Changes to the Statutes.
10.2 The same voting procedure applies as for the Board.
10.3 Approving a new country is done by a simple majority of those present.
10.4 Overruling a Board decision requires a two-thirds majority of those present.
10.5 A vote of no confidence requires a simple majority of all NRs.
To change in
9. VOTING PROCEDURE (CNR)
9.1 The same voting procedure applies as for the Board, with exception of article 8.5
9.2 A vote with simple majority of all NRs must take place in the following
circumstances.
9.2.1 Vote of no confidence.
9.3 A vote with a two-thirds majority of those present must take place in the following
circumstances.
9.3.1 Overruling a Board decision.
9.3.2 Expelling a National Representative.
9.4 A vote with simple majority of those present must take place in the following
circumstances
9.4.1 Approving a new country.
9.4.2 Approving a new section
9.4.3 Expelling a section
9.4.4 All other votes
9.5 All votes concerning a person must be done by secret ballot.
9.6 If the outcome of a vote is even, the Chair has the casting vote and cannot abstain.
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11. CHANGES TO THE STANDING ORDERS FOR THE CNR AND THE BOARD
11.1 A whole set or any single standing order is implemented as soon as it is carried by
a two thirds majority of the sections present at the AGM.
11.2 Any Board member having the right to propose decisions can propose changes to
the standing orders of the CNR and the Board. A change is implemented as soon as it
is carried.
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To change in
10. CHANGES TO THE STANDING ORDERS FOR THE CNR AND THE BOARD
10.1 A whole set or any single standing order is implemented as soon as it is carried.
10.2 Changes to the standing orders for the CNR and the Board must be initiated in
accordance with the corresponding point in the statutes of ESN.
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To add:
6. RIGHTS OF PARTICIPANTS AT CNR MEETINGS
6.7 In a Council of National Delegates, all the delegates have the right to speak and to
propose decisions but only NRs have the right to vote.
Proposal of the Board and the CNR to Change the Standing
Orders of the AGM
1. SCOPE OF THESE STANDING ORDERS
1.1. The scope of these Standing Orders is defined in the Statutes of ESN.
1.2. If the Statutes and Standing Orders are incompatible, the Statutes overrule the
Standing Orders.
1.3. These Standing Orders come into effect as soon as they are approved.
2. MEMBER’S RIGHTS
2.1. All member sections can send delegates. The number of delegates allowed to
be present for representing each section is set by the Organising Committee.
These delegates are from here on referred to as “delegates”.
2.2. All delegates have the right to speak. Only member sections have the right to
vote and each member section has only one vote.
2.3. The National Representatives (NR) have the right to speak.
2.4. National Board Members (NBM) representing their country have the right to
speak.
2.5. Delegates, NRs, NBMs representing their country are hereafter referred to as
“participants”.
2.6. The chair can extend the right to speak to invited observers and other guests.
2.7. Member sections can only delegate their voting rights to another member
section.
2.8. NRs can only delegate their voting rights to another NR.
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2.9. NBMs have no right to vote.
2.10. A delegated vote shall consist of a written and signed confirmation from
the member section or NR not being able to attend the vote, naming the
member section or NR to which the right to vote shall be transferred.
2.10.1. Digitally signed documents, faxes or files with scanned signature
are allowed.
3. THE CHAIR
3.1. The person/persons actually chairing a session is referred to as “the chair”.
3.2. The responsibility for chairing the plenary sessions rests with the Board, who will
recommend one head chair and one vice chair at the beginning of the AGM.
These two chairpersons are to be considered the official chair if accepted as
such by a vote of the AGM. Two helpers can be also appointed in accordance
with the same procedure as above. The helpers can take over chairing tasks if
requested by the head chair.
3.2.1. Helpers follow the same regulation as the chair except as laid down in
3.3.1 and 3.4 and 3.6
3.2.2. Should the Board’s proposed chairpersons be rejected, the Board can
make new proposals.
3.2.3. Participants can also make new proposals if the chairpersons are rejected.
These will also be voted on by the AGM.
3.2.4. A vote to replace the whole chair or parts of the chair may at any time be
requested by any participant. Such a vote must be carried by a two thirds
majority of the sections present.
3.2.5. If such a vote is carried, the Board will recommend a new chair or parts of
the chair.
3.3. It is the chair’s responsibility to ensure that the procedures laid down in these
Standing Orders are adhered to, and that the agenda is followed.
3.3.1. The chair may propose changes to the agenda.
3.3.2. Such a proposal must be voted on by the AGM.
3.4. The chairpersons may at any time comment on procedural matters, but will
otherwise be considered normal speakers.
3.5. The chair or parts of the chair may resign the post, in which case the Board
must propose a new chair or parts of the chair.
3.6. The final and personal responsibility on all procedural decisions taken by the
chair rests with the head chair, who shall therefore have the last and final word
in case of procedural doubts amongst the chair.
3.7. In case of any temporary vacancy for whatever reason, and with the sole aim of
succeeding in the election of a new chair, the AGM is chaired by the Board.
4. SPEAKERS’ LIST
4.1. During all discussions the chair keeps a speakers’ list, thus ensuring that all are
heard.
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4.1.1. It is the task of the chair to propose a procedure for keeping the speakers’
list. This is to be done at the beginning of the first plenary session, and
voted by the AGM.
4.1.2. If a chairperson wishes to participate in a discussion he/she must follow
the agreed procedure for the speakers’ list in the same manner as all other
participants.
4.2. The chair or any participant can propose to close the speakers’ list.
4.2.1. If there are objections, a vote is required.
4.2.2. Before the speakers’ list is closed, the chair must announce who is still left
to speak.
4.2.3. Once the speakers’ list is closed, it cannot be reopened before a vote on
the matter under discussion has been taken.
4.3. The chair may impose limits on speaking time, ensuring that this is applied fairly
to all participants in the debate.
4.4. If there are no speakers, or once all speakers have been heard, the chair may
call a vote on the scheduled proposal.
4.5. Each time that one person is named during a discussion, this person has the
right to speak, regardless to his/her status. This right suspends the speakers’
list.
5. AMENDMENTS TO PROPOSALS
5.1. During the AGM any participant can propose amendments to all proposals made
in the AGM documents. This has to be done using the official template for
amendments only.
5.2. If more than one amendment to a proposal is made, the chair will decide the
order in which they shall be voted on.
5.3. Only when all amendments to a proposal have been debated and voted on, can
a vote on the original proposal (amended or not) take place.
5.4. There can be no secret ballots when voting on amendments.
6. EXCLUSION OF PARTICIPANTS
6.1. Any three participants may at any time propose the exclusion of any person from
the AGM on the grounds of unacceptable behaviour.
6.2. Such a proposal will have to be carried by a two thirds majority of all member
sections present at the AGM.
6.3. On request, an excluded person must be informed if and when he/she can
expect the decision of exclusion to be lifted.
6.4. A simple majority is required to lift the exclusion.
7. REQUIREMENTS FOR VOTING
7.1. All decisions at the AGM are taken by a simple majority unless otherwise stated
in the Statutes and Standing Orders.
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7.1.1. A simple majority is defined as when the number of votes cast for or
against a proposal is bigger than the number for the opposing view,
regardless of the number of abstentions.
7.1.2. For a vote to be considered valid, at least 50%+1 of all member sections
approved before the 30 th day before the first day of AGM have to be present
or represented at the plenary session in question.
7.2. For the voting procedure it is advised to use an electronic voting system.
7.2.1. If no electronic voting system is available or in case the electronic system
becomes unavailable, voting cards should be used.
7.2.2. If voting cards are to be used each member section will be given three
cards; One green, to indicate a vote in favour, one red to indicate a vote
against, one white to indicate a blank vote.
7.3. If an absent section has given their voting rights to a present section, these
votes should be counted if the vote is delegated in a correct manner without
prejudice to paragraph 2.10.
8. VOTING
8.1. A vote must be held if proposed by a participant. If required, the purpose of the
vote may be explained with the proposal.
8.2. Before a vote is held, the chair will, in the following order:
8.2.1. Announce that a vote will take place;
8.2.2. Summarise the point to be voted on, stating clearly the meaning of votes
in favour of and votes against the proposal.
8.3. Voting procedure
8.3.1. The voting procedure may vary in its form depending on the voting
system in use but the general procedure (as follows) should apply no
matter what system is used.
8.3.2. The chair asks for votes in favour of and opposing the proposal. The
participants with the right to vote indicate their opinion by either raising one
card or by voting through the electronic system.
8.3.3. If the chair finds a clear majority in favour of or against the proposal when
the voting card system is used, he/she may announce the result
immediately, without the votes actually being counted. When an electronic
voting system is used all votes are automatically counted.
8.3.4. If the chair does not find a clear majority for or against the proposal when
the voting card system is used, a second vote will be held, in which all votes
will be counted. Likewise if a participant wishes so.
8.3.5. If the voting card system is applied the chair can also decide to go straight
to a counted vote.
8.4. Secret voting.
8.4.1. Unless otherwise stipulated, any participant can request that a vote be
made secret.
8.4.2. The chair will distribute ballot papers, duly signed and stamped, to all
delegates in reason of the delegated votes from member section. The chair
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will then make sure that the ballot papers are collected when voting is
completed.
8.4.3. The chair will organise and assist the counting of the votes and then
announce the result.
8.4.3.1. There should always be at least two people, of different nationality
and from different member sections, counting the votes. These people
should be proposed and confirmed by the AGM before the secret voting
takes place.
8.4.3.2. If possible there should also be two participants, one from either
side of the argument being voted on, present when the votes are being
counted.
8.4.3.3. The votes will be recounted if any participants have reasonable
ground for thinking a mistake has been made.
8.5. A vote will be considered invalid and will be repeated at once:
8.5.1. if the number of votes is greater than the number of member sections
present together with the number of delegated votes;
8.5.2. if anybody participated in the voting without having the right to vote;
8.5.3. if anybody voted more than once;
8.5.4. if doubts about the procedural correctness are raised and cannot be
refused;
8.6. If the outcome of a vote is even, the proposal voted on is not carried.
9. OMISSIONS/PROCEDURAL PROPOSALS
9.1. If a situation should occur that is not covered by these Standing Orders, the
chair will propose an adequate procedure.
9.2. Any participant may challenge that procedure, and a vote will be taken.
9.3. The following proposals are to be considered procedural ones, and will overrule
both the speakers’ list and the agenda:
9.3.1. Proposals to change the agenda;
9.3.2. Proposals for closing the speakers’ list;
9.3.3. A request for a secret vote;
9.3.4. A proposal to exclude a participant;
9.3.5. A challenge to a vote, as laid down in article 8.5;
9.3.6. The resignation or replacement of the chair or parts of the chair.
9.4. If more than one procedural proposal is made at the same time, the chair will
decide the order in which they are heard.
10. CHANGING THE STANDING ORDERS
10.1. Changes to the Standing Orders must be carried by a two-thirds majority
of the member sections present at the AGM.
10.2. Changes to the Standing Orders take effect as soon as they are voted
through by the AGM.
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General Report
Introduction
Written by Davide Capecchi, President
Having been in ESN for 4 years now, I am really impressed by the growth our
organisation has experienced lately, and specifically during the last year.
Not only have the numbers (sections, countries, ESNCards, answers to the survey,
activities) increased, but foremost the quality of our actions has dramatically been
enhanced by the ESNrs in 2006. Of course this would not have been possible without
solid roots in projects started in the past – nonetheless it is a clear evidence that now
ESN has grown adult.
By leaving you to further reading of what happened in the ESN-world, I bring to your
attention that finally the ESN-world started to look “outside”, and to serve and support
the exchange students more profoundly and effectively. The ESNSurvey 2006 proved to
be a huge success, and our analysis will be heard not only at a European level (starting
from the recommendations put forward to Commissioner Figel’ at the end of the
Brussels conference), but also by those local authorities and universities that are
striving to read its results for the benefit of the students.
Many activities have been organised on local level in the last months, which brings to
our mind that our network is more alive and active than ever, proving to be the most
dynamic and successful international student NGO now operating in Europe.
What I find impressive, finally, in reading the General Report is the number of people
that have been engaged in ESN for months, dedicating their time and energies to plan,
think, organise, manage, talk, meet, party, love, support, help… Astonishing, isn’t it?
As one company here in Belgium states: “Ten thousands of ESNrs cannot be
wrong”.
Network Inventory
written by Tomaso Bisol, Network Administrator
If size matters, with Malta, Bosnia and Herzegovina and Serbia there are now 31
countries in ESN.
We are getting closer and closer to 250 sections, and probably by the time you are
reading this that figure will be almost touched. 39 new sections joined since April till
December.
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These pretty results would not have been reached without the contribute of the Country
Development working group, all the board members, the National Representatives and
all the old and new volunteers at the local level.
Here are some data from the past years.
In April 2003 there were 159 sections.
From April 03 to March 04: 22 new sections, 17 expelled (total: 164);
from April 04 to March 05: 22 new sections, 1 expelled (total: 185);
from April 04 to March 06: 22 new sections (total: 207).
As for the current year, so far we have 39 new sections (yuppieee!), 6 expelled (buuu).
Six more sections are currently (end of January) undergoing the expulsion procedure;
on the other hand, following the trend of the past few months, it is reasonable to
estimate that at least 5 to 10 new sections will become part of the Network before the
AGM.
There is also a good chance to have a new country admitted right after the annual
meeting in Prague.
More in detail:
3 new countries joined with one section each: Malta (ESN Malta), Bosnia and
Herzegovina (ESN Sarajevo) and Serbia (ESN Belgrade).
We gained:
9 new sections in Turkey (a-hippie-yea! from 2 to 11 in one year, + 550%)
7 in Italy (for an impressive total of 32 in the country)
4 in Germany (pretty good trend there)
4 in Austria (small country, big ESN: 17 sections!)
2 in Belgium, Cyprus, Ireland and Switzerland
1 in Greece, Poland, Portugal, United Kingdom.
We lost:
2 sections in France
1 section in Finland, Portugal, The Netherlands and United Kingdom.
We may lose (before the AGM):
3 sections in Portugal
2 sections in France.
1 section in Poland.
All the new countries and about half of the new sections are located in South Central
and South Eastern Europe; considering the lack of losses, the contribute of these two
areas to the total increment is close to 66%. The remaining percentage is mainly due to
new sections in Austria and Germany; losses in France were balanced by gains in other
countries in the same geographical area.
It's interesting to notice that the rest of Europe remained basically quiet.
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Board
Board Meetings
Written by Tomaso Bisol, Network Administrator
2006
BM 01: 25-29/04, Brussels (Belgium)
BM 02: 11-15/05, Linkoeping (Sweden)*
BM 03: 02-08/06, Brussels (Belgium)
BM 04: 13-16/07, Montisola (Italy)
BM 05: 31/08 – 03/09, Brussels (Belgium)
BM 06: 14-17/09, Teramo (Italy)*
BM 07: 05-08/10, Brussels (Belgium)
BM 08: 03-07/11, Padova (Italy)**
BM 09: 02-03/12, Brussels (Belgium)
BM 10: 07-10/12, Koper (Slovenia)*
2007 (Currently scheduled)
BM 11: 18-21/01, Brussels (Belgium)*
BM 12: 22-25/02, Sarajevo (Bosnia and Herzegovina)***
BM 13: 16-21/03, Prague (Czech Republic)*
*with CNR; **hosted by ESN Padova; ***hosted by ESN Sarajevo.
President
Written by Davide Capecchi, President (haha)
It was a fun, satisfying, complete, rich and sparkling year. Difficult to separate this from
the first one. If in 2005/06 we built the house, in 2006/07 we furnished it, metaphorically
and concretely.
By looking behind me, I see now a nice and solid building, I am now ready for starting
the next one, wherever it will be built, however it will look like – though I remain a
tenacious and enthusiastic builder.
ESN is strong and healthier than ever and I leave this great organisation with a pleasant
feeling of accomplishment. Some people like me enjoy leaving behind them a clean and
neat place, as Lord Baden Powell said: “Try and leave this world a little better than you
found it and when your turn comes to die, you can die happy in feeling that at any rate
you have not wasted your time but have done your best”.
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Of course I am hopefully in short leaving only my active ESN Life, with this one feeling
of having given and taken the right, and fulfilled, at the best of my possibilities, my
responsibilities and ambitions.
Now somebody else will come… I like the idea that one organisation is made out of
people, yet at the same time is a living being itself, that exists beyond one’s temporary
permanence in here. Therefore I sense that whatever I did in the last two years, ESN
did, and whatever the next leadership will do, ESN will do – in good or poor.
My biggest challenge, especially this year, was to defend ESN’s interest against all
those, insiders and outsiders, who were grasping the grease of ESN’s wealth and
solidity. The more powerful and richer you get, the more individual advantages you must
face and defy. For this at times I was exhausted, though now happy to have succeeded
and glad still grateful to all those friends who helped me in defending ESN and making it
strong: I would like to list them, to list you, but this list would be too long, so long to take
the space of all the AGM Documents.
I’ll do the effort to limit this list to the essentials:
- Ewa, you were for two years my support and trustable arm, and I was your
supportive and trustable leg: thank you for being there with me and for your
energy and time. Together we’ve done great things.
- Tomaso, Corinne, Jakob: you are devoted, serious, reliable and mature friends
and working with you has been a honour and a pleasure.
- Antonio: your honesty and transparency, loyalty and reliability were one of the
most precious gems I found in life. Grazie di cuore e ti auguro ogni bene per il
futuro.
- Magda: you came in July and remained with us for many months – always gifting
the biggest smile of the world you withdrew from us a hard, precious, sometimes
boring and indispensable work of high responsibility, Dzenkyou Bardzo.
- Giorgio, Jørn, Patrick, Vojta, Nicola, Lars, Toon: when I needed a friend and a
wise word of support I knew where to turn my face to.
- Ivana: thank you for your time and your year spent for ESN.
All the best to ESN and to you, see you around and I will not disappear, for those of you
who want to contact me, you know what is my personal email address from March 25 th
on.
My last say is a suggestion not to lose the sight of the essential: mine was to do my
modest and tiny part for the creation of a European society based upon mutual
knowledge, respect, trust among individuals, groups, communities, peoples and
countries; therefore I tried and work for two years for a future of peace.
Pallomeri.
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Vice President
Written by Ewa Krzaklewska, Vice President
This is the last document I have to write to this year AGM documents. Quite late in
night, the ESN house is quite. Davide is working in the living room, the girls are
sleeping. It is a good feeling to have a house, no matter how mobile we are. No matter
how much we want to go, fly, walk, run into another place. The house gives a feeling of
stability, of cosiness, warmth, the right place to be.
I feel that ESN is in the right place. In the heart of Brussels, surrounded by European
offices, by people who are trying to construct Europe through policies, laws (and love),
businesses, projects, people managing Erasmus. ESN fits here, among many many
former Erasmus students, already 20 generations.
I have spent in this house almost one year and a half. It was empty at first and cold,
later it filled with people, with ESNers, other students, friends, plants, furniture, spices
and parties. It seems that me and the house were filling up together. I tried the things,
took new challenges, met new visions, new people, saw places, had fun. I have a head
full up to my ears.
It was great to be a Vice President of ESN. It was great to work with you, get so much
enthusiasm. It was great to make ESNSurvey. It is great to prepare the 20 Years of
Erasmus Programme. But the greatest of all was to see that there are so many
opportunities waiting for ESN. That ESNSurvey will get 12,000 answers, that there will
be 30 new sections in one year, that we will find the sponsors, that we will get the grant,
that we could organise conference in Brussels practically on zero euro budget... That is
all possible. Why? Because Erasmus is in people’s hearts.
So this is what I want to tell you, tell the future Board members, the people putting their
energies to build ESN. The Erasmus experience is an important one, it stays in people’s
hearts, makes them grow, makes them feel at home in Europe. And ESN should try in
all its potential to make this experience with no struggles and even more magical.
ESN is in the right place. I am in the right place.
Treasurer
Written by Corinne Bryner, Treasurer
In May 2006, I was elected as Treasurer of the International Board by the CNR
(Linköping, Sweden). The position had been vacant after the AGM in Krakow. During
the period of vacancy, Karri Teikari took care of the financial matters as an interim
treasurer. It took me two months to get into the organisational structure and to
understand all the projects going on.
Daily tasks:
- Checking the account, booking the incomes and expenses
- Writing invoices and payment confirmations
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Phone + 32 2 2902271
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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- Reminding sections to pay membership fee
- Communicate payments of new sections, for ESN Cards or PR material to
Jakob and Magda to send the material.
Achievements:
- Accounting: New Microsoft Access Database
- Balance Sheet: New structure with more transparent incomes and expenses
classification
- Reimbursement forms: One standard form for each possible expense
according to the income / outcome statement. For each event one RF has to
be used.
- Archive: Classification of RF according to expenses and not to persons.
- New bank account dedicated to the 20 th anniversary project with a budget of
56’000€
- Clear separation of 2005 / 2006 / 2007 expenses and incomes.
I would like to thank Magda Niemcewic for sending all old reimbursement forms
scanned by mail during summer time. Furthermore I would like to thank Ivana Petričević
for keeping the archives in very good order. And finally I thank Davide Capecchi for
showing so much patience in explaining everything to me in the beginning of my
mandate.
Network Administrator
Written by Tomaso Bisol, Network Administrator
Once upon a time…
Well my year 2006 started in a strange way, I have to say. I quit my job before starting it
and took my time, on my way to the end of my PhD. I also took a week off and jumped
on the first 2 planes of the year, to go and see if my good old Erasmus village,
Aberystwyth, was still the same after 6 years. March came and so did planes number 3
(Milan-Athens), 4 (Athens-Berlin) and 5, finally taking me from Berlin to Krakow and to
the AGM, where I became Network Administrator.
The last plane of the year 2006 was number 22, and other than floating in the air so
many times being NA of ESN I experienced the feeling of landing with at least a new
ticket already in my pocket (well, usually in my mailbox), the idea of being in airport or a
train station forgetting for a while where I was about to go, the sight of a bag at 2 am
looking at me and asking to be unpacked and then re-packed.
If we are a generation on the move and ESNers are moving even more, I would say that
a board member is simply never stopping; but I also have to say that somehow I
became addicted to it, as sometimes I found myself looking at an incoming, empty
weekend and 10 minutes later booking some flight or checking the car tank, ready to go
and see some friend around Europe.
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Right from the start board meetings have had this special property to cheer me up, and
similarly CNR's ends put me in a good mood. I don't wanna claim that long meetings
and discussions are always fun, but the outcomes have always brought satisfaction and
new challenges and, most of all, the overall atmosphere has always been relaxed, even
after tense topics.
I met friends, in other words, and I am part of a group. We built something together, for
ESN and among ourselves. And this I saw also on other occasions, like the CEP in
Vienna and the Italian National Platform in Bologna.
As for me, personally it's been a time of growth.
For example during this year my belly tended to become bigger, and not only because
of the lovely Belgian beers. The Network has grown in terms of quantity and quality (see
Network Inventory for more information) and that's a pretty sweet pie to the eyes of the
Network Administrator.
Also the new cool website is up to date, thanks to barn-owl-nights spent with Antonio on
messenger adding groups of sections and questioning the meaning of life.
That's another tasty cake, I would say. I haven't starved so far, I mean.
Having joined the ESN world a few days before yesterday (that is: in 2001) I believe I've
given a relevant contribution in term of experience.
Plus, why not? as sometimes I like to give some shows (especially on buses) and to set
myself on the *funny mode, I've cheered the crew up. Not an only trivial aspect, I'd say,
since work is more effective when people are in a good mood.
I'm somewhat proud of all of the above.
What more? Flights 1 and 2 of 2007 are already booked. Flights 3 to 10 are possibly on
the way to the mailbox, 10 being the return from Prague and the end of my ESN Board
adventure.
If you dared starting to read this report and managed not to fall asleep so far, it may be
of some interest to know that besides what I call “job number 2” (number One being
ESN) I also started working for “job number 3” in December, and they chose me for my
ESN experience.
I'm basically a fake farmer, or an “environmental agronomist”: I'd say ESN can help you
whatever your field is, corn fields included!
Once again and for the last time, a hug from your never bored board member...
Cheesy-cheerz to ya'll!
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Regular Board member: external relations and
communication
Written by Jakob Smets, Regular Board Member
I am glad to say that I attended all the Board Meetings and all but one CNR-meetings
since my election: I needed to be on the first big event organised by ESN Brussels (my
section) and Toyota, which took place right after AGM 2006.
All these meetings took much of my time out of my studies (master thesis) and even job
(Erasmus Welcome Desk at the VUB– which didn’t make my boss happy). But this year
is very important to ESN: a vast expansion of sections and countries, lots of big
partnerships and the new Corporate Identity (logo of ESN).
Since March I have been in the board as what is called the “Regular Board Member” but
most commonly referred to as “external relations”. As the new corporate identity was
approved in Krakow, my task was to familiarise the sections with the new logo and style
of ESN.
A big part of the budget was approved to design materials that contain and promote the
corporate identity: flags, brochures, flyers, posters, CI-Cds, business cards and
ESNCards.
Also over the new website we tried to spread the new look of ESN and overcome the
gap with sections by introducing more online activities and possibilities.
In June a webblog (BoardBlog) was created where board members can write short and
personal information, upload pictures, give funny remarks etc. Here, people could also
give comments on our texts, so a discussion could be raised.
The design of the new logo was a big investment. So, in order to work, the logo should
be used the same in all the sections and according to the guidelines. Since from the
beginning it was hard to just send the CD with the CI-files, I wrote the ESN Corporate
Identity guidelines, and asked people to read it when they received the files
altogether.
ESN Secretary
Ivana Petričević, Secretary ESN AISBL
Being the ESN Secretary this year has been an interesting experience. My tasks
consisted of taking minutes during Board meetings, taking care of administration in the
ESN office, keeping in touch with ESN sections and partners, and representing the
international level during CNR meetings and other international events. Another two
important things I partially took care of were the administrative grant and the application
of ESN to the European Youth Forum (EYF). In January this year I also helped organise
the CNR meeting in Brussels.
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Good memories will always stay with me from the Board meeting in Padua and
the CNR meeting in Koper during which we accepted Bosnia and Herzegovina as the
30th ESN country. Another unforgettable experience which I’ll take with me is the one of
living in the ESN House! I learned how to make Italian pasta and Spanish potato tortilla
☺ Along the way I met so many ESN people coming and going in the ESN house that
now I think I can say I know at least one person in every ESN country.
Thanks to all the wonderful people who have worked together with me. It is
strange to think that after the AGM in Prague all this will be over, it feels like finally
entering the ‘world of adults’. Nevertheless, once Pallomeri always Pallomeri!
Action Report
Written by Davide Capecchi, President
We are very satisfied about the delivery to you, AGM 2007, of the actions the AGM
2006 gave us mandate to succeed in. Unlike last year’s events, during 2006/2007 the
Board was able to work smoothly and with professionalism on all the areas of
intervention covered by the Action List.
Communication, network care, web projects and development, lobbying, financial
stability and accountability, sections’ support and information, long term vision, relation
with the CNR and the national boards, all of above was managed at the best of the
possibilities we were provided with.
The most difficult challenge was to coordinate the work of two groups of those working
for ESN at international level: the “Brussels based” (Ewa, Ivana, Jakob, myself) and the
“Europe-spread” ones (Corinne, Tomaso, Antonio), while letting them be comfortable
and involved at our best in the actions’ management. Having been successful in this
during this year, we do recommend for the future to consider that this is a high-risk
condition that might bring to a “first” and “second” level of board members – what was
hindered, this year, by exceptional friendship, trust and mutual respect.
We hope that being in Brussels, next year, for the whole board will mean also an
exponential growth of the quality and quantity of services offered to exchange students,
sections and ESNrs.
- Presence in Brussels (Representing the
Network)
1. Charter for ESN ABORTED
2. Administrative Grant DONE
3. Partnership with AEGEE and lobbying
DONE
for the exchange students’
4. Entrance in the European Youth Forum IN PROGRESS
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5. Partnership with student organisations
DONE
concerned with students’ mobility
6. Support for the creation of a Secretariat
ABORTED
for Student Organisations
7. ECTS for Young NGO volunteers IN PROGRESS
8. Lobby for results of the Survey 2006 DONE
9. Organising an event in Brussels for
DONE
networking
10. Organising presentation of results of
IN PROGRESS
the survey
- Students’ mobility
1. ESNSurvey 2006 DONE
2. Active presence at conferences and
DONE
events
3. AGM 2007 Project – Accompanying DONE THOUGH DIFFERENT
measures application
4. Revision of Bologna Process Opinion NOT DONE
5. Cooperation with European Language
DONE
Council
6. Work on the results of the Survey 2006 DONE
- Knowledge Management
1. At least three trainings
- Summer School DONE
- Fun(d)Raising Conference DONE
- Bocconi Training POSTPONED TO SEPT. 2007
2. Manuals and Documents on
- ESNCard – How to profit and
NOT DONE
benefit, guidelines how to use it
- Fundraising NOT DONE
- Promotional activities NOT DONE
- Communication
1. InCommon – development of the
IN PROGRESS
Online version
2. InCommon – search for the possibility
IN PROGRESS
for the printed version, do one copy
3. One newsletter a month for the
DONE
ESNCard holders and the subscribers
4. Keep the earned quality of the Monthly
DONE
Mail
5. Corporate Sponsorship guidelines IN PROGRESS
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No Enterprise (BE): 876.728.263

6. Press release issued on important
events
DONE
7. Press strategy NOT DONE
- PR material
1. E-Shop for gadgets (and for
IN PROGRESS
membership fees) with Credit card
payment?
2. ESNBook 2006 IN PROGRESS
3. Leaflets – ESN Brochure DONE
4. Business Cards for Board, SG, Card
DONE
and Survey coordinators – plus any
other interested members
5. Posters of ESN DONE
- WEB Development
1. Review and enhance the current static
DONE
content
2. Develop esn.org main page as
DONE
interesting and appealing for the
current and perspective exchange
students
3. Layers system – Intranet IN PROGRESS
4. Develop in esn.org for members
IN PROGRESS
services for ESNCard holders,
section’s boards, National Board
Members, National Representatives,
International Board Members
5. Amongst these services: download
IN PROGRESS
area (graphic elements of the new CI,
logos, fonts, templates, images; official
documents, statutes, standing orders);
new infocentre; sections’ data;
information and application forms for
internal events; calendar of events,
uploading system; registration of the
members and of ESNCard holders;
forum for members
- Network Care
1. ESNCard – production and delivery,
DONE
keep on looking for sponsors
2. Increasing the number of sections up to DONE (ALMOST ☺ )
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300? = 250
3. Secretariat as Grants application centre
NOT DONE
(Youth Programme, Council of Europe,
EVS, Leonardo)
4. ESNDay 2006 NOT DONE
5. Programme Section Partnerships –
NOT DONE
guidelines and info on www.esn.org
6. Presence on National Platforms and
DONE
National Events
7. Alumni Event to take place NOT DONE
- Long Term Vision 2007-2012
1. Creating a WG on the subject DONE
2. New Questionnaire on the LTV DONE
3. Developing the Long Term Vision of
DONE
ESN
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Projects of ESN International
Written by Davide Capecchi, President
The following pages will display what ESN has done in addition to the current
administration. It is crucial that interesting activities are carried on all-year-long – for
enabling those who are working for ESN to enjoy what they do and engaging their
qualities and capabilities.
Not always is it simple to coordinate the daily business with a wider sight on projects;
nevertheless this is crucial in all organisation. As one old and wise man in ESN told me
after my first election as President “Do not lose yourself into details” (in Italian: “Non ti
perdere in c…..e”).
So my conclusion is that in order to let ESN live all details must be sorted properly, in
due time and exactly, although broad projects are needed for ESN to flourish and
ESNrs to enjoy their contribution to the fulfilment of our mission.
Brussels – ESNHouse and Headquarters
Written by Davide Capecchi, President
If I were to point the main reason for ESN to achieve all the successes of the last year,
having settled down in Brussels is at the very top point: Accompanying Measures for the
20 Years of Erasmus, www.20erasmus.eu, the opening conference of 18 th January at
Committee of Regions, the Administrative Grant (?), are only few examples of practical
achievements.
Of course, as laid down in the Long Term Vision survey analysis, the house and the
registration is not the main strength of ESN as such, but rather the most powerful tool
for ESN to win competitions and gain respect amongst our stakeholders and partners.
Working together not only is a pleasure, and a mean for getting acquainted always
better, but also and foremost an incredible opportunity of fastening the communication
and the effectiveness of our work. Many things have changed since the age of the “fax
Wednesdays”, when Board members used to seat in front of a machine waiting for
questions to come via fax…
All in all, it was our concern to create the conditions for the next year to stay here and
maintain the earned success of house and office. Should the AGM opt for having all the
board in Brussels, a new house has to be sought similarly to what other organisations
do: AEGEE, ELSA, JADE – while the office will be by all means separated for pursuing
the idea that working AND living in the same place hinders rather than fosters the
success of the work.
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secretariat@esn.org
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It was also special to meet so many ESNrs coming to Brussels and staying at the
ESNHouse during the year! I remember especially ESN Utrecht and all the house full of
orange balloons ☺
I am looking forward to see what will happen in 2007/08!
Active Presence in Brussels for Enhancing Student Mobility
Written by Ewa Krzaklewska, Vice President
Goals for ESN
1. To understand and to represent exchange students' needs
2. To take the best out of the presence of the HQ and the Board in Brussels
3. To influence decision makers in their decisions upon student exchange
4. To lobby with other students NGOs
5. To earn and increase the respect for ESN of stakeholders in Higher Education
6. To contribute effectively to the enhancement of student mobility in Higher
Education
These goals are being realised by several projects and actions, which are possible to
realise and with much more ease and effectiveness due to the location of the ESN
Office and House:
1. ESNSurvey Project
- realise project of ESNSurvey 2006
- prepare summary of results and printed detailed report
- present results to Erasmus Team (Jean Monnet Unit) and Cabinet of
Commissioner Figel and to all stakeholders considered important (EC,
MEP Commission of Education and Culture, Brussels organisations,
National Socrates Agencies, other ESN contacts)
- present results on EAIE conference in Basel
- present results on conference organised by ESN (in Brussels 18/01)
- write 2 articles to educational newspapers (e.g. Forum of EAIE)
2. 20 Years of Erasmus Programme
- prepare the Opening Conference where we will discuss how to enhance
Erasmus Programme for the future
- open page www.20erasmus.eu and produce CDs promoting Erasmus
Programme
- engage several partners for the project, also local Belgian partners
- inform National Agencies about event by National Representatives
- support for the poster exhibition in Madou Tower (EC) and participation in
the opening event of it
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Phone + 32 2 2902271
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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- organise Erasmus Days around Europe with collaboration of several other
NGOs
3. Contact with the European Commission, Committee the Regions (described in
the separate chapters)
4. Contact with international student organisations (e.g. JADE, AEGEE, BEST,
ELSA, EMSA, IAPPS, other IFISO members)
- organising formal and informal meetings
- informing about our activities and getting support
- building collaboration on the local level
5. Contact with professional organisations (e.g. EAIE, UNICA, COIMBRA,
Compostela Group Of Universities, EUA, ACA)
- organising formal and informal meetings
- informing about our activities and getting support
6. Participation in events taking place in Brussels (see events’ reports)
7. Applying for administrative grant
- meeting with Mrs. Grombeerg
- gathering information from sections’ questionnaire
- submitting the grant
8. Applying for Accompanying Measures grant for 20 anniversary CD and booklet
9. Application for European Youth Forum
- submitting an application for candidate membership
- meeting in Brussels to learn about application
- study visit in the ESN Office
10. Healthly Erasmus Project with European Medical Student Association for year
2007/2008
- preparation of the project
- looking for possible source of support
11. Meeting with companies that have their seat in Brussels for possible partnerships
and sponsorships as well in Belgium and in neighbouring countries
12. Reaching European Media
- partnership with Cafe’ Babel
- contact to media that have correspondents responsible for European
affairs based in Brussels
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secretariat@esn.org
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20 Years of Erasmus Programme - Project
Written by Ewa Krzaklewska, Vice President
In the year 2007 Erasmus Programme will celebrate the 20 Anniversary. This
programme led Europe into its new stage: the age of mobile society with students
improving their skills during their studies at universities abroad, culturally competent and
tolerant.
Also the birth of ESN is linked to the idea of Erasmus. The idea to create a network
that will assist students when abroad was in fact born during the first Erasmus
evaluation meeting. The first generation of Erasmus felt need to support future Erasmus
students and therefore created a network of organisations to put in practice the motto of
students helping students. From the group of 32 students, ESN grew to become the
widest network engaged in fostering student mobility with 10,000 active volunteers in 30
countries.
By celebration of the 20 Anniversary ESN wants to show the importance of the
academic mobility to all the European citizens and demonstrate how by the meeting
of other cultures we can create a better Europe for the future.
The organiser is whole Erasmus Student Network, so being the ESN local sections,
ESN National Boards and the International Board.
AIMS OF THE PROJECT:
I. To promote Erasmus and exchange to local students and to encourage more
students to go abroad and to promote ESN.
II. To make the European citizens understand the importance of mobility and of
Erasmus scheme.
II. To gather comments on Erasmus Programme from exchange students in order to
design better exchanges in the future and to pass the comments to the Stakeholders.
ESN Team of the project on the international level:
• Ewa Krzaklewska, Coordinator, responsible from the Board for the project
• Davide Capecchi, sponsoring & marketing and coordination with the EC
• Zahira Servera, Intern of the project, Conference Organisation and general support
• Antonio de Marco, Web support
• Francesco Ricci, Web support
• Emanuela Ascoli, ESN Genova, conference registration
• Iza Kwiatkowska, Sponsoring & marketing
• Seweryn Krupnik, ESN Survey 2006 Analysis
• Jakob Smets, external contacts support pus CNR organisation
• Ivana Petricevic, CNR meeting organisation
• Magda Niemcewicz, production of materials, research team for ESN Survey 2006
• Marzena Augustyn, ESN AE Krakow, press contacts
• Diana Ivan, member of the 20 Erasmus Working Group
• Tiina Naskali, member of the 20 Erasmus Working Group
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Grant Partners of the project (at the date)
- Università Bocconi
- SkyEurope Airlines
Grant Supporters of the project
- European Commission
- Committee of the Regions (for conference)
Supporters of the project
- De Buren Vlaams-Nederlands Huis (for conference)
- Flamish Socrates Agency (for conference)
- AEGEE
- European Medical Student Association
Partners of the project
- Rete Civica di Milano
- Koeweiden Postma
- Arscolor
Media partners
- Cafe Babel
- Deutsche Welle
Contact
secretariat@20erasmus.eu
www.20erasmus.eu
Celebrations
1. Opening Conference of the 20 Years of Erasmus Programme
Title: An Enhanced Erasmus Programme for a Stronger Europe.
Location: Committee of Regions, Rue Belliard 99/101, Brussels.
Date: 18-19 of January 2007
Patronages:
Michel Delebarre: President of the Committee of Regions.
Margot Wallström: Vice-President of the European Commission.
Jan Figel’: European Commissioner for Education, Training, Culture and
Multilingualism.
DESCRIPTION:
In the framework of the celebrations for the 20 Years of the Erasmus Programme, this
one-day conference aims at analysing the relationship between Higher Education
mobility, employability, competitiveness and the contribution to the strengthening of the
idea of Europe in its values through the Socrates/Erasmus programme in its day-by-day
practice.
Particular attention will be given to the actual implementation of the programme, by
giving floor to the voices of the 20.000 respondents to the 2005 and 2006 ESN Survey
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on Exchange Students’ Rights, and by creating a dialogue between them and the
European Commission, represented at the highest possible level.
The conference will be a unique opportunity for investigating the suspected gap
between political theory and concrete execution of the Erasmus Programme, while
producing suggestions and recommendations for its successful development and
enhancement.
Its final purpose will be on one hand to provide the Commission with more material for
the planning of the new Life-Long Learning programmes, and evaluation tools for
immediate ameliorating actions; on the other hand to create amongst the Erasmus
students a deeper awareness of their role in the creation of a better European society.
18 January 2007, hosted by the Committee of the Regions, Rue Belliard 99-101
8.30 – 9.30 Registration
• Welcome Ewa Krzaklewska (Erasmus Student Network, coordinator of the
conference, plus announcement of the competition for the best slogan for the 20
Years of Erasmus Programme)
• Welcome by the Mr Jyrki Myllyvirta (President of the Commission for Culture,
Education and Research, Committee of the Regions)
• Opening Speech Margot Wallström (European Commission, Vice President)
10.30 Generation Erasmus
• Erasmus, flagship for student mobility and cooperation: Davide Capecchi
(Erasmus Student Network, President)
• Generation Mobility. The impact of Erasmus on Career Development: Kirsten
Williamson (Petrus Communications, Managing Director)
11.00 Experiences of Three Generations of Erasmus
• My Erasmus Experience (Erasmus student during the first phase of the
Programme: 1987-1995)
• My Erasmus Experience (Erasmus student during the Socrates Programme:
1995-1999)
• My Erasmus Experience (Erasmus student during the Socrates II Programme:
2000-2006)
• Short opinions from the Erasmus students about their exchange
12.30 Lunch offered by the Committee of the Regions
13.30 The Reality of the Erasmus Programme
• The Professional Value of ERASMUS: Kerstin Janson (International Centre for
Higher Education Research Kassel, researcher)
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• Our Erasmus experiences: 20.000 answers to the ESN Survey: Ewa
Krzaklewska (Erasmus Student Network, Vice President)
14.30 Coffee break
14.45 Panel discussion: An Enhanced Future of Erasmus?
• Moderator: Andrea Sironi, Dean for International Affairs, Universita' Bocconi
• Mrs. Belén Bernaldo de Quirós, Head of the Unit Erasmus and Jean Monnet,
European Commission
• Bernd Wächter, Academic Cooperation Association (ACA)
• Giorgio Marinoni, National Representative of Italy, Erasmus Student Network
• Former Erasmus student
• Recommendations from the Erasmus students
16.00 Summary and closing speech: Odile Quintin, Directorate General EAC
Education and Culture, Director-General
16.30 Presentation of the celebrations of Erasmus Student Network for 20 Years
of Erasmus
• General schedule
• Announcing the Erasmus Van Tour
• Announcement for the motto of the celebrations
Evening:
21.00 – till dawn... Erasmus Birthday Party with participation of Jan Figel’ (European
Commission)
A glass of champagne to start the Erasmus Year offered by le YOU and the Birthday
Cake offered by Universitaire Associatie Brussel at 22.00
You Night Club, 18 rue Duquesnoy, 1000 Brussels, www.youniversity.be
(entrance with badges, if you are not participating in the conference but want to come to
the party contact secretariat@20erasmus.eu)
19 January 2007, diverse locations
10.00 – 13.00 Workshop: How to organise Erasmus Days and host an Erasmus
Van? (for ESN sections and universities exclusively)
Introduction: Jan Figel’ (European Commission)
Committee of the Regions, Rue Belliard 99-101, Brussels, room 51
14.00 – 19.00 Council of National Representatives hosted by the Flemish National
Socrates Agency (for National Representatives and the ESN Board)
For everybody, possible visits to:
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• European Parliament (Rue Wiertz 60, Metro Maelbek, Luxemburg Train
Station); Friday 9.45, individual trip, just appear on the meeting point for visitors
on the left from the main entrance, free
• Erasmus House (Rue du Chapître 31, Metro Saint Guidon), free entrance for
participants who show the Conference badge from the 19 th till 21st January, from
10-12 and 2-17; special guided visit for the first 20 registered at the registration
desk for Friday 19th from 15.30 till 17
• ESN House (Rue Hydraulique 15, Metro Madou) by appointment with
secretariat@20erasmus.eu
20.00 Taste of Erasmus – open event in de Buren (www.deburen.eu) with Erasmus
movies and food from all over Europe (admission with invitations, ask for them during
the conference on registration desk)
See description of the event at
http://www.deburen.eu/pgm_detail.php?lan=en&main=43&id=124
The results of the conference will be published in the booklet with the outcomes of
the 20 Years of Erasmus Programme project.
2. Erasmus Days
In order to give access to events to many possible audiences and nationalities, several
conferences will be organised in all European countries by local organisations of ESN or
other networks. Universities and local authorities are invited to support the projects.
Erasmus Days timing: April – June
Number of events: from 10 to 50, or more...
Erasmus Days will be local events such as conferences, possibly accompanied by an
Infomarket (fair about different Erasmus destinations, and exchange or internship
opportunities). Possibly, the Erasmus Days will take place in 30 countries in Europe and
beyond.
Other more creative ideas are to be discussed, among those we are proposing:
• Euro dinner or cultural evening with foreign students
• short film festival
• screening of the movies about Erasmus and exchange
• Contest of the funniest story, dairy etc.
• parade
• information meeting with students about exchange
• campaign in high school
• discussion circle about Erasmus with exchange students
Start in Prague – the van will depart from the Annual General Meeting held in Prague
(22-26 March 2007) where all the ESN members gather (about 500 people). The
celebrations will accompany the departure of the van. To see more information visit:
www.agmprague.org
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Erasmus Van with ESN volunteers will visit the most important of those conferences
gathering opinions of students and local citizens about Erasmus Programme. The van
will be decorated, with music, flags and joyful atmosphere. Special thanks go to ESN
Famagusta, Eastern Mediterranean University and Moner Murtaja for providing ESN
with the physical car that will tour Europe.
The van will promote Erasmus and gather opinions of students about the exchange
(in the comment book, by interviews etc). The gathered results will be presented in the
main conference in Lisbon in October.
Erasmus Van will do a road to visit at least 15-20 countries and their main cities. It will
be possibly parked on the main city squares, near universities etc. The volunteers from
the van will attend the Local conferences with the expertise speeches. Several guests
will be invited to travel with the van (actors, local authorities, student organisations
representatives, famous or locally successful ex-Erasmus students etc).
The van will also gather opinions of students about the exchange (in the comment book,
by interviews etc). The gathered results will be presented in the main conference in
Lisbon.
Promotional materials will be given to students during the van tour and during all
Erasmus Days. The main one is an Interactive CD on Erasmus that will target the
young students from high school, colleges and those who have just started the
university. The aim of the CD is to provide information about exchange programmes
and encourage students to go study abroad. The CD will have interactive, innovative
character, in order to reach young, technologically advanced young generation. It will
include: student stories, photographs, simulation of Erasmus stay in form of the game,
short movies, information about mobility and Europe as a destination.
3. Closing conference in Lisbon
The closing conference in Lisbon will take place in October 2007. The conference is
organised by the Directorate for Education and Culture of the European Commission,
and it will gather stakeholders and decision-makers in the area of education and
academic exchange. Also former Erasmus students will be invited to share their
experience and opinions. The results of the Erasmus Days will be presented during this
conference. Moreover, the winning photographs from photo competition will be
presented during the conference. Local conferences with the expertise speeches.
Several VIP guests will be invited to travel with the van (actors, local authorities,
student organisations representatives, famous or locally successful ex-Erasmus
students etc).
Virtual space celebrations
Story and photo competition at www.20erasmus.eu
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The best way to reach the youth is through the Internet. This is why the special website
on the 20 Anniversary of Erasmus will be created.
The website will have those parts:
• Stories. "Erasmus stories" – space for Erasmus to share their experiences and
comments
• Photos. Best Erasmus photo competition (exhibition to be presented in Lisbon)
• Information. Descriptions of Erasmus Programme and how to take part, with
Frequently Asked Questions section.
• Voice files. Every user will be offered the chance to upload voices and music.
• Slogan. Competition for high school students “My international dream” for the
best slogan promoting international mobility
• Blog. Erasmus Van Blog with reports, photos and movies from Erasmus Days
Let’s celebrate it everywhere!
This is ESN celebrations and all ESN members are invited to take active part in the
preparation and in the celebrations itself. By working together and celebrating
together we can make the year 2007 being a year of Erasmus but also a year of
ESN.
Join the Team! You can join 20 Years of Erasmus Programme Team, write to
secretariat@20erasmus.eu! An international team is working to make the celebrations
big!
Add your Erasmus Experience to www.20erasmus.eu - we are gathering the
documentation on the Erasmus Programme and its alumni
Organise Erasmus Days! – All ESN sections are invited to organise an Erasmus Day
with collaboration with your university, city and other student associations! The van can
also come to your city and to your section!
ESNCard
Written by Corinne Bryner, Treasurer
ESNCard is the symbol of a new generation of students: mobile, active and successful!
Why ESNCard was created
In their process of development and growth, most ESN Sections started to issue and
sell to exchange students membership cards, which were used to identify ESN students
and give them access to parties, trips and other events with a discount. The principle of
economies of scales, that one common project can achieve much more than many
small ones, generated the ESNCard. It is a media of generating financial support and
increasing PR on international, national and local level of ESN.
About ESNCard
ESN Card can be bought from the International Board by writing to esncard@esn.org.
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Price: 0.70€ / card plus sending costs if sending is wished (around 20€ depending on
quantity ordered and country)
Sections can buy directly from the International Board and sell the cards to their
members for a self defined price
Some countries have an national agreement with their National Board. In this case,
sections have to buy the cards from the National Board, this rule is valid for Austria,
Germany, Italy, Poland, Spain and Switzerland.
Online ESNCommunity
Every issued ESN card is accompanied with an activation code. To take advantage of
international services such as the 15% reduction on all SkyEurope flights, and to access
national and local discounts, an ESNCard holder can activate his ESNCard on
www.esn.org/esncard. Activation provides ESNCard holders the unique login for online
ESNCommunity and Galaxy.
ESNCard 2006
In 2006 40’000 ESNCards were produced and distributed to ESN sections in 20
countries: Austria, Belgium, Czech Republic, Cyprus, Denmark, Germany, Greece,
Hungary, Finland, France, Italy, Poland, Norway, Slovakia, Slovenia, Sweden, Spain,
Switzerland, The Netherlands, Turkey.
Main sponsors of the project were Swisscare, ESN favourite student insurance, and
SkyEurope, ESN favourite low-fare airlines.
To promote the new logo, 10 free cards were sent to every section in the PR package
during August. To help informing local students about ESNCard, free posters of
ESNCard were sent to all ESNCard using sections.
Local discounts
Most of the value of the ESNCard is provided on the local level: so we encourage all
sections to seek for best deals and services for the benefit of the exchange students!
Soon an online system for uploading local deals will be available, in order to create a
central database containing all the information for the ESNCard holder.
ESNCard Coordinator
Written by Nick Andries, ESNCard Coordinator
The true spirit of professionalism requires a decent follow-up of previous achievements.
ESN International has been taking large steps over the past few years, and this
shouldn’t be left for waste. The task of ESN Card project manager was called to life to
handle at least this part of the growing tasks of the board.
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Initially, light needed to be shed over the procedure. Last year was a success, and this
year could be better. The original structure was kept at first, with delivery being
processed through Brussels, and questions, orders and invoicing being done through
esncard@esn.org. Later on, the tasks shifted internally, and the latter three were split
up between the PR manager, the treasurer, and me. And admit it, being called manager
always sounds nice, doesn’t it.
In a final stage I calculated the sending costs based on weight, and we changed the
existing rule of paying for sending costs per card. Up to now, this has proven efficient.
Now, the results! I noticed that many sections had a large leftover stock. We traded in
some old cards for new ones at half price, and we even still sold old cards. This makes
the calculation of an accurate result difficult. Therefore I’m not going to do it! Let it be
said that we got rid of about 20000 new cards, and a couple of thousand old ones.
Basically it makes me think that most sections are now well aware of their needs, and
next year very precise orders will be made.
I highly support the card, as I did when it was first launched. Also thanks to Skyeurope
and Swisscare, the value of the card exceeds its cost many times. For those who
haven’t joined the project, I urge you to do so. You will pay some money, but you’ll win it
back in no time. If you need more info, I’ll be at the bar. Cheers.
ESNSurvey 2006 – report
Written by Ewa Krzaklewska, Vice President
Research of Erasmus Student Network concentrates on evaluation of the quality of
student exchange. Already more than 20,000 students participated in the editions of
ESNSurvey 2005 and 2006. Students filled in online survey which concerned issues
such as quality of services offered by university, satisfaction with studies and stay, help
of student organisations.
Supporters of the Survey:
��Main
partner: Università Bocconi
��Programmes:
Central European Exchange Programme for University Students
(CEEPUS)
��Student
organisations: AEGEE, ESIB, JADE, EMSA
��Educational
organisations: Academic Cooperation Association, Coimbra Group of
Universities, Compostela Group of Universities, Conference of Italian University
Rectors, UK Socrates Erasmus Council (UKESC), UNICA
ESNSurvey 2006 explored the issue of exchange students’ rights. One of the main
aims was to see if the Erasmus University Charter signed by the institutions
participating in Erasmus exchange is being respected.
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During three months, ESNSurvey on exchange students’ rights received more than
12,000 answers!!! It is an amazing success that we managed to achieve as a network
of ESN sections, and by networking with many other educational associations, both
student and professional. We thank all ESN sections and all supporters in promoting
and distributing the survey and special thanks got to our main partner the Università
Bocconi from Milan, Italy.
Who responded to the survey?
Survey gathered altogether 12,396 responses. This article will include information about
10,976 (91%) of respondents, specifically about those who studied abroad through
Socrates/Erasmus Programme. Other 9% of respondents studied abroad through the
bilateral agreements between universities, CEEPUS Programme, governmental
programmes and similar.
The countries that our respondents have chosen most frequently as exchange
destinations were Spain (11%), France (10%), Germany (10%), Italy (9%), the
Netherlands (8%) and the United Kingdom (8%).
What about Erasmus Charter?
Every university that takes part in Erasmus Programme is compelled to follow the
guidelines included in the Erasmus Charter. It highlights some distinguishing features
of Erasmus mobility; the institutional foundation of Erasmus, being based on
agreements between universities, free tuition and full recognition of studies abroad.
Other points included in Erasmus charter are: usage of ECTS or comparable system,
linguistic preparation, provision of information, integration of incoming students,
assistance in looking for accommodation and many others. Let us see how the situation
on European level looks like.
Academic recognition
‘I got a B for my all semester in Estonia and they recalculated my semester abroad and
put me an E. Saying that you can not compare our school to the university in Estonia.’
76% of students knew their home university was using ECTS (European Credit Transfer
System), 21% said it was not. Only 4% of Erasmus students did not know what ECTS is
(comparing to 12% of non-Erasmus).
When it comes to recognition of the academic achievements abroad, about half of the
students (52%) had all their courses recognized by their home university, 28% most of
the courses, 13% only few courses and 7% did not receive any recognition. 28% lost a
semester of their studies at home university because they went on exchange.
Out of those students who did internship, 50% was granted ECTS credits for it. At the
same time, out of those who did volunteer work, only 14% received ECTS credits.
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More Erasmus than non-Erasmus received recognition for their non-formal learning
experience.
Courses
‘A professor refuse to let me in a course and the only explanation that I get was that I
am an exchange student and resident students are with privilege about this course.’
79% of the students were able to freely choose courses at the host university. There
are different opinions about the amount of the work on the host university: 29%
believed the amount of work was the same. 34% of students believed they worked more
at home, 26% that they worked more at the host university.
Free tuition
‘Exchange students do not have to pay the term fees, only the registration fees (15
Euro/ semester).’
56% of students did not have to pay any fees. 8% of students had to pay some tuition
costs and 24% registration fees. Few had to pay for laboratory (2%), exams (2%) and
library fees (6%). According to exchange students, the fees for them and local students
were comparable (56%) or even favourable for foreign guests (34%).
“Erasmus students were practically not able to use the faculty library, because they
were required to return all books 2 months before they leave. Since this coincides with
the exams period, I sincerely do not know how we were expected to prepare for exams,
as some could not be bought in shops any more.”
Language Issues
‘I couldn’t take a Dutch course because the host university thought that Spanish people
must improve their English first of trying to learn another language.’
62% of students were offered the opportunity to participate in the language course
before their stay abroad. 57% of students participated in it, and out of those 41% were
granted ECTS for attendance.
English Language is becoming language of student mobility. 27% of Erasmus students
said that all courses at the university were in English (comparing to 37% of non-
Erasmus), 44% that some of the courses, 29% that they did not have any courses in
English (comparing to 16% of non-Erasmus).
Provision of information
‘Some information was just available in Norwegian, especially about some "hidden"
rules regarding exams.‘
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Erasmus students were not much satisfied with provision of information from home
university – they rated it as 3 (measured on the scale from 1 to 5). Information from host
university is evaluated a bit better - 3,5.
Summarizing, Erasmus Charter in Europe is partially guarded. The biggest issue is
recognition; only half of students received full recognition of their period abroad. Of
course the reasons might be various: it might have also happened that students, having
been aware of partial recognition, had chosen Erasmus because of other advantages it
gives them.
Secondly, Erasmus students received more recognition for non-formal learning
experiences than non-Erasmus students. These numbers should be improved within
next phase of Erasmus Programme. The provision of relevant information to exchange
students appears also as a serious issue, as it may exclude students from the local
community and make then feel insecure.
According to Erasmus students, Erasmus Student Network shall focus on
intervention in the area of:
• financial issues 29%
• access to exchange programmes 16%
• information about mobility possibilities 16%
• recognition of academic and non-academic achievements 13%
All the information about the survey can be found at www.esn.org/survey
Team of the Survey Project:
Ewa Krzaklewska – coordinator, research and analysis
Seweryn Krupnik – research and analysis
Antonio de Marco – web support
Toon Macharis – web support
Agnieszka Sapiejka , Laurence Banville, Jakob Smets - promotion
How the results can help exchange students?
Every section that will ask will recieve the personalised results for themselves. With this
results you can go to your University authorities to tell them what is good about being
Erasmus students at that University and what are aspects to be improved. The same
action should be taken by a National Representative of the country, by showing the
results to the National Agency of Erasmus (list here:
http://ec.europa.eu/education/programmes/socrates/nat-est_en.html)
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Long Term Vision
Created by the ESN Long Term Vision Working Group
Coordinator: Vojtech Oplestil (Czech Republic)
Active members: Nicola Casati (Italy), Giorgio Marinoni (Italy), Pascal Gemperli
(Switzerland), Rasmus Bodin Lofgren (Sweden), Lydia Lostan, Markéta Karamonová
(Czech Republic), Davide Capecchi (Italy), Fabrizio Costantino (Italy)
Note: We strongly recommend to read the full report of our working group. This way you
can obtain more details of the scenarios, more results of the SWOT analysis and also
more information about the work we have done. This text is just a summary of the
report.
You can download the full report from the website of AGM 2007
(http://www.isc.cvut.cz/agm2007), www.esn.org or you can also ask your NR for help.
Structure of this text
In the „Introduction“ part the need for a new long term vision is presented. The „Survey“
part addresses the survey conducted among ESN members which provided initial data
for the long term vision creation. The results of this survey are concluded in the
„Conclusions from the SWOT analyses“ text. „The decision tree“ presents the way you
or the sections can decide on the future of ESN as it will be described by the long term
vision. „Scenarios“ then describes the four variants of the long term vision. Read them
carefully as there will be vote on these four options. Finally, after one of the scenarios is
chosen some statutes changes may be necessary – they are proposed in the „Proposed
statutes changes“.
Introduction
Written by Davide Capecchi, President of ESN
It was in Krakow’s Action List for the Board to set up a Working Group in order to
analyse the current structure of ESN: “where do we want ESN to go in the future? What
are the challenges that we will need to face for achieving our newly approved Mission?”
– these were the main questions we were to address.
ESN achieved, during the past months, most of the main points that the organisation
was to achieve: landing to Brussels, legal registration, new corporate identity, renewed
website, enhanced and stronger reputation gained amongst stakeholders, involvement
in decision-making processes, ESNCard with major advantages, ESNCommunity,
stable (almost) financial resources, the Accompanying Measures grant meant to
celebrate 20 Years of Erasmus Programme (we all remember the great conference in
Brussels of 18 th January with Margot Wallström and Jan Figel’).
Furthermore, ESN was receiving many applications from countries outside the
geographical borders of Europe. E.g. Australia, Israel, United States: how to deal with
such enquiries?
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It is necessary at this time to understand the process of growth of ESN and to set a
strategic plan that would embrace the long term, i.e. 10 years.
Immense opportunities are ahead. The time to take a decision is the AGM 2007, and
the main once cannot be postponed.
In September 2006 a Working Group was set up comprising of several current and
former National Representatives, former President of ESN and several other ESN
members.
Survey
Written by Nicola Casati, Member of ESN Long Term Vision Working Group
After a brainstorming about the different issues ESN might face in near future a survey
was developed to get better understanding of where ESN wants to go in the future.
Using the output from the survey the LTV working group prepared some possible
scenarios to be voted at the AGM. The survey was structured in two parts, a SWOT
(Strengths, Weaknesses, Opportunities and Threats) analysis of the Network and the
second part contained several questions about possible evolutions. These open
questions gave the opportunity to the Survey participants to freely state their views. The
Survey was promoted among the ESN members through the Monthly Mail, NRs,
website and in Regional Platforms where workshops on the topic were also held. The
survey was launched mid October 2006 and closed mid December 2006. We received
alltogether 296 answers. We thank everyone for participating.
Conclusions from the SWOT analyses
Written by Vojtěch Opleštil and Giorgio Marinoni, ESN Long Term Vision Working
Group members
Here is the list of conclusions from the Strength-Weakness-Opportunity-Threat analysis
we consider being the most important.
(Note: Conclusions marked with “⇒” sign were used for creation of the scenarios.)
⇒ The biggest weakness is the lack of strong link between the different levels of
ESN, or in different words the growing gap between them.
⇒ ESN should not set a border to its expansion.
⇒ ESN should create a solidarity fund to support sections in need or to develop
specific projects (what sources and which steps to be taken should be
discussed).
⇒ Sections should rather compulsorily provide information on the kind of support
given to students.
⇒ ESN should rather not have all board members permanently in Brussels.
• The respondents see more strengths than weaknesses.
• Almost all of the strengths are perceived as (quite) important whereas none of
the weaknesses is perceived as important.
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• The most important strengths are:
o our shared mission,
o the fact that ESN is big,
o the „side benefits“ of the Europe-wide network such as having friends and
contact with sections all over Europe and the huge networking opportunities.
• The registration of the association and logo in Brussels and office and house in
Brussels is perceived as the least important strength.
• ESN is not perceived as excessively big.
• Respondents see neither clear opportunity nor clear threat among those we
suggested in the survey.
• Clear majority of the respondents want to have a seat in Brussels.
• ESN should not purchase a house and office in Brussels. Here we think that a
discussion on long and short term implications is needed, i.e. to find out whether
this statement is valid also for long term.
• ESN should not hire professionals to work in the Brussels office to gain
professionalism.
• ESN should not fund and organize exchange programs by itself.
• There is no conclusion on making the use of the logo and corporate identity
compulsory for sections (discussion on this topic should be fostered).
• ESN definitely should not completely change its current structure to achieve its
goals.
• The best way to deal with expanding to far away countries is:
⇒ Creating a federative structure in different areas of the world (continents),
Brussels being anyway the central headquarter (38,2 % of respondents was
in favour of this option in case of expansion);
⇒ Keep the current structure but organize online participation to the plenary
sessions if travelling is too expensive (21,6 %);
⇒ Fostering the creation of similar network in other areas but separated from
ESN (at least in this stage) (21,3%);
o This means that almost 60% of respondents believe that the structure should
be changed (in case of expansion). We do not think this clashes with the
results of the question „ESN definitely should not completely change its
current structure to achieve its goals.“ because this is rather adapting the
current structure to the new needs than changing it completely.
• We did also some cross analysis to find some deeper interpretation of the
results. Cross analysis means that we checked if the answers to related
questions (i.e. shall ESN expand, do we need more board members constantly in
Brussels) had answers that would be correlated (i.e. person answering that ESN
shall expand has considered that it would require more board members to take
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care of the extra work load)..
• We found out that people who are afraid of loosing the volunteering soul do not
want all the board members working in Brussels. This comes from the cross
analysis of question 7. What is the most important threat ESN faces in the
future? which was answered by “Loosing the volunteering soul and becoming too
professional” and the question 10. ESN should have all board members
permanently in Brussels.
The respondents who strongly disagree with setting up borders to ESN’s expansion
mostly prefer „Creating a federative structure in different areas of the world (continents),
Brussels being anyway the central headquarters“. This comes from the cross analysis of
question 21. Which among the following is the best way to deal with expanding to far
away countries (just in case)? and answer “Creating a federative structure in different
areas of the world (continents), Brussels being anyway the central headquarter” and
question 19. ESN should set a border to its expansion and accept sections from far
away (Australia, India, etc.).
We also made one mistake�.
In the question 16. More AGMs should be organized (e.g. twice a year) we had different
version of the question on-line and different version in the hard copy used at the Nordic
Network Meeting. Anyway, 240 people answered the above mentioned version of the
question whereas the rest (56 respondents) answered the following version of the
question: More AGMs should be organized or the plenary sessions should be increased
(with respect to partying). However, the majority of respondents seem to believe that
more AGMs are not needed.
The decision tree
Written by Vojtěch Opleštil, Coordinator of ESN Long Term Vision Working Group
For creation of the scenarios we chose several conclusions from the SWOT analysis
and used them as the points of a decision tree or a plan of roads which ESN can walk in
the future. The conclusions were:
• The biggest weakness is the lack of strong link between the different levels of
ESN. – This conclusion was used as the initial point of the decision tree with
the only „yes“ value possible.
• ESN should not set a border to its expansion. – This conclusion was used as
yes/no part of the decision tree.
• ESN should create a solidarity fund to support sections in need or to develop
specific projects. – This conclusion was used as yes/no part of the decision
tree.
• Sections should rather compulsorily provide information on the kind of support
given to students. – This conclusion was used as yes/no part of the decision
tree.
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• ESN should rather not have all board members permanently in Brussels. –
This conclusion was used as yes/no part of the decision tree.
If you look at the decision tree picture you will see that there are 3 points at which you
should choose your way. They are listed on the right hand side of the picture. These are
the trigger events that require “strategic” decision for the organization as a whole (i.e
yes/no for certain step).
The starting point in our decision tree is the assumption that the link between different
ESN levels should be improved. We concluded that this assumption is nowadays crucial
for the Network and that is why we consider it to be necessary in all the scenarios. The
reason for this was the output of the survey showing that the gap between the
international and local level might be growing.
As a next step you should decide whether ESN should set borders to its expansion or
not (that is the question number 1). This is the most important question we think. If your
answer is „no“ it means that ESN will not set borders to its expansion. We believe that
such choice implies the obligation of the sections to provide the Board with more
information on their activities and necessary increase of the number of the Board
members working in Brussels. The reason for that is that the Board will have to face
higher workload and all Board members will be needed to deal with it. Apart from that, in
order to keep an overview of what the sections are doing they will be obliged to provide
information. By having all Board members in Brussels the Board will have enough
resources to create the solidarity fund to support extra projects and sections in need.
Then you come to question number 3 – here you will choose the future structure of
ESN. By choosing one of the options you are asking the next Board to prepare Statutes
changes which would reflect the chosen path (i.e. either federative structure or keeping
the current structure with on-line participation at AGM allowed). These two options are
necessary to deal with the growing number of sections from distant countries, it is
impossible to keep current structure and grow at the same time.
Lets go back to question number 1. If your answer is „yes” then you will set borders to
ESN’s expansion. This way ESN can devote more resources to the sections in the
European region. Do not forget that you need to choose the borders – see Statutes
changes.
We are now at the question number 2. The implications here are rather stronger, and
because of them we had to group the conclusions in two main groups: if only 3 Board
members are supposed to be in Brussels than they cannot work on a solidarity fund and
to improve the network we believe they need compulsory information from the sections.
If instead all Board members are allowed to be in Brussels they can work on the
solidarity fund and might not need the compulsory information (even if this might prove
useful anyway).
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Scenarios
Written by Long Term Vision Working Group members
For us scenarios represent the way by which we can draw some possible paths of the
future in a comprehensive and easily understandable way.
This way we can present some of the possible states of the future in which ESN plays
the main role. They are rather abstract and general just in order to create a framework
in which the Boards of the future can operate.
Scenario 1
ESN does not put a border to its expansion, so ESN sections can be created in each
country of the world.
To deal with such a big network there are all board members living in Brussels and
working full time for ESN. This change was due to dramatically increase of the amount
of work.
There is a strong cooperation with local sections, which are compulsorily giving
information once a year to the International Board of ESN, increasing the information
flow.
One of the measures employed for fostering the ESN levels’ cohesion is the solidarity
fund created in order to support sections in need or to develop specific projects.
The network is stronger also internally.
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The structure of ESN has not changed but to solve problems like participation to AGM
to reach the quorum, new measures have been introduced like on line participation.
Scenario 2
ESN does not put a border to its expansion, so ESN sections can be created in each
country of the world.
To deal with such a big network there are all board members living in Brussels and
working full time for ESN. This change was due to dramatically increase of the amount
of work.
There is a strong cooperation with local sections, which are compulsorily giving
information once a year to the International Board of ESN, increasing the information
flow.
One of the measures employed for fostering the ESN levels’ cohesion is the solidarity
fund created in order to support sections in needs or to develop specific projects.
The network is stronger also internally.
ESN International is a federative structure.
Inside each federation the old structure of ESN is maintained but another international
level has been created and some duties and responsibilities have been given to it.
Scenario 3
ESN concentrates on improving the link between the different levels of ESN. In order to
devote maximum of resources of the national and international level to this task it
intentionally resignes on wide expansion – instead it limits its borders to the defined
area (borders of Council of Europe/Europe plus Mediterranean states). The countries
outside of these borders willing to help exchange students are supported by knowledge
sharing but are not becoming a part of ESN.
There is smaller (meaning no full) number of Board members in Brussels HQs. The
result is that the Board is less strong and it limits its possibilities to manage a bigger
workload.
The Board is able to manage current amount of duties and activities but to coordinate
the new strategy to strengthen the network the extra energy needed for it will have to
come from the national and local level, by providing compulsorily information on
sections‘ activities.
Scenario 4
ESN concentrates on improving the link between the different levels of ESN. In order to
devote maximum of resources of the national and international level to this task it
intentionally resigns on wide expansion – instead it limits its borders to the defined area
(borders of Council of Europe/Europe plus Mediterranean states). The countries outside
of these borders willing to help exchange students are supported by knowledge sharing
but are not becoming a part of ESN.
There is the full number Board in Brussels HQs. The result is that the Board is strong so
it can manage a bigger workload.
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The Board is able to manage current amount of duties and activities and initiate and
conduct the new strategy to strengthen the network. One of the measures employed for
fostering the ESN levels‘ cohesion is the solidarity fund created in order to support
sections in need or to develop specific projects.
Proposed statutes changes
Written by Nicola Casati and Giorgio Marinoni, Long Term Vision Working Group
members
Some of the scenarios, if voted by the AGM, require some changes of the Statutes of
ESN in order to be implemented properly.
Scenario 1 and 2
In these scenarios only one change is needed and that is the obligation of section to
provide the Board with information on their activities. If approved the sections which do
not provide requested information can be excluded. For some details on the nature of
information provision see the full report.
4. MEMBERSHIP
To add
4.2.8 A section has to provide information on its work to ESN International at least once
a year.
and
4.3.3 Does not provide information to ESN International at least once a year.
Scenario 3
In this scenario ESN sets limits to its expansion. As a limit for the expansion we chose
the list of member countries of the Council of Europe (www.coe.int). Since Morocco is
not a member state and Morocco is already an ESN member state we added Morocco
separately.
4. MEMBERSHIP
Current statutes
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, can apply for membership. That organisation will be
represented as such by its president or other legal entity and will be legally based in its
country of origin.
Proposed version
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, legally based in a Country that belongs to the Council of
Europe or in already approved ESN countries, can apply for membership. That
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organisation will be represented as such by its president or other legal entity and will be
legally based in its country of origin.
To add
4.2.8 A section has to provide information on its work to ESN International at least once
a year.
and
4.3.3 Does not provide information to ESN International at least once a year.
Scenario 4
In this scenarios ESN sets limits to its expansion. As a limit for the expansion we chose
the list of member countries of the Council of Europe (www.coe.int). Since Morocco is
not a member state and Morocco is already an ESN member state we added Morocco
separately.
4. MEMBERSHIP
Current statutes
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, can apply for membership. That organisation will be
represented as such by its president or other legal entity and will be legally based in its
country of origin.
Proposed version
4.1 Any student organisation, which operates legally and in accordance with the
principles and aims of ESN, legally based in a Country that belongs to the Council of
Europe or in already approved ESN countries, can apply for membership. That
organisation will be represented as such by its president or other legal entity and will be
legally based in its country of origin.
Webteam Annual Report
Written by Antonio De Marco (Webmaster), Jonathan Agneessens, Jorge Martínez
López, Andrea Pescetti, Jakub Uniejewski, Peter Vanhee.
This ESN year was marked by an increased attention by the Board and CNR to
Information and Communication Technology within ESN: they allocated resources for
the Webteam that allowed the Webmaster to take part in the Board meetings and the
Webteam to schedule meetings for the first time in history (Milan, July 2006; Koper,
December 2006; Brussels, January 2007).
This attention was rewarded by a very fruitful year for the Webteam, who could
concentrate on ambitious projects and guarantee results that are bound to last in time.
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The ESN Galaxy
The ESN Galaxy project was conceived to address two shortcomings in the ESN
technological infrastructure:
sections were spending resources to implement the same range of services for
Erasmus students;
information collected at the local level, useful to the whole network, was not shared and
was difficult to reach.
ESN needed a new nervous system to harmonise resources and distribute information.
Three subprojects were created: ESN Solar, ESN Satellite and ESN Planet.
ESN Solar
ESN Solar is a redesign of the http://esn.org website so that, in addition to its usual role
as our institutional web site, it is able to display live information about what's going on in
ESN: information is gathered from the sections web sites and organised so that it is
possible to filter it and display, e.g., a map with all the ESN events the sections have
planned for tonight!
ESN Satellite
ESN Satellite is a free website template for ESN sections, developed and maintained by
the Webteam. It serves two purposes: one in the ESN-to-Sections direction (it is a
service offered by ESN to its sections), one in the Sections-to-ESN direction (Satellite
websites automatically contribute information to the main http://esn.org website). Find
more about ESN Satellite at http://satellite.esn.org.
The ESN Astronauts project was launched in December 2006 to beta-test ESN Satellite
and gather useful feedback by brave volunteer sections, eventually leading to the final
release open to all sections.
ESN Planet
The ESN Planet is a new online community for the ESN section members: Erasmus
students and ESN actives can write about their experience, run a blog, upload media
files, interact with each other. Integration with the other projects guarantees immense
opportunities for improving both the internal communication and the ESN public image:
for the first time, Erasmus students are not just numbers but are protagonists of stories
they can share and comment on, contributing to a colourful and extremely useful
database of Erasmus experiences.
20th Anniversary Website
In the year 2007, ESN celebrates the 20 Years of Erasmus Programme. These
celebrations are meant to show the importance of Erasmus and demonstrate how by
merging different cultures we can create a stronger Europe.
For the occasion the Board and the webteam have conceived the www.20erasmus.eu
website. The main aim of the website is to gather the Erasmus experiences sent by old
and new Erasmus people from all over Europe.
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Every experience is not only a simply textual report but was designed as a multimedia
experience giving writers the possibility to attach pictures, audio and videos. In order to
have real and useful information about the home and Erasmus destination of each
participant the entire system is empowered with geo-location technology giving the
possibility to enter in great detail the home and destination places.
Not only is www.20erasmus.eu meant to provide very useful information during the 20th
anniversary celebrations, but it also gives ESN the chance to build a community of (ex-
)erasmus students sharing their experience on a common platform.
ESN Community and future developments
The new ESN year comes with a brand new members registration, with better relational
information: all user data are linked with sections and card data. This will make it
possible, as a future development, for a section president to edit his section data, and
so on.
The Community members will be granted access to the ESN Planet as a tool for
strengthening connections within ESN and promote the ESN image.
New ESN Server
From 2007 on ESN has its own server machine. It’s located in Milan (Italy) and housed
by the computer science department of Università degli Studi di Milano (Milan
University) that will provide us with a professional machine room and a very large
bandwidth. Together with a new machine ESN has got a new system administrator who
will take care of it: Ivan Longhi. His office is located in the same department, just a few
metres away from the server.
Communication: ESNSections' Bulletin and Newsletter
Written by Jakob Smets, External Relations
The RBM takes care of the communication media between the international and the
national/local level, as there are:
• The ESN Section’s bulletin: a broad monthly information bulletin with all kinds
of information from the International, national and local level. It also collects past
and future events indirectly dealing with ESN matters. This used to be called the
“Monthly Mail” but the Board decided that within the new Corporate Identity and
for improving the clarity about the audience, a new name was suitable. The ESB
is sent as pdf but plans are to make it html. The ESB is sent to sections, alumni,
the CNR and Board.
• The ESN Newsletter: this newsletter used to be sent as pdf, but together with
the webmaster, we turned it into a nice html-version. This contains very compact
and easy-to-read information on ESN matters, as well as messages from our
sponsors and external events that concern our subscribers. Subscribers are
ESNers as well as people interested in receiving news from our network.
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• The new ESN magazine. In 2007, two editions of a printed magazine will be
issued. This is a magazine for ESNers by ESNers, also interesting for
universities and other students. Here our members get a platform to write about
nice events, their culture, experiences… The name is yet to be chosen, as this
was formerly known as InCommon.
New InfoCentre
Written by Andrea Pescetti, alumnus member of WEBTEAM
ESN has always needed a repository for internal documents in electronic format, the socalled
InfoCentre.
In September 2006 the existing solutions, which had become malfunctioning and
obsolete, were replaced by a new InfoCentre, with a better organisation of files
suggested by the Knowledge Management Working Group.
Now authorised users (Board and CNR members) can login with a personal password,
download the ESN internal documents, update them or upload new ones; the new
interface is easy to use, secure and, due to regular server backups, guarantees that no
important data is ever lost and that documents will remain accessible to the future
generations of ESN.
Promotion and PR
Written by Magda Niemcewicz, Promotion Coordinator
On 1 July I started my job as an Intern i ESN International Office.
The purpose of my work was to assist the Regular Board Member Jakob Smets in
preparing and producing PR materials for ESN, to develop ESN website and to replace
the Secretary General Ivana Petričević while she was on holidays.
In order to spread the new corporate design and new logo we produced a number of PR
materials - all of them were printed in Poland and sent out to all of ESN sections in
August/September 2006.
During my internship I also translated the constant parts of the ESN website to Polish
and gathered information about various scholarship programmes and opportunities for
European students to include in our website in the future.
After finishing my internship I was offered a position of PR Coordinator of ESN
International. My function is to coordinate the production and distribution of any
promotional materials for ESN International. I contact with the graphic designer, the
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producing companies and then take care of shipping the materials from Poland to
Brussels or other places.
The materials printed so far:
-letterheads for ESN International
-letterheads for XX Anniversary of Erasmus Programme
-business cards for International Board and coordinators
-New Year postcards for XX Anniversary of Erasmus Programme
Grants for which ESN applied in 2006/2007
Written by Ewa Krzaklewska, Vice President
In the year 2005/2006 we have put forward several grant applications. All of the grants
but one (8), are designed to support specific projects’ costs not a daily costs.
Application to the European Youth Foundation within the Council of Europe for the
project entitled “ My International Dream” promoting mobility among high school
students through ESN sections and Tshirt competition – rejected as too much
connected to the Erasmus Programme
Application to the European Youth Foundation within the Council of Europe for the
training on mobility for ESNers – rejected due to lack of good programme
Application for the Accompanying Measures Grant supporting ESN Survey 2006 and
production of the booklet and CD with survey results as well as realisation of the
website www.20erasmus.eu - approved (read more in the chapter ‘Accompanying
Measures Grant’)
Application to the European Youth Foundation within the Council of Europe for the
training on mobility for ESNers, this time with partnership of AEGEE and ESIB –
rejected due to lack of funds
Application to the European Parliament Directorate-General Information for support for
organisation costs for the Annual General Meeting in Prague “Pragomeri” – pending
Application to the European Parliament Directorate-General Information for support for
the project entitiled “ERASMUS CELEBRATING EUROPE in the occasion of 50th
anniversary of signing of Treaty of Rome – through culture, food and music” – pending
Grant to the Region of Brussels for the support for the Opening Conference for 20
Years of Erasmus Programme in Brussels – pending
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Grant to the Youth Programme for support for the administrative and operative costs of
the European associations – pending
All the grant applications you can see by asking your National Representative.
In order to see information on European Youth Fund within the Council of Europe go to
http://galadriel.coe.int/fej/portal/mediatype/html/country/null/user/anon/page/default.psml?js_language=en
This grant can be used also by local sections to get support for conference and
meeting, publications of different kind and many other initiatives. Application can be
done through ESN International Board (which is registered in the system as possible
applicant).
Information on Accompanying Measures Grants for 2007 (deadline 1 April,
recommended for AGM OC and any actions with are supporting Erasmus Programme):
http://ec.europa.eu/education/programmes/newprog/index_en.html#call
To see any available grants from the European Commission please see it here:
http://europa.eu.int/grants/index_en.htm
Please contact secretariat@esn.org for help with applications.
Administrative Grant (Action 4.1)
Written by Ivana Petričević, Secretary ESN AISBL
“Administrative Grant” is the short unofficial name for support from the European
Commission for administrative and operating costs of bodies active at the European
level in the field of youth. It provides financial assistance, going up to 35,000 Euro, for
the every-day work of youth organisations such as AEGEE, ELSA, BEST, JADE etc.
The purpose of this support is overall stimulation of young Europeans to take an active
part in public life, in their societies and the construction of a strong, unified Europe. By
directly supporting youth bodies in their general existence, the European Commission
stimulates intercultural cooperation, informal learning through youth exchange and
voluntary work, and the formation of a European identity.
In December 2006 ESN applied for this grant for the first time, thanks to our
President, Davide Capecchi, and ESN Card Coordinator, Nick Andries, who managed to
officially register ESN as a youth NGO in November 2005 in Ghent. Last year ESN’s
application was rejected due to the fact that it was not registered by law for one year.
This year we can hope for support for 2007. The application was sent on time and
received by the Commission. If ESN gets the support for 2007, which we will know by
April, it would first of all mean that the ESN office could be fully equipped and that all
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Board members could actually move to Brussels. ESN would be fully supported in
administrative and operating costs, on the basis of the activities plan presented, but
above all recognised by the Commission as an important, respectable youth
organisation. Fingers crossed!
Accompanying Measures Grant "The experience of Studying
Abroad for Exchange Students in Europe"
Written by Ewa Krzaklewska, Vice President
ESN was selected for the Accompanying Measures grant under Socrates Umbrella
Programme. Out of tens of applications, only six were approved by the European
Commission for the Erasmus/Jean Monnet Unit. ESN project "The experience of
Studying Abroad for Exchange Students in Europe" has been one of these.
The received grant (70,000 Euro) is going fully to support this project (it can only be
spent for the concrete actions mentioned in the grant application), which has an overall
cost of 98,000 Euro. Coordinator of the grant is Ewa Krzaklewska. The partner of the
project is also Universita’ Bocconi, who sponsored the ESNSurvey for 10,000 Euro in
2006.
Summary of the project supported by the grant:
“The project is meant to be the students’ contribution to the success of the celebrations for
the 20 th Anniversary of ERASMUS Programme.
For the ESN Survey 2005 (attached), 8000 students filled the questionnaire about their
experience of studies abroad. The second edition of the survey will be launched in 2006.
Additionally, this time, the autobiographical narratives (testimonies) will be gathered
through a “short story competition” for exchange students, accompanied by pictures
made and sent by students themselves to narrate their exchange experience
(www.20erasmus.eu).
The main aim of the project is the representation of the Erasmus Programme from the
students’ perspective. The gathered research data will allow the Programme’s
stakeholders to improve the quality of the Programme itself.
Great attention will be given to the dissemination of the results, simultaneous to the
celebrations. The research report will be distributed to stakeholders and educational
bodies, while 50.000 interactive CDs will be distributed by by ESN during the Erasmus
Days and during the Erasmus Van Route to reach high school students and university
freshmen in order to encourage them to study abroad and to provide them with the
needed relevant information”.
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Brussels’ Institutions
Written by Jakob Smets, External Relations
Ministry of Foreign Affairs of Brussels
This institution is very interested in expanding the internationalisation of Brussels as a
region. At the moment we are trying to establish contacts in order to achieve common
goals and we are in the process of applying for a grant for NGOs who are making
Brussels more international. Basically, we are cooperating with two institutions:
These are the people working on external relations between the Brussels government
and international organisations. They provide often grants for international NGOs fro
having a big event in Brussels involving the region itself as well. They are often very
busy, but it’s certainly a field worth discovering. I believe they can cooperate a great
deal with ESN.
Contact info:
Arlette Verkruyssen.
Advisor to the minister on external relations
Kunstlaan 9
1210 Brusse
02/209.28.64
averkruyssen@vanhengel.irisnet.be
The Brussels-Europe Liaison Office:
This office is an NPO supported by the Ministry. Situated near Schuman and the
Commission, this office is the link between Brussels and the European bureaucrats. It
makes promotion for the region towards them, but also about their culture within
Brussels itself. They can be the link between ESN and the Brussels Capital Region.
Contact info:
Ans Persoons
Advisor External communication, website, newsletter, information campaigns
apersoons@vbbe.irisnet.be
http://www.blbe.be
tel : 02 234 57 51
Brussels-Europe Liaison Office
Oudergemlaan 63
1040 Brussel
Era-More/Latour de Freins:
ERA-MORE (European Research Area-MObile Researchers -
http://ec.europa.eu/eracareers/index_en.cfm ) is a European network of so called
Mobility Centres with which the European Commission would like to take away
obstacles on researchers’ mobility in Europe. In Belgium this network has regional
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headquarters in Flanders, Wallonia and Brussels. In Brussels the headquarters are
situated in the nice palace of Latour de Freins where the CNR in January takes place.
Through their local organisation B.R.A.I.N.S. they would like to cooperate with ESN as
we have common goals: taking obstacles away in researchers’ or students’ mobility.
Contact info:
Liliane De Clercq, operational director
B.R.A.I.N.S.
"Latour de Freins"
Engelandstraat, 555
1180 Brussels
Tel: 00 32 2 600 50 06
ldeclercq@brains.irisnet.be
http://www.brains.irisnet.be/
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Meeting and Events
Regional Platforms
Written by Tomaso Bisol, Network Administrator
The Board, sometimes together with the Secretary and the Webmaster, was present at
all Regional Platforms and at the Cultural Medley as follows:
Porto, Southern European Platform: 19-22 October (Ewa and Jakob)
Amsterdam, Western European Platform: 26-29 October (Davide and Ivana)
Madrid, Cultural Medley: 9-12 November (Corinne)
Helsinki, Nordic Network Meeting: 16-19 November (Davide and Antonio)
Vienna, Central European Platform: 23-26 November (Corinne and Tomaso)
Southern European Platform 2006
Written by Giorgio Marinoni, National Representative of Italy
From 19 th till 22 nd October 2006, 40 people from different countries all over Europe (the
majority from southern countries like Portugal, Spain, Italy and Malta, but not only as
there were also people from Belgium, Poland, Switzerland, Germany, The Netherlands)
came in the beautiful city of Porto in Portugal, for the Southern European Platform,
wonderfully organised by the local section of ESN Porto.
Even if we were always late with the schedule, once entered in this ”slow Portuguese
mood”, everything was perfect, all the points in the plenary sessions were discussed
and people were very interested. The Board, represented by Ewa and Jakob, made a
presentation of itself and about the main projects like ESN cards, XX anniversary of the
Erasmus Programme and Long Term Vision, which were also discussed during the
workshops.
Besides the plenary sessions we enjoyed the wonderful city of Porto, looking at it from
the banks of the river Douro in Vila Nova de Gaia, where we tasted great Porto wine, or
sailing with a boat along the same river, or walking up and down the narrow streets of
the city, stopping in front of beautiful houses with wonderful “azulejos” (ceramic
mosaics) like those in the central station, of visiting the many churches spread around
the city.
And of course the night, walking down a romantic steep slope looking at the light
reflecting in the river Douro, or tasting different food in the Eurodinner (where for the
first time in my ESN life I saw more food than alcohol, so much that we weren’t able to
finish it all!) listening to a group of students dressed in traditional way playing “Fado”, or
having dinner and than dancing in brand new fashion club.
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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The time spent was so great that we didn’t pay attention at the rain which tried to annoy
us for four days and the “saudade” came only once we left…
Central European Platform 2006
written by Markus Matzner, Head of OC CEP 2006
The Central European Platform took place in Vienna from the 23 rd to the 26 th of
November 2006 and was organised by the Austrian national board with the help of the
local sections. The Organising Committee were Reingard Schandl (ESN TU Wien) and
Markus Matzner (ESN Uni Wien) as Heads of OC, Karin Köckeis (ESN Uni Wien), Eva
Gänsdorfer (ESN Uni Wien), Anna Tichy (ESN WU Wien), Harald Ackerlauer (ESN
Linz) and Johannes Grabuschnigg (ESN FH Kufstein) for checking the finances.
In addition to the plenary sessions and the workshops an info-market took place on
November 24 th at the University of Vienna. All CEP-countries were represented by their
cultural institutes or consulates. A representative of Università Bocconi was also
present. The aim of the info-market was to inform Austrian students about the countries
and their possibilities to spend their exchange in those countries. For this reason,
students from the countries concerned assisted as well. This was the first time a similar
fair had been organised in Vienna. Even though there were not as many participants as
expected, the outcome was highly positive as there was a report in the Austrian
newspaper “Die Presse” about the info-market and the University of Vienna was also
satisfied.
The Central European Platform in general was a big success. The numbers of
participants exceeded by far our expectations. With all those visiting just for half a day
or more they were over seventy, coming from eleven countries and 30 sections. In
addition to the CEP-countries ESNers from Belgium, Italy, the Netherlands, Switzerland
and Germany were also present. From the International Board Tomaso Bisol and
Corinne Bryner joined us in Vienna.
The programme was split up between the plenary sessions and workshops that took
place at the University of Vienna, The Technical University of Vienna and the FH
campus Wien and the cultural programme including a city tour and a visit to Schönbrunn
Palace as well as a Christmas market. Of course, there was also enough time for
socialising and thus developing the idea of regional co-operations which was the main
theme of the CEP during our visit to a “Heurigen”, a student club, the euro-dinner and
finally the all-you-can-drink night at the SOHO 3.
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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ESN’S VERY FIRST WEP!
Western European Platform (WEP) - Amsterdam/Utrecht 26-
29 October
Written by Ivana Petričević, ESN Secretary
My section, my city, my WEP ☺ It was an honour for me to be present at the very first
edition of the Western European Platform, organised by ISN Amsterdam and ESN
Utrecht. Two years ago I was daily walking up and down the stairs leading to the office
of my section, ISN Amsterdam, and now in October I came back from Brussels. My
arrival was accompanied by a good old Dutch ‘gezellig’ welcome, together with more
than 45 participants from the countries of western Europe.
Not only was it great to be back to the place where I first heard of ESN, our
yellow-red-full-of-junk office, but it was also fantastic to be able to show my section and
our wonderful city of Amsterdam to the Pallomeri people I now work with and to see my
idea of having a WEP, accepted by the CNR last year, become reality. ISN Amsterdam
board of last year and Maarten from ESN Utrecht welcomed us the first day with an
active bike tour through the city. After having burned a huge amount of calories biking
over the countless bridges of Amsterdam, and afterwards the official welcome, it was
time to fill our stomachs during the Eurodinner. As always the Swiss were loaded with
chocolate, the Dutch table served delicious ‘gehaktballen’, ‘oranjebitter’, ‘snert’ and
many other delicacies, while the Polish came with sweet heart-shaped cookies
mmmmm Later on, there was even ice cream. Of course this all went together with the
tasting of many different types of drinks, till in the end the standard ‘almost-throwing-up-
Eurodinner moment’ came and we were led to the after party in a cosy dark café, where
the tasting and socialising continued.
The following day it was time for serious business, the plenary session, during
which we learned all about the basics of ESN, the future projects and the planned local
ESNOW trip. Davide called upon all participants to candidate for a position in the
international board next year and Giorgio discussed our long term vision. Next we found
ourselves walking a city tour in the streets of lovely Utrecht. When the sun set down our
guides took us to a typical pancake restaurant, where we could indulge in unusual tasty
flavours, like a pancake with pineapple and banana. Then it was time for funky disco
bowling, a discovery pub crawl and finally the bus back, sleeping.
The third day begun on the water, a lunch on the boat floating over the canals,
followed by ‘improve your skills’ and ESN workshops. The event of the day was the
Halloween party; we all descended to the basement of our hostel as witches, sorcerers,
devils or other scary creatures. Till late at night the party went on and it was difficult to
wake up for the plenary the next morning, but we all woke up pretty well to Davide’s
comical explanations on the new corporate identity, Nick’s witty remarks and Jorge’s
and Peter’s enthusiasm for a new website template for sections. After their presentation
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the webmaster of ESN, Antonio De Marco, although not present at WEP, was greeted
with a loud applause for all his achievements!
When it all came to an end, on Sunday afternoon, kisses and hugs were
exchanged while participants were saying goodbye to each other after lunch in the
university café. Full of new impressions, new acquaintances, new ideas, my Pallomeri
adapter was again fully charged at WEP and I could return to our office in Brussels
knowing what we are working for. Big thanks to the OC, Barbara, Vedrana, Wouter,
Roos, Sven, Maarten, Jessie and Marcel! WEP rules ☺
Nordic Network Meeting 2006
Written by Kati Haahti, ESN KANTO ry, Finland
70 ESN members from 10 different countries gathered together for the Nordic Network
Meeting in Helsinki in November 2006. Four active ESN sections (ESN HYY, ESN
Kanto ry, ESN LAUREAMKO and ESN TKY) in Helsinki had the honour to organize the
meeting and with a great cooperation they managed to organize a very successful
NNM.
This year the meeting was focused on International level issues as well on Nordic
issues. Davide was representing the international board with the webmaster, Antonio.
They both were presenting board's successful work and updated our knowledge about
the things that were going on in the international level. Plenary sessions were very
fruitful and as well as the work shops which were held by former and present National
representatives.
There were four great days full of activities: parties, city hall reception, sauna evening,
ice-swimming, karaoke, Euro dinner etc…in a great ESN spirit!
We want to thank all the participants for making the NNM so great and memorable
event!
We wish good luck for the next OC of NEP, ESN Trondheim!
PALLOMERI!
Organizing committee of Nordic Network Meeting, 2006
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Trainings
Written by Davide Capecchi, President
Providing ESNrs with opportunities of personal as well as “professional” growth is one of
the main goals ESN should pursue while organising activities at the international level.
Therefore have the ESNFactory events been organises over the last years, on the
model of the AEGEE Academy: to our cousin organisation goes our gratefulness for the
hint ;-)
Università Bocconi is ESN partner in training and education: in cooperation with them
two trainings have been organised in the past months: Bocconi Factory and 2 nd
Fun(d)Raising Conference, managed respectively by ESN Milano and ESN Gdansk.
Thank you Giorgio and Emilka for your help!
Another training, dedicated expressively to ESN, is to be organised in September 2007
in Milan.
We strongly recommend the next ESN Board to continue providing this opportunity of
growth to ESNrs!
Bocconi Summer Factory in Milano, 16 th – 23 rd July 2006
Written by Giorgio Marinoni, National Representative of Italy
After the great success of the “Training in Management and Human Resources” held in
January 2006 in Milano, Bocconi University, corporate partner of ESN International,
decided to hold another training in Milano, this time with the cooperation of ESN
International and AEGEE Europe. It was a whole week in Milano for 60 participants,
among them only 25 were chosen by ESN, the rest mainly from Bocconi. This was the
biggest difference between the previous training as Bocconi required also that the
participants were second or third year students in Economy. The majority of the
participants came form Spain. The logistic organisation was given to ESN Milano
Statale and AEGEE Milano. Other ESN sections in Milano helped in the organisation
giving a good example of sections’ cooperation. The training was four days of lectures
given by professors of Bocconi University and amazing nights in Milano, discovering
high-fashion discos and traditional old-fashion pizzeria and restaurants, having a
refreshing “aperitivo” after a walk in the city centre under the hot sun, and, of course, a
great Euro-dinner! Closing the event there were also two days of trips, one to the
wonderful Como lake and the other in the artistic city of Mantova.
The event was indeed a success, and positive comments came from participants and
from Bocconi.
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Fun(d)raising conference Gdansk (7-10 September)
Written by Jakob Smets, External Relations
ESN Gdansk (the polytechnic university) did a great job organising this Autumn’s
Fun(d)raising Conference. Although less students showed up than hoped for, the
participants were really enthusiastic, thanks to the splendid organisation of both FUND
and FUN – raising by the Section of the Year 2006. The conference was divided into
three parts: the first day concentrated on Fundraising strategies with the EU, the second
day with commercial resources and the third day was left to discussion.
During the day, experts on fundraising of Università Bocconi and the RC-Foundation
introduced us into the world and strategies of fundraising, while during the evening ESN
Gdansk took us into town where we were having Eurodinner and parties in Wrzeszcz
and Sopot (the Polish version of Cannes).
This is an event worthy remembering and we are looking out which section will organise
it next time!
More information on the experts:
www.rci.org.pl
www.uni-bocconi.it
National Platforms
Written by Tomaso Bisol, Network Administrator
The board tried to be present, while bearing in sight budget’s constraints, to all the NPs
we were invited to.
It was a very good opportunity to know the “real” network, which means the people that
composes it, and we strongly encourage the next Board and the OCs of the NP to
continue this experience.
Italy, Camerino: National Event, 18-21 May 2006. (BM present: Tomaso)
The Netherlands, Enschede: National Platform, 10-11 June. (Ewa)
France, Besançon: National Platform, 27-28 May 2006. (Davide, Ewa.)
Slovenia Koper: National Platform, 9 July 2006. (Tomaso)
Poland, Torun: National Platform, 26-29 October. (Jakob)
Belgium, Brussels: National Platform, 18 November. (Ewa, Jakob)
Spain, Madrid: National Platform, 24-26 November.(Ewa)
Belgium, Bruxelles: French National Platform, 2-3 December. (Complete Board).
Italy, Bologna: National Platform, 15-17 December. (Tomaso)
Switzerland: National Platform, 2-4 March 2007*. (Corinne)
*scheduled.
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Other ESN Events
Cultural Medley, 9.-13. November 2006
Written by Johannes Kerner, former NR of Switzerland
It’s a MAD world: Sangria, Cheese and Icecubes...the ESN Cultural Medley 2006 in
Madrid
Every year the ESN community gathers in one of the most beautiful places of the Old
World to celebrate and get to know the vibrant cultures of our continent. This year it was
the turn of the ESN sections of Madrid to turn up the heat for the Cultural MADley 2006.
The climate catastrophe played its helpful part to make this November weekend in
Spain rather like a day in spring with all its consequences… After the arrival we started
slowly to explore the city in a "Gymkhana", a treasure hunt which forced us to explore
our limits in Spanish folk dance, map reading and riddle-solving.
With the help of a picture of Manuel Barroso we were supposed to come to the
conclusion that the famous person we were searching after was no-one else but “el
presidente” himself, no not Davide but Alberto, president of ESN Spain who was waiting
for us in the magnificent “Plaza Mayor” in the heart of town. After this climax we
concluded the evening in a cosy pub in one of the narrow streets in the old town,
conveniently located close to our “MAD-hostel”. Bright and shiny the next day we got on
a train to Alcalá de Henares, the birthplace of Cervantes where we visited his house
and the astonishing university main building with its cosy courtyards, one of the oldest in
Spain. In the chapel of the university we witnessed an atmospheric Flamenco
performance that made sure everyone now felt the rhythm of Espagna.
After a few hours rest we headed for a classy club, jumping the queue as VIP-guests.
We were being promised that we could auction ourselves during the course of the
evening as personal slaves and everybody was nervously waiting for an explanation
why we should do that and which “hedge funds” that were formed the previous day
would place the best bet. Alas the evening progressed and no auctioning happened,
some bored MAD-men and -women hit the dancefloor and enjoyed themselves with a
truly “cultural exchange” of the literal sort. Some participants introduced the infamous
swiss “icecube game” where you have to “exchange” an icecube from your longdrink in
the most sensual manner possible with someone near you in any way you like.
However as most ESN people are uninventive the usual snogging followed. When the
auctioning finally came, most participants had already disappeared…The next day
started with a city tour. The organisers very sensibly figured we couldn’t walk anymore
by then and hired a bus to carry us around to see the imperial city of Madrid. It was
great fun sitting on an open double-decker bus in fantastic weather turning on the
soundsystem and waving at the surprised people of Madrid with our Latin Lover
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participants singing in front. It was the closest thing you could ever get to the Berlin
Love Parade feeling without drugs or techno but maybe because of that it was good fun.
Recreation was provided again by a relaxed picnic in the city park.
The evening was reserved for a “Must” in ESN conventions: the EuroDinner. One of the
organising ladies courageously sacrificed her own house for that occasion and it was
worth it. It has to be admitted that the sight was heavily shifted to the red side of the
colour spectrum seeing that almost half of the participants were Swiss but in exchange
there was no lack of cheese and chocolate during the evening. When the icecube game
took on speed again in the garden -apparently the experiences the night before
screamed for more- the others didn’t want to stand aside and the Dutch abused German
sausages for another game… try to exchange a sausage between your legs with some
next to you: it looked every bit as saucy as it sounds. Prepared in such a way we hit the
next crowded club to dance the night away.
The Sunday brought serious culture, as museums are for free on Sundays. Modern Art
in the world class “Reina Sofia” museum was scheduled (even if you don’t know much
about Modern Art like me, you will have heard about Picasso’s “Guernica”) followed in
the afternoon by the incomparable Prado museum. Slowly it was clear that the weekend
was coming to an end with the gala reception in which the dress code was a bit
disputed but that did nothing on the atmosphere. Ending the night in some of the pubs
nearby was a worthy though sad ending of an unforgettable weekend in El MADrid.
Muchos besos once again to the organisers for their hard work who just got everything
right, a fantastic programme, a very nice hostel and superb food plus the warm
hospitality Spain is famous for. Thanks folks!
Hope to see everyone in one of the coming events and I am curious if the CM next year
can live up to the standards set.
AYGO Erasmus
Written by ESN Brussels
On Wednesday 29th of March our team of ESN Brussels organised the Aygo Erasmus
day to promote student mobility The day was made up of 3 parts : a conference, an info
market and a party. The conference, with slogan « Why the hell is everybody talking
about student mobility ? », aimed at the Belgian professors and academic staff to
convince them about the value of mobility amongst their students and why they should
promote it. Thanks to Mr. Puigpelat, Erasmus coordinator at European Commission, we
could compare the Belgian plans to the guidelines of Europe.
The info market, with slogan: « How can I start my own mobility experience ? » was
set up to provide all the information a student or young graduate needs to receive when
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planning an exchange experience. Many international NGO’s took part : ESN Int.,
AEGEE, AIESEC, BEST, ELSA, ESIB and IAESTE.
In the evening we closed the day with a great international party called EuroSensations
which slogan sounded like “Am I the only one feeling these EuroSensations?”
This first edition of Aygo Erasmus might become a annual gathering around the topic
of youth mobility in Brussels and ESN Brussels hopes it will be a growing success
because such a day provides the perfect setting to meet members of other
organisations, work with them and share views on how student mobility.
Pallomeri to all who have a dream just like we did! May it also become an achievement.
ESN Brussels
www.esn-brussels.be
Lustrum of SMIT – ESN Enschede – 15 Years!
Written by Ewa Krzaklewska, Vice President
On the 10th and the 11th of June SMIT (ESN Enschede, The Netherlands), celebrated
the 15th birthday. On Saturday morning there was National Platform of the Netherlands
and later at 15:00 the Rector of the University of Twente gave a speech on the birthday
occasion. I then told about current projects and future plans of ESN. At the end Mrs
Hemmings, an employee of International School for Humanities ans Social Sciences
gave a training on cultural communication. Later we had a very nice barbecue in the
sunny and beautiful campus of Twente University.
Happy Birthday SMIT! Thanks for nice event and keep up the good work!
ESN Day in Trento – Information, fun and music!
written by Tomaso Bisol, Network Administrator
On May 24 th I had the pleasure to be invited to the ESN day organised by ESN Trento,
a lively section in a pretty city in the North East of Italy surrounded by the Alps
(http://www.esntrento.it/).
Well, I have to say that even though I participated at many ESN and ESN-related events
this year it is not so common to live in just 24 hours the whole ESN experience: from
running to catch the train in the morning to waking up early next day with a taste of whydidn't-I-go-to-bed-earlier
and damn-these-guys-do-know-how-to-party in my mouth.
Yep, I arrived and Marco was soon coming to pick me up; a whole room of students was
then interested in what Claudia, Mimmo and me (ESN Trento, Italy and International)
had to say about the Erasmus experience (which would soon become part of their life)
and about our lovely network at its different levels. Questions came, and very smart I'd
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say, as well as a semi-drunk guy disguised as an Amaro Montenegro to celebrate his
graduation (he had been an Erasmus student too!).
After the conference good music, nice beers and yes! communication between local,
national and international level at once.
The fresh spring mountain air and lovely crepes sent us all to bed satisfied...so thanks
again Pritt Claudia, Presidente Marco, Australian Giulia, BMW Nicola and all you guys
in Trento!
ESN Italy National Event
Written by Tomaso Bisol, Network Administrator
For the 5th consecutive year ESN Italy organised a national event (EN): after Assisi
2002, Cesenatico 2003, Sibari 2004 and Palermo 2005, ESN Italy brought over 500
international students to San Benedetto del Tronto and Camerino from 18 to 21 May.
The very well prepared OC of ESN Camerino (http://www.esncamerino.it), guided by
Nicola Alvaro, provided a lovely schedule to the participants, who had the chance to
experience sunny lazy days by the pools and on the beach as well as a medieval full
immersion day in Camerino (http://www.camerino.sinp.net), including a special dinner in
the Palazzo Ducale of the city. Both there and during the active evenings by the sea the
frenzy never disappeared, as everyone was bound to follow the motto on the T-shirts:
Drink now, work later! And as the dominant crowd of Spaniards was singing a new
anthem (Alcool...alcool...), the National Platform was busy working with the report by
Giorgio on the CNR meeting in Linköping and most of all the election of the new
national board.
But since the sun was interested in the meeting, too, and never looked for a hiding
behind the clouds, the newly elected president Mimmo Ialeggio and the rest of the
board, together with the whole NP, had the chance to join the Erasmus fun and relax
before starting a new fantastic ESN year. To you all, Brindisino...and well done,
Camerino!
Third International Erasmus Gathering, Poznan, 7-9 April
Written by Zosia Domanska
Over a hundred Erasmus students from all over Europe gathered in Poznan, western
Poland, on the 7th April. During three days they held debates, participated in
workshops, visited Poznan and surroundings and above all, had a great Pall*meri time!
The opening ceremony took place in the state-of-the-art Conference Centre of the
University of Polytechnics of Poznan. After the welcoming speeches an introductory
quiz to Poland was launched upon the participants where they were asked to show
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their knowledge of Polish culture, politics (which of the two brothers is the president
again??) and nature. Next on the schedule were some workshops on studying in Poland
and the participant’s opinion on the country (likes and dislikes). Of course, there is no
ESN-gathering without party, so later that day everyone headed for the club
(Terytorium).
Saturday a „competition” on polish language took place in the Polish-German
Academic Centre. If you thought polish names are impossible to pronounce try
„Wyindywidualizowałem się z rozentuzjazmowanego tłumu”, I’m sure some participants
could assist with that ...
After a cultural tour downtown all were invited to the biggest attraction during the event:
TRAMWAJADA! This was an opportunity to discover Poznan by night out of an ancient
streetcar and have a party meanwhile. The day ended in a bowling competition
pall*meri-style...
On Sunday the participants enjoyed the nice weather on the scheduled trip to Kórnik
where they visited the enchanting castle and Arboretum.
ESN wants to thank all the sections, as well polish as other, who made this event
possible.
Do widzenia next year!
Erasmus ti cambia la vita – Benevento, Italy (23/24 Nov 06)
Written by Davide Capecchi, President
I received an invitation to attend from Mimmo Ialeggio, president of ESN Italy, and I
gladly accepted it.
The conference lasted 2 days and was held ion Benevento, nearby Naples, and
organised by ESN Maleventum and Università del Sannio. Main goal of the conference
was to understand more and better the goals and functioning of the new Life Long
Learning Programme, meant to include Leonardo and Erasmus within the same frame.
Clara Grano, responsible for LLL Italy, caught this opportunity and addressed briefly
and with clarity the extremely interested and numerous audience of locals, Erasmus
students as well as academic representatives (professors, administration staff).
A meeting was held in order to share the best practice of ESN Milano Statale in having
a stagiaire gaining ECTS credits with Mrs. Grano, who demonstrates interest and
engaged herself in deepening the topic further.
The hospitality of ESN Maleventum was exemplar and this was a perfect instance of an
event that all national boards should be willing to organise.
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5 Years of ESN UJ in Krakow
Ewa Krzaklewska, Vice President
On Thursday, 14 of December, I had a great pleasure to celebrate 5 years of ESN UJ in
Krakow. I was double happy as I was the first President - a “mom” of this sections and I
could see how this section have developed from nothing (5 years ago, in the cold
December, when I was trying to convince University that we should take care of our
Erasmus students) to greater - when it is a lively group of enthusiastic volunteers - 40
members, 60 helpers, full of new ideas for the future, new projects, new energy!
I want to thank all of those who contributed to the growth of this section. So I thank all
the Presidents (Ewa G., Aga Sk.- double thanks for double and great work, Aga S. and
Krzysiek) with their Boards, the University with the Former Vice Rector Mrs.
Nowakowska and the Head of International Students Office Mr. Klimkiewicz, and very
warmly to all those volunteers who gave their time and heart to ESN UJ.
Thanks for the nice 5 years, thanks for the nice Gala Dinner and I am looking forward to
meet you again in our cosy office in Collegium Novum, to sit and chat a bit about ESN,
Erasmus, life…
About ESN UJ you can read at www.esn.student.uj.edu.pl
deBuren Erasmus
Written by Jakob Smets, External Relations
Since October, deBuren (“the neighbours”), a Dutch-Flemish cultural centre in Brussels,
is involving ESN on many occasions: on October 18, the Day of the Student in Brussels,
deBuren launched a job air for students who are interested in having a political mandate
in the future. ESN was involved and many of our students had the change to come in
contact with some of the Flemish Ministers, MPs, MEPs and others.
More important was the participation of ESN in “Erasmus: studying at deBuren” where
many Dutch Erasmus students came to Brussels together with Annabel. Together with
ESN Brussels and ESN ESHAL ESB, a vivid discussion took place, between students
and three MEPs, introduced and moderated by Ewa Krzaklewska.
More information (in Dutch) and Ewa’s presentation (in English) can be seen on:
http://www.deburen.eu/pgm_detail.php?lan=nl&main=3&id=105
15th Anniversary ESN Tilburg
Ivana Petričević, Secretary of ESN AISBL
In the second semester of 2005/2006 ESN Tilburg celebrated its 15 th anniversary
(Lustrum). ESN members from Brussels were invited to join this unforgettable event and
party with the Board of ESN Tilburg. Jakob, Ewa, Patrick, Karri and me happily
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accepted the invitation. We met the Board of ESN The Netherlands, many other section
members from the country and members of previous boards of ESN Tilburg.
The Lustrum Drink began with an official opening by the President of the section. After
that photos of all the big activities were shown. It was clear the Board and their students
had a lot of fun during the many activities they organised, especially during the extreme
hairstyle party! After the show Ewa gave the President a birthday card on behalf of ESN
international. Then the party started and…I don’t remember what happened after that ☺
Thank you ESN Tilburg Board 2005/2006! Nogmaals gefeliciteerd!
Sunweek 2006, every year like the first one
Written by Nazareno Fauzia, ESN Palermo
Also in 2006 many persons from all Europe took part to Sunweek, the summer event of
ESN, organized by ESN Palermo in the first week of august.
We had the presence of persons from France, Germany, Albania and Italy, of course.
Sunweek is like a cocktail, in which you have to mix trips, sun, sea and parties, a lot of
parties.
We had trips in Agrigento, Marsala , Cefalù and Alcamo, visiting the monuments,
museums but also having fun with the beautiful beaches of these towns.
In particular in Marsala we had the occasion of playing aquatic sports, like canoa and
kite surf, we were not professionals and we were laughing all the time.
And what about parties? We had a special party, the transformer party, in which the
boys were dressed like girls and the girls were men, and if you drink a lot you could
have problems with this fact!!!
And what about food? We had special lunches and dinners in the old markets of
Palermo, tasting the typical food of our traditions, if you taste you come back!!! (typical
Sicilian expression).
But we didn’t forget we are part of a “serious” network, and we spent a time in
workshops, talking about the future of our association.
So, what are you waiting for? Sunweek 2007 is arriving, and we are here for all of you,
Palermo and Sicily will be the best experience of all your life…come on guys!!!
For registration and other infos go to www.esnpalermo.it or write to infoesn@yahoo.it
GrIStuF: Greifswald International Student Festival (May 27-
June 4, 2006)
Written by Jakob Smets, External Relations
This festival was my first external representation mission after the AGM. Greifswald is
situated in the Northeast of Germany and is a cosy, coastal university town. ESN
Greifswald has only recently been founded (I don’t know if I had any contribution in this).
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Anyway, this festival must be the coolest student gathering of the year (after the AGM of
course) and took months of preparation.
Many interesting workshops took place, and I could speak in the one on “networks” and
“connecting”. Many of the workshops had people from Russia, the Balkans and new
EU-countries, so it was good to spread the word of ESN towards this region.
Luckily for me, the international OC of GriStuF, “SORCE” (students organising
conventions everywhere) had its meeting during this event, so I kind of interrupted them
for a forced-on networking session. They did like the presentation and pr-material I
brought, what resulted in contacts with ISFIT and ISWIB (festivals in Trondheim and
Belgrade). The Serbians I got in touch with seemed so enthusiastic, that once Ivana
contacted them, they could not wait to join ESN!
Another great “introduction game” I learned there, that fits ESN perfectly, is the running
dinner. Students prepare a course of their local dish in their home but go for the other
courses to other students’ places.
Find out more on this variation on Eurodinner, the festival and the organisation on:
www.esn.org/boardblog
www.gristuf.org
http://iswi.org/sorce
Gent BEST meeting (Ieper, 17 November 2006)
by Jakob Smets, External Relations
This event, organised by BEST-Gent was the gathering of all the presidents of the “local
BEST groups” (LBGs, or what we call sections) in a kind of mini-AGM. Together with
other student NGOs (CFES and AEGEE) I was invited to come and speak on what ESN
is doing nowadays, especially about the adoption of our new CI.
I have to say that I was impressed how BEST is organised and working, but I had the
impression that it’s a small world of technology students doing their thing.
As I didn’t get so many reactions (neither did the president of AEGEE) I just hope they
liked the presentation. But in all, BEST is a nice organisation and we cooperate a great
deal on local level in Brussels and Gdansk.
So, check out your local BEST group: www.best.eu.org
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UKESC Conference in the European Parliament (June 22-23
2006)
by Jakob Smets, External Relations
UK Erasmus Student Committee is a student organisation, supported by the UK
Erasmus Socrates Council. They are a great force in the UK on promoting the Erasmus
programme.
So, on June 22, they organised a conference in the European Parliament. Among the
participants of course many UKESC members, but also Erasmus officers, politicians
and of course members of ESN! From the board Ewa and me attended, furthermore the
NRs of Belgium (Christof) and Ireland (Laurence) and now vice-NR of Cyprus Moner
participated actively.
The person who will remind in our memories is of course Mr. John Reilly, head of the
UK Erasmus-Socrates Council. Few people have seen a non-ESNer making such an
enthusiastic speech about Erasmus in front of politicians and media. I immediately
invited him to come to my birthday drink that evening.
After some speeches and discussions, it was time for workshops where different
aspects of improving the conditions of going on Erasmus were discussed. In the
afternoon, nobody less than Jan Figel’, the European Commissioner for Education,
came to listen to the conclusions of the workshops and give a small speech.
The next day, the whole UKESC group was invited to the house and the office, where
we talked about possible cooperation. Hopefully, this will lead to setting up many new
sections in the UK!
More information on the organisation can be found on: www.erasmus.ac.uk/esc
European Conference on Students’ Mobility – The
Experience of Candidate Countries
Written by Diana Ivan, NR for Romania
The Conference represented the final part of the OBSER-ERASMUS Project “Studying
the Mobility Experience of Students from Candidate Countries”, being organised in
Bucharest, in June 23, 2006.
The Project aimed at comparing the perceptions of the former Erasmus students from
candidate countries, formulating at the same time general and specific
recommendations in order to improve the quality of the programme. Three universities
from Romania, Bulgaria and Poland (which was a candidate country at the beginning of
the project), in cooperation with universities from UK and the Netherlands have realised
the survey, gathering approximately one thousand answers of the former Erasmus
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students (446 from Romania, 292 from Poland and 273 from Bulgaria). In parallel,
interviews with Erasmus students and Erasmus coordinators were organised.
The conference presented the main findings of the research, in three chapters
corresponding to the different phases of the mobility. The “Preparatory phase” was
characterized by the “gap between the students’ needs and expectations of the mobility
preparation process and what is offered to them by the factors involved”. The
organizational aspects, source of the “tremendous stress before departure” as
characterized by students, were analysed in their different dimensions: financial,
administrative (documentation; travel, accommodation) and academic (learning
agreement). The “Mobility phase” evaluated the effectiveness of the support offered to
the Erasmus students by: the staff / coordinators in the host institution (74% of the
answers were positive), the student’s mentor in the host institution (68% positive
answers), the relevant faculty members within the host institution (70% positive
answers) and the students’ associations in the host university (46% positive answers). It
also evaluated the quality of the academic dimension and the types of administrative
arrangements (payment, accommodation) chosen. The “After the mobility
experience: follow-up and impact” phase dealt mainly with the recognition of the
Erasmus studies, the retrospective evaluation of the Erasmus mobility and the ways the
former Erasmus students could promote the programme. While the recognition is
differently seen in the three countries, the impact of the mobility was assessed in very
comparative terms, the main results of Erasmus being:
• the personal development (development of personality, value acquisition and
better knowledge of the self);
• the development of linguistic abilities;
• the academic impact;
• the professional impact.
Students pointed out the following negative aspects: obtaining the visa, accommodation
problems, lack of free time / social activities and financial problems.
93% of the students’ answers supported the statement “I really enjoyed my time
as an Erasmus student”.
The second part of the conference was organised in three discussion groups
corresponding to the three phases, followed by a common session for the centralisation
of the emerging recommendations:
• more transparency and collaboration among universities, teachers and not least,
students (also by encouraging the Erasmus teacher mobility);
• better defining the Learning Agreement, a multi-lateral contract whose
understanding will be reflected in the recognition phase;
• speaking more about the “hidden selection criteria” which is the cost of living;
• Make the students’ voices heard! (Good practice examples: networking of
students - ESN, former Erasmus students becoming tutors – Germany, narrative
reports - Romania, Erasmus Days - Cyprus);
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• using at a higher level the potential of the former Erasmus students (Erasmus
ambassadors);
• promoting and making known the programme means increasing its quality.
At this conference ESN was represented by Diana Ivan, National Representative -
Romania and Carmen Cucul, President ESN Bucharest (RO). The participants
encouraged the active role played by the students in increasing the quality of the
Erasmus mobility. The Italian representatives from the Camerino University underlined
the positive role played by ESN within this programme. This report does not represent
the official conclusions of the project, but a participant perspective.
AEGEE Project Development Meeting
Ewa Krzaklewska, Vice President
Project Development Meeting on 8-10 September 2006 was designed in order for
AEGEE members to plan the actions for their project on education for the year 2007.
Representatives of other students NGOs were invited in order for them to decide if they
would like to be engaged in the project as partners. Other NGOs that participated were
ESN, European Medical Student Association, BEST – European Technology Students
Association, JADE – European Young Entrepreneurs, European Law Student
Association.
AEGEE decided to make a project which concentrates on the non-formal education and
volunteering as well as on Bologna Process changes in formal education. The result of
the meeting for ESN is an engagement of other student organisations in the
celebrations of 20 Years of Erasmus Programme by ESN. For sure AEGEE and EMSA
declared their interest. The meeting was also a great occasion to create a platform of
communication between different associations.
Academic mobility: crossed perspectives – International
bilingual conference (EN and FR)
Written by Ewa Krzaklewska, Vice President
The conference ‘Academic mobility: crossed perspectives’ took place 21, 22 and 23
September 2006 at University of Turku, Finland (Department of French studies).
ESN was invited to present the results of the ESNSurvey, and I did a presentation to
quite big audience on the topic ‘Why to study abroad? – typologies of students, their
motivations and needs’. There was a lot of questions after the presentation and many
people were amazed with the fact that ESN gathered so many responses.
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Other interesting speeches concerned:
• Euro Mobil – very interesting for prospective Erasmus students, these are online
programmes that students should do before going for their exchange (see
www.euro-mobil.org)
• Ainhoa de Federico from University of Lille 1, France ‘Friendship networks of
Erasmus students and their effects on identifications’
• Silvia Ghiselli and Gian Piero Mignoli from University of Bologna ‘Study
experiences abroad: Graduates features and professional accomplishment’
• And many others. Papers and abstracts are available at
http://users.utu.fi/freder/Conf%20mobility/cat/mobility.htm
Additionally, I had a pleasure to be hosted by Linda, a chairman of ESN at University of
Turku whom I thank a lot for comfortable sofa and nice breakfast. More, we had a
dinner with another section ESN Åbo Akademi, represented by the chairman Lena,
during which we discussed the activities of the sections and some ESN projects.
Conference was a good place to present ESNSurvey and get some feedback from
professional researchers. The other papers could be helpful for section members to
learn more about Erasmus students experience.
“Ladies and Gentlemen, Pallomeri!”
EAIE (European Association for International Education)
Conference
Basel, Swizterland,13-16 September
Written by Ivana Petričević, Secretary of ESN AISBL
Thomas Paur, President of ESN Switzerland, began his speech at the conference in
Basel in front of an audience composed of over 50 university representatives from all
over Europe and only 3 ESN members with “Ladies and Gentlemen, Pallomeri!”
University representatives were looking at each other full of surprise and we, ESN
people, were both laughing and getting goose bumps. We were very proud to be able to
present in our session the student view on internationalisation at home to the people
who were actually carrying it out. With his opening Thomas in fact presented in one
sentence the picture of ESN’s presence at the conference. Being the only student
organisation there, among more than 2.000 international relations officers and other
universities’ representatives, ESN was to many an remote participant, but nevertheless
bold in expressing its points of view.
Our session on internationalisation at home, or ways to bring Europe closer to
non-mobile local students, was the highpoint of the conference for ESN. In a panel of 3
ESN members - including myself, Ewa Krzaklewska and Thomas Paur – and 2
members from the University of Amsterdam and the Jagiellonian University of Krakow
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respectively, we were able to explain from various perspectives how students working
for ESN acquire skills and learn about intercultural issues through contact with
international students at their local universities. The same skills are acquired by
students going to study abroad, though to a lesser extent perhaps. My presentation
dealt with local ESN members in Amsterdam, who for example practice foreign
languages and learn about other cultures by being in touch with exchange students
through ESN activities. Thomas focused more on internationalisation as a result of
contact between ESN members on international level, for example through regional
platforms. In his opinion the Pallomeri spirit plays a crucial role here, promoting openmindedness,
tolerance and respect. Professor Klimkiewicz from Krakow told how
students at his university learned a lot about Africa through a really extraordinary activity
organised by members of ESN UJ Krakow, namely a trial to break the world record for
the longest speech. And of course they succeeded ☺ With the support of ESN UJ an
African student was able to hold a speech about the state of human rights on his
continent for three days, three long days!
Finally, Mrs Kuiper from the University of Amsterdam expressed her appreciation for
members of ISN Amsterdam by saying that without them receiving international
students would be practically impossible.
After the presentations, many questions came from the audience. University
representatives were mainly interested in practical issues: how to set up an ESN
section, how to fund it etc. Many of them had heard about ESN, but some did not know
what we exactly do. The EAIE conference gave us the perfect chance to explain to
universities what we have to offer and the new brochures with our new corporate
identity proved to be just the perfect tool for that. We took our precious PR material
everywhere we went. Many ESN brochures have by now found their way into
international relations offices in the UK, Croatia, Ireland, Turkey and many other
countries. They are just waiting for motivated students to pick them up and say
Pallomeri! Let’s start an ESN section! We did what we could, we have spread the word
around. Promotion of ESN was our main task. Let us now hope the university
representatives will pass the word about ESN on to their local students to enable us to
welcome many new sections in ESN by saying “Ladies and Gentlemen, Pallomeri!”
Multilingualism in the knowledge-based society
Building bridges for innovation in higher education, policies,
and research
Thematic Network Project In the Area of Languages III conference
Closing Conference, Universite Rennes 2 (FR), 22-23 September 2006
Written by Anna Laudy
This two-day conference was organized as an activity of the Free University of Berlin.
The responsible patron for the local organization was Universite Rennes 2. The
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conference was held in the Amphitheatre, Batiments des Langues of the Universite
Rennes 2.
The main aim of the two-day conference was to prove that promotion of multilingual
communicative competence and the maintenance of linguistic diversity are essential to
European integration, to live and work in the Union and to dialogue between Europe
and other parts of the word.
The majority of the participants were university professors and lecturers. A number of
external experts were also invited. Moreover, some students’ organizations AEGEE,
ESIB, ESN had their representatives.
Erasmus Student Network representatives were: Davide Capecchi (ESN President),
Corinne Bryner (ESN Treasurer), Anna Laudy (ESN Warsaw University) Hielei Heider
(ESN Vienna), Jakub Misiorny (ESN Poznan).
Day 1:
Part of the first day was devoted to introducing the topic: “Languages for languagerelated
industries and professions” by Brian Fox, European Commission, Director and
Patric Zabalbeascoa, Universitat Pompeu Fabra, ES.
Next theme was “Language for enhanced opportunities on the European labour market”
presented by Daniel Binet, Managing Director Zhendre, FR.
Then followed a panel discussion conducted by Karen Lauridsen, Handelshojskolen I
Arhus, DK, which focused on higher education language studies. Among invited
students, graduates and students’ organizations representatives was the President of
ESN.
In the afternoon the participants could join different workshops:
Languages for language-related industries and professions. (Davide)
Languages enhanced opportunities on the European labour market. (Corinne, Hielei)
Languages as an interface between the different sectors of education. (Anna, Jakub)
In the late afternoon a reception was held in Ville de Rennes during which Mr. Edmond
Herve, Maire de Rennes, gave a speech.
The day ended with conference dinner.
Day 2:
It focused on the theme: “Languages as an interface between the different sectors of
education”. This issue was introduced in 2 presentations by Anne-Marie Lherete,
Mininistere de l’education nationale, de l’enseignement superieur et de la recherché,
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Neva Slibar, Univerza v Ljubljani, SI and Anita Malmqvist, Umea Universitet, SE and
then discussed in the whole group.
Afterwards the workshops from the first day were continued and a new subproject –
“Education and research” was introduced.
In the afternoon reports on the outcomes of the Friday and Saturday workshops were
presented.
The conference ended with concluding remarks by Daniel Toudic and Wolfgang
Mackiewicz TNP 3 Coordinator.
As the conclusion from the conference most participants view the introduction of
multilingualism in the knowledge-based society as a particularly important topic.
Firstly, teaching foreign languages from a very young age is essential, because it will
provide people with communicative skills which will minimize language barriers.
Therefore teachers at schools should not focus on grammar but speaking activities..
Secondly, teaching languages should also include general knowledge about history and
culture of the certain country. Moreover, it was underlined, especially during the panel
discussion, that a good command of more than one foreign language is nowadays a big
advantage on labour market. In conclusion, although English is regarded as lingua
franca, currently it seems not to be enough.
Finally, suggestions have been made that similar meetings and further discussions how
to improve and unify foreign languages teaching should be conducted. In addition TNP
3 Coordinator stated that the discussed issues ought to reach out to mixed audiences of
university and non-university stakeholder representatives.
International Study Fair Amsterdam
Written by Davide Capecchi, President
The Board was invited by the Hogeschool Amsterdam to introduce our work in occasion
of a student fair.
I had the pleasure to spend one full day answering questions of many students
interested in ESN and studying abroad, I hope I was useful somehow to them!
This was also a good occasion for meeting the board of ISN Amsterdam, and to learn
that they had not received the PR package yet ☺
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EMPOWER: European civil society forum, 9-10 November,
Bergamo, Italy
Written by Giorgio Marinoni, NR for Italy
The White Paper on the EU Communication Policy enshrines a paramount concept:
"empowering people". It also recognizes that civil society's involvement and cooperation
is key in enhancing a European public sphere where the European debate can unfold
and counteract the sense of alienation from 'Brussels', which partly mirrors the
disenchantment with politics in general. The EMPOWER Forum is designed to explore
how we might begin to fill the still existing gap between European Citizens and
Institutions.
ESN is proud to have been represented by vice-president Ewa Krzaklewska, Italian
NR Giorgio Marinoni and Romanian NR Diana Ivan. This campaign aims to improve
communication about EU and involve citizens in the processes of the EU letting
them express their voices. For this reason the European Commission organised this
forum inviting many Non Governmental Organisations (NGOs) among which ESN.
Moreover our vice-president Ewa Krzaklewska was invited to be facilitator of one of the
workshops hold there: "The European Discovery: improving civic education".
We had two days full of work and many ideas were coming out. The main topics
discussed in the workshop about improving civic education were about formal
education, non-formal education and informal education. A very interesting point
was the request of more acknowledgement for voluntary service and non-formal ways of
learning. We suggested that working for voluntary association like ESN during the years
of education should be granted with ECTS credits and that it should be made
compulsory. Many NGOs were also suggesting the Commission to foster voluntary
associations with funds.
During the final plenary session Ewa presented in a very professional manner the
results of the workshop to the assembly. Besides the conference we had great time, the
weather was marvellous in Bergamo (not really foggy November style) and letting us
appreciate the city in all its beauty. Besides, we had a magnificent dinner in a wonderful
old church in the old town and got the occasion to collect positive ideas from people of
other organisations. During the conference I spoke with the Italian representation of
the European Commission and they were interested in us and especially in our
project of the celebration of the XX anniversary of the Erasmus programme.
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Eurotop for top students
Written by Karol Kardach, President ESN-Politechnika Wrocławska
e-mail: president@esn.wroc.pl
date: 15-17 November 2007
place: Universiteit Maastricht - Maastricht, Netherlands
In mid November 2006 a conference “Eurotop for Top Students” took place at
Universiteit Maastricht in Maastricht, Netherlands. The Eurotop for Top Students was a
platform for students, which aimed to give direction to the international discussion about
the organization of European Higher Education and the development of the European
knowledge economy.
This year’s main theme of the conference was: “The quality of the university of the
future”.
The participants – chosen among the top European students – had been devided into
four groups and for three days were working on and discussing one of the two given
subtopics:
Quality in education
and
Internationalisation.
Four ESN members were invited to participate in the Eurotop conference. ESN was
being represented well by:
Anna Cichosz (ESN-SGH, Szkoła Główna Handlowa – Warsaw, Poland)
Brendan Wallace (ESN-UCD, University College Dublin – Dublin, Ireland)
Christof Devriendt (ESN Brussels, Vrije Universiteit Brussel – Brussels, Belgium)
Karol Kardach (ESN-PWr, Politechnika Wrocławska – Wrocław, Poland)
This Eurotop was organised in parallel to the Lustrum conference which main topic:
“Quality of education: in the eye of the beholder - the quality of educational programmes
in an international context” was closely related to the Eurotop’s main theme. Unlike with
Eurotop, the participants of the Lustrum conference were not students but teachers,
academic officials, higher education policy makers etc. and as one could tell by its main
topic, the participants of the Lustrum conference were discussing just about the same
issues that the Eurotop participants were.
At the end of both conferences final conclusions were drawn and afterwards presented
to all of the participants and discussed on a joint forum of the Eurotop and Lustrum
conferences together to confront the views of both sides of the higher education
classroom desk – higher education providers and policy makers as well as higher
education addressees (– students).
The Eurotop for Top Students has been an example of a well organised and niftily
conducted conference. The program really intense filled the entire day’s timeline from
the very morning till the late night hours.
If anyone is thinking about organising a really zipped-tight conference, Eurotop can
definitelly serve as a good example of how to arrange such.
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For more information please visit:
www.unimaas.nl/eurotop/
www.unimaas.nl/quality
Karol Kardach
president
Erasmus Student Network
Politechnika Wrocławska
ESN-PWr.
e-mail: president@esn.wroc.pl
Role of student organisations? ESN’s role in fostering
mobility: Conference of Council of Europe
Written by Ewa Krzaklewska, Vice President
At the beginning of November, in the Russian capital city, Council of Europe organised
the conference entitled “Making the European Higher Education Area a Reality: the
Role of Students”.
Ewa Krzaklewska, Vice President represented ESN and had a chance to make a
presentation concerning the international mobility experience. In her speech, she
indicated what are the most important problems of exchange students (financial issues,
getting relevant information and recognition of academic and non academic
achievements). Next, she showed how student organisations such as ESN local
sections can help to improve quality of stay abroad.
She stressed that it is important that students take direct responsibility for the foreign
guests. This way students show that they care for international student community as a
whole. Moreover, this is students who know best how the university functions and can
give exchange students the most exact information (also about unsaid rules). At the end
of the conference, participants created recommendations that are going to be given to
the Ministers of Education (who meet in London, May 2007). These include among
others a suggestion that all Higher Education Institutions should create a local
organisation that will support academic mobility (on example of ESN), and that the
voluntary work of students should be formally recognised by institutions.
Check out Ewa’s presentation on www.esn-belgium.be/presentation_CoE.ppt
For news on this topic visit
http://www.coe.int/T/DG4/HigherEducation/Default_EN.asp
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Mind the Gap: seminar on European Communication -
Viterbo, Italy (8-14 November 2006)
Written by Jakob Smets, External Relations
This seminar was especially aimed at organisations that communicate Europe on local
level. Most of the participants where involved in a local Eurodesk-, EVS- or other
organisation that brings Europe to young people. Among the participants also ESNers
of course! Alex from ESN Viterbo, Alessia from ESN Roma and Domenico “Menga”
Melpignano, the Italian vice-NR.
A motivated group of trainers brought us all together in a hotel that used to be an
ancient monastery outside of Viterbo. This kind of isolation did make us all stick
together and involve from dawn till dusk in the activities. It was a great opportunity to
show what ESN is all about to people who communicate Europe on local level in many
different countries.
A nice experience was the Open Space Technology: a totally different way of having
workshops and I think it involves people much more. This should really be tried on the
AGM or at least on a Regional Platform.
For more information on Mind the Gap:
Europe Direct Lazio - Eurodesk Viterbo
Via San Camillo de Lellis, snc
01100 Viterbo
carrefour.lazio@tin.it
Tel 0039 (0) 761357233
Fax 0039 (0) 761357296
Erasmus Welcome Day – Rome (9 Nov. 2006)
Written by Davide Capecchi, President
Hundreds of Erasmus students were gathered in “Roma Fiera” for a welcome evening
organised by the Rome city council and major in cooperation with the Erasmus
associations and of course ESN Roma was at the lead!
It was a wonderful opportunity to speak in front of all those students at their first day if
Erasmus, as well as to talk before Margot Wallström, Vice President of the European
Commission.
I suggest to all sections to contact the local authorities for organising such an event and
of the next board will be for sure glad to participate as we were.
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Job Days Europe in Brussels
Written by Ewa Krzaklewska, Vice President ESN
Job Days Europe in the Brussels Parliament took place on the 29 of September. I was
asked to present the Erasmus Programme to the participants of the workshop that
accompanied the Job Days. To summarise, the presentation went well, but it was not
much relevant for the audience as they were mostly already graduated. In case ever
invited to any job fairs, I recommend to present the Leonardo Programme for
internships.
Erasmus Building Europe – Conference - Rome, 28-29-30
April 2006
Written by Domenico Melpignano, Vice NR for Italy
Many interesting points have been discussed, and we should work on them on each
level. All the associations presented themselves at the end of the conference, few
minutes of speech to express the opinion of the people they were representing. I
decided to go straight on our critics issues and on problems that it’s possible to face
during the Erasmus project and the international association work. Opposite to us, all
the other associations pointed on saying what they are and what they do. In short,
all of them said the same things as all of us there knew who we are and what we do.
I stressed particularly on the difficulties we faces with the introduction of the 3+2
system, analysing the problem from the point of view of the students and from the
point of view of the associations’ active members. I argued also about the crisis that
some sections, from north to south, from east to west, have working for the universities
but without their support, rather with real barriers. That’s the case of blind universities,
insensitive to our motivation, availability and free of charge work.
What merged in the interaction with authorities, is the need to let our voice arrive to
the European Parliament, through parliament members interested to pay attention to
our cause, even helping us. Such voice should be stronger if it comes from a
coalition with other associations, with whom we share spirits, interest and objectives.
Cannot forget to mention Nikos from ESN Graz (Austria), that contributed with his spirit
and his gorgeous English to have fruitful interview during the whole event. I’ll mention
the intervention of Mr. Lenarduzzi, Director of the Commission that created the
Erasmus project, and Ms Clara Grano, responsible of the National Socrates/Erasmus
Agency. Lenarduzzi, after a very long historical excursus of the E. Project, told us that
between 2006 and 2011 will be spent € 500 million for 3 million of students, his point of
view is to give less money for each student, so it will be possible to have more Erasmus
students. On the other side, Ms Grano was sustaining the opposite theory. She
stressed in her speech the need, for the international associations, to have some
political useful links to the European institutions, to be able to let understand the
decisional body our impact on the student society and so on.
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Turkish NGOs workshop
Written by Ewa Krzaklewska, Vice President
On Tuesday 12 September, I participated in the workshop with NGOs from Turkey on
“The Role of NGO’s in the Accession Process: Experiences on National and EU Level”.
The Workshop was on the Youth Policy. We discussed how Turkish NGOs work and we
discussed how possibly we could collaborate. Contacts were later passed to the
National Representative of Turkey, Andim.
Turkish Participants:
Gülesin Nemutlu (Community Volunteers Foundation)
Yörük Kurtaran (Bilgi University Youth Studies Unit)
Ufuk Atalay (Youth Social Development Fund and Youth Development Association)
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Financial Matters
Written by Corinne Bryner, Treasurer
Bank accounts
ESN International has four ING accounts in Brussels :
Address: ING bank, Marnixlaan 24, 1000 Brussels, Belgium
SWIFT (BIC) code : BBRUBEBB
Current account for daily transactions:
Account name : ESN International
Account number : 390-0801361-02 CA
Capital 01.01.2007: 643.17€
Savings account:
Account name : ESN International
Account number : 390-4215448-77 GB
Capital 01.01.2007: 313.54€
Account for the 20 th anniversary project (Accompanying Measures Grant):
Account name: Erasmus Student Network Int.
Account number: 363-0050191-82 CA
Capital 01.01.2007: 55’906.20€
Account with 56’000€ blocked as a measure of guarantee for the AM Grant:
Account name: Erasmus Student Network
Account number: 363-0050191-82 BUS
Capital 01.01.2007: 56'052.30€
We have two personal bank consultants:
Ms Munda Tea and Ms Magali Dansaert
Accounting
Accounting is done manually with two self defined Microsoft Access Databases; one for
the daily operating work of the Board, the other is entirely dedicated to the
Accompanying Measure grant money and to the 20 th anniversary project. This measure
will help to keep funds separated and to give more adequate financial proof to the
European Commission that the grant was used exclusively for the designed project.
Backup of all financial documents
ESNOffice in Brussels is the place where all the financial documents are archived: Bank
correspondence, invoices, contracts, reimbursement forms (in two exemplars, one
original, one copy). This prevents loosing some part of ESN financial documents.
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Financial Report 2006
Written by Corinne Bryner, Treasurer
On a financial point of view, 2006 was a good year for ESN International. This was due
to two facts: First, the incomes of sponsors were higher than expected. In April the
contract with Swisscare was signed, an event which had not been foreseen. Second,
also the partnership with Università Bocconi developed in a very satisfying way; at the
beginning of the year we had foreseen a sponsorship of 26’000€, whereas we closed
the year with a total of 43’000€ sponsoring. Furthermore, the biggest achievement of
this year was becoming a fact in autumn: The Accompanying Measures grant was
approved and therefore the 20 th anniversary project became reality. Due to this fact
however, we had to block our entire savings of 56’000€ into a special account where the
money cannot be moved nor spent fir the whole duration of the project. This was
demanded by the European Commission as a measure of guarantee for their grant, as
we are considered by them a private entity and not as a public one (what we thought to
be indeed). Without having this amount blocked, they would not have paid us the grant.
This left us with a savings account of 313€ and a low cash flow at the end of 2006.
At the date of writing, the situation was more than positive, having sponsored Università
Bocconi the 20 Years Erasmus Programme for a significant amount of money,
necessary for the improvement of the work of the board and of the project.
Financial statement 2006
Written by Corinne Bryner, Treasurer
In the next page the income/Outcome statement for ESN AISBL for 2006
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in € in €
Revenues Expenses
Membership Fees Cost of goods distributed:
Membership fees 06 (25€) 600.00 ESN Card production cost 9'060.69
Membership fees 06 (50€) 6'300.49 ESN Card sending cost 1'077.09
Membership fees 07 (25€) 150.00 Gadgets� Exp. 3'851.18
Membership fees 07 (50€) 225.00 PR material� production costs 2'598.75
Membership fee debts (years 03+04+05) 3’960.00 PR material� sending cost 962.01
11’235.49 17'549.72
Revenues of goods distributed Headquarters
ESN Cards 17'755.04 Bank costs 186.56
Gadgets� 994.50 ESN House rent 12'459.42
PR material� 132.00 House equipment 1'324.27
18'881.54 Living Expenses� 10'800.00
Flat rental Office equipment 31.20
Flat rental� 3'947.31 Office rent 3'340.02
Office supplies 543.89
Interests on saving account Postal / phone 1'467.09
Interests on saving account 313.00
Travel and Participation
30’152.45
General Sponsors Country development� 891.75
Bocconi� 33'400.00 External conferences� 854.83
Petrus Communication 500.00 External representation� 1'411.65
33'900.00 Non statutory ESN meetings� 1'602.81
Sponsors for Projects Statutory ESN meeting�
Returns home
6335.58
Bocconi: Survey
Flemish Agency: CNR Brussels January
10'000.00 President+Vicepresident 1'096.83
07 1'000.00 12'193.45
Petrus Communication: Cards 5'384.22 Promotion expenses
Skyeurope: Cards 295.00 AGM 2006 PR costs 85.39
Swisscare: Cards 20'000.00 Corporate Identity 3'248.56
36'679.22 3'333.95
Other Projects
Conferences� 1'413.69 CNR support 1'698.18
Other Rev. 135.51 Marketing working group 50.00
1’549.20 Survey Projects 1'043.81
Web Projects 1'325.54
4'117.53
Total Revenues 106'505.76 Other
Other (exp.) 402.20
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Total Revenues 106'505.76
- Total Expenses - 67'794.30
Surplus 38'756.46
Total Expenses 67'794.30
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ESN AISBL
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Explanations:
� Gadgets: T-shirt, pen, calendar, sticker, flag, mug, …
� PR material: Business card, brochures, poster, CD with logos, star leaflet, future
prints of magazine and ESN book
� Flat rental: One room in the ESN House was let to Christof Devriendt, NR of
Belgium
� Country development: Travel expenses and participation fee for National
Platforms, National Events, travel expenses for meeting present and future
sections
� External conferences: Travel expenses and participation fee for external
conferences
� Conferences: Int. Board members get invited to conferences to hold speeches,
prepare papers or workshops. This work is sometimes remunerated.
� External representation: Meetings with sponsors, commercial and non
commercial partners.
� Non statutory ESN meetings: Travel expenses and participation fee for non
statutory (= non compulsory) meetings between ESN members and sections, i.e.
Cultural Medley, Fundraising Conference, Bocconi Training, bilateral meetings
between ESN members.
� Statutory ESN meetings: Travel expenses and participation fee for statutory (=
compulsory) meetings: Board Meetings, AGM, CNR, Regional platforms
� Bocconi Sponsorship: Out of 33’000€ total sponsoring, 5’000 were invoiced at the
very end of 2006 and are available for the year 2007 in cash.
� Living expenses: International Board Members, the Secretary and the Intern get
their living expenses reimbursed in the form of 10€ for every day spent in Brussels:
working in ESNOffice and living in ESNHouse.
Policy for the reimbursement of the Board
Written by Corinne Bryner, Treasurer
All expenses are only reimbursed by completing correctly the reimbursement form and
providing all receipts. No advanced payments are made and every Board Member is
warmly welcomed to spend as less as possible. Reimbursement of travel expenses are
categorised into following different purposes:
Statutory ESN meetings (Board meeting, CNR, Regional Platforms, AGM)
Every Board Member can spend up to a maximum 150€ travel expenses per journey for
a statutory ESN meeting. In addition, participation fees, expenses for OC presents or
eurodinner food are reimbursed.
Non statutory ESN meetings (Meetings between ESN members for non statutory
purposes: Workshops, ESN Factory, bilateral meetings etc.)
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Country development: Aims to foster the creation of new ESN sections and to visit
sections or countries which want to develop.
External conferences: Invitations to conferences for explaining the aims of ESN.
Expenses are often compensated by incomes by terms of daily allowances.
External representation: Representation and promotion of ESN to commercial and
institutional partners or prospective partners
Returns home President and Vice-President: President and Vice-President receive
up to 500€ / year for travelling home to their families and friends.
Normally, low-cost airfares are used, if possible. Car and taxi are accepted only if
favourable in expenses, and reasonable in the journey schedule, or if nothing else is
possible.
All reimbursement forms are available for being audited at the Headquarters of ESN in
Brussels.
Board members, the Secretary and the Interns are also reimbursed a forfeit of 10
EUR/day covering their living expenses in Brussels, up to a maximum of 300 EUR a
month. The forfeit is provided as well on travel days from/to Brussels.
At the end of each trimester, all the leftovers of the budget for living expenses in
Brussels (calculated on a three-person-per-month basis, i.e. an overall 900 EUR per
month), if any, are redistributed to Board members in proportion to the number of days
they spent in the city.
Board members are not reimbursed the forfeit while out of Brussels, but the real
expenses they incurred in, if justified by receipts. Normally living costs should not
exceed 10 EUR/day.
Accommodation costs are allowed in very exceptional cases and if no other solution is
possible. In these rare cases, hostels or equivalent are used. Overnight at ESNrs’
places is the most common option.
Expenses of the Board are audited by the CNR and kept under control by the Treasurer
supported by the President.
A Maestro Card is used for little expenses related with the current work of the
Headquarters. Receipts are kept and shown to the Treasurer on demand.
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CNR fund
Written by Corinne Bryner, Treasurer
The CNR Fund was created by the Int. Board 2005/2006 to support the initiative and
activities of Country National Representatives on the international level. It contained
1650€ for 2006 and 1500€ for 2007. The application is open to all NRs. After the trip,
the National Representative fills in the Reimbursement Form attaching all the original
receipts and sends it to the office in Brussels.
Requirements to apply:
• Application should be sent to the CNR coordinator before the deadline which is
no later than 1 month in advance.
• No application is accepted if the applying NR hasn’t uploaded the latest required
Country Report to the info-centre. It has to be a proper CR.
• The applying NR should be able to attend the whole meeting; all the days of the
CNR meeting.
• NR should be able to prove that he/she applied to other organizations before
applying for the CNR travel funds.
• Exception to rule 1 and 2 can be done for applicant (vice NR or other country
representative) from a country where the NR has not done his/her duties.
• Late applications or other exceptions to the rules above would be judged by the
coordinator and vice-coordinator and, if accepted by them, should be confirmed
by the CNR (excluded the applicant). In this case the applicant is not guaranteed
on the success of his/her application!
In 2005/2006, following NRs have been supported by the CNR Fund:
• Konstantinos Papadopoulos, NR of Greece
• Jana Freudenberg, NR of Germany
• Inese Grate, NR of Latvia
• Andim Doldurucu, NR of Turkey
• Maia Lössenko, NR of Estonia
• Diana Ivan, NR of Romania
• Nick Andries, NR of Belgium
As money does matter, the main goal of the fund is to provide the possibility to
participate in the meetings to all the NRs, also those who are not supported by their
universities or countries.
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The Council of National Representatives
Written by Jørn Larsen Broks, National Representative of ESN Norway and Coordinator
of the CNR.
The Council of National Representatives (CNR) is composed of all National
Representatives (NRs). Each ESN country is entitled to have one NR. The CNR
represents the Annual General Meeting (AGM) during the ESN – year, and acts as a
substitute of the AGM on budgetary, strategic and policy matters. In addition of being a
close partner to the International Board in order to reach the best results for ESN, the
CNR also supervise the work of the board. In total five to six CNR meetings are
organised each year, in which NRs discuss and make decisions on a wide range of
matters, such as the ESN Card, the AGM, Regional Platforms, strength of the network,
promotion of ESN, approval of new sections/countries and many more. Furthermore,
each NR is responsible for the contact between the sections of his / hers country and
the international level.
Report from the CNR meetings
Written by Jørn Larsen Broks, National Representative of ESN Norway and Coordinator
of the CNR.
In the year 2006/2007 the Council of National Representatives (CNR) met during six
CNR meetings. These meetings were organised with excellence by the Organising
Committees in Krakow, Linköping, Teramo, Koper, Brussels and finally Prague. Before
every meeting all sections within ESN have the opportunity to candidate for the hosting
of the successive CNR meeting, which location will be decided by a majority vote by the
CNR. Hosting the NRs during a CNR meeting is a really good opportunity for an ESN
section to show its commitment to the organisation, and to be recognized through the
network.
A normal CNR meeting lasts from Thursday evening until late Sunday, which upon the
plenary sessions are held Friday, Saturday and Sunday. Here all the National
Representatives discuss and decides on relevant topics from the time period from the
last meeting, such as: Accepting new countries and sections, discussing statute
changes, ESN’s long term vision and strategy, constitution of Regional Platforms and so
on. In addition all CNR meetings are a social arena where the different NRs can get to
know each other and do some networking within the network.
Finally, the CNR of 2006/2007 wants to express its gratitude and admiration to the
Organising Committees of this ESN – years CNR meetings for the great time we’ve
spend in your cities, for the guided tours through your city centres and for the
comfortable places of accommodation and working.
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Report CNR Meeting Linköping, Sweden 11-14 May 2006
Written by Ivana Petričević, Secretary ESN AISBL, CNR Linköping Coordinator, NR The
Netherlands 2005-2006
The second CNR meeting after the AGM is always full of excitement, unlike the post-
AGM CNR which is mostly consumed by recovering from heavy partying the week
before and getting to know the new Board members. In May the CNR can have a look
at the work of the Board, welcome the new NRs and set out plans for the following year.
When I think back of our meeting in Linköping I remember Christof, Belgian NR,
his ‘werewolf’ game followed by drinking games till 4 o’clock in the morning and Italian
jokes about Swedish ‘fika’. This Swedish word for ‘food’ apparently has a completely
different meaning in Italian, so the Italian guys were laughing to death after being
promised hot Swedish ‘fika’ every day ☺ I also think back of Swedish hospitality and the
boiling saunas we were able to use every day. What also pops into my mind is our walk
to Gamla Linköping, through the delightful green forest up to the beautiful old part of the
town during the surprisingly warm last day of our meeting. The most vivid memory I can
recall is our presence at the Uterkravallen, an annual Swedish student party, with all
NRs and Board Members jumping to the music of Escobar.
Of course, there was also plenty of time for serious business with an agenda
covering 48 points! Actually, in the end we were short of time, although we managed to
discuss the most important ESN matters working at least 8 hours a day. The CNR was
happy to welcome Corinne Bryner (ESN Winterthur, Switzerland) as the new treasurer
of ESN International and to finally make the Board complete. The advisory Board was
released and everybody was curious about the new projects of the current Board. We
discussed the budget, the cooperation with the European Commission, the AGM final
documents with a presentation form Kasia Paliwoda from the AGM Krakow OC, the
future of InCommon magazine with a new ambitious plan from the Vice NR of Italy,
Domenico Melpignano, chose Teramo (Italy) as the location for the next CNR meeting,
elected Giorgio Marinoni, the NR of Italy, as the new CNR coordinator and covered
many many more points. The heaviest challenge was the Cyprus ‘issue’, the question of
ESN Famagusta. Politics all of a sudden threatened to shape the nature of non-political
ESN, because the question was whether the Famagusta section could stay in ESN as
being registered in North Cyprus, while our statutes say that a section must be
registered “in the country of its origin”. Was it Cyprus or North Cyprus? Eventually, the
CNR decide to expel the section on grounds of its registration. The decision was not
easily made and long discussions preceded, but luckily ESN Famagusta is part of our
network again, as disputes were laid aside and the Pallomeri spirit came to life in
Cyprus again!
All in all, it was an unforgettable CNR meeting, ushering in the new ESN year
and promising many good things to come. Discussions were exhausting, the partying
was great and we all closed the Linköping campus in our hearts thanks to our wonderful
host Rasmus Lofgren, Swedish NR, and his OC team. Tak Svenska!
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Report CNR Meeting in Teramo, 14th – 17th September 2006
Written by Giorgio Marinoni, National Representative of Italy
Form 14 th till 17 th September 2006 the Council of National Representatives met in
Teramo, a small city between the mountains and the see, in the beautiful region of
Abruzzo, in central Italy.
The CNR meeting was wonderfully organised by the local ESN section, which gave the
participants the perfect environment for having four days of intense work and some
good time to relax and improve the human relationships between themselves.
The presence at the meeting was one of the highest of the year, 19 countries (Sweden,
Finland, Latvia, Denmark, Poland, Germany, The Netherlands, Ireland, Italy, France,
Portugal, Switzerland, Austria, Czech Republic, Slovenia, Romania, Cyprus, Turkey and
Malta) were represented there and other 9 (Hungary, Estonia, Morocco, Belgium, UK,
Norway, Greece, Spain and Slovakia) delegated their vote, only Lithuania was absent
due to the lack of a National Representative.
There were also some guests, among them the fundraiser, the head of the AGM 2007
OC and the PR coordinator.
The main points of the meeting were the decision that the CNR fund can be used also
for the reimbursement of travels of CNR coordinator to go to board meetings, the
decision that the CNR mailing list is only for NRs, vice-NRs and Secretary and that the
CNR coordinator is the moderator, the report of the AGM 2007 OC, with the decision
that the fee couldn’t be raised from 110 euros before 15 th January 2007, the expulsion
of three section (Troyes in France, Lisboa Catholica in Portugal and Soton in UK), the
decision that an NR who didn’t write two country reports in a row would be proposed to
be expelled, the expulsion of Mozes Fedor as NR of Hungary for not being active in the
international level of ESN, the presentation of the work of the board with the approval of
the changes in the provisional budget of ESN International for 2006, the decision that
statutes are not necessary to be and to become an ESN section, the decision of
modifying the statutes of ESN International inserting a definition clause of all technical
terms at the beginning, the abolishing of the section of the year award and the
introduction of the ESNnyawards and of a new working group in charge of them, the
solution of the Cyprus issue with the agreement between them, the decision to hold the
CNR meeting in January in Brussels from the 19 th till the 22 nd , and the establishing of
the Long Term Vision WG.
Andim (NR Turkey) was elected as new CNR coordinator, Rasmus (NR Sweden)
remained as vice-coordinator joined by Mathias (NR Germany).
Report CNR Meeting Koper, 7 th -11 th December 2006
Written by Andim Doldurucu, NR Turkey, CNR Coordinator in Koper
The third meeting of the CNR after AGM, took place in Slovenia, in the beautiful city of
Koper on the Adriatic Sea cost. It was very pleasant for us being in Koper, in an old,
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multicultural, bilingual city, which also has a great meaning for world history especially
for the cold war era.
15 National Representatives (Austria, Belgium, Czech Republic, Finland, Germany,
Ireland, Italy, Netherlands, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey)
and Vice NR of Hungary were represented in the meeting. Cyprus, Latvia, Denmark,
Estonia, Romania, Portugal, France, UK, Norway, Greece and Malta delegated their
votes. All members of the board, our general secretary, Webteam members and Vice
NR of Italy joined us as well. We had also guests from Sarajevo, Bosnia and
Herzegovina, and representative of the AGM OC.
After peaceful discussions, CNR took important decisions in the following topics:
CNR decided to have a common internal mailing list for CNR, board, working groups
and the AGM OC. Michal Mildorf from AGM OC convinced us that the AGM
organization in Prague is going very well and they are doing their best.
CNR decided to start with the preparations of the AGM documents.
For some sections, who haven’t paid their sections fees for 2 years in a row, we decided
to send a last call before expulsion �.
CNR welcomed ESN Ioannina as second ESN section from Greece. However, the
highlight of the whole meeting was the joining of a new country , Bosnia and
Herzegovina, to our Network with their first section named ESN Sarajevo.
As in some countries the visa issue builds a barrier against student mobility, CNR
decided to support the board to take actions against visa obstacles.
Instead of a single fundraiser person, CNR supported the idea of having a Marketing &
Sponsoring Working Group formed by some NRs and voluntary ESN members, to
improve and ameliorate the sponsoring opportunities for ESN. Also we decided to have
one person from the WG as Marketing and Sponsoring Spokesperson.
ESN Webteam gave us a presentation about their revolutionary work, ESN Galaxy,
Community and now the ESN Satellite and Astronaut Project. They also informed us
about the new ESN server, which will be situated in Milan.
Board members presented their work as well, and took our support. The preparations
for the XX Years of Erasmus Celebrations were going with great success.
Of course we didn’t forget about the pallomeri spirit ;): We had a great time during the
Koper tour guided by Anna Tominc, the NR of Slovenia ☺, during the nice visits to the
cities nearby, we had a crazy party in our student hostel in Korte, and a nice night in
Piran & Portoroz.
On behalf of the CNR, I would like to thank to the OC of this wonderful meeting again,
for this perfect organization.
Next CNR meeting will be held in January in Brussels, after the Opening Conference of
XX. Years of Erasmus Celebrations and the next CNR Coordinator is Mathias Kissig
from Germany and the Vice Coordinators are Ana Tominc from Slovenia and Tiina
Naskali from Finland.
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Report CNR Meeting in Brussels, Belgium (January 2007)
Written by Mathias Kissig, National Representative of Germany
Participants – Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Ireland, Italy, Netherlands, Norway, Poland,
Romania, Slovenia, Spain, Sweden, Switzerland, Turkey, UK, and 6 delegated votes
Coordinator – NRs of Germany, Finland, and Slovenia
Guests – former NRs of Italy and Sweden, candidates for the new Board, Students from
Serbia and Lithuania, Robert from the AGM OC.
Meeting
Starting with the Opening Conference for the 20 years of Erasmus Programme, the
CNR met in Brussels and was accommodated in a truly feudal place. A castle in the
outer parts of Brussels was our home and we really felt honoured to be there. During
the days in Brussels we experienced a Euro-dinner at DeBuren, met Commissioner
Figel’, celebrated the 20 th anniversary of the Erasmus programme and worked hard to
fulfil our given tasks.
Information
Karina from Lithuania informed the CNR about the progress in her country and its
sections. All of them are back on the track and willing to work again. The same goes for
Cluj-Napoca, Romania and Bergen, Norway.
Robert from the AGM OC present the work of the OC and the progress made so far, the
problems of the waiting list and some important details in the AGM programme.
Decisions
Sections of Nantes, Strasbourg, Wroclaw and Lisbon are expelled from the network due
to outstanding membership fees
Sections of Warsaw and Marrakech is given time until the AGM to solve their problems
and to pay the membership fees
It is not fair, that some participants of a Regional Platform have to pay more just
because they come from other countries. This is now abolished and each participant
pays the same fee.
The Southern European Platform (SEP) is split into the South-Western European
Platform (SWEP) and the South-Eastern European Platform (SEEP)
SWEP: Portugal, France, Spain, Morocco
SEEP: Balkan states, Romania, Turkey, Cyprus, Greece
Italy and Malta belong to both Platforms
ESN Belgrade is approved as new section in ESN. Welcome Serbia!!
Iceland is invited to the AGM and might be approved after AGM
Agenda of the AGM is approved after some minor changes
The reports sent in so far have been approved for the AGM documents
Changes of the Standing Orders for CNR, Board and AGM are accepted. The AGM has
to approve them.
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ESN Twente (Netherlands) will organise the CNR meeting May
The presentation of the LTV working group during the AGM has to be clearer and more
elaborated.
We propose the AGM a new body in ESN: the Council of National Delegates. Once a
year the delegate and the CNR meet and work together. This gives National Boards
also the chance to exchange ideas and experiences.
Jørn (NR Norway) and Giorgio (NR Italy) were elected as CNR coordinators for the
CNR meeting in Prague.
All participants and guests of this CNR meeting thank Jakob and Ivana for their great
efforts and the good job they have done in organising this meeting.
Changes in the CNR
Written by Giorgio Marinoni, National Representative of Italy
As usual after the AGM many NRs changed and many new came. In the first CNR
meeting after AGM, in Krakow the CNR was composed by 25 NRs: Stefan Rosanelli
from Austria, Christof Devriendt from Belgium, Andreas Protopapas form Cyprus, Martin
Kubik from Czech Republic, Nino Festsin form Estonia, Tiina Naskali from Finland,
Patrick Fiquet from France, Jana Freudenberg from Germany, Stathis Mallouchos from
Greece, Peter Mozes Fedor from Hungary, Liam O’Meara from Ireland, Giorgio
Marinoni from Italy, Natalja Tocelovska from Latvia, Nadia Khomri from Morocco, Ivana
Petricevic from The Netherlands, Jorn Larsen Broks from Norway, Milka Adamczyk from
Poland, Pedro Almeida from Portugal, Martin Sotak from Slovakia, Ana Tominc from
Slovenia, Jesus Monge from Spain, Rasmus Bodin Lofgren form Sweden, Lydia Lostan
from Switzerland, Andim Doldurucu from Turkey and Ewan Munro from UK. Denmark,
Lithuania and Romania had no NR at that time.
At the CNR in Linkoping also Romania had its NR and the CNR gave a warmly
welcome to Diana Ivan, at the same meeting Ireland changed its NR and Laurence
Banville entered in the CNR.
After the summer Czech Republic, Germany and The Netherlands as usual changed
their NRs, and three new people came: Eva Oslejskova, Mathias Kissig and Annabel
Thomas. Moreover Austrian NR Stefan Rosanelli resigned form his position and was
substituted by Markus Matzner who eventually became NR some months later. The
summer signed also the leaving of one of the “historical NRs”, Partrick finally found his
successor in Julien Pea. In Teramo at the CNR meeting a new country entered the ESN
family, Malta and the CNR got two new girls Veronique Muscat and Christine Murphy.
At the same CNR meeting Mozes was expelled for not being active at the international
level and Hungary remained without NR.
At the December CNR meeting ESN reached the number of 30 countries, a very
important moment with the joining of Bosnia-Herzegovina, Mirza Softic eventually
became its NR.
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In November Denmark elected its NR in the person of Lena Pedersen.
The end 2006 closed with 2 NRs still missing, but the new year signed the end of this
situation: at CNR meeting in Brussels Hungary had its new NRs, Kata Imre. The lacking
of an NR is going to finish also in Lithuania, as Karina Ufert is going to take that
position. The CNR meeting in Brussels signed also the change of NR of the UK as
Anders Aufderhorst-Roberts substituted Ewan Munro. The approval of the 31 st ESN
country, Serbia, was the occasion to welcome another NR, Ivana Bartulovic.
At the AGM 2007 in Prague ESN will have 31 countries and each of them with an NR!
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National Reports
Austria
Written by Markus Matzner, Vice President and National Representative of ESN Austria
Administrative information
Name and e-mail NR: Markus Matzner, austria@esn.org,
markus.matzner@esnaustria.org
Name and e-mail of current president: Anna Tichy, anna.tichy@esnaustria.org
National board
During the national platform on January 13 th 2007 in Vienna a new national board was
elected and will take over after the AGM. Unitl then the old board will still be in charge
officially but will work together with the new board.
The Austrian national board (until the AGM):
President: Anna Tichy (ESN WU Wien)
Vice-President: Markus Matzner (ESN Uni Wien)
National Representative: Markus Matzner (ESN Uni Wien)
Treasurer: Nicole Gumpinger (ESN Linz)
IT: Harald Ackerlauer (ESN Linz)
Commmunication: Karin Köckeis (ESN Uni Wien)
The Austrian national board (after the AGM):
President: Karin Köckeis (ESN Uni Wien)
Vice-President: Francesco Corradini (ESN WU Wien)
National Representative: Markus Fröhlich (ESN Linz)
Treasurer: Nicole Gumpinger (ESN Linz)
IT: Andreas Weinberger (ESN TU Graz)
Communication: Stefan Erschwendner (ESN Linz)
National level
ESN Austria is legally registered as association in Austria. Only legal entities (e. g.
student unions, associations) can be members. All sections that are not legal entities
act officially under the legal title of ESN Austria.
Some changes were made in the statutes during the NP in November - mostly
concerning the voting procedure in order to comply with the statutes of ESN
International.
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The NB is responsible for the mobile phone deal with tele.ring and the ESN cards.
Sections (local level)
After the last NP Austria has now 17 sections, which makes Austria the third largest
ESN country. Three new sections have joined the network (FH campus Wien, FH bfi
Wien, FH Wien WKW) since the last AGM and ESN Austria has re-established contacts
with ISN St. Pölten. No section was expelled or withdrew by their own wish.
The sections are:
Vienna: ESN Uni Wien, ESN WU Wien, ESN TU Wien (Buddynetwork), ESN Med Uni
Wien, ESN Boku Wien, ESN FH campus Wien, ESN FH bfi Wien, ESN FH Wien WKW
Graz: ESN Uni Graz, ESN TU Graz
other cities: ESN Uni Linz, ESN FH Steyr, ESN Uni Salzburg, ESN FH Kufstein, ESN
Uni Innsbruck, ISN St. Pölten, ESN Uni Klagenfurt
All information about the sections can be found on www.esnaustria.org.
The sections either work as part of the Austrian student union (ÖH) or are supported by
the international offices of their universities. Two of the new sections were even initiated
by their university’s international office
Events and activities
The Austrian sections are very active in organising trips and activities. Where there are
more than one section in the same city the co-operations between the sections are very
close.
On the national level there was the ESN Austria Summer Event which took place from
the 26 th to the 28 th of May 2006 in Hallein (close to Salzburg). For three days we rented
a real castle dating back to the late Middle Ages which, due to its thick walls, was
entirely sound-proof. Due to this fact, evenings like our tunic-party our the knights’
tournament did not annoy the local community. During the day there were cultural
activities like a tour of Salzburg or the visit to a salt mine. Even though it was raining, all
participants enjoyed the event.
On international level the Austrian NB, together with the local sections in Vienna,
organised the Central European Platform from the 23 rd to the 26 th of November 2006.
The number of participants exceeded all expectations, as they did not only come from
the CEP-countries but also from Germany, Belgium, Italy and the Netherlands. In
addition to the regular plenary sessions and the workshops, there was also an infomarket
at the University of Vienna where the CEP-countries were represented by their
cultural institutes or consulates. The Austrian newspaper “Die Presse” reported about it.
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Adds and comments
The cooperation between the mobile phone provider tele.ring and ESN Austria is
continuously working very well, even though the company was taken over by T-mobile
Austria. There will probably be some changes in September. T-mobile also showed
some interest in extending this co-operation to other countries.
The situation within the Austrian network has improved dramatically since the last AGM
and especially the last NP in Vienna was a big success with many new faces that will
guarantee the continuity of ESN in Austria. ESN is expanding rapidly in Austria and the
“brand” ESN is becoming known amongst the universities and other institutes of higher
education.
The ESN card with its local, national and international benefits proves to be a big
success. All sections use it and there were no problems with the price of two euros for
the card introduced in September. With the extending network the NB even had to order
additional cars.
Belgium
Written by Christof Devriendt, National Representative of Belgium
Current Sections in Belgium
ESN Antwerpen University Antwerp, Plantijnhogeschool, Karel de Grote
Hogeschool, Lessius Hogeschool, Hogeschool Antwerpen, Hogere Zeevaartschool.
ESN Brussels Vrije Universiteit Brussel, Erasmus Hogeschool Brussel.
ESN Gent Ghent University.
ESN HEC Liège HEC Liege.
ESN Louvain-la-Neuve Université Catholique de Louvain.
ESN ULG Liege Liege University.
ESN EHSAL (ESB) Ehsal (Brussels).
National Platform
Saturday 18 November 2006 was a historical date for ESN in Belgium. Finally after a
long time we succeeded to gather almost all section of Belgium in one physical location.
(The ESN-house in Brussels).
The section who where present where: ESN Antwerpen, ESN Brussels, ESN HEC-
Université de Liège, ESN-Gent and our recently approved new section ESN Ehsal.
ESN-Louvain-La-Neuve regretted that they could not be present.
Following points were discussed: 1 The activities and organization of every section. 2
The Challenges for ESN-Belgium 3. The ESN-Galaxy project. 4. 20th Anniversary
Erasmus
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The main topic of the day was: “The introduction of the ESN-satellite project “
Peter Vanhee (member of ESN-Brussels and ESN-International Webteam project
leader) explained the goal of the ESN-satellites. All sections where very enthusiastic
and are willing to install it. Though they want to be creative with the satellites so they
can change it to their own needs and they want to be able to change the website
backgrounds a such that they do not loose their identity. They also had some questions
about the usability. ESN-Brussels together with Peter will do the coordination of the
project. Web space was already bought and an information-support-event will be
organized. ESN Antwerpen was the first section in Europe to make their satellite fully
active!
Brief description of the sections present on the NP of November 2006:
ESN Antwerpen: 300 Erasmus/semester. They use their own made member-cards.
They have a board of about 11 members with well defined functions. They have a
representative in the local city-council where ESN is well recognized and supported.
They have good support from the university and local bars. In the beginning of the year
they have a very successful Ice-breaking week full of activities. They also have some
traditional folkloric activities such as a Cantus. They also organize trips to Amsterdam
and London and a weekend with 17 bungalows in the south of Belgium.
ESN HEC-University: 120 erasmus/year. They have no ESN-member cards, because
all activities are free. They work with about 7 active members. The main activities they
organize are a welcome week, and so called social evenings every 2 weeks with a
different country hosting it. Their trips bring the Erasmus Students to Paris and Berlin.
Their biggest event is Global Village (there they gather the biggest part of their budget),
it is a kind of big EuroDinner. They have to select their members through interviews
because people or jumping to become board members. They have very good contacts
with the international office and they support the students in finding accommodation.
ESN Gent: 800 erasmus/year. They have a lot of financial support from the University
and a very big amount of sold cards (+- 380) (5€/card). The card gives the students a lot
of benefits: free parties, discount in trips (e.g. Amsterdam) and weekend (e.g weekend
in the Ardennes). They also organize a very successful welcome-day supported by the
University. The first semester ends with a Miss and Mister Erasmus. This year they are
very successful in recruiting new members.
ESN-Brussels: 180 erasmus/year. They are very active since two years. Through their
presence at the university VUB the number of incoming Erasmus-students increased
with 70%. They start to get recognized by the international office (financial support and
meeting-room). They use the ESN-card as member card and give their students a lot of
local benefits and discounts on trips and visits. The number of activities is very high and
a review can be found on the archive of activities and events on their website
(www.esnbrussels.be). Their website allows students to subscribe online to activities
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and makes it very attractive and easy to check out what is going on in Brussels. ESN-
Brussels increased its working-field. Today ESN Brussels is working for the Erasmus-
Students of both the Vrije Universiteit Brussels and the ErasmusHoogeshool.
ESN-Ehsal: 90 international students/year. They already exist a lot of years as ESB:
European Students Brussels. They were approved as new section on the national
platform of 19 November. They are part of a bigger student Union and receive from
them the biggest part of their funding. They have also a member card. They organize a
lot of activities and together with ESN-Brussels they are intending to make the stay of
the future Erasmus-students in Brussels an even more wonderful experience.
Erasmus Debate organized with De Buren
Together with the Erasmus Student Network (ESN) in Belgium and in the Netherlands,
deBuren organized a debate between Members of the European Parliament and
Erasmus exchange students. Moderator was ESN Vice-President Ewa Krzaklewska.
The evening opened with a brief presentation of the broad survey on Erasmus students
that ESN undertook. The cooperation with “De Buren” is very interesting for ESN in
Belgium, but also for the International Level. De Buren already agreed on becoming
partner for the 20the anniversary and offered a meeting room for the CNR held in
Brussels in January and some lunches.
Conferences and meetings attended by the NR to represent ESN
Europtop: Eurotop for Top Students is a platform for students, which aims to give
direction to the international discussion about the organization of European Higher
Education and the development of the European knowledge economy. The central
theme of the Conference was ‘the quality of educational programmes in an international
context’.
The Virtual Mobility Forum, a pre-conference workshop organized before the Online
Educa Berlin conference. This one day Forum brought together experts and
practitioners in the area of Virtual and Physical Mobility in an attempt to answer many of
these questions. It was a mix of presentation and discussion formats, combining case
examples and practical experience with discussions and brain-storming exercises in an
effort to come up with clear advice and good practice.
Cyprus opportunity: Role of higher education in promoting peace and dialogue:
This was a panel discussion organized by the Eastern Mediterranean University, in
cooperation with Cyprus Policy Center and ARI Movement. On invitation of Prof Halil
Guven (Rector of Eastern Mediterranean University) I gave a keynote speech with the
title: “Student exchange to promote the dialogue between different communities:
The Belgian Experience! “
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Bosnia and Herzegovina
Written by Mirza Softić, National Representative
Administrative information
Mirza Softić, mirzasoftic@gmail.com , +387 61 745 526 Gajev trg 2, 71000 Sarajevo,
Bosnia and Herzegovina, National Representative
Jasmin Pozderac, jasminp82@gmail.com , +387 61 364 709, Kemala Kapetanovića 35,
71000 Sarajevo, The President of ESN Sarajevo
Structure and activities
Mirza Softić, NR and Treasurer
Jasmin Pozderac, The President
Adnan Kalauzović, Webmaster
Anis Krivić, The Secretary
Activities: Registration started in the beginning of January 2007. About three weeks is
needed to finalize this process. I hope it will be ready around January 25. Other things
that we do is preparing the webpage, which will be ready very soon, and we will get
email addresses like other ESN people (for example, nr@esn-ba.org) . We are in the
contact with Rectorat of our University, and faculties of economics and political
sciences. We expect that we will find the office very soon, maybe in some of these
faculties, maybe in campus of our University. It is in the process, and will be known till
registration will be over. The new Rector wants to give us the standing support, and he
told that we could expect it very soon.
Sections (local level)
Current situation at the local level: In this very active situation, we try to stay in touch
with all the people who can help us to start our work. It is the Rectorat as the first and
Economics faculty, other NGO’s, etc.
The amount of foreign students we have in our University is about 100 at the moment.
We’ve got temporarily and very useful office till we find the standing place to work. It is
lent by NGO “Wings of Hope”, ( www.wings-of-hope.ba ).
We’ve got a small donation from one company. This is the computer ☺.
No new sections yet since approval of ESN Sarajevo
Events and activities
International events in the country or visited forums: At February 24th The International
Board will visit us and stay a few days.
Special events sections: After we register ESN Sarajevo, we will get bank account, and
now we are already planning some events to organize for foreign students. It will be
something like parties and city tours (other places in Bosnia), because we are planning
to work seriously with exchange students, next school year. We have prepared a few
projects, and after registration we start with looking for donations. Many municipality
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offices and ministries very often have open competitions for the projects. We will try to
get some donation as soon as we get bank account.
Adds and comments
We made a contact with “Youth Informative Organization” (www.mladi.info) , and after
meeting with them we have a clearly way to organize our section in Sarajevo. Also,
NGO “Wings of Hope” offered to us the office and standing help.
Our lawyer helped us absolutely free, and did all the things to register our section in
Ministry of Justice. We expect the answer of them in the next 2 or 3 weeks.
Cyprus
Written by Moner Murtaja, Vice National Representative
Administrative Information:
National Representative: Andreas Protopapas, andreas_protopapas@hotmail.com
Vice-NR: Moner Murtaja, moner.murtaja@gmail.com
Description of all sections:
ESN Intercollege
Current President: Mr. Andreas Protopapas
ESN Famagusta-EMU
Current President Mr. Moner Murtaja
Current Vice President Mr. Kaya Arslan
ESN Kyrenia-GAU
Current President: Ms. Belkis Sahinoglu
Current Vice President: Mr. Murat Hur
ESN UCY
Current President: Mr. Michalis Argyrou
Structure and activities:
Currently all 4 sections have had a relatively successful first term with their respective
sections. Here is a compilation of the events undertaken by the sections in Cyprus:
• Welcome Parties
• Sports Events
• Trips In Famagusta and Girne
• Evenings at the Races
• Bowling
• Computer Game Tournaments
• Cypriot Turkish traditional dancing
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• Language Tandem with Language speed dating!
• Special Conferences on Value of Exchange
• Films
• Parties
National Level
National Board consist of representatives from the 4 sections, currently both
communities in Greek Cyprus and Turkish Cyprus are working together to manage the
strategic plan for the coming year to help all the international students in the island.
Local Level
Current situation at the local level
ESN Intercollege:
ESN Intercollege is the base section for ESN Cyprus in Nicosia; it is working together
with UCY section to help all the Erasmus and exchange students in Nicosia. Both
arranged many trips and activities such of what mentioned above in the activities
section.
ESN Famagusta (Eastern Mediterranean University):
ESN Famagusta is one of the biggest sections in Cyprus , with more than 10 000
international students, ESN Famagusta in the Eastern Mediterranean University is
having the greatest network ever in campus helping the students coming from more
than 68 countries for their lectures, accommodation, and of course parties and
entertainments .
ESN Famagusta is one of the main partners in the Spring festival each year, 2006 the
spring festival attracted more than 23 000 visitor in 3 days. Spring festival is operated
directly by the Vice rector for students affairs Assist.Prof.Dr. Samil Erdogan where ESN
is registered under his office.
A visit by ESN NR of Belgium and NR of Ireland to ESN Famagusta was been arranged
in the summer to discuss the possibilities of sections cooperation.
ESN Also is working with the International Centre in the university and had the chances
to be part of the International Cultural nights organized by the IC, 2006 lived more than
20 international events after the AGM , which means 3 international events a month! .
Recently Famagusta members of ESN and visited Brussels in a group of 33 students
and visited the EU Parliament and had many meetings there. ESN International joined
in a dinner with the members of ESN Famagusta.
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ESN Kyrenia (Girne American University):
It is the newest section of ESN in Cyprus from a very modern and creative university
ESN GAU is highly motivated and already helping all the international students.
ESN of Girne American University organized many seminars about ESN to its members
and many trips and events such as what was mentioned earlier in the activities
description.
ESN Girne American University is also organizing many summer activities together with
Eastern Mediterranean University such as cultural and short course activities.
Czech Republic
Written by Eva Ošlejšková, National Representative Czech Republic
National level
In 2006, there was no change on the national level; Czech Republic still has four
sections (ISC CTU Prague, ESN VSE Prague, ISC MU Brno and ESN UP Olomouc).
Altogether consisting of around 150 active Czech members they helped some 800
incoming students each semester.
At the end of April, the first Czech National Platform took place. National Representative
and members of National Board for academic year 2006/2007 were elected there. In
July, Eva Ošlejšková (ISC MU Brno) took over the position of Czech NR after Martin
Kubík (ISC CTU Prague).
Current members of Czech NB:
National Representative: Eva Ošlejšková (ISC MU Brno)
Vice NR: Pavla Šuchmová (ESN VŠE Prague)
President: Slávek Růžička (ISC CTU Prague)
Treasurer: Martina Vislocká (ESN VŠE Prague)
Regular member: Ivan Galat (ISC MU Brno)
Regular member: Martin Kubík (ISC CTU Prague)
Regular member: Monika Lebedová (ESN UP Olomouc)
Regular member: Martina Menoušková (ESN VŠE Prague)
NB can be contacted by email CzechNB@yahoogroups.cz, new website hopefully
coming soon. Main challenges for the NB in 2006 were defining its structure and main
tasks, finding funding for its work and organizing National Platforms.
Local Level
ISC CTU Prague (http://www.isc.cvut.cz)
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ISC CTU Prague has around 70 active members and 130 mentors (so called „buddies“)
helping some 300 foreign students every semester. Whole year Michal Pohanka was
president of the section, during elections in November 2006 new president for the year
2007 was elected. Her name is Kristýna Filípková.
In 2006 ISC CTU Prague provided a wide range of activities for both, incoming and
Czech students. For incoming students an „orientation week“ at the beginning of each
semester was prepared, which included integration day and trips around the country.
During the semester ISC CTU Prague organized trips every weekend - sightseeing in
historical Czech towns, trip to mine, breweries, Moravia, Krakow etc. - and outdoor
activities like climbing, rafting, skiing and cycling trips. Other weekly activities were
country presentations, parties, sports and language courses.
So far these language courses offer teaching of our native language (Czech language)
by professional teachers, courses of international languages held by international
students themselves for all the members of ISC CTU Prague, Tandem programme for
more personal teaching of languages and finally Café Lingea where our students (both
international and Czech) meet in a café to speak one exact language.
At the end of the semester traditional ISC Olympics, boat and tram party took place.
Also, both incoming and Czech students could use the services of two ISCs
(International Student Center) clubs run by ISC where our members can stay, chat with
friends, use computers, borrow books and generally have fun.
For Czech active members and mentors were organized Buddy Weekend (relaxation
and training in leadership and team management skills), Buddy Sessions and Partner
Weekend, where a better and more efficient ISC team is made thanks to useful trainings
and unusual experiences. Also other trainings were organised for our members.
Members of ISC are also running the only internet student magazine at CTU
(www.student.cvut.cz) and issue the monthly student magazine (Středník). For all
Czech students ISC section ISC Academia organized weekly lectures with famous
Czech personalities.
During AGM 2006 in Krakow ISC CTU Prague was elected to organise AGM in Prague
in 2007. ISC CTU Prague has been responsibly organising AGM 2007 since spring
2006, more information can be found at http://www.agmprague.org.
On the international level, ISC CTU Prague organized Section Meetings for sections
from Dresden (Germany) and Krakow (Poland); International Trips (trips for exchange
students from those partnership cities); and Pallomeri Paintball Prague (again for
sections from Dresden, Krakow and Prague).
ESN VSE Prague (http://www.buddysystem.cz)
ESN VSE Prague – Buddy System, o.s. has at the moment 50 active members, who
provide their services for incoming exchange students and also for students, who are
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enrolled in international programmes (International Business, Central and Eastern
European Study Programme). There are about 215 exchange students coming to study
at the University of Economics in Prague. In October a new president of our
organization was elected – her name is Martina Menoušková
(president@buddysystem.cz). Our ex-president Pavla Šuchmová stays as Vice-National
Representative of Czech Republic.
ESN VSE Prague – Buddy System, o.s. ran successfully the mentor programme,
including help with Orientation week and Ice-Breaking weekend (this year we organized
the Ice-Breaking Weekend by ourselves). We were organizing a lot of trips during the
semesters (e.g. to Moravian Karst, Wine cellar), sport events (squash tournament,
bowling tournament, parachute jumping, etc.), foreign students could visit Czech movies
with English subtitles. Every week there was a Nation2Nation party organized for all
students. We were cooperating with four clubs and the parties´ popularity had even
increased among foreign students (and Czech students as well). At every party there
was a country presentation the member of our section helped with.
Members of the section helped foreign students to present their home universities to
those Czechs who wanted to study abroad (so called Days of Partner Universities) and
it was a big success, a lot of Czech students interested in came to take part in the
presentations.
We were also taking care of our section members during the whole year. They could
take part at English courses (for the CAE exam), or a two-day seminar about how to
promote yourself and to make better presentations, etc. New section members were
welcomed during two Buddy Weekends outside of Prague. Our members also prepared
the first International Week in the Czech Republic (International Week Prague 2006)
and were preparing the next year.
ISC MU Brno (http://isc.muni.cz)
International Student Club MU Brno has at the time about 25 active members who
coordinate some 180 Czech tutors (mentors, buddies). The number of foreign students
coming to Masaryk University is increasing every semester, ranging between 250 and
300 students per semester. Name of the current president is Aneta Plavinová.
The year 2006 was for ISC MU Brno in the name of finishing internal restructuring that
was begun in autumn 2005 in order to work more efficiently. This restructuring was
crowned in September 2006 with a name change (ISC MU Brno instead of ISC Brno)
and official recognition by the University. Enlarged number of foreign members of the
Club showed clearly the necessity of having more active members so that a great
promotion was started at all faculties of the University. Also, a lot of team-building
activities for existing ISC team active members were organized, e.g. bowling, wine
cellar, Christmas Party etc. In the future ISC MU Brno hopes to finally succeed in
organizing a weekend meeting for its active members and tutors.
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Otherwise, many activities were as usual organized for both foreign and home students
- tutor program; language courses; tandem program (pairing students to teach each
other his/her mother language); country presentations with after party in a night club;
cinema evenings (showing Czech movies with English subtitles); and last but not least,
trips around Czech Republic (Prague, Kroměříž, Olomouc, Moravian Carst, brewery,
wine cellar), as well as around neighbouring countries (Low Tatras, Vienna, Krakow,
Budapest). Newly, ISC MU Brno also offered a lot of sport and social activities (football,
squash, aerobic, horse riding, paint ball, tightrope centre, and bowling). In the autumn
semester 2006 the first edition of ISC Guide for International Students was launched. In
the brochure students can find all possible information connected to their stay in Brno.
In April 2006, ISC MU Brno organized a Section Meeting for sections from Bratislava,
Budapest and Vienna. In November it was the organizer of autumn Czech National
Platform.
ESN UP Olomouc (http://esnup.upol.cz)
ESN UP Olomouc has 10 members and 25 buddies. The president of the section is
Monika Lebedová. Since autumn 2006 ESN UP has a new working place – a small
office at Palacký University. In the future they would like to have regular office hours for
incoming students there.
ESN UP takes advantage of the support from the vice-rector and rector of the university.
Currently they are working on an English brochure for Erasmus students where they
describe what to do after coming to Olomouc step by step (where the university is etc.)
From February 2007 ESN UP will start to use the ESN cards.
ESN UP Olomouc successfully ran the mentor programme, including help within the
Orientation week. They took care of approximately 90 Erasmus students in the summer
semester of the 2005/2006 academic year, and of approximately 130 in the winter
semester of the 2006/2007. Several activities were prepared for incoming students –
special events where Erasmus students could meet Czech people (Welcome party,
Goodbye party, Christmas party etc.). The most popular was Food party where each
nationality prepared their national food and sang national song. ESN UP also organised
several trips around the Czech Republic (wine cellar trip, visits at the Bouzov castle and
the Lednice castle...) and various sport activities (rope centre). Photos from their
activities are available at their website.
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Denmark
Written by Lena Pedersen, National Representative of Denmark
National Level
Denmark has no National Board at the moment and nor are there any plans of having
one in the near future. So basically Denmark works without a national board and
discusses the issues of Denmark on NPM´s held around Denmark or online meetings
with the NR present, who for Denmark act as the sole link between the Danish ESN
sections and the international level.
Due to our size and the number of sections in Denmark, there is at the present time no
need in Denmark for a national board or to have an official working level being ESN
Denmark. However if we feel there is a need in the future, we well take the necessary
actions to develop ESN Denmark.
Local Level
At the moment Denmark has 5 sections, where one, Roskilde, has been running on the
side for a while, due to the fact, that this section is solely run by the exchange students,
and therefore changes members more frequently than other sections.
The situation in Roskilde is that they would very much like to be a part of ESN for the
sole reason of networking with us and our students. They have no capacity for changing
websites etc. all the time according to new logos etc. So in the coming year we are
looking forward to seeing more of Roskilde.
Contact Roskilde: http://www.international-club.ruc.dk/New/index.php email:
ssur@gimle.dk
ESN Aalborg’s board and volunteer group consist of 10 persons who provide services
for the foreign students at Aalborg University of which around 250 are ESN members.
This autumn ESN Aalborg has elected a new board and by the aid of all its volunteers
the section is currently in a process of redefining its main activities. ESN Aalborg’s
objective is to find a more appropriate balance between its local, national and
international involvement in order to first and foremost focus on the requirements of the
foreign students at Aalborg University. However, ESN Aalborg is still very much in
favour of close collaboration between the Danish ESN sections, as well as being in
favour of a pragmatic involvement at the international level. The section uses the ESN
card.
Contact ESN Aalborg: www.esn-aalborg.dk . E-mail: chairman@esn-aalborg.dk or
contact@esn-aalborg.dk
ESN Åarhus – In 1966 this section was founded under the name of ISC (International
Student Center). ESN Århus has however existed since 1990 as a part of the ISC. As of
the spring of 2006 ISC does not exist any longer and ESN Århus has become part of
the Student House in Århus. Around 500 students come during the fall semester and
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350 during the spring semester. ESN Århus uses their own membership cards, which
each student automatically is given on arrival, since the university pays for the students.
Contact Århus: Signe: email: signe_schelde@ofir.dk
ESN Copenhagen only counts for the University of Copenhagen and has around 1200
exchange students per semester. They only have around 10 volunteers, which limits the
number of actual activities offered to each international student but the support for these
ESN events among the students are not overwhelming either. A reason for this is that
ESN Copenhagen is competing with others such as each faculty, who also offers
activities to the international students. However in the coming semester in Denmark
ESN Copenhagen has announced possible changes.
Contact Copenhagen: www.esn-copenhagen.dk/ email: president@esn-copenhagen.dk
For the coming semester ESN Odense has 8 board members and due to an increasing
interest in ESN Odense, the board are developing a new initiative with volunteers who
helps the board with all of their activities. During the fall semester ESN Odense has
around 200 exchange students and during spring around 50 students. Due to a merger
between the former School of Engineering and Southern University of Denmark, we will
in the coming spring semester also have 90 exchange students from there. The ESN
card is being used and from the next semester it will be given more value with more
deals from the local businesses as well as the trips will only be offered to the students
who purchase the card.
Contact ESN Odense: www.esnodense.dk email: esn@esnodense.dk
Events and activities
On the national level the sections of Denmark have during the last year tried to make
city weekends a successful activity; however there has been a lack of students who
wanted to support this. The concept of the City Weekends was to “visit” the different
cities and sections at the same time so all the international students in Denmark got a
chance to meet. The issue is at the moment being discussed in the sections and
hopefully something constructive will come out of it but for now we will continue to visit
each other with a small group of students.
Additional information
The sections of Denmark are discussing and exchanging ideas of how to raise more
funds in order to make more events for the students. Hopefully this will also help to
make our trips cheaper and thereby to have more participants.
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Estonia
Written by Nino Feštšin, National Representative of Estonia
Administrative information
National Representative: Nino Feštšin – nino.festsin@gmail.com
Vice-NR: Maia Lõssenko – maia@esn.ee
No National Board
Local Level
Estonia has two sections in two major cities – in the capital of Estonia, Tallinn and in the
university town Tartu. Section in Tallinn is functioning under the domain of the Student
Union of Pedagogical University, but the main problem is that the network is missing.
For example there are several universities and each university has foreign students and
special organizations for them on their own. All in all, the link between the foreign
students in several universities is missing.
Both sections are trying to make as much effort as possible to integrate foreign students
into Estonian society via such events as Estonian Movie Nights (in co-operation with
Baltic Study Programme), language project Tandem, Cottage Weekends, Erasmus Tied
Up, Trips to Observatory, Culture Presentations and Global Villages. Very popular is
also the trip to Riigikogu or in other words Estonian Parliament, where one can meet
Estonian politicians and ask questions.
National Level
Unfortunately on national level there is nothing much to say, as our country is small
enough and we are communicating with each other basically through the means of
media communication. Non-formal meetings were held e.g. ESN Tallinn (foreign
students included) had its trip to Tartu in order to speak about ESN Estonia.
International Level
In November three members from ESN Tallinn participated in Nordic Network Meeting
2006 in Helsinki, organized by our neighbour country Finland. The meeting can be
referred to as promising for further co-operation between Nordic countries.
Finland
Written by Tiina Naskali, National Representative of Finland
Administrative information
National Representative: Tiina Naskali – timnask@utu.fi
Vice-NR: Venla Autio – riiautio@cc.jyu.fi
No National Board
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Local Level
Finland has 14 sections in 8 different cities. 10 of these sections are working under the
Student Unions in the universities and 4 at polytechnics. Last spring ESN Arcada
unfortunately resigned from our network.
The year 2006-2007 has been busy as usual among all the ESN sections in Finland.
The amount of incoming foreign students has still risen. All the Finnish sections have
actively organised numerous activities to help exchange students integrate into the life
in Finland. Regular events this year have included cottage weekends, weekly pub
nights, Buddy programmes, Café Linguas, excursions to Finland and abroad, sport
activities as well some culture events and sauna evenings. Trips to Russia, Stockholm,
Tallinn and Finnish Lapland are very famous among exchange students studying in
Finland.
National Level
Last national platform was held in the end of October in the central Finland, Jyväskylä.
The meeting was organised by ESN-JYY. Nine sections were presented. All the
sections presented their current situation and activities. During the official part of the
meeting we talked about the ESN matters in local, national and international level.
Especially section cooperation, the 20 th Anniversary of Erasmus programme as well as
the issues which were under discussion later in NNM were discussed broadly.
The meeting proofed that the Finnish ESN members are very motivated and full of
enthusiasm and new ideas for the work they do. Also the feedback gotten from the
foreign students has been very positive and supporting. During the weekend we found
new ideas for cooperation and we are doing some more research and planning for to
realise these ideas.
At the time of writing, the second NP is being planned. It takes place in Turku in the end
of February and a good number of sections are expected to take part. The three
sections in Turku (ESN TYY, ESN Åbo and ESN TuKY) have the pleasure to host this
meeting.
We still have 3 sections which have joined the ESN card project and a new section has
showed interest in this issue. At the moment the sections still can’t offer many discounts
with the card for the students but new ideas are being developed.
International Level
In November the four sections from Helsinki (ESN-HYY, ESN-TKY, Kanto ry and ESN
Laureamko) organised the Nordic Network Meeting 2006 in Helsinki. It was a very
successful meeting and important issues were discussed within the broad participant
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scale as we had in total 70 persons attending the meeting. The President of ESN
international Davide Capecchi kindly chaired the meeting.
France
Written by Julien Pea, National Representative, vice-president ESN Besançon
Administrative information
NR: Julien PEA, france@esn.org, +33.6.79.49.77.42
President: Emmanuel QUESADA, manolosas@hotmail.com
Board: bureau@ixesn.fr
National Board (national level)
The French National Board resigned at the end of 2005.
As a consequence the French network was asleep.
Nonetheless, Patrick (NR) at the time, kept on working on the website and relayed
information from ESN International.
In May 2006, the ESN section in Besançon, organised a NP, where no French section
(except Nancy represented in a way by Patrick) was present.
Fortunately, we also invited our Swiss colleagues of Lausanne, and the international
board.
Patrick resigned after 2 years as French NR as I replaced him during summer 2006.
Since then, we both tried to find a way to gather French sections, and it finally occurred
on December 2 nd 2006 in Brussels.
5 sections from Besançon, Nancy & Toulouse agreed on the fact that we needed to
create a new French network and therefore totally abandon the former ESN France as it
had been organized.
As a consequence, by January 1 st 2007, all French will automatically be expelled from
the former network as there has not been any national platform organized by the former
board in 2006 and no membership fees were paid by any French sections.
The representatives of the 5 sections agreed on new statutes and elected a new board.
I have been re-elected as National Representative. The statutes will be official in
January 2007.
The main objectives are now to convince the other sections to join the new “IX.ESN
France” network and to recruit amongst other associations sharing the same purposes.
There are potentially 20 to 25 new associations that could join the French network,
which could put IX.ESN France as big as ESN Italy ;)))))) maybe one day ;)
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Sections (local level)
ESN Nantes and ESN Strasbourg have not paid the membership fee. They will be
expelled during the next CNR
ESN Paris said that their active members were no longer students and that at the
moment there was no one to take over. But I have contacts with a girl studying in Paris
IV ... fingers crossed!
No news from ESN Lille.
As a new network has been created we will sum things up at the beginning of 2007, to
leave time to sections to decide if they join or not.
There are potentially 3 new sections: Avignon, Aix en Provence and Orléans.
I have contacts with people from these 3 universities. The board will now take over
negotiations.
Events and activities
Another National Platform will probably take place early spring 2007. Most members of
the NB live in Toulouse so at least they can see each other quite often.
No potential national event, it is too soon for the new NB.
Adds and comments
ESN Besançon will most probably apply for AGM 2008. We are starting to have strong
supports
Germany
Written by Mathias Kissig, National Representative
Administrative Information
National Representative: Mathias Kissig, germany@esn.org
Current President: Christian Mathé, christian_mathe@yahoo.de
National Level
During our National Platform in May 2006 a new National Board was elected. Besides
the changes of the Board members, the new position of the section coordinator was
introduced. His/her task is to take care of existing sections, develop a good
communication between them and help sections to join our network.
Jana Freudenberg and Christine Kausch (both from the former Board) were introduced
as ESNCard coordinators for Germany. Markus Dicks (ESN Bochum) will take care of
the German alumni network.
The current board:
President: Christian Mathé, ESN Dortmund
Vice-President: Mathias Kissig, ESN TU Dresden
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Treasurer: Diana Hausmann, ESN Jena
Section coordinator: Many Pampel, ESN TU Dresden
National Representative: Mathias Kissig, ESN TU Dresden
Vice-NR: Christian Mathé, ESN Dortmund
While the former board with Christine and Jana did their very best in reviving ESN
Germany and establishing a communication between the sections, the mission of the
current board is to build on this foundation and to strengthen the network.
A first step was done when ESN Germany was finally registered as non-profit legal
entity with the seat in Bochum. We then acquired an official bank account for ESN
Germany for handling all monetary issues. A new web site will be introduced soon, but
first we have to clarify the ownership of the domain esn-deutschland.de.
There are some topics which should be addressed in the future:
• integration and development of new sections,
• sponsoring and fundraising,
• more National Platforms to create a common spirit among our sections,
• improve section involvement in ESN International and ESN Germany,
• better promotion of ESN among our sections
• better promotion of ESN on institutional and governmental level
Local Level
ESN Germany is constituted of 16 sections:
ESN Bochum, ESN Bremen, ESN Dortmund, ESN Düsseldorf, ESN FH Frankfurt/Main,
ESN Geislingen, ESN Greifswald, ESN Hamburg-Harburg, ESN Hannover, ESN HTW
Dresden, ESN Jena, ESN Munich / MESA, ESN Rostock, ESN TU Dresden, ESN Uni
Frankfurt/Main, VISUM - ESN Mannheim.
ESN Greifswald, ESN Bremen, and ESN Düsseldorf are our youngest members and
joined our network in December.
All sections are quite active on local level and organise a big number of activities during
the semester including city trips, pub crawls, weekly pub evenings, and big parties. All
sections are recognised by their universities and receive support form the International
office and other institutions. ESN TU Dresden, VISUM – ESN Mannheim and ESN
Munich / MESA have also some local sponsorship deals, but the topic of fundraising
and sponsoring is not very big among the sections.
One of the biggest problems among the sections is the recruiting of new members and
the motivation of current members. Some sections have no problems in acquiring new
members while others are really struggling to find new blood.
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The overall communication between us and the sections is quite good, but the
participation in national matters could be improved. During a National Platform normally
only half of all sections are present, but this is due to the fact that travelling is quite
expensive in Germany.
National Events
In December 2006 the two sections from Dresden organised the first National event in
Germany. The Dresden Jamboree was a nice mixture of fun, parties, Christmas
atmosphere and culture. All German sections plus their exchange students were invited
and 180 students came to Dresden to party and enjoy a weekend of fun.
Greece
Written by Stathis Mallouchos, National Representative
Administrative information
NR: Stathis Mallouchos
Contact: stathis.mallouchos@gmail.com, tel: (+30)6976870040
National Board (national level)
Greece does not have a National Board.
Sections (local level)
The Erasmus Student Network holds two sections in Greece: ESN Athens and ESN
Ioannina.
ESN Athens is based in the Athens University of Economics and Business (A.U.E.B.). It
is one of the oldest Erasmus Student Associations in Europe since it was founded in
1992, and is a member of ESN since 1998. ESN Athens assists more than 200
incoming Erasmus students per year in A.U.E.B.
The board of ESN Athens is:
President: Stathis Mallouchos (stathis.mallouchos@gmail.com)
Vice President: Kleopatra Deliou
Treasurer: Theofilos Miliotis
Secretary: Panagiotis Papadopoulos
R.B.M.: Giannis Polychronopoulos
ESN Ioannina was recently approved (at the CNR of Koper-Slovenia, December 2006)
to become the second official Greek ESN section. ESN Ioannina is based in the
University of Ioannina and helps all the incoming Erasmus students of the University.
The section existed since 2004 as an unofficial student assotiation.
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The board of ESN Ioannina is:
President: Kostis Papadopoulos (kostis.papadopoulos@freemail.gr)
Vice President: Harris Zografos
Secretary: Panos Tsekmeres
Local Representative: Leda Bianco
Treasurer: Efi Tsialou
Events and activities
ESN Athens:
ESN Athens introduced in 2006 the ESN Card for the first time in Greece. The project
was very succesfull, since a lot of beneficial local deals were arranged for the ESN
cardholders (in Reastaurants, Internet-cafes, Bars, Photo-copy stores, ect.) and the
cards were distributed to all the incoming Erasmus students.
The Myconos 2006 trip was again a great success!!! Every year, in the beggining of the
Fall semester, ESN Athens organizes a 4 day trip to Myconos Island, one of the most
beautiful Greek islands. This year the trip took place between the 5th and 8th of October
and the number of participants reached 160, including not only incoming students of
A.U.E.B. but also Erasmus students from other universities in Athens!
Other important activities and events organized by ESN Athens in 2006:
• Accommodation for all the incoming students
• Yahoo Groups internet mailing list
• Introduction Weeks
• Erasmus Football Championship
• Erasmus Village – Presentation of destination universities to Greek students
• Cultural Events
• Party Nights
ESN Ioannina:
The activities that ESN Ioannina organized in 2006 are among others:
• Mentor system
• Pick up service upon arrival
• Orientation week
• Cultural and social activities
• Electronic mailing list
• Trips and events
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Hungary
Written by Kata Imre, National Representative
Administrative information
NR: Kata Imre (kata.imre@gmail.com)
Vice-NR: Mariann Simigh (msimigh@gmail.com)
President: Péter Mózes Fedor (fedor.peter@gmail.com)
National Board (national level)
The Hungarian National Board held its latest official meeting in the spring of 2006 and
they decided not to change the members of the board.
Our latest NP took place on 18th November 2006, when the new NR (Kata Imre) and
Vice-NR (Mariann Simigh) were elected. No other changes.
Sections (local level)
At the moment Hungary has 8 sections (ESN Debrecen, Szeged, Pécs, Gyır, Eger,
ELTE, BME, Veszprém). We had some difficulties in communication but the situation
seems to have gotten better since the last NP. Some sections have started to cooperate
with each other and we are hoping that national joint work will come of this. These
sections are planning exchange trips for foreign students, which would lead to a great
national network between Erasmus students in different cities.
ESN Szeged became a legal non-profit association which provides ESN Hungary to be
able to apply for tenders on national and also international level.
No new section was accepted.
Events and activities
EFOTT: (National Turistic Meeting of University and College Students) organized by
HÖOK(National Union of Students), and ESN Hungary was represented at this festival
as it was the year before. ESN Hungary managed to spread the Pallomeri spirit among
approximately 30-40.000 young people.
Adds and comments
ESN Hungary still keeps a good relationship with the National Union of Students
(HÖOK) which is important since numerous students who volunteer in the sections are
also members of their university student unions.
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Ireland
Written by Laurence Patrick Banville, National Representative
Administrative information
Name and Email NR: Laurence Banville, laurencebanville@gmail.com
Description of the national board
No National board exists at the moment however at the AGM we hope to create the
National Board of Ireland when all section presidents are present.
Description of all sections
ESN UCD
Current President: Laurence Banville
Current Vice President: Brendan Wallace
ESN UL
Current contact person: Liam O’Meara
ESN NUIG
Current President: Sean De Burca
Current Vice President: Alan Mac
ESN CIT
Current President: Bartek Wanczyk
Structure and activities
Currently all 4 sections have had a relatively successful first term with their respective
sections. Here is a compilation of the events undertaken by the 4 sections in Ireland:
Welcome Parties
Sports Events
Trips all around Ireland
Evenings at the Races
Bowling
Computer Game Tournaments
Irish traditional dancing
Lessons in Gaelic
Table Quiz
Wine and Beer tasting
Language Tandem with Language speed dating!
Karaoke
Comedy Debates
Special Conferences on Value of Exchange
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ESN AISBL
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Promotional weeks for Exchange to Irish students
Irish sports
Films
Parties and lots of drinking!
National level
Not available as National Board is to be formed at AGM Prague.
Sections (local level)
Current situation at the local level
ESN UCD
Everything running smoothly again. Expecting 300 incoming new students for the new
semester. Learned a lot from their first semester in existence and are ready for the new
semester. The search for the new president of the section has commenced. They are
researching the hosting of a CNR. Fees were fully paid to Corinne in Slovenia! All is
rosey.
ESN UL
UL is the oldest Irish section. There has been very little contact. Contact is due this
weekend which unfortunately falls after the deadline for the submission of this report.
ESN CIT
Bartek submitted a detailed report recently and from it everything seems to be running
well. He reports high attendance at most events and offers a wide range of events
ensuring that there is something for everyone. A competently run section. Fees are
expected to be paid shortly.
ESN NUIG
NUIG has now become an official section because of the coming of the new year. The
organisation has been operating extremely well on the West Coast of Ireland. A report
shows many of the events run are well attended. Eramsus students are feeling the
difference already with this new section.
Changes in the old situation
ESN Maynooth
In September I was contacted by a very eager lady from Maynooth college. She
promoted ESN in an effort to seek helpers during the first semester with a view to
establishing a section in the second semester. She will hopefully succeed with this
venture in the next few days bringing Ireland up to 5 sections (a record I think!)
New sections
ESN NUIGalway application approved due to 1/jan as a precondition of membership.
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www.esn.org
secretariat@esn.org
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Events and activities
National events
None
International events in the country or visited forums
None
Special events sections
ESN UCD International Students Week to be held in January.
5 days of fun whereby there will be at least 3 events per day. Lots of parties and cultural
trips and events organised.
ESN UCD hosting a talk on “how to sell skills learned on Erasmus/exchange in an
interview”.
Adds and comments
In General things are good in Ireland. Hopefully with the appointment of a National
Board the Irish sections will come closer together.
Press articles
UCD Presidents Report mentioned the activities of ESN UCD in the annual publication.
Italy
Written by Giorgio Marinoni, National Representative
Administrative information
NR: Giorgio Marinoni, rn@esn.it, +393474072612
President: Antonio Domenico Ialeggio, presidente@esn.it, +393287236994
National Board (national level)
The Italian National Board (except for the NR who last form one AGM to another) was
renewed in the May National Platform (18 th – 21 st May 2006).
Until May the National Board was:
President: Andrea Bonfiglio (ESN Palermo)
Vice President: Lucia Mortali (ESN Parma)
Treasurer: Marco Capriotti (ESN Teramo)
Secretary: Emanuela Ascoli (ESN Genova)
National Representative: Giorgio Marinoni (ESN Milano Statale)
After May started the National Board still in charge:
President: Antonio Domenico Ialeggio (ESN Benevento)
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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Vice President: Francesco Maria Furno (ESN Benevento)
Treasurer: Andrea Bonfiglio (ESN Palermo)
Secretary: Massimilano Dini (ESN Pisa)
National Representative: Giorgio Marinoni (ESN Milano Statale)
Vice National Representative: Domenico Melpignano (ESN Rimini)
The Italian National Board is now composed by 6 members (president, vice-president,
treasurer, network administrator, national representative and vice-national
representative), the figure of the vice-NR was introduced first at the NP in May and
finally recognised in the NP in September.
The National Board is supported by the work of the national webmaster, who at the
moment is Emanuele Zangara (ESN Palermo).
Sections (local level)
ESN Italy is the biggest network of ESN. It counts 32 sections spread all over Italy, they
are:
Torino, Genova, Castellanza, Milano Biccoca, Milano Bocconi, Milano Cattolica, Milano
IULM, Milano Politecnico, Milano Statale, Pavia, Trento, Verona, Padova, Parma,
Modena, Bologna, Rimini, Pisa, Siena, Camerino, Teramo, L’Aquila, Viterbo, Roma,
Napoli, Benenvento, Lecce, Cosenza, Reggio Calabria, Messina, Palermo, Sassari
Since last AGM the netwrok grew, and has now 6 more sections (Milano IULM and
Torino since NP in May, Napoli since NP in July, Modena, Reggio Calabria and Sassari
since NP in December). No sections disappeared, and this is a very good situation.
Contact with sections is good, and almost all of them participate actively to the life of the
network, being present to National Platforms, organising events, and making proposals
for the national and the international level.
Events and activities
ESN Italy National Event took place in Camerino and San Benedetto del Tronto (MC)
from the 18 th till the 21 st of May 2006 and was organised by the local section of ESN
Camerino.
National Event is the biggest event organized every year by an Italian section on behalf
of ESN Italy. This year the National Event reached its maximum number of participants
(more than 500 participants). It brought together all the Italian sections, each with some
of their exchange students, for four days of see, sun, sport, culture and fun. The event
was a great success, exchange students were very happy and the National Platform did
a great job, electing also the new National Board.
Five National Platforms took place since AGM (Camerino in May during National Event,
Pisa in July, Lecce in September, Bologna in December, L’Aquila in February).
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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ESN Italy renewed its website and the National Board adopted the new corporate
identity of ESN International.
Three international events took place in Italy during this year: Bocconi Summer Factory
logistically organised by ESN Milano Statale with the help of AEGEE Milano and the
other ESN sections in Milano (especially ESN Milano Cattolica and ESN Milano
Politecnico) from 16 th till 22 nd July in Milano, SUNWEEK by ESN Palermo from 1 st till 8 th
August around Sicily and CNR meeting in Teramo from 14 th till 17 th September.
New deals have been stipulated at the national level. They are with online university
forum Unimagazine, flight company Airone, car rental company Europcar, beer brand
Heineken, law firm Crastolla and the bank Banca Popolare di Novara.
Many conferences took place in Italy, among them are important to mention:
“European Civil Society Forum EMPOWER” in Bergamo where ESN International vicepresident
Ewa Krzaklewska was chair of a workshop and Italian NR Giorgio Marinoni
and Romanian NR Diana Ivan participated. At the forum was present European
Commission vice-president Margot Wallstroem as a speaker.
“Erasmus Day” in Roma with the participation of European Commission vice-president
Margot Wallstroem, ESN International president Davide Capecchi, and ESN Italy
president Antonio Domenico Ialeggio.
“Mind the Gap” training in Viterbo, where ESN International regular board member
Jakob Smeets and Italian vice-NR Domenico Melpignano where present.
“Erasmus ti cambia la vita” conference in Benevento, where Clara Grano head of the
Italian SOCRATES agency, ESN International president Davide Capecchi, Italian NR
Giorgio Marinoni and ESN Italy president Antonio Domenico Ialeggio were present.
In March ESN Italy is planning to visit the European Parliament in Brussels to meet two
Italian members of the European Parliament.
Adds and comments
The situation of ESN Italy during the year March 2006 – March 2007 went better. The
name of ESN starts to be known in Italy and this has positive consequences for the birth
of new sections and for the sign of new deals. Cooperation with AEGEE was also
started, especially for the recognition of credits for voluntary work. The cooperation with
the National Socrates agency is good, and based on the fact that in some sections this
recognition has already been achieved, ESN Italy hopes that in the future this
recognition will be automatic everywhere. The situation of local sections is very different
from section to section. Many sections have very good relationships with their
universities whereas others are not even considered. To control the situation and help
the sections in difficulties the Section Support Working Group was established and the
figure of the vice-NR created. To improve the communication of ESN Italy inside and
outside the network the Communication Working Group was established. But the two
more positive facts were the increase of the level of professionalism and the creation of
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a strong common identity between the sections, everything done without loosing the
Italian interpretation of the Pallomeri spirit!
For the future ESN Italy is in the process of renewal of its statutes and legally register,
and we hope that the positive trend will continue, with more sections joining the
network, with more deals bringing advantages for ESN card holders, with more
recognition form universities and with stronger relationships and partnership between
Italian sections and other ESN sections all around Europe and beyond ☺!
Latvia
Written by Natalja Tocelovska, National Representative
Administrative information
NR: Natalja Tocelovska, esn@eriga.lv; natalja@dds.nl, +37129138802
Sections (local level)
At the moment there is one section in Latvia: ESN-Riga. ESN-Riga receives and takes
care of approximately 250 ERASMUS students per year. The number of exchange
student coming to Latvia is growing on the annual basis so I believe in 2007 we will
introduce the second section in Latvia.
University of Latvia, the biggest university in Latvia, supports ESN-Riga section.
The ESN–Riga organizing team is represented by 10 people. The organizing team
operates on the constant basis as well as 50 local students participating in the buddy
program and the ones helping on the occasional basis on organizing trips and parties.
Currently we have quite developed system of trips and buddy system. Every semester
one teambuilding training is organized for the buddies, the successful attendance of
which gives them an opportunity to get 3 ECTS. This is a good additional motivation for
our buddies.
Still the weak point is the lack of web team and thus no ESN Identity project introduction
yet.
Events and activities:
Excursions and sightseeing around Latvia. The trips to Liepaja, Valmiera, Sigulda
include survival activities, orientation games and excursions
Partnership with ESN Estonia: Trip and common activities with ESN Tallinn. 60 students
participated in the last trip. I would like to stress the great support from Maia (former NR
of Estonia).
Pub crawls (including sight- seeing) in the beginning and in the end of semester
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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EURODINNER – every Erasmus student cooks and presents his/her national food,
which is the part of the country culture. During Eurodinner different social activities are
organized.
St. Valentines Day Party
Celebrating holiday’s together – Latvia Independence Day, national holiday LIGO
Training for buddies
Participation in the University sport activities
Lithuania
Written by Karina Ufert, coordinator ESN Vilnius
General situation
It has been already a year, when situation in ESN Lithuania can be characterized as
undefined. There is no NR officially elected, ESN Lithuania is still not officially
established, it is difficult to say, what particular sections (ex. Kaunas, Siauliai) are doing,
are they active or not.
After I was asked to take responsibility for ESN Lithuania, I started from gathering
information. There were some good and bad news as well.
Bad ones:
The website www.esn.lt does not exist. It was granted by SOCRATES, someone was
programming, creating the design, gathering information, etc, but eventually everything
has disappeared. No one knows where, but as I understood, now everything should be
started from the beginning. Fundraising as well. Communication is only through mailing
list, the most part of them is not active as well.
Two National Students’ Unions in Lithuania. It is a problem, as different Universities
belong to different unions. For ex. the biggest ones from Kaunas are from LSS, majority
from Vilnius – to LSAS. So, it is a kind of competition, and the main side effect is
difficulties in process of communication. Actually saying, after long negotiations with
Siauliai and some Kaunas Universities we came to an agreement, ESN is not a place to
play politics.
Lack of information/ transition of responsibilities. In such youth organizations as
Students’ Representations (Unions), there is a huge personnel turnover. People,
responsible for different activities not normally stay in organization longer than for a
year, for many unions (smaller ones), it is not usual to relegate your activities
(experience, information, etc) to incomers, so they are forced to start everything from
the beginning (if they are enthusiastic enough). If not, there is no progress. When I send
the invitation to section meetings, to the representatives of different Students Unions,
the main question I have been asked was “What is ESN?”. So, probably I will ask the
board to supply me with the .ppt and other to explain clearly, what is ESN.
Good ones:
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secretariat@esn.org
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Mentor programme. It is the activity, we can be proud of. Still Siauliai, still Vilnius names
it as the most developed one. Students are eager to become mentors, apply the
undertakings, and build their capacities during special trainings. In all the Universities,
where ERASMUS students come, the new semester starts from the Orientation week,
than there are ERASMUS days (smaller universities cooperated to organize them),
Farewell party. And for sure – mentors first responsibility – to be closer to the
newcomers, to help them integrating to the new cultural environment. Universities are
carrying out the surveys, how do ERASMUS students think of studying in Lithuania, are
they satisfied with the quality of studies, living conditions, etc – administration really do
consider on them. Cultural trips are organized (Kiev, St. Petersbourgh).
To conclude, the situation is quite complicated, but still of great promise. The
universities, I have been communicating (Vilnius Gedinimas Technical University,
Lithuanian Academy of Theatre and Music, Vilnius College, International School of
Management, Siauliai University, Klaipeda University, Kaunas Technical University) are
open to the idea of establishing ESN Lithuania. At the end of January it is planned for
representatives (delegates) of local section to come together to discuss the details.
From the other side, I think it will be more a kind of educational event – eventually we
decide, what we consider an ESN is, what the ESN Lithuania could be. In February, it
could be time for a constituent assembly, and all the following procedures – electing a
NR, the board, discuss on fundraising, etc.
Thank you for your attention,
For more information please contact:
Karina UFERT, ESN Vilnius coordinator
Karina.Ufert@fsf.vu.lt
Malta
Written by Christine Murphy and Veronique Muscat, Vice National Representatives
Administrative information
President: David Herrera
Secretary General: David Ciliberti
Finance Officer: Chris Grech
International Officer: Veronique Muscat
International Co-ordinator: Christine Murphy
Contact details
E-mail: international@ksu.org.mt
Tel: (+00356) 2340 2181
Address: The University Students’ Council (KSU), Students’ House, University of
Malta, Tal-Qroqq
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secretariat@esn.org
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National Board (national level)
There is no National Board.
Sections (local level)
ESN Malta was approved by the CNR in July, 2006 and is the first and only section in
Malta. We are present at the University of Malta, and operate through the International
Office of KSU, which is the Students’ Council at the University of Malta. Although we
only became a member of ESN last July, KSU was founded back in 1901, and in fact
we have been officially representing international students and their needs, as well as
organising events for these students, for a good number of years.
Events and activities
The following are some of the events that we have organised:
- Orientation Days and Freshers’ Party
- Quiz nights
- International film nights
- National Days of a number of countries
- Cultural Night
- Accommodation
- One World Week (a week promoting travel abroad on exchanges, study, etc, as
well as giving local students a taste of different cultures)
We are also communicating with the International Office of the University of Malta in
order to improve the current situation for outgoing Erasmus students, in order for this to
be more organised and for clearer and updated information to be given to such
students. Since we are also the Students’ Council, we are currently pushing for us to
have representatives on the Selection Board for outgoing students.
Morocco
No country report received from Morocco.
Administrative information
National Representative: Nadia Khomri (morocco@esn.org)
Sections
ESN Settat Universite Hassan 1er – Faculté des Sciences Juridiques,
Economiques et Sociales Ecole Nationale de Commerce et de Gestion Faculté Des
Sciences et Techniques
ESN Ifrane Al Akhawayn university
ESN Marrakech Université Cadi Ayyad
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secretariat@esn.org
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Netherlands
Written by Annabel Thomas, National Representative
Administrative information
NR: Annabel Thomas, nr.nederland@gmail.com
President: Vedrana Halpovic, v.halepovic@gmail.com
Treasurer: Jochem Calis, jhj_calis@hotmail.com
National Board (national level)
The National board has changed from Noor Focken as President, Berend Hagen as
Treasurer and Ivana Petricevic as National Representative to a new formation. The
president now is Vedrana Halepovic, former ISN Amsterdam board-member. Jochem
Calis, the new treasurer of ESN The Netherlands was last year in ESN Maastricht.
Annabel Thomas is the new National Representative, and she is from ESN
INHOLLAND Haarlem. The board of ESN The Netherlands changes every July.
The treasurer is mainly busy with finding new national sponsors, also his task is to
maintain a healthy financial status for ESN NL. The president is keeping contact with all
the sections and with different student societies from The Netherlands. The National
Representative is maintaining the contact between the local and the international level,
and is helping all the new sections in The Netherlands.
Sections (local level)
Unfortunately ESN Den Haag (The Hague) had to quit the membership of ESN. But
there are also some new and upcoming ESN sections, like ESN Wageningen, ESN
Diemen and ESN Rotterdam. They are in the process of becoming a new member.
Here under there is a short overview of all the sections in The Netherlands.
ISN Amsterdam
ISN-Amsterdam exists of a board of 8 people, this year they are 6 girls and 2 men.
Together with their activity commission they organise fun activities the whole year
trough for students of the University of Amsterdam and the 'Hogeschool' of Amsterdam.
They make sure that there is enough to do every week, like their weekly drink and their
ever so famous volleyball night. Next to all the parties the students can participate in
city-tours, sports days, hitch-hiking competitions and even a complete snow trip. ISN
Amsterdam also offers discounts at various restaurants and bars in the city with the
ESN card. Last but not least ISN is there to give practical information about Amsterdam
and to answer all questions students may have.
ESN Twente
ESN Twente (formerly known as SMIT) is based on the University of Twente, in the city
of Enschede. Their board consist of six enthusiastic people, but they have many
volunteers helping them. Like most sections they organize trips, parties, a language
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project, a music project, they publish a magazine (Talkative) and they keep our website
up to date. They participate in the Introduction Program events for new students and
they provide a mentor to the international students who study at the UT. This year they
have been working on changing
the name to show their pride in belonging to ESN and they have started using the ESN
Card. Furthermore they plan to organize the CNR meeting in May. They are striving to
be more known within the whole university community. They are also willing to be a
major player in the UT internationalisation process, by supporting directly prospective
outgoing students and advising interested stake-holders.
ISN Eindhoven
Reinforced with a new (multi-national) board, ISN Eindhoven starts the year 2007 full of
enthusiasm. Their goal for the coming years is to increase the number of members as
well as the number of their activities. Next to their standard activities like monthly
dinners, excursions and other events, they are planning more colourful (as the board
itself) activities such as ice skating, mountain climbing, dance workshops, etc. To be
short the new and improved ISN Eindhoven remains faithful to its motto: ISN is strictly
for fun.
WINGS-ESN Groningen
WINGS-ESN is a foundation that organizes social and cultural activities for international
students who come to study at the University of Groningen. In addition, WINGS-ESN
organizes events to interest and inform Dutch students about studying abroad. WINGS-
ESN organizes all kinds of activities like introduction weeks, excursions, city trips,
parties, drinks, international dinners, and so on! Besides these activities every Monday
night international students meet each other during the International Student Night at
the Rumba. WINGS-ESN consists of a board and 6 committees whose job it is to make
the stay of international students in Groningen unforgettable. In September 2007,
WINGS-ESN will change its name into ESN-GRONINGEN to make its name more
recognizable for Dutch as well as international students all over the world.
ESN Leeuwarden
ESN Leeuwarden is an organisation founded for the benefits of Erasmus students which
come to Leeuwarden to study at the Noordelijke Hogeschool Leeuwarden. It helps
students to integrate into the Dutch society. ESN Leeuwarden was founded on 30 th of
August 1991 in the city of Leeuwarden.
They have about 120 exchange students per semester, coming from all kinds of
countries. They organise parties, activities and excursions, like an island-trip and much
more.
ISN Leiden
ISN - Integration Leiden (f.k.a. ESN-Leiden) aims to give the international student an
interesting, exciting, and all-out great time in Leiden. They give exchange students, but
also foreign bachelor and master students, the opportunity to meet other international
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secretariat@esn.org
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and Dutch students, get to know Leiden student life, and get a feel for Dutch culture. In
order to reach their objective, we organize numerous activities, excursions, weekends,
drinks, parties, etc. Additionally, they have a mentor program in which they couple an
international student and a Dutch student.
ESN INHOLLAND Haarlem
ESN Haarlem is every year helping about 90 exchange students from INHOLLAND
University Haarlem. They have a very good mentor program, in which two Dutch
students take care of a group of around 10 internationals and show them Haarlem
student life. ESN Haarlem organises parties, trips, sports and welcoming events. Also
they pick up the students when they arrive, show them their accommodation, how to get
a bike, how to party in The Netherlands, and so on.
ESN Maastricht
Maastricht is a very big student city in The Netherlands. ESN Maastricht welcomes
around 700 students in August and 500 students in January every year! Throughout the
academic year they have a drink every Tuesdays at our regular bar, the Twee Heeren,
in the city centre. ESN Maastricht has their own mentor program, and they organise
various trips to Holland, Belgium and Europe, parties and events for the exchange
students.
ESN Tilburg
ESN Tilburg is a very active section in The Netherlands. Their events are usually
successful and busy. Tilburg has a special mentor program, together with their mentor
groups they organise a Eurodinner every week. At the end of the semester they leave
their students with nice memories of their stay, they receive a book of faces and a
picture DVD. The section is also successful at getting sponsors for their ESN Card.
They even have discount at New York Pizza.
ESN Utrecht
ESN Utrecht is also a very active section in The Netherlands. ESN Utrecht aims to
ensure that international students in Utrecht feel at home, have a great time, meet a lot
of new people, get a good glimpse of Dutch student life and Dutch culture in general. To
do this ESN Utrecht offers a mentor program, which links a group of 6-8 international
students together with 2-3 Dutch mentors who help them with any practical problems as
well as shows them their way around Utrecht. Additionally, they organize activities,
excursions, weekends, parties, and of course their International Drink at club Storm
every Tuesday night from 23.00 - 05.00.
ESN-VUniverse Amsterdam
ESN-VUniverse is an international student organisation, based at the Vrije Universiteit
of Amsterdam. Originally founded by a handful of Dutch students in 1992, it has since
grown into one of the primary caretakers of foreign exchange students at the VU. At the
beginning of each semester, they organize the ISI Days (International Student
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No Enterprise (BE): 876.728.263

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Introduction Days), a 2-day long introduction through Amsterdam. Other activities can
be as little as bowling nights and ice-skating trips, or as big as city trips and full-fledged
weekends into the great outdoors (of the Netherlands). Their board consists of 5
enthusiastic Dutch students. An Activities and PR committee helps them with organizing
activities and promoting them. The majority of their Dutch members also acts as mentor
to a small group of exchangers.
ISN Nijmegen
In the southern city of Nijmegen, ISN takes care of the international students of the
University of Nijmegen. They organise a wintro-party, salsa classes, city tours and
cultural activities for the students. Nijmegen works hard to make sure that international
students feel at home. Nijmegen organises theme-parties and theme-dinners but also
reunions and pub crawls.
Norway
Written by Jørn Larsen Broks, National Representative
Administrative information
National Representative: Jørn Larsen Broks, norway@esn.org, +4799637425
No National Board.
National level
ESN Norway is registered and recognised by Norwegian authorities as a non-profit
student organization. This being mentioned, for the present we have neither National
Board nor President. This is mainly due to the limited number of sections in Norway,
and the geographical problems of arranging national meetings.
Without a National Board the responsibility of running ESN Norway lies on the sections
and our National Representative. ESN Norway joined the ESN Card project at the start
of the fall semester of 2006. 3 / 5 sections have implemented the cards with success.
The last National Platform was held during the Nordic Network Meeting in Helsinki in
November 2006, and among the main topics were how to increase the cooperation
between the Norwegian sections. In addition recruiting new sections is highly prioritized
in ESN Norway, and of course, we will focus a lot on the coming Northern European
Platform 2007 in Trondheim.
Sections (local level)
ESN Norway counts five sections, spread from the very north close to the North Cape,
to the very south, and this is the same amount of sections as presented at AGM 2006 in
Krakow. These five sections are: Finnmark, Trondheim, Molde, Bergen and Agder. It’s
also my pleasure to say that ESN Bergen, after some time of inactivity, is now up and
running again, after a recruitment of five new and enthusiastic section members. In
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addition our National Representative has been contacted by Harstad University College
about the possibility to open a new ESN section in Harstad.
The Norwegian sections have all implemented the new corporate identity of ESN since
last AGM, and the ESN spirit among the sections is really good. All sections are working
actively to make our exchange student’s stay in Norway an experience to remember.
The number of exchange students our sections work for varies from about 40 at ESN
Finnmark, to more than 1000 at ESN Trondheim. Among the frequent activities we
present to our exchange students are: Trip to the Lofoten Islands, fishing trips, skiing in
Åre, international dinners, buddy programme, trips to the Igloo Hotel in Alta, trip to the
North Cape, trip to the Troll Church of Molde, ski trip to Hovde outside Kristiansand, and
much more.
The following is a brief introduction to all our sections:
ESN AGDER (founded 2004)
ESN Agder is situated in the city of Kristiansand in the south of Norway, and is the next
to youngest section of ESN Norway. The last year the section has developed and
increased it’s offer of activities to the exchange students, as well as offering hands – on
help on accomodation and all other exchange student related matters. They have office
hours two days a week, and a dynamic webpage to serve all their students.
Web: http://esnagder.no/ E-Mail: esnhia@student.hia.no
ESN BERGEN (founded 2001)
ESN Bergen is situated in the city of Bergen in the west of Norway. After some time of
low activity, ESN Bergen resurrected during the last semester of 2006, and is now once
again working actively for the many exchange students at the University of Bergen. ESN
Bergen has for many years been a cornerstone in ESN Norway, and with the new crew
of section members the future looks bright.
Web: http://esnbergen.com/ (soon to be changed) E-Mail: esnbergen@yahoo.com
ESN FINNMARK (founded 2005)
ESN Finnmark is situated in the city if Alta in the very north of Norway. They are
officially the northernmost ESN section in the world, and consist of 5 active members to
attend approximately 40 exchange students per semester. ESN Finnmark was formerly
named HISA and has been working with exchange students for many years. In their rich
activity programme they have activities like: Ice hotel trip, Dog sledging, Kautokeino trip
and a trip to the famous North Cape.
Web: http://www.spif.hifm.no/index.php?ID=1170 / E-Mail: esn@stud.hifm.no
ESN MOLDE
ESN Molde is situated in the city of Molde in the mid-west of Norway. The section
consists of 4 active members to attend approximately 50 Erasmus students per
semester. ESN Molde is an experienced section in ESN Norway and has during the
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years developed a very close collaboration with their university college, giving them
resources to make a great programme for their exchange students.
Web: http://esn.himolde.no/ E-Mail: esn@himolde.no
ESN TRONDHEIM (founded 1993)
ESN Trondheim is situated in the city of Trondheim in the middle of Norway. The
section consists of 8 active members to attend approximately 1000 exchange students
per semester. Many of these are PhD candidates so the actual number of “active”
Erasmus students is a bit more moderate. ESN Trondheim is a very active section
arranging ESN events every week, and a trip or special event every second week. From
their activities programme we can mention: Alpine weekend, late winter ball, football
tournament, fishing trips and Lofoten trip. ESN Trondheim is the proud organisers of
NEP 2007.
Web: http://www.esn.org/trondheim E-Mail: esn-org@stud.ntnu.no
Events and activities
During the ESN year 2006 / 07 ESN Norway has held one National Platform, which was
arranged during the NNM in Helsinki. At this meeting ESN Trondheim presented their
candidature for organising NNM 2007 (hereby known as NEP 2007), and was proudly
elected. ESN Trondheim and all ESN Norway look forward to invite all our Nordic and
European neighbours to the lovely city of Trondheim.
Adds and comments
The Norwegian team for AGM in Prague will measure a record reaching number of 9
participants. This is indeed really promising for the future of ESN Norway, and of
course, for all our fellow ESN’ers that have a little crush on our o’ so beloved smoked
salmon ☺
Stay pallomeri!
Poland
Written by Miłka Adamczyk, National Representative
Administrative information
National Representative: Miłka Adamczyk , adamczyk.milka@gmail.com,
poland@esn.org
President: Mateusz Radzimski
president@esn.pl, skype:esnpolska, +48 512537059 or +48 608413770
Erasmus Student Network, Gdansk University of Technology
ul.Siedlicka 4, room 213, 80-222 Gdansk-Wrzeszcz
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National Board (national level)
Polish National Board is elected once a year during The National Platform in February.
The members of National Board 2006/2007 are:
President: Mateusz Radzimski – ESN Gdansk
Treasurer: Asia Szechlicka – ESN Gdansk
Membership and Internal Relations: Janusz Kłaniecki – ESN Poznań
Secretary: Krzysztof Dzikiewicz – ESN SGH
National Representative: Miłka Adamczyk – ESN SGH
During the past months the NB had several Board Meetings including weekly skype
conferences. The main aims and actions were:
Registering ESN Poland as ‘public good’ organisation, possibly getting 1% of taxes from
people who would write it in their tax returns
Arranging two Presidents’ Meetings in Warsaw(May, December) and NP in Toruń
(October)
Developing ESN Poland Long Term Vison and become more professional
Producing in cooperation with National Socrates Agency t-shirts and calendars
Contacting and providing assistance for people from universities, who would like to set
up a section ( ESN AGH Kraków, ESN Gallus Katowice, ESN PW Warszawa)
Opening the bank account and solving legal issues concerning registration
Developing new layout of the esn.pl web site according to new Corporate Identity
Sections (local level)
Currently there are 21 sections in Poland and 3 more potential candidates who will be
accepted during the NP in Warsaw in February. Two sections had their 5 th
anniversaries- ESN Gdańsk and ESN UJ Kraków. We managed to reactivate two
sections including the oldest one in Poland – ESN AM Warsaw.
ESN AE Kraków http://www.esn.ae.krakow.pl/ esn@ae.krakow.pl
ESN AE Katowice http://web.ae.katowice.pl/esn/ esn@ae.katowice.pl
ESN AMG Gdansk
http://www.ed.amg.gda.pl/useful_information/85/tomasz.drabarek@gmail.com
ESN AM Warszawa reactivated, mail to: agaduk@autograf.pl
ESN Collegium Civitas http://www.collegium.edu.pl esn@collegium.edu.pl
ESN Gdansk http://www.esn.pg.gda.pl/ exchange@pg.gda.pl
ESN Łazarski http://www.esn.lazarski.pl esn@lazarski.pl
ESN Łodź http://www.esn.uni.lodz.pl esn@uni.lodz.pl
ESN PCz reactivated, mail to: kamilafamulska@hotmail.com
ESN PO Opole http://www.esn.po.opole.pl esn@po.opole.pl
ESN Poznań http://esn.put.poznan.pl esn@put.poznan.pl
ESN PWr http://esn.pwr.wroc.pl info@esn.pwr.wroc.pl
ESN SGGW http://www.sggw.waw.pl/cpe/buddy sggw-buddy@wp.pl
ESN SGH http://www.sgh.esn.pl esn-sgh@esn.org
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ESN UAM Poznań http://www.esn.amu.edu.pl esn@amu.edu.pl
ESN UG Gdańsk no web , diesen@hoga.pl
ESN UJ Kraków http://www.esn.student.uj.edu.pl info@esn.student.uj.edu.pl
ESN UMCS Lublin http://www.esn.umcs.lublin.pl esn-umcs@o2.pl
ESN UMK Toruń http://www.esn.torun.prv.pl esn-torun@o2.pl
ESN UW Warszawa http://www.esn.uw.edu.pl/ esn_uw@o2.pl
ESN Wrocław no contact..
Events and activities
NP in Torun
OC: ESN UMK Toruń
26-29 October 2006.
The main issues to discuss during the meeting were: vision of ESN Poland, possibility of
receiving 1% of tax returns, cooperation with Orange and ESN ID project. We’ve
created a guidelines for future NP OCs and NB.
Presidents Meeting – Warsaw, May 2006
We focused on recent events and cooperation with European Youth Parliament and
National Socrates Agency.
Presidents Meeting – Warsaw, December 2006
ESN Poland went on with discussion about long term vision and becoming more
professional. The big issue was also XX anniversary of Erasmus and events connected
with this topic. The budget and preliminary plan for 2007 were presented.
National Events:
III Zlot Erasmusa (Intl Erasmus Meeting) 7 – 9 April Poznań
ESN Ski Night Fun 4 – 5 March Kraków
Integrational Sleepless Extreme Party 12 – 14 May Gdansk
Erasmus CUP 26 – 28 May Toruń
Discover Europe- foto contest June Warsaw
International Events
Second Fun(d)Raising Conference 7 – 10 September Gdansk
ESN Gdansk prepared 4 days-long international training – how to become a
professional in raising funds. Training was carried on by one of the professors from
Università Bocconi.
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Portugal
No country report received from Portugal.
Administrative information
National Representative: Pedro Almeida (portugal@esn.org)
Sections
ASE-UC/ESN Coimbra Universidade de Coimbra
ESN AAUAv Universidade de Aveiro
ESN Lisboa Universidade de Lisboa
ESN Minho Universidade do Minho
ESN Nova Lisboa Universidade Nova de Lisboa
ESN Porto Universidade do Porto
ESN UAL Lisboa Universidade Autónoma de Lisboa
ESN UTAD University Tr�s-os-Montes e Alto Douro
SRI-ESN Évora University of Évora
Romania
Written by Diana Ivan, National Representative
Administrative information
National Representative: Diana Ivan, diana.ivan@gmail.com
President: Carmen Cucul, carmen.cucul@esn.ro
National Board (national level)
There is no National Board in Romania.
Sections (local level)
2 ESN sections in Romania: Bucharest and Cluj-Napoca;
Web-site of ESN Bucharest: www.esn.ro
ESN Bucharest has finalised in 2006 the legal setup as non-for-profit association;
after a period (September-December 2006) of loosing contact with Cluj-Napoca (more
dangerous as the fee was not paid), things came back to normal at the end of 2006, so
good premises for the start of 2007;
A new person or team will be appointed to be responsible for ESN Cluj-Napoca, within
the Societatea Studentilor Europenisti (SSE) - the student organization acting as
umbrella for the local ESN. With those changes, ESN Cluj-Napoca will try not only to
improve the contact between the local and national/international level, but also to
increase the visibility of ESN within the SSE.
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Events and activities
Normal activities for both Bucharest and Cluj-Napoca have continued throughout the
year;
compared to the previous years, much better presence at the calls and events
organized at ESN international level, thanks to the efforts of ESN Bucharest (positive
answers to the calls for posters and for grants, to give just 2 examples);
No more applications so far, even if there were some attempts from Iasi and Tg Mures
during the summer 2006. I still believe the best future for ESN Romania would be by
expanding the network. Looking forward to that moment, but probably 2006 was mostly
a year for consolidating. And this could also be (and is) a positive result in itself;
A detailed NR activity report will be prepared for May 2007, a helpful instrument for the
future NR
Adds and comments
The work for explaining and promoting ESN continues, but I think this task will be easier
thanks to the visibility gained by ESN at international level with the Erasmus
Anniversary. A big thank you! from us.
Serbia
Written by Nikola Mikasinovic, Vice National Representative
ESN Belgrade was admitted to ESN International at the CNR meeting on January 20th
2007 in Brussels . It is a section of the World Youth Wave- Serbia organization. At the
present time, we are dealing with setting up of an organization by selecting volunteers
and defining our activities. Some of the planned activities are: making the databse of
foreign students, issuing a booklet with useful information, organizing the parties, movie
nights, trips to observatory, etc.
In the future we also plan to spread our activities to other University centres in Serbia :
Novi Sad , Nis and possibly Cacak, Novi Pazar and Kragujevac
Administrative information
National Representative: Ivana Bartulovic
Vice National Representative: Nikola Mikasinovic
Contacts: bartulovicivana@yahoo.com
nikolamikasinovic@yahoo.com
Section (local level)
ESN Belgrade
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Slovakia
Written by Martin Soták, National Representative
Administrative information
NR: Martin Soták,
Contact: slovakia@esn.org , martin.sotak@nextra.sk,
+421 903 11 79 79 +421 908 977 809
Section (local level)
At the moment there is one section in Slovakia: ESN Buddy System Slovakia. The
section is supported by the University of Economics in Bratislava, one of the biggest
universities in Slovakia. It deals with approximately 120 Erasmus and other exchange
programmes (CEEPUS, etc.) students staying at the university a year.
The ESN Buddy System Slovakia organizing team is represented by board consisting of
7 people and 10 other people supporting all departments of the board. The organizing
team works on voluntary basis as well as 40 local students participating in the mentor
system and the ones helping on the occasional basis on organizing events.
Events and activities
ESN-Buddy System Slovakia activities:
Welcome (orientation) week at the beginning of each semester
Excursions around Slovakia: trips to West Tatras and regions of Central Slovakia
Sightseeing tours in Bratislava
Pub crawls
Thematic parties (Heloween, Christmass, Easter, etc.)
City rally in Bratislava
Trainings for buddies (mentors)
Picnics, cultural evenings, sport activities
ESN Cards as official Identification Cards of all exchange students at the University of
Economics in Bratislava
Slovenia
Written by Ana Tominc, National Representative
Administrative information
Name and Email NR: Ana Tominc, slovenia@esn.org, +386 41 850 805
Slovenia has no National Board.
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Sections (local level)
There were no changes at the local level as no new sections were established and no
sections were expelled.
At the moment there are 5 sections in Slovenia:
ESN Kranj
ESN Ljubljana (section with most students)
ESN at ŠOUM Maribor
ESN at UM Maribor
ESN Primorska (the youngest section)
All five Slovenian sections were working well this year, offering services to exchange
students in Ljubljana, Maribor, Kranj and at the Coast but also promoting Erasmus and
other exchange programmes to Slovenian students.
Main activities:
Welcome (orientation) week at the beginning of every semester
Trips to different parts of Slovenia
Language courses for exchange students (often in cooperation with universities)
Birthday and other thematic parties (St Martin’s, New Year’s, Easter, …)
Picnics, film and cultural evenings, sport activities
International dinners
Weekly gatherings
Exchange Student promotion activities
At the moment, Slovenia has considerable problems with accommodation of Erasmus
and other Exchange students as fewer rooms are planned for them in student dorms for
the next Student Year.
All sections paid their fees to ESN International for the past years. Not all sections
applied the new ESN identity.
National events
Two sections organised a joint activity in November: ESN Primorska visited ESN@UM
Maribor for St Martin’s day, together they visited the city of Maribor and Ptuj.
There were two National Platforms during the last year. ESN Primorska organised the
first one in July in Koper. Member of the Board Tomaso Bisol also joined us. The
second NP was organised by ESN Ljubljana in January. It was an important gathering
as not only that all sections participated but also ESN Slovenia after a long time
changed its Statues according to the statues of ESN International (Krakow changes).
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International events
ESN Primorska organised a very nice CNR meeting from 9 th to 11 th December in Koper.
30 NRs, Board members and other guests visited Slovenian Coast and met local
Erasmus Students at a special International Evening. Rector of University of Primorska
also visited the CNR during their work. The event was widely covered in Slovenian
national media.
Members of Slovenian sections participated at the Central European Platform in Vienna
as well.
Spain
Written by Jesús Monge, National Representative
Administrative information
Name and Email NR: Jesús Monge, jesusmonge@gmail.com
Name, Email, Phone and Address of current president:
Alberto Álvaro, presidente@ixesn.es, 0034679890679
Mr. Alberto Álvaro
Universidad de Alcalá – Relaciones Internacionales
ESN – SPAIN
Colegio de San Ildefonso
Plaza de San Diego s/n, 28001
Alcalá de Henares - Madrid
SPAIN
National Board (national level)
The National Board of Spain has changed after the last NP on the month of November
at the University of Barcelona because of different reasons: the External Relations
decided to resigned because she couldn’t hold anymore the position because of her
lack of time for ESN-Spain, as he was too involved at the local level. The Regular
Member had to resign because of personal problems. So the new National Board of
Spain consists of:
President: Alberto Álvaro – ESN Alcalá
Vice-President & Vice-NR: Jorge Martínez – ESN Carlos III
Treasurer: Ignacio López – ESN Carlos III
Secretary: Mª Carmen Cruz – ESN Alcalá
External Relations and
ESN Card Coordinator in Spain: José Ayuso – ESN Autónoma Barcelona (new)
Regular Member: Borja – ESN Murcia (new)
National Representative: Jesús Monge – ESN Alcalá
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The NB have had several meetings along the year, this is because most of the NB
members lives in Madrid or its surroundings, what has made easy to hold many
meetings, as well as MSN meetings on-line.
During the months of July and August our NB met on several occasions for organizing
the activities and the schedule for the present Academic Year, specially for the biggest
annual ESN event in Sevilla, with around 1000 Erasmus students during the month of
October.
During these months the main tasks the NB has been working on have been:
Establishing a contact with the National Socrates Agency, with a meeting on the month
of July and one in the next weeks in order to gain the support of them to help the NB to
develope all the projects: new sections, new activities, 20th Erasmus anniversary...
Contacting and helping the people who have asked for support to us to establish a new
section in theirs Universities: Barcelona, Tarragona, Valencia, Comillas Madrid and so
on.
Promoting the ESN-Card Project among the sections and finding and developing new
partners. All the offers can be viewed in the website: http://esn.uc3m.es/en/card
Developing a web-site for ESN-Spain, www.esnspain.org
Co-organizing and supporting the local sections that have carried out National Events:
Cultural Medley, Ibiza and Sevilla.
Sections (local level)
ESN ALCALA (founded 1999)
16 active members to attend approximately 600 Erasmus per year. We have a complete
program with many activities: introduction week, sports, cultural activities, parties every
week and many trips (Seville, Valencia, Barcelona, Cordoba, Granada, Ibiza,
Salamanca, etc). This course, because of the IV centenary of “The Quixote”, we have
organised a big national event in Alcalá, with the collaboration of the University of Alcalá
and the other sections of Madrid. In this event we have read the first charter of “The
Quixote” in 42 different languages from all over the world. One of the members belongs
is the National Vice-President and other one is the National Representative of Spain.
Web: www.esnalcala.com / E-mail: esnua@hotmail.com / bolsa.idiomas@gmail.com
ESN BARCELONA (founded 2004)
The Universitat Autonoma de Barcelona (UAB) has around 900 incoming exchange
students per year. The section has 12 active members. One of them is in the NB since
November.
Main goal: Our main goal is to make our exchange students feel like home.
This year we started a mentoring program as well as a tandem program.
Activities: Orientation week, sports days, beach days, cultural tours, pub crowls,
dinners, trips, parties as our Welcome, Farewell, X-mas, Latin..., ESN International
Week (infomarket, Eurodinner, conferences, sports, a party...,)
Trips: Andalucia, Madrid, Valencia, Basque Country, ski trip to Andorra, Ibiza,....
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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National Level: In November 2006, the last Spanish National Platform was organized by
our section.
ESN Barcelona joined the national events of Sevilla 06 and CM Madrid 06. We have
created and organized the National Event in Barcelona 06. And also co-created and coorganized
the National Event Ibiza 06.
We work for opening sections in other universities of Barcelona (being successful in the
UPC and hopefully in the UB soon.)
ESN Card: Last year more than 400 Erasmus bought our ESN cards, and this year even
more students will have it!
...And all this for a section that was born only three years ago!!!
In our agenda: A new website, open new sections in Barcelona, be very active at
international level. However, the most important thing is to make our new friends feel
like home!!! ... And sometimes even better;-)
Web: www.esnbarcelona.org
E-mail: uab_exchange_students@yahoo.es
ESN CÁDIZ (founded in 2001)
ESN-Cádiz is a group of students from Cádiz University (6 members and one
collaborator). University of Cádiz is divided in four different Campus, Cádiz, Puerto
Real, Algeciras and Jerez de la Frontera. We attend near 500 Erasmus per year. Some
of these students belong to the “Erasmus Mundus” Program (European master in water
and coastal management).
Our main aims are: orientation to incoming students and integration between Erasmus
and local students, to do so, ESN proposes the following activities:
Help in search for accommodation. ESN- Cádiz helps Help in search for
accommodation in Cádiz and Jerez thanks to the Accommodation Office.
Linguistic exchanges. Tandem program makes that incoming students practise Spanish
and, at the same time, that local students could speak the language that they are
studying with a native speaker.
Trips and city- sightseeing.
Parties.
Cádiz, with near 3,000 years of history is situated on the bay of the same name and
completely surrounded by sea. The province of Cadiz is an exceptional and unique area
and will offer a unique experience for visiting students.
Email: esn@uca.es
Web: in process
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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ESN CARLOS III (founded in 1994 and joined ESN Network in 1998).
Currently there are 8 Board Members, two belonging to the NB –one of them to the
International Web Team too- plus a bunch of assistants. Hosting more than 300
Erasmus students, our main activities are the weekly Meeting Point, Incoming
Introduction Week (advising help for every face of their new life here -courses, live at
Carlos III, accommodation-), strong diffusion and participation of ESN International
projects (ELSA, Bocconi, Kassel, 20th Anniversary,..) cultural trips, photo yearbooks,
international and exchange dinners, tandem program development, academic and
social advising for the outgoing students and parties. We keep our website updated
continuously. Every year one article released in InCommon. Cultural Medley O.C
Members, Workshop in AGM's. Great ESN promotion: more than 350 t-shirts sold per
year –200 given for free in AGM '06! Partnership with ESN SMIT and ESN Greece; i.e,
one member working as PR and help to implement ESN Card respectively. Project
"Spidernet": Empowering of ESN International to the rest of the world by
http://www.myspace.com/ixesn . Participant in Erasmus Days!!
Web: http://esn.uc3m.es / Email: esn.uc3m@gmail.com
ESN – COMPLUTENSE (founded in 1992).
10 active members to attend on an approximate number of 1700 erasmus per year,
more about 300 foreign students of other exchange programmes. Inside our activities
we can stand out: the PROGRAMME TUTOR (on its first year we have reached 700
erasmus and 200 tutors) and the PROGRAM TANDEM, as well as different activities
that introduce our students in the Spanish culture (theatre, concerts, exhibitions, trips,
holidays …). We have developed also a series of welcome days in order to put in
contact Spanish and exchange students (workshops, debates, contests,
championships, movies - forums, conferences …) and developed different sports
competitions, contests and tournaments throughout the year. Nowadays we are trying to
extend our activities in order to integrate more all the foreign students within the city of
Madrid.
Web: www.ucm.es/info/esnucm (in process of conversion)/ E-mail: esnucm@gmail.com
, (tutor programme: esntutor@gmail.com, tandem programme: esntandem@gmail.com
)
ESN JAÉN – No report from the section
ESN MURCIA (founded as AIMEU in 1999 and as ESN section in 2001).
Over 600 exchange students and over 700 Spanish students abroad. Around 250
exchange students involved in our activities. All the students get informed on our
website, office or through our members. ESN Murcia made up by 15 active members,
from whom one, Lazaro Garcia, is Secretary in the Spanish National Board. We
organise trips to Madrid, Barcelona, Sevilla, Valencia or Toledo, cultural sightseeings,
visits to museums or parties (Welcome, 80's...).
Web: http://www.esnmurcia.es / E-mail: aimeu@um.es info@esnmurcia.es
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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ESN REY JUAN CARLOS (founded 2005)
ESN-URJC wants to be a reference for Erasmus students to help them with their
administrative process in the university, but also help them with other problems that
they can have (where can they live, how can they go to the doctor…). Furthermore, we
want to explain them our culture and our city, Madrid. Moreover, we want them to visit
with them other important Spanish cities, like Cordoba, Granada, Seville and
Salamanca. We also organise parties every Thursday and a football match every
Friday and salsa lessons every Tuesday. ESN-URJC is proud to be the first ESN
section that created the tutor program in Spain. We began with the Tutor program from
the very beginning because we sincerely believe that this program is the heart of ESN
URJC. To summarize: we want to help Erasmus students to have a nice stay with us in
Spain.
ESN SEVILLA (Founded in 1991)
10 active members. We receive more than 2.500 Erasmus students. Section HOST OF
THE BIGGEST ERASMUS AND ESN EVENT (1000 Erasmus students). We also make
an Erasmus big party every wednesday with around 300 or 400 erasmus students and,
of course, a lot spanish students too. We organize a lot of trips every year (Lisboa,
Granada, Morocco, Salamanca, Cordoba, Ibiza...) And not everything are parties and
trips, we also organize cultural things like a spanish cine club, visits to monuments or a
Global Village (kind of mix between an infomarket and an eurodinner) in which
participate international students from all over the world. We also have a data base with
spanish people who wants to have an exchange with erasmus students to practise a
language.
Email: esn_sevilla@hotmail.com
ESN TOLEDO – No report from the section
ESN UAM (Universidad Autónoma de Madrid) (Founded in 1996)
Nowadays ESN-UAM is form by 14 members, are main aim is to promote the social and
personal integration of the exchange students. We receive around 1000 exchange
students per year ( Erasmus program and other exchange programs).
So what we want is the best for these students in their abroad experience. We organize
different activities during the year and participate in the national activities too, all of them
relate with the Spanish culture principal.
Web: www.uam.es/esn / E-mail: erasmus.student.network@uam.es
ESN Zaragoza (Founded in 2002)
8 active members attend the needs of 400 exchange students per year.
Is not a great number but Zaragoza is not a big city as Madrid or Barcelona.
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Our main goal is to develop different activities for the Erasmus community and to make
them feel as they were at their own home.
We are a quite young section, but in these years it has been great. Also we prepared a
NP two years ago and it was great experience.
Web: www.erasmo.tk / E-mail: esn@posta.unizar.es
National platforms:
NP in Madrid – OC: ESN UNIVERSIDAD AUTÓNOMA MADRID April 2006.
The main issues to discuss during the platform were the change of the NB, so the
present one was elected and the outgoing NB remained as OC for the Cultural Medley
of November. The new projects of the NB were:
New sections
Contact with the NA
Website
Sponsorships
NP in Barcelona – OC: ESN UNIVERSITAT AUTÓNOMA DE BARCELONA November
2006,
Ewa, the Vice-President was invited to present the work of the IB in these months, the
20 th Anniversary, ESN-Galaxy...
National Events
During the present Academic Year the NB of ESN-Spain had tried to organize several
activities on the national level, trying to join all the sections of Spain. However the
assistance of every section is only compulsory to one of them. These activities are coorganized
with the Local Board of the section where the event takes place. These are
the events for the present year:
Ibiza. May 2006. This activity was started by the local section of Alcalá years ago, being
a great success between all the local Erasmus Students, joining almost 400 Erasmus
students partying in the Party Island, so this year the intention is to join Erasmus from
all over Spain on May 2007.
Boat Party. Sevilla. 28th-30th of October. As for the past years almost 1000 students
met in Sevilla for a weekend party, with a party in a boat through the Guadalquivir River.
The weekend is completed with cultural activities, visits, flamenco… However this year
it could not be in the boats, because of licence problems for the party, so it had to be
moved to a disco �
Barcelona. March 2007
Ibiza. May 2007
International Events
The only International activity organized this year in Spain has been the Cultural Medley
on the month of November with 50 international participants. Because of a problem with
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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the registration process not many people could obtain a place at the CM. The event was
sponsored by the NB because at the last moment the NA did not participate with us. For
the impressions of the participants: http://cm2006.ixesn.es
Sweden
Written by Rasmus Bodin Löfgren, National Representative
Administrative information
NR: Rasmus Bodin Löfgren, sweden@esn.org, +46 731517505
President: Jonas Tufvesson, president@esnsweden.org, +46 733606379
National Board (national level)
The sitting Swedish national board for 2006/07 is;
President: Jonas Tufvesson (ESN Örebro)
Vice President: Jonas Ekebacke (ESN Örebro)
Treasurer / Vice NR: Johanna Martinsson (ESN Växjö)
National Representative: Rasmus Bodin Löfgren (ESN Linköping)
All members of the board will be renewed on the 11 th of February at our national
platform in Lund. The sitting board takes their hats off and says their thanks for a
fantastic year of ESN.
And a fantastic year it has been indeed. The national board has worked to strengthen
the sections position thru concrete benefits of being members in the network. Some
examples are implementing the new corporate identity, organising national wide events,
printing enlightening flyers and creating a forum for better communication within
Sweden. The economical situation for both the board and the sections has improved
considerable thru cooperation with the phone company Tele2.
Sections (local level)
Sweden consists of 7 sections;
ESN Kalmar, ESN KTH, ESN Linköping, ESN Lund, ESN Skövde, ESN Växjö, ESN
Örebro
These sections have remained the same throughout the year. This can be seen as
something very positive as sections on the edge of disappearing have once again
established themselves in the network. Great efforts have been made to establish
contact with new universities; this is however going slow due to large geographical
distances and the varied organisational structure of different universities.
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Events and activities
A number of notable events have taken place during the year; some of these (but not
close to all) are listed below.
2006
- ESN Sea Battle #2 (1 st till 3 rd of April).
Half-yearly nation wide event where exchange students are invited on a 3 day
cruise to Tallinn and meet with the lovely ESN Tallinn.
- National platform in Stockholm hosted by ESN KTH (5 th till 7 th of May).
- CNR meeting in Linköping hosted by ESN Linköping (11 th till 14 th of May).
- National platform in Kalmar hosted by ESN Kalmar (22 nd till 24 th of September).
- Intervallen by ESN Linköping (5 th of October).
A party hosting 1200 students, 3 dance floors and 7 bars run by exchange
students serving drinks and food typical of their country.
- ESN Sea Battle #3 (21 st till 23 rd of October).
- National platform in Linköping hosted by ESN Linköping (1 st till the 3 rd of December).
2007
National platform in Lund hosted by ESN Lund (9 th till 11 th of February).
Adds and comments
All of us in ESN Sweden would like to take this opportunity to wish all of you a wonderful
AGM-time filled with Pallomeri!
Happily signed,
Jonas Tufvesson, Jonas Ekebacke, Johanna Martinsson, Rasmus Bodin Löfgren,
Kerstin Brolén, Rickard von Essen, Niklas Alberth, Karin Sörensen, Thomas Österholm,
Daniel Wijk, Henrik Helmér, Kawin Mårtensson, Isabella Gillholm, Ullrika Gustafsson,
Marlene Deogan, Johanna Persson, Katarina Jakobson, Nesibe Molla, Catrin
Gregersen, Mersiha Huseinovic, Fredrik Aronsson, Johanna Olsson, Oskar Johansson,
Ramona Kraft, Lisa Ljunggren, Sanna Kronqvist, Rober Andersson, Maria Cardell, Karin
Siöö, Alexis Priftis, Martin Larsson, Andrea Dankic, Andreas Lundgren, Anna
Lundsgård, David Ericsson, Elin Svedberg, Fredrik Svedberg, Gustav Skogö, Malin
Eek, Rikard Nordeman, Sofia Sohl, Malin Thorsén, Susie Dybeck, Martin Redbark,
Frida Schildauer, Therese Johansson, Tania Tello, Madeleine Ekström, Viktoria Uski,
Ida Svensson, Jonas Sjöblom, Linda Ericsson, Anders Hellström, Ida Karlsson, Linnea
Henningsson, Anna Gellerstedt, Johanna Willix, Jonna Olandersson, Gustav
Magnusson, Evelina Tengmark, Magnus Sjögren, Sissy Viklund, Kristin Nilsson, Roze
Maljanovska
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Switzerland
Written by Lydia Lostan, National Representative
Administrative information
National Representative: Lydia Lostan lydia.lostan@gmail.com
President: Thomas Paur t.paur@bluewin.ch
Mob.: +41 (0) 79 702 19 41
Skype! Thomaspaur
National Board members:
Thomas Paur President president@esn.ch
Julia Wenger Vice President / Section Development contact@esn.ch
Fabian Jenny Educational Policy / Marketing education@esn.ch
Lydia Lostan National Representative nr@esn.ch
Christina Kunz Communication pr@esn.ch
Mario Alleca Finances treasurer@esn.ch
External Board members
Lars Henning Vice National Representative
Thomas Gubelmann Webmaster
Daniela Müller GrAcE
National website www.esn.ch
National Board (national level)
The main targets of the National Board 2006 was to develop the network but most of all
to make it stonger, to have better contacts with the sections, to improve communication
and collaboration between sections and between sections and National Board.
During the year, the NB had many meetings in Bern or Zurich and organized two
Presidents Meetings which most of the presidents attended. More collaboration has
been going on between sections.
Several National projects:
ESN Booklet (Fabian Jenny, Christina Kunz)
This project was lead by Fabian Jenny; Christina Kunz was responsible for the content.
These booklets will be distributed to the exchange students in Switzerland and should
help them to discover the country with good advices and information. The booklets
should be printed in February and ready for the summer semester.
National Event in Lenk (Amik Theiler)
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Amik Theiler from ESN Zürich has organized the most significant National event ever
organized in Switzerland:115 participants , both ESN members and exchange students,
will meet the 12th of January in the mountain for three days of winter sports and fun
National Platform (NP) in Lausanne
ESN Xchange EPFL will organize the National Platform in March. It will last three days.
NP is very important for the network and we hope to attract many ESN members.
Sections (local level)
ESN Switzerland’s network is composed by 12 sections.
ESN EIVD (Yverdon): There is no active committee since two years. Section should be
closed during the National Platform 2007.
ESN Fribourg: has a very motivated committee. It’s a city were people speak French
and German; exchange students seem to spend a wonderful time there.
ESN Geneva: They didn’t show up to any of the meetings this year .But the committee
has recently changed; new contacts have been made with the president, and they have
already organized an activity with ESN Lausanne EPFL.
ESN Lausanne (Xchange EPFL): This section is very active and appreciated by both
local and exchange students. The committee organizes social events such as parties or
visits of other cities, and also sport activities such as ski weekends. It is also the section
which uses the most the ESN cards in Switzerland.
ESN Lausanne (Xchange Unil): Many activities are organized with Xchange EPFL.
For the XXth Anniversary of ESN, Xchange Unil plans to organize a very ambitious
Erasmus week with many activities.
ESN Sion: not active since 2 years. Section should be closed during the National
Platform 2007.
ESN Wädenswil: This section is quiet small but still does many things and is well
integrated in ESN Switzerland’s network
ESN Winterthur: is very proud this year of their International Board Member Corinne
Bryner! There was a new team this year who organized many many things for an
increasing number of exchange students. They also collaborate a lot with ESN Zurich.
ESN Zürich (Uni und ETH): This big section is famous for its Welcome party twice a
year. ESN Zurich benefits also from a large number of Alumnis and a great Know-how.
All their activities for the year are planned in advance and exchange students know from
the beginning of the semester the amazing year they will live. ESN Zurich is a very
important actor on the national level (Board member, national event)
Thanks to our “Section developer” Julia Wenger, 2006 has been a great year with 3 new
sections:
Buddysystem St. Gallen: very active since 1995 in the integration of the exchange
students of the HSG. All attempts had been fruitless the last years; it’s thanks to Pascal
Bula (President in 06) that it’s now part of ESN Switzerland
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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ESN Basel: With the help of the International Office, Julia Wenger could meet a
motivated team. There is already a visit of Basel organized with ESN Winterthur.
ESN Bern: is officially in ESN since August 2006 and is already well integrated in the
network. Two people are coming to AGM 2007.
There are also two potential sections:
Fachhochschule Nordwestschweiz (Windisch), Université de Neuchatel.
It will be next National Board duty to finalize the work.
Events and activities
Here are some events organized this year representative of the growth of collaboration
between sections in Switzerland:
National Event in Glarus: (ESN Fribourg / ESN Winterthur): organized by both sections ;
exchange students could see a very democratic way of voting (people still vote there by
rising there hands!)
Balelec, biggest student festival organized by students in one day, EPFL( ESN
Lausanne EPFL/ ESN Switzerland)
Visit of the Christmas market in Basel (ESN Basel / ESN Winterthur)
“L’escalade” and visit of Geneva (ESN Lausanne / ESN Geneva)
Visit of Lausanne: (Buddysystem Basel / ESN Uni Lausanne)
EAIE Conference
The conference was in September 06 in Basel. Several members of the National Board
and Swiss sections joined there the ESN International Board. Ewa Krzaklewska (Vice
president ESN International), Ivana Petricevic (Secretary ESN International) and
Thomas Paur participated to a discussion during the conference and talked about the
work of ESN. They were surprised to see how interested people were about ESN. It was
also a great opportunity to make contacts and find sponsors (ESN Switzerland found a
sponsor to publish the booklets).
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Turkey
Written by Andim Doldurucu, National Representative of Turkey
Administrative information
President: Murat Ozturk, ESN Bogazici
National Representative: Andim Doldurucu, ESN ITU
Vice National Representative: Sergul Ozatalar, ESN Ege
Webmaster: Ferhat Sen, ESN Sabanci
turkey@esn.org
www.esn-turkiye.org
National Board (national level)
In AGM 2007 ESN Turkey will be exactly one and a half years old. ESN Turkey
expanded from 2 sections to 12 sections during only 2006. We made our first National
Platform in July, and elected our first National Board. NB is meeting every week in
Istanbul, to generate new ideas for activities and discuss problems we face in our local
sections and organizations.
We finished our statutes and guidelines for the ESN Turkey Association according to
the Turkish NGO rules. Now we are looking for a good central office, as the last step for
registration as a Turkish NGO. All process took us a long time, because the
bureaucracy in Turkey is unfortunately hard to overcome.
This year ESN Turkey is taking part in ESN Card project. The cards will be distributed to
the exchange students with the beginning of the second term of 2006/2007 academic
year. We are working on the Erasmus Day organization which will take place Istanbul,
and also on the first ESN Turkey National Event, which will take place in Antalya.
We have good relations with our National Agency in Ankara, as well as the institutional
coordinators of Turkish universities through our sections. They are encouraging us and
appreciating our work.
Sections (local level)
ESN Anadolu
An orientation program has been prepared for the incoming students, and presentations
about the institutions, foundations and cultural-sportive facilities in the city were made.
They gave a little seminar for the chosen buddy students. All accommodation for the
Erasmus Students was arranged by ESN Anadolu. They made a trip to plant trees.
Oriental and salsa lessons were arranged for the incoming students. They made a trip
to Ankara. ESN Anadolu was the guest group in the Informatics 06 youth activities. ESN
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Phone + 32 2 2902271
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secretariat@esn.org
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Anadolu forum is opened. For the outgoing candidates countries and cities in Europe
was presented. They made a trip to Istanbul visited the beautiful city, and joined to the
Christmas Mass in St. Antoine Church, the biggest church in Istanbul.
ESN Ege
Between 30th September/ 1st October, orientation days were prepared. During the
orientation days, Izmir Municipal sponsored the transportation. At 14th of October
Erasmus vs. ESN Football Tournament took place. At 4th November, they went
arranged a Bar Crawl in the city. They went to a canyon near Izmir with the nature club
of the university. They arranged two trips for December, to Cappadoccia at 8th
December and to Istanbul at 15th December. Those trips are sponsored by Izmir
Chamber of Trade. Various sponsors are found for the ESN Cards.
ESN Bogazici
They helped the exchange students via assistance in registration, welcoming at airport,
and dealing with their accommodation problems. Meet-a-Mate program (mentorship
program that assigns volunteer Turkish students to the incoming exchangers) was
successfully performed. Istanbul is presented to the incomers, historical-touristic tours,
cocktail and dinners, Tophane meetings and Taksim nights are organized. They visited
Miniaturk, the open air museum for miniature art. Small groups of exchangers traveled
with their mates to eastern Turkey.
ESN Bilgi
Orientation program was prepared, during the program, presentations of Turkey,
Istanbul, the University are made, also the buddy students have been chosen. They
made a trip to Miniaturk, an open gallery of miniature art. They organized a karaoke
party. ESN Bilgi appeared two times in TV talkshows at a national TV channel. They
organized an after midterms and after finals party. They presented ESN in a youth
festival in Istanbul. In January there will be a set of conferences prepared by ESN Bilgi,
in which Turkish celebrities in social sciences (professors, writers, politicians,
journalists...) will take part.
ESN Galatasaray
After the orientation of Erasmus Students, 110 Erasmus Students in Galatasaray
University were all accommodated. They organized a big party for the international
students. They organized an opening conference and also several meetings during the
semester. They are doing weekly sports and social activities.
ESN ITU
ESN ITU prepared also an orientation week together with the EU Centre of the Istanbul
Technical University. On 20 th September the first elections in the first ESN section in
Turkey took place. They organized an opening party and a Bosphorus Tour in
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secretariat@esn.org
No Enterprise (BE): 876.728.263

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September. They are continuing with traditional weekly parties in various places in the
heart of Istanbul night life, Taksim. A three days trip to Capadoccia is organized
between 20-23 rd of October 2006. Together with the visitors for EESTEC conferences
in Istanbul, ESN ITU prepared a big party at 9 th of November.
ESN Yildiz
ESN Yildiz joined ESN with a nice opening ceremony. They also joined the
International Student Party, prepared together with ESN Galatasaray. Various
presentations about Istanbul and Yildiz Technical University are performed for the
exchange students. ESN Yildiz group is connected to photography society of YTU, so
that they enjoy some trips together.
ESN Akdeniz
ESN Akdeniz is one of our newest sections. They organized several trips in the touristic
Antalya peninsula. They made a big opening party. Also they arrange tandem language
courses between native and exchange students. They are organizing our National
Event in April, which will bring all the Erasmus students in our sections together.
ESN Sabanci
ESN Sabanci is builded by our national Webmaster. This new section started with the
organizations. They made several Istanbul sightseeing trips.
ESN Kultur
This was one of the pre-existing well known student clubs in Istanbul, and now they
joined ESN. They organized their first events last month under their new name: ESN
Kultur. Local representative of ESN Kultur builded the organization commitee in ESN
Turkey. This commitee is working with great motivation.
ESN Beyent
ESN Beykent joined ESN Turkey, in January 2007. They were also a pre-existing
student organization, who decided to be a part of ESN.
United Kingdom
Written by Ewan Munro, National Representative
Administrative information
NR: Ewan Munro (munro.ewan@gmail.com), +447759145738
Vice-NR: Riikka Rajaniemi (sereonaranel@gmail.com)
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National Board (national level)
There is currently no national board. We had been hopeful we would have created one
by the time of the AGM in Prague, but unfortunately it hasn’t worked out. As usual poor
communication and lack of time have been the major obstacles.
Sections (local level)
Sections: ESN Edinburgh, ESN Glasgow, ESN Kent, ESN Durham, ESN Nottingham.
Events and activities
Edinburgh and Glasgow’s new-found relationship has continued to prosper, with the
sections co-organising a weekend trip to the beautiful Loch Lomond for over 150
international students. Another one is in the pipeline for later in the academic year, and
it is hoped that this will become a regular feature of both sections’ events schedules.
Beyond this, however, there is no contact between UK sections.
The Future
Co-operation with the UK Erasmus Student Committee and the strengthening
relationship between ESN Glasgow and ESN Edinburgh show that it is possible to
achieve things in the UK. However, the usual problems of communication,
preoccupation with the local level, and a general lack of resources are thwarting all
attempts to nurture anything bigger. It is difficult to foresee an immediate change in this
situation, and indeed I fear that come this summer we may well be back down to 2 or 3
sections again, as they begin to perceive there being no benefits of being part of ESN.
We have come a long way in the last 2 years, having hosted a CNR meeting in
December 2005, increased the number of sections to 5 (a 400 % increase since
Gdansk 2005), and begun discussions with the UKESC. However, as an ESN veteran
once said, “it’s all very well having 5 sections, but if they don’t work together it ain’t a
network”. This seems very true now.
Our sections are spread out across the whole of the UK – Kent in the South of England,
Nottingham in the middle, Durham in the north, and Edinburgh and Glasgow in
Scotland. And which are the two who are networking? Edinburgh and Glasgow –
separated by only 40 miles. Geography, too, seems to be playing its part. The ‘local’
approach clearly seems to be the best way, and I advise my successor, the very able
and hard-working Mr Anders Aufderhorst-Roberts from ESN Glasgow, to follow this
path.
Anders: as a noble citizen of your fine city may be found to say – “Aw the best big man,
yul hae a pure dead brilliant time so yae wull. Gid luck tae yi pal.“
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Working Groups
Knowledge Management Working Group
Written by Ivana Petričević, Coordinator
1. Goal of the Knowledge Management Working Group
The goal of the KM WG is to keep the knowledge about ESN inside ESN, register
knowledge and pass it on from generation to generation to make our work easier.
Lessons learned from experience need to stay in the network in order not to make the
same mistakes again and work more effectively. We are managing the knowledge we
have to our benefit, mainly through documents such as NR guidelines, NR checklist,
RP/ CM guidelines, info-centre etc.
2. Present state of affairs in KM WG
There is only one NR in the WG. Concerning the nature of the WG, which concentrates
on passing of knowledge, more experienced members are needed, but still we also
need NRs to keep in close contact to the CNR who in its turn can pass the knowledge to
sections.
Members:Ivana Petričević, Coordinator
Vojtech Oplestil, Former KM Coordinator
Nicola Casati, Former NR Italy
Davide Capecchi, ESN President
Laurence Banville, NR Ireland
Brendan Wallace, Member ESN Dublin
Tania Tello, Former NR Sweden
Jakub Unijewski, Former Webmaster
3. Things done
new and updated info-centre
updated NR guidelines from 2004/2005
updated NR checklist
guidelines for RP and Cultural Medley
directions for CNR Travel Fund
suggestion to create folder ‘documents to for CNR’
4. Future projects
minimum statutes for sections
document benefits ESN card
document on legal implications of becoming an ESN section
ESN Archive – exchange info section through template website
guidelines for buddy/mentor program
Board process book
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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5. Cooperation
We need more NRs in the WG, more input. Then it is also very important that the NRs
distribute our documents among themselves and to their sections. Suggestions should
be put into practice. All info and docs in the info-centre: Working_Groups_KM. Let’s
cooperate!
Marketing & Sponsoring Working Group Report
Written by Andim Doldurucu, Coordinator
1. Goal of the Marketing & Sponsoring Working Group
The working group was established in CNR-Teramo 2006 to improve the financial
situation of ESN International. The goal of the MS-WG is to find possible sponsors for
ESN Int. Our work is based on the ideas of sharing the sponsor- research within the
different countries in ESN. To contact firms interested in ESN that would benefit from a
partnership.
One member out of our Working Group is working as the Marketing Spokesperson of
ESN International and pursues the negotiations with the companies. At the moment this
person is Laurence Banville, NR of Ireland. For his travel and work, we have an initial
budget. Then with the CNR and board we decided to have 10% of revenue from the
gained sponsors for the reimbursement of the Marketing Spokesperson.
2. Present state of the WG
The former ESN Fundraiser, Tassilo Breitenbach, provided us Marketing Guidelines,
which was his own Master thesis as well. However, he is not an active member of our
WG anymore. Our current active members are listed below:
Members: Andım Doldurucu, NR Turkey, Coordinator
Mathias Kissig, NR Germany
Markus Matzner, NR Austria
Laurence Banville, NR Ireland
Murat Ozturk, President of ESN Turkey
Corinne Bryner, ESN Int. Board, Tresurer
Jakob Smets, ESN Int. Board, PR
Izabela Kwiatkowska, 20 Years of Erasmus Project Fundraising Responsable
3. Things done
We are close to reaching our Van for the 20 years of Erasmus project. ESN Famagusta
section is helping us to get a Van.
Wombat- This is a cafe-hostel operating in Austria and Germany. According to their
contract with ESN Austria, besides sponsoring the ESN Cards in Austria, they will
provide free places for winners of competitions prepared by the ESN International.
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secretariat@esn.org
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Laurence Banville and Izabela Kwiatkowska are working intensively on sponsoring
projects for the 20 Years of Erasmus Project. They prepared a new offer document are
contacting various large firms.
Laurence has been in contact with Swiftcall an international call company and they are
looking at their gateway project to see if it could develop a special ESN Internaitonal
Callsaver.
Izabela and Laurence are contacting various large companies who provide services to
students all around Europe.
We asked the NRs for info about the existing local ESN sponsors in their countries thus
avoiding possible conflicts with the future and existing contracts. A questionnaire has
also been sent to the sections directly to collect the existing sponsor names and
sections opinion on potential ESN sponsors in their countries.
The sponsors for ESN Card in each country will be published on the ESN website.
We are working on a new improved offer document for ESN international.
4. Future projects/ suggestions
- Collection of the existing local sponsors
- Collection of the potential sponsors
- Preparing our offer ( ESN gadgets, ESN Webpages, for possible ESN evets etc..)
- Contacting the potential firms
After the collection of the data from the sections, our WG will analyze the list to see if
there are local/national sponsors that would be interesting on an international level. With
the decision of the board of ESN, we will ask the partner for an international
cooperation.
5. Cooperation
We are in cooperation with the sponsoring responsable for the 20. Anniversary of the
ESN Project. CNR, Board and the Webteam are supporting our Working Group. We
need cooperation from each section by sharing their new sponsor names with us, so
that we can help other sections/countries to negotiate a similar cooperation, avoiding
possible overlaps in local/national/international level, and get more general
partners/sponsors for ESN International.
Contact address: esn.marketing@gmx.net
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Public Relations Working Group Report
Written by Magda Niemcewicz, PR Coordinator
1. Goal of the PR Working Group
The Public Relations working group was established inorder to plan, control and
coordinate actions connected with implementation and promotion of the new Corporate
Design of Erasmus Student Network and improving internal and external
communication of ESN.
2. Present state of the WG
The PR working group has been formerly coordinated by Milka Adamczyk, NR of
Poland. After her resignation the group chose Magda Niemcewicz, ESN Int. PR
Coordinator for the group coordinator. The group is strongly supported by Jakob Smets,
the Regular Member and external relations of ESN Int. Board.
Members: Magda Niemcewicz, ESN Int. PR Coordinator, PR WG Coordinator
Jakob Smets, ESN Int. Board, PR
Domenico Melpignano, President of ESN Rimini, vice-NR of Italy
Miłka Adamczyk, NR of Poland
Bartosz Sankiewicz, ESN AE Kraków
Karina Ufert, NR of Lithuania
Marcin Małysz, Vice-NR of Poland
Katarzyna Paliwoda, ESN AE Kraków
Agnieszka Samitowska, ESN AE Kraków
Jesus Monge, NR of Spain
Eva Oslejskova, NR of Czech Republic
3. Things done
Primary goal of the PR Working group was to implement and promote the new
Corporate Design. This was achieved during summer holidays, by producing PR
materials such as flags (coordinated by Milka) and printed materials: posters and
leaflets (coordinated by Magda).
Official letterheads and business cards for ESN Int. Board, ESN Office and International
Coordinators have been produced (Magda).
The production of merchandise promoting ESN continues, decisions were made to
produce pins and T-shirts. A competition for T-shirt design has been carried out on ESN
website – the winning design will be used for producing official ESN T-shirts. T-shirt and
pins will be ready for sale during the AGM. Stickers for ESN Card discount points will be
printed.
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Some research has been done by group members on production prices for other types
of merchandise, such as mugs or even ESN candies, but no decision have been made
so far by the International Board on producing them.
The PR Working group is currently working on reactivation of ESN Magazine, formerly
known as InCommon. Domenico Melpignano, as responsible for editing and preparing
the first issue of new magazine, is collecting articles and completing an editor team. The
magazine will have a name that will be proposed and chosen in a competition.
Domenico gathered some texts, Magda prepared a calculation for printing costs,
however production planned for first half of January 2007 failed due to lack of funds (a
sponsor has withdrawn).
Together with paper issue that we plan to be ready for the AGM, website will be
launched where articles will be uploaded by ESN members. The website has priority
before the printed version, as it can be independent from possible financial problems.
4. Future projects/ suggestions
- Launching & Promotion of ESN Magazine
- production of merchandise
- preparing ESN Book
5. Cooperation
The group works in cooperation with International Board and International PR
Coordinator, as well as with the Webteam. We are also supported by ESN members
contributing to ESN Magazine as editors and graphic designers.
Contact address: pr@esn.org
Account Checking Working Group
Written by: Tiina Naskali, National Representative of Finland
members: Natalja (Latvia), Tiina, Kamilla (Poland), Corinne (treasurer)
The Account Checking WG was set-up after AGM 2006 in Krakow to check the
accounting on a regular basis and advice the treasurer on good accounting practise.
The main aim of the WG is to increase transparency of financial transactions and to
make auditors’ work easier during the AGM. However, the working group will not have
any direct contact with the auditors to ensure their independence.
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The target is achieved through 5 main points:
• Increase understandability
• Assure relevance
• Reliability
• Comparability and Consistency
• Understand the constraints on relevant and reliable information
• To give a true and fair view of the financial situation
The working group went through the basics of the new accounting system first time
during the CNR meeting in Teramo 2006 and it will evaluate the accounts before they
are presented to the AGM and the auditors. The aim is to continue having meetings with
the treasurer during the CNR meetings to ensure the level of professionalism expected
from ESN.
Country Development Working group
Written by Patrick Fiquet, Vice National Representative for France, and Tomaso Bisol,
Network Administrator.
ESN is now present in 31 countries: Malta, Bosnia-Herzegovina and Serbia joined in the
last year.
The main directions that the Working Group decided to take at the CNR meeting right
after the AGM in Krakow were: setting up ESN in new countries, strengthen the network
in existing countries, foster the creation of National Boards.
Davide Capecchi played a key role in finding the right contacts in Malta; after his
meeting with some representatives of a Maltese student society at a conference, a
connection was established and the new section was born at the beginning of the
summer,
The new expansion in the Balcan area would have not been possible without the help of
Ivana Petričević, secretary of ESN, who visited some universities during her summer
holidays and introduced ESN to students and international relations offices members.
After some months of silence Hungary is back on track with a lively National
Representative, Kata, and a motivated Vice NR, Mariann. The Central European
Platform held in Vienna, where Corinne Bryner was active, was very useful for this
improvement.
Giorgio Marinoni (Italian NR) took care of the situation in Lithuania, which was not giving
any news for a long time. Thanks to his work the country is back and alive in ESN, and
Karina is currently working on a meeting among the 3 existing sections to elect a new
NR.
Patrick was also very active in the creation of a new, effective National Board in France.
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Emanuela Ascoli (ESN Genova), Tomaso, Patrick and Stathis Mallouchos (Greek NR)
produced/updated two important documents on How to create a new section and a
presentation letter of ESN for International Relations Offices.
Tomaso has been recently in touch with representatives of student societies from
Iceland and the F.Y.R. of Macedonia; they are very interested in joining ESN and there
are good chance to see them as guests at the AGM and then hopefully their countries
approved by the following CNR.
Working group and board members have dealed with people from many other countries,
investigating the possibility of setting up new sections. These countries include Croatia
(Ivana), Luxembourg (Patrick), Liechtenstein (Corinne), Armenia, Egypt, Bulgaria,
Ucraine and even China and India (Tomaso).
Requests from far away countries mean that ESN's popularity is now very big; they also
represent questions for all of us, since if it is not clear at the moment if ESN will have
borders and where. Will there be ESN in New Zealand one day? Or a worldwide
federation of similar Networks?
In the meantime it's nice to imagine a world where the Pallomeri spirit knows no
barriers...
ESNy Awards
Written by Jana Freudenberg, former National Representative Germany and
Tomaso Bisol, Network Administrator
Members: Ana, Tomaso, Jana
During the CNR-meeting in Koper/Slovenia the following final decisions were taken
about the awards that are going to be presented at the AGM in Prague:
award for best adoption of ESN corporate identity
award for best traditional event
award for most PALLOMERI section
� Application forms can be found in the CNR info-centre
The information about the possibility to apply for one or more ESN awards will be
distributed to the sections via e-mail. In order to avoid negligence of this information,
sections will furthermore be informed in the monthly mail as well as on the ESN
homepage where the application forms can be downloaded. All application forms should
be sent to esnyawards@esn.org . To ensure fair judgement, only applications following
the questions on the application forms will be acknowledged by the jury.
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secretariat@esn.org
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Members of the jury are:
Ana, Tomaso, Jana, Rasmus, an Alumnus + 2 other people (to be decided).
Each member of the jury will independently judge the applications according to a point
system which has been developed by Ana and Jana. Each point on the application form
has to be rated from 0 points to 10 points (0 = poor, 10 = excellent performance). The
sections given the most points in total will be the winner of the category. If there are two
or more sections with the same amount of points, there will be two or more winners.
The ESN awards competition should be launched parallel with the CNR-meeting in
Brussels. Deadline for handing in applications should be 1 st March 2007. The judges
are to make their decisions 10 days prior to the AGM (latest March 11 th ) in order to
ensure the preparation of prices and certificates. The CNR has voted in favour of
spending 150 € on those prices and certificates.
The winners of the ESN awards will be presented during a 20 minutes award show at
the gala dinner. All applicants will be acknowledged in a slide show with pictures that
were handed in with the application forms.
Awardomeri!
20 Anniversary Working Group
Written by Ewa Krzaklewska, Vice President
The project being realised and team are described in the report of the 20 Years of the
Erasmus Programme.
AGM Working Group
Written by Mathias Kissig, National Representative of Germany
Members:
Annabel (NR of Netherlands), Ewa (member of International Board), Martin (NR of
Slovakia), Mathias (coordinator, NR of Germany), Rasmus (NR of Sweden), Sofia (ESN
Örebro, Sweden)
Where we came from
Coming to the point where we are right now wasn’t always an easy job. The withdrawal
of Paris as organiser of the AGM left the board and the CNR with just four months of
finding a new venue for the AGM. Krakow was chosen and they had three months to
organise and realise an event for more than 450 participants. And the organising
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committee of AGM Prague also experienced some problems which resulted in a change
of accommodation and a new place for the plenary sessions.
All of these experiences influenced our work, directed our way and lead us to the
following results.
Where are right now
AGM guidelines
contain all the experiences from the AGM in Krakow, taken from personal experiences
from NRs and the final AGM documents
were updated with the proposals from ESN Parma about accommodation and
application during the AGM
The OC of AGM Prague gave also valuable hints about uncertainties and open issues in
the guidelines
Guideline for the Chairs of the AGM
written by Sofia Sohl, former AGM chair
contain all necessary information about acting and working as an AGM chair
really complete document covering also the logistical parts and the preparations as
chair
Monthly report
the AGM OC is obliged to write a report once a month about the current state of the
preparations and problems
Close contact to AGM OC
During each CNR meeting a person from the AGM OC was there and presented the
ongoing work of the OC, logistical facts, problems and proposals.
The AGM working group and Davide, President of ESN International visited the OC and
spoke about the current work.
Application form
we created a common application form for future AGM OCs, hopefully facilitating the
comparison of the candidates
this document contains all important information in a compressed form and will be part
of the AGM documents
The AGM 2008 candidates will use this application form for the first time
Feedback questionnaire
We created a feedback form to collect personal experiences from AGM participants and
after the evaluation those information will be incorporated into the guidelines.
it will be online after the AGM and every participant is welcome to give us his/her
opinion about the event
this questionnaire will be updated for every AGM and synchronised with its events
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Where we want to go
There are three major issues lying ahead of us.
Future AGM organising committees need more systematic information from previous
OCs. Their work, the preparations, difficulties, things to remember – especially
information about sponsorships, fundraising and official grants are important
information. The monthly reports are just one of these instruments in providing data.
The evaluation of the online questionnaire and talks with the AGM OC will form input for
the AGM guidelines, the chair guidelines and of course also the future heading of our
working group.
The last point is a general review of the current structure of AGMs. Due to new sections
and new countries the number of possible participants of AGMs is an ever increasing
figure. This bears some logistical and budget-related issues that are too much to handle
for an OC in just one year. So the questions to answer are: Should we reduce the
number of participants for an AGM? Should an AGM OC apply two years in advance?
Are there other ways?
Long Term Vision Working Group
Written by Vojtech Oplestil
Contact: http://groups.yahoo.com/group/esn_LTV/,
Coordinator: Vojtech Oplestil (Czech Republic)
Active members: Nicola Casati (Italy), Giorgio Marinoni (Italy), Pascal Gemperli
(Switzerland), Rasmus Bodin Lofgren (Sweden), Lydia Lostan, Markéta Karamonová
(Czech Republic), Davide Capecchi (Italy), Fabrizio Costantino (Italy)
Goal: The working group was set up in order to propose the new ESN long term vision
which will be voted by the AGM in Prague.
Activity and outputs: Based on a survey among ESNers and further analysis the
working group proposed four scenarios or long term visions which will be presented at
the AGM. The sections should chose one of them as a framework for ESN’s activities in
the future.
For details check the Long Term Vision part of the AGM documents..
ESNSurvey Working Group
Written by Ewa Krzaklewska, Vice President
The work of the working group is described in the report of the ESNSurvey Project.
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Partners
Università Commerciale “Luigi Bocconi” - Milano
Written by Davide Capecchi, President
Coming to Brussels and opening the Headquarters, as well as organising such a huge
project for 20 Years of Erasmus, would never be possible without the support and trust
of Università Bocconi. They supported and helped us whenever possible and by all
available means.
ESN considers and recommends to our members Università Bocconi as an extremely
valuable destination for under- and graduate studies in management, economics,
finance. Many courses available in Enslish!
Bocconi supported financially ESN for 2005, 2006 and 2007, they became main
sponsor of the ESNSurvey 2006 – again by providing financial support, they sponsored
the four 2006 Regional Platforms in exchange of promotion, they are one of the two
Grand Partners for the 20 Years of Erasmus Programme project. Bocconi was also
present and contributed significantly to the success of the 2^ Fun(d)Raising Conference
that took place in Gdansk, September 2006, by providing prof. Alex Turrini’s knowledge
and presence for the whole duration of the event – the company of Silvia Barbieri was
also appreciated. Last but not least, they offered half of the available places for the
Bocconi Factory 2006 (summer school on economics and finance), while Milan ESN
sections took care of the logistics and the culture-social programme, with Giorgio
Marinoni at the lead.
In turn, ESN promoted Università Bocconi as our partner for education and training in
the webpage, in the survey and in all the publications and activities related with the
ESNSurvey 2006 and 20 Years of Erasmus Programme.
First and foremost, though, I bring in light the trust and respect that Bocconi
demonstrated towards us – even in moments of difficulty.
The partnership between ESN and Università Bocconi is a perfect example of an
interaction that brings benefits to all sides, in few words, a win-win situation.
Thank you Bocconi!
More info at www.unibocconi.it
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SkyEurope Airlines
Written by Davide Capecchi, President
Serving East-West routes, SkyEurope (SEA) envisions themselves as an ideal bridge
between Europe, by this being an ideal partner for ESN: in fact, our mission, to foster
student mobility, is perfectly compatible with their social responsibility statement.
SEA’s logo has been printed onto 30.000 ESNCards, that have been distributed
throughout Europe, on the www.esn.org page, as well as into the ESNCommunity, in
order for ESNCard holders to enjoy a year-round 15% discount on all flights (tax
excluded). SEA also contributed to the printing and sending of posters promoting the
ESNCards, as well as printed the leaflets sections received together with the ESNCards
for promoting the partnership.
At the time of writing, SEA is also Grand Partner of the 20 Years of Erasmus
Programme Project: they will produce banners, leaflets, posters and, specifically for the
AGM, will provide 300 single flights free vouchers to be used on their routes for one
year (taxes excluded).
They will also sponsor the project with an additional 100 flights to be used as prizes for
the uploads as well as for the future crew of the VAN to reach the cities and the VAN
itself.
Finally, 10 lucky ESNrs won one flight-coupon each for reaching European destinations
by submitting their email address to the SEA newsletter.
Let’s fly and discover more and more Europe.
Swisscare
Written by Corinne Bryner, Treasurer
Closely related to the ESN Card is our engagement with Swisscare, a Swiss insurance
specialising on people going abroad for a short period of time.
For printing their logo on our ESN cards, having a dominant position on our website and
having hundreds of flyers distributed through our network, we received 20’000€ in 2006.
Together with Università Bocconi, Swisscare was our main sponsor for the past year
and
gave us the biggest financial support. Inscriptions for their insurance were often made
over online on the esn.org homepage. In 2007, the relationship with Swisscare can be
continued in two ways. On the one hand they prolonged the sponsoring contract on a
yearly basis for having a big presence on our homepage and an interactive banner. On
the other hand they are commercial partners in the 20 th anniversary project as well.
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Koeweiden Postma
Written by Davide Capecchi, President
This Amsterdam-based design agency supported ESN in the first phase of the longlasting
project of the Corporate Identity. The new logo was studied and developed for
one year, presented at the AGM, voted and finally approved with more than 80% of
votes in favour.
The strategy manager, Hugo van den Bos, left for a three-month sabbatical period
between June and September, what stopped unexpectedly the project for a period of
time, short in the life of companies, but very long for us.
After his leave, communication and actions went much further, until reaching the
agreement on the copyrights on the use of the logo in autumn 2006.
The personnel in the agency was very friendly and supportive, and because of their
involvement in ESN and their acquaintance with us, as well as because of the most
favourable offer, they have been selected for becoming partners for the 20 Years of
Erasmus Programme celebrations.
For ESN they designed: new logo, letterheads, ESNCards; for the 20 YEP: ribbons,
banners, letterheads, invitation to the conference, programme, t-shirt, stickers, website
www.20erasmus.eu, CD navigation system, CD cover, report cover, and much much
more.
I thank KP for their support and strategic partnership. Namely Hugo, Vincent, Marjolein,
Willemijn.
VISA Europe
Written by Davide Capecchi, President
Every time that one section pays membership fees or merchandise, be it ESNCard or
one flag, they incur in costs related to the bank transfers. It was our wish to create a
sponsorship with VISA Europe for having a system of online payments, given to ESN in
exchange of exposition and image promotion. After a long series of contacts with the
Headquarters of VISA in London, we acknowledged that our dimension is still too this to
justify a sponsorship operation on VISA’s side. They suggested us to concentrating on
PayPal, which we are now in the process of.
Similarly, our proposal of partnership for 20 Years of Erasmus Programme was rejected
as their budget for 2007 was already used.
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Nokia
Written by Davide Capecchi, President
Thank to Giuseppe Lugano, former Network Administrator now PhD student in Finland,
a communication channel with the R&D department of Nokia was open.
After some contacts, Antonio, Giorgio, Giuseppe and myself went for a meeting in
Helsinki at the Headquarters of the company, during the Nordic Network Meeting.
A draft for research was handed, as well as long-term partnership proposals and ones
related specifically to the 20 Years of Erasmus Programme.
At the time of writing, no concrete results has come out and we are very much looking
forward to see how things will develop until the AGM, for checking out if we’ll be people
even more connected.
Collaboration with SAFSA/EAIE
Written by Ewa Krzaklewska, Vice President
SAFSA (Study Abroad and Foreign Student Advisers) is a working group of EAIE
(European Association of International Education). ESN have collaborated with SAFSA
for many years and also this year we were active participants of EAIE works. ESN is a
courtesy member in EAIE, which means one free participation of ESN representative in
the Annual EAIE Conference, exchange of the logos on websites and exchange of
publications. This collaboration is one of the most important for ESN, as EAIE gathers
about 2000 professional concerned with mobility, out of whom many are Erasmus
coordinators and those who work in International Offices, so those directly taking care
and deciding of the support for ESN local branches.
First of all, EAIE became a supporter for the project of the ESNSurvey – meaning they
promoted it among their members. In EAIE Magazine Forum in January there will be
published an article about ESNSurvey.
Secondly, ESN organised a session during the 18th Annual EAIE Conference in Basel,
in September 2006, which was entitled “Internationalisation at Home” and presented the
work of ESN sections and their volunteers (more about it in chapter about “EAIE
Conference”). Myself, I was also one of the chairs of the Opening session of SAFSA
during this conference (with about 300 participants). As well as we presented the results
of the Survey 2006. Moreover, thanks for Swiss national Board and sections ESN was
also presented at the stand of the European Commission on the EAIE Exhibition. Swiss
members were giving all the information about our work to thousands of people visiting
the exhibition.
We are already getting ready for 2007. ESN will again be a co-prganiser of the opening
session of the SAFSA during the 19th Annual EAIE Conference, in September 2007 in
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Trondheim in Norway concerning 20 Years of Erasmus Programme. Moreover, we
submitted the proposal to lead a workshop about creationg of ESN section and a
collaboration between students and international offices at universities.
Finally, we invited EAIE to become supporter of the 20 Years of Erasmus Programme
Project.
Thematic Network Project In the Area of Languages III
Written by Ewa Krzaklewska, Vice President
ESN collaborates with the Thematic Network on Languages III, which is a network of
Universities that wants to promote idea of multilingualism in Europe. As multilingualism
is also aim of Erasmus Programme and ESN daily bread we are trying to do projects
together with the TNP3. ESN serve to the TNP3 as a source of knowledge on the
learning of languages among students and generally about student situation. In that
framework, 5 ESN representatives participated in the conference of TNP3 in Rennes
(read more in external conferences reports) and 1 student in the conference in Nancy.
The collaboration will continue in the next years, in January Davide Capecchi will
participate in the meeting in Berlin to discuss future projects.
IFISO
Written by Jakob Smets, External Relations
IFISO - Informal Forum of International Student Organisations.
IFISO is an informal forum for international officers of pluralistic, "non-political" and notfor-profit
international (worldwide, European, etc.) student-run organisations.
Currently the IFISO network consists of a multi-disciplinary mix of 28 such NGOs,
covering more than 2 million students all together.
These organisations are, as of 31 August 2005:
AEGEE, AIESEC, BEST, EDSA, EESTEC, EFPSA, ELASA, EMSA, EPSA, ESN,
ESTIEM, EUROAVIA, FISEC, IAAS, IADS, IAPS, IAPSS, IEEE, IFMSA, IFSA, IPSF,
IPSO, ISHA, ISAV, IVSA, JADE, PRIME and WISE.
While not being a formal entity (no by-laws, no obligations, no fees, no website, no
official spokespersons or officers, etc.), IFISO as an informal forum is still quite
influential because it creates the necessary environment for international student
organisations to collaborate on all possible levels in order to strengthen their capacities
through knowledge sharing and identification of synergies.
In Autumn 2006 an IFISO meeting took place in Famagusta, Cyprus. Unfortunately,
none of the board members could attain it due to many statutory meetings.
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European Youth Forum (EYF)
Written by Ivana Petricevic, Secretary ESN AISBL
'The European Youth Forum works to empower young people to participate actively in
the shaping of Europe and the societies in which they live, and in improving the living
conditions of young people as European citizens in today’s world.
The European Youth Forum defends the interests of all young people in Europe. As a
platform, it is the representative body of its member organisations towards institutions
and partners active in the youth field.'
(Mission Statement adopted in 2000)
ESN applied in 2006 for membership at the EYF. The reason for this is quite obvious,
this organisation with many prominent youth NGOs and youth councils around the EU
represents the needs of students. As representation of students is also one of the core
activities of ESN, in this case international or exchange students, it seemed logical to
join forces. Through EYF, ESN hopes to gain in strength when it comes to influencing
European policy makers to the benefit of its sections and students. Think for example
about gaining ECTS credits for voluntary work in an ESN section, or equal rights for
international and local students. By working together with other student organisations,
such as AEGEE, which are member of the EYF, ESN truly hopes to get more benefits
for all its members. Nonetheless, in this way ESN also strives at helping the EU bodies
in adjusting their policies to the needs of the youth.
Colleagues at the EYF have been relatively positive towards ESN’s application. The
procedure is the following: an organisation must first be candidate member for 2 years
and then it can become a full candidate. ESN could enter the first phase during spring
this year.
Fingers crossed, thanks to our EYF colleagues and let’s ‘empower young people’!
Student NGOs
Written by Jakob Smets, External Relations
Many student NGOs whether local, national or international, have a seat in Brussels.
We are proud to say that many of them have become our friends, some even local
Erasmus students. We invited - and have been invited by - student organisations on
many occasions, this is also thanks to the efforts of ESN Brussels.
So, we know that the ESNHouse is not the only ship in the ocean of Student NGOs
which is Brussels: the board has been in the AEGEE House, the ELSA House (law
students) and the EMSA House (medical students), JADE (Junior Enterprises) on
several occasions.
As AEGEE also shares some common goals and strategies with us, we are trying to
develop common projects with them. Also, the pharmaceutical students of EPSA would
like to cooperate with ESN on the aspects of student mobility.
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WAGGGS – WOSM (World Guides & Scouts)
Written by Davide Capecchi, President
In view of our next defence in front of the plenary of the European forum, a process of
presentation of ESN amongst those organisations that are already members has been
initiated.
The two world organisations talking care of Guides and Scouts have been approached
by us in order to understand each other better, and a positive initial partnership
statement has been produced, summarizing the strategic importance for a long-lasting
cooperation.
It is ESN Mission to foster student mobility, while in our vision it is stated that
“prospective and current exchange students have to be provided with all the necessary
information and means for being integrated in the society and the culture of the hosting
city, also by terms of linguistic tools and social opportunities”.
Bearing this in mind, together with WAGGGS’s and WOSM’s respective European
offices we drafted a cooperation programme that should enable ESNrs and exchange
students to access the possibilities of personal growth and social involvement offered by
becoming educational leaders while abroad, and the former in turn could increase the
number of young educational leaders and bridging them towards the leadership period.
At the time of writing, both organisations are discussing the opportunity to become
partners of the 20 Years of Erasmus Programme.
deBuren
Written by Jakob Smets, External Relations
“deBuren” (the neighbours – pronounced as German [bueren]) is a Dutch-Flemish
cultural centre situated in the heart of Brussels. It’s purpose of existence is to include
Dutch people living in Brussels into many activities but also to promote Dutch culture.
But the main objective is to promote and confront different cultures with each other and
to give different groups who are striving for a stronger Europe a platform.
As they say: “we have a soft spot for students with a heart for Europe”, so the link with
ESN was easily made. Since a few months ESN has good relations with deBuren with
eventually resulted in them helping to organise the CNR in Brussels on January 19-21.
More information on www.deburen.eu
The Committee of the Regions
by Ewa Krzaklewska, Vice President
The Committee of the Regions (CoR) is the political assembly that provides local and
regional authorities with a voice at the heart of the European Union. Established in 1994,
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the CoR was set up to address two main issues. Firstly, about three quarters of EU
legislation is implemented at local or regional level, so it makes sense for local and
regional representatives to have a say in the development of new EU laws. Secondly,
there were concerns that the public was being left behind as the EU steamed ahead.
Involving the elected level of government closest to the citizens was one way of closing
the gap. The Treaties oblige the Commission and Council to consult the Committee of the
Regions whenever new proposals are made in areas that have repercussions at regional
or local level
Committee of the Regions kindly hosted the Opening Conference of the 20 Years of
Erasmus Programme. They were interested to get in contact with students in order to
show them the role of the COR. The COR was of the greatest help and support towards
ESN. Not only did they give us a room for the conference, but also offered our participants
free coffee and lunch. We received support in various matters concerning the conference.
So great thanks for this.
During the conference, participants were welcomed by the Mr Jyrki Myllyvirta, President of
the Commission for Culture, Education and Research, Committee of the Regions.
European Commission
Written by Ewa Krzaklewska, Vice President
As ESN is working with Erasmus students and directly supporting Erasmus programme
it is natural that our partner would be European Commission which organises the
Erasmus exchange. Important to mention is that we are totally independent from EU
and European Commission and not directly founded by them. ESN can of course apply
for grants as any other NGO. Still as we are working for a similar aim, so to foster
students mobility, our collaboration is without doubts important and useful.
EC has a knowledge on development of the Erasmus programme throughout years, but
ESN is in direct contact with Erasmus students themselves. Our collaboration is based
mostly on bilateral support. EC can give us the right information and content support,
while ESN can reach the Erasmus students directly through the ESN local sections.
Erasmus Unit - Directorate General Education and Culture
The Unit in the European Commission responsible for realisation and enhancement of
Erasmus Programme is Erasmus-Jean Monnet Unit. The head of this Unit is now Belen
Bernaldo de Quiros. She signed the letter of endorsement and support of the work of
the ESN local sections which can be found at
http://www.esn.org/documents/support.php
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Central for collaboration is ESNSurvey which is for the Erasmus Unit an important
source of knowledge on exchange programmes. Its results are always shared with the
Erasmus Unit. We used to organise a special meeting for that occasion and we send to
EC the brochure with printed results.
The representatives of the Eramus Unit have participated and will in the events of ESN
in order to serve with their expertise. Martin O’Casey from Erasmus- Jean Monnet Unit
participated in the Annual General Meeting in Krakow. During the opening conference
for 20 Years of Erasmus Programme, Belen Bernaldo de Quiros participated in the
panel debate. Additionally, the Director General, Odile Quintin, Directorate General EAC
Education and Culture gave a closing speech, shile Commissioner Jan Figel’ came to
the evening part to make a toast with participants, and on the 19th to give an
introduction to Erasmus Days workshop. Additionally, Margarida Gameiro, Deputy Head
of Cabinet of the Commissioner Figel’ gave as a helping hand during the preparations to
the opening conference.
Additionally, ESN supported EC also for 20 Years of Erasmus Programme Exhibition,
by providing them with posters and gadgets produced by sections on Erasmus.
By Executive Agency – Education And Culture we handed the application for the
Administrative Grant, about which you can read more in the following pages.
Directorate General – Communication
During the opening conference for 20 Years of Erasmus Programme, we were
honoured to have had the presence of Commissioner Margot Wallstrom, Vice President
of the EC, who gave an opening speech. Also Peter Lindvald-Nielsen gave us a support
for the organisation of the opening conference.
National Socrates/Erasmus Agencies
Written by Ewa Krzaklewska, Vice President
In every country that takes part in Erasmus Programme there is established a National
Socrates Agency which is responsible for its implementation – management and
finances. The list of the Agencies you can find here:
http://ec.europa.eu/education/programmes/socrates/nat-est_en.html
National Agencies are the perfect partners for the National Board and sections. The
contact with National Agencies differs from country to country. In some they provide
much support (Swiss, Polish, Dutch), in other they do know about ESN but do not
collaborate in a concrete way (Hungary, UK), in some they might not even know much
about ESN. The responsability of the contact lies mostly within National level, although
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the National Agencies are also contacted by the International Board concerning the
international projects such as ESNSurvey, 20 Years of Erasmus Programme.
Every National Agency has a budget for promotion and enhancement of the
programme. From this fund the projects for Erasmus students and local students can be
supported. Application for support can be done also by local sections through their
Erasmus Coordinators.
Examples of collaboration between ESN and National Agencies:
Support letter to ESN sections of the country.
Presentation of ESN on the National Agency meeting to all universities participating in
Erasmus.
Providing ESNSurvey results to National Agency on the country.
Collaboration on events’ organisation.
Support of the National Agency for ESN for organisation of the promotion of Erasmus to
local students.
Polish National Agency: every year Poland organises photo competition for Erasmus
students in Poland and Polish Erasmus, the winning photos are provided to National
Agency to make a calendar for the next year. There is also a logo of ESN on the
calendar to thank for the photos and promote our network.
Italian National Agency helps ESN sections in getting ECTS credits for the students’
voluntary work.
Spanish Socrates Agency will support National Board in organisation of Erasmus Days.
Flamish National Agency supported acommodation of the Council of National
Representatives when they had meeting in Brussels.
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The Policy Outline of ESN International
Approved by the AGM 2003 in Siena
Erasmus Student Network (ESN) received its name and spirit from Erasmus who
originated from Rotterdam, The Netherlands, and who was a celebrity and today
symbolises student mobility.
Aims of the organisation
ESN aims at working in the interest of students who are spending a part of their
professional education at a higher education institution in a country other than the one
in which their home institution is situated. The organisation works to improve the
conditions for present and future exchange students and to promote the exchange
experience and concerns itself directly or indirectly with every aspect of this subject as
broadly as possible. It does so without being associated with any political or
confessional group.
ESN works for the benefit of all students taking part in an Exchange programme,
regardless of their provenance. Through its work for the mobile students, ESN also aims
at working for the nonmobile students by improving their chances to experience
international student exchange at their home institution. Thus ESN offers services for all
students and welcomes all students to participate in its work regardless if they are
mobile or not.
This shall be done by means of:
- Support of the social and practical integration of visiting students at their host
institution;
- Provision of practical and relevant information about academic exchange programmes
and ESN resources;
- Active use of the experiences of homecoming students by making them active in the
network;
- Contribution to evaluation of different exchange programmes based on the
experiences obtained by former exchange students;
- Representation of the needs and expectations of exchange students on the local,
national and international level.
Needs of exchange students
ESN is a student organisation of which all members are actively involved in the day-today
work with and for exchange students. Through these activities, ESN has identified
several areas, where improvements are needed in order to ensure the success of a
study period abroad.
Student mobility and internationalisation of higher education
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Many European students have already benefited from the various European student
mobility programmes. A study period abroad is in general a valuable experience from
which students gain in many respects. Not only do they meet new academic challenges,
they also have the opportunity of getting to know a different country with a different
language, culture, history etc. Such experiences should support and increase the
mutual understanding and respect for a different way of life and learning and broaden
the perspective of the students. These are skills which are of an utmost importance in
today's world.
ESN supports the student mobility programmes and is keen to see an increase in the
number of students benefiting from them. At the same time, ESN finds it important to
emphasise that high quality of the conditions for exchange students is guaranteed.
Enough resources should be made available for this.
Information about exchange programmes
In general, the information flow needs to be ensured and improved at all levels from
initial consultations to information presented to the students during their stay abroad.
Many areas of improvement can be identified. Information about exchange programmes
as well as the available courses at partner universities need to be available more freely,
and even more important, up-to-date. Feedback of all aspects of the exchange should
be collected from exchange students and presented publicly and impartially.
Many students are also informed far too late as to whether or not they are accepted as
exchange students. This frequently causes problems obtaining the necessary
paperwork (visas, residence permits etc), finding appropriate housing (if the host
institution has been unable to do so), and more importantly obtaining their mobility
grant, all which are necessary to ensure a successful study abroad. Therefore, this
information has to be given well in advance.
Student support during the stay abroad
For foreign students it normally takes time to get to know the educational system of the
host institution. The examinations, courses, degrees etc. are different than at their home
institutions. Foreign students may also have difficulties with studying in a foreign
language.
To help foreign students, a host institution should supply students with guidance. This
can be done by means of an orientation week where there are lectures about i.e.
academic system of the university, tour around the campus and library etc. Also the
faculties need to participate in guidance of the foreign students. Special attention should
be paid to the teaching skills of teachers who teach in a foreign language. And sufficient
language courses should be available for students. All the students should know to
whom to turn to when they have questions.
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There should be feedback collected from the former exchange students about the
university and its courses and there should be improvements done based on this
information.
Improved co-operation between institutions of higher education concerning programme
specifics (such as course requirements, transfer of credits, and course equivalencies)
would greatly ease students’ emotional distress over such concerns and allow them to
concentrate more fully on their studies.
Academic recognition
Full academic recognition of a study abroad is still lacking in many universities. This can
be seen as one of the biggest obstacles of student mobility. One cause of the lack of
academic recognition is the inadequate information supply about studies abroad. If the
students are well informed about the courses at the foreign universities they have better
possibilities to negotiate adequate compensations. Co-operation between universities
and faculties is needed to solve this kind of problems. Another cause of the lack of
recognition is the differing standards of the educational systems. Luckily much has been
done to improve this. With the Bologna Process coming into action the countries signing
the Bologna Declaration have tried to make the educational system more transparent.
ESN hopes that by implementing the Bachelor-Master-structure and the ECTS, it will be
easier for students to get academic recognition of a study abroad.
Reception of foreign students
Every foreign student should be received in a proper way by the host institution of
higher education. The reception of foreign students is a core activity of the ESNsections.
Of course the final responsibility lies with the university, but ESN sections
regard themselves able to play an important part in the implementation of this task in
close co-operation with the university.
This reception should not only invoke the meeting at the station (even though this is an
important facet), but should consist of constant interaction between members of the
host institution and the exchange students. A rich social and cultural environment is the
prerequisite to benefit from a period of studying abroad. Therefore an appropriate
orientation is a requirement for a successful exchange programme. This orientation
should give these students a firm foundation upon which to build social interactions in
the country of study. Such an orientation should not only include teaching the language,
but also include information about the facilities and activities offered to the students. In
this way the incoming students have a solid basis from which to advance their social
integration.
Earmarked resources must be allocated to the reception, and general help and
guidance provided to foreign students. To ensure the quality of this continuous
"reception", local students need to be involved. Such student participation cannot be
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over stressed. The experiences of students who have been abroad themselves and of
students who wish to go abroad in the future are invaluable to students who find
themselves in an unfamiliar environment.
Mobility grants
An essential prerequisite for many students, study abroad experience is to obtain a
mobility grant. The size of grants is a continuous, pressing problem. It is one of the most
important obstacles of student mobility. Supplementary national mobility grants would
be of great importance and would positively influence student mobility. The mobility
grant should cover all the extra costs due to the stay abroad.
The timing of the disbursement of grants is just as important. Often grants are paid to
the students long after their arrival at the host institution, in some cases even after their
departure from the host institution. Mobility grants must be paid to the student before
departure from the home country. ESN will highlight problems concerning mobility
grants and bring them to the attention of the appropriate international authorities.
Linguistic preparation
The possibilities for proper linguistic preparation before a stay abroad should be
improved for all languages.
An intensive language course of the local language followed up by a regular course
during the stay abroad should be offered to all exchange students by the host institution.
These linguistic skills should be academically recognised, even for students who do not
primarily study languages. Learning the local language is vital when approaching a new
culture and is an essential ingredient for the social integration of students abroad.
The quality of courses taught in foreign languages should be carefully monitored. It
should be also made sure that providing courses in a foreign language does not conflict
with the academic interests of the local students of host institution. The courses in
foreign languages should not endanger the quality and quantity of the courses given in
a local language.
Accommodation
Adequate accommodation is an essential component of a student’s stay abroad.
Finding a place to live often is a difficult task, especially for students who are abroad.
Therefore it is the responsibility of the host institution to provide proper accommodation
for any exchange students it decides to receive. Obviously this entails giving exchange
students a certain priority when it comes to room assignment in student residences. The
simple rationale behind such a premise is that it is after all easier for a native student to
find housing than it is for a foreigner who very likely does not speak the local tongue
and has no network to rely on.
At the same time it should be kept in mind that it is important to avoid a situation where
domestic students feel left without a chance of obtaining accommodation in student
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residences, because foreign students are given priority. A proper balance must be
found, though it is a difficult task in Europe where a fundamental lack of sufficient
student accommodation exists.
Student hostels intended exclusively (or even primarily) for foreign students should be
avoided as much as possible, as such assignments severely hamper an integration with
domestic students and proper integration into the local culture.
Care should be taken to avoid the cultural friction and misunderstandings often created
when persons coming from different cultures live closely together. The nature of student
housing makes this all the more important. These kinds of problems can be avoided by
proper orientation and tutoring.
Social integration
The social integration and the living conditions during a stay abroad are vital
components for the successful outcome of a study abroad experience.
Students going abroad can find themselves without a social network at first. Such a
situation, if allowed to persist, can ruin an exchange student's study abroad experience.
Resources must be used to improve the social integration of the international students.
ESN can help the host institution to integrate the foreign students to a local culture since
it is specialised in that. Local students should be strongly involved in this work, as they
are the experts on local student life. Social events can help the integration process and
for this reason they should be organised with an eye towards integrating local and
foreign students.
Mentor systems should be offered to all exchange students at all institutions. Such a
system is invaluable in aiding students' adjustment to a new environment. Such a
system entails having local students who are willing to guide and counsel the foreign
students on all aspects of life and studies in the local milieu. If every student had their
own personal cultural “translator" then the speed and completeness of their integration
would be greatly enhanced, as would the success of the programme as a whole.
Intercultural skills
The intercultural skills obtained during a stay abroad are an important result of the
period of study and should be regarded as integral to any programme that professes to
be international. It is precisely these skills which are in fact the longest lasting, as well
as the real indicator of the quality of a stay abroad. Also they are most valuable for a
future professional career.
Exchange students learn to respect other societies and other cultures. These cultural
integration skills are, in fact, the ones of primary interest and utility for all parties
involved. They promote unity while increasing awareness of diversity. If Europe is to
remain a multi-cultural entity, rather than a homogeneous cultural unit, such skills are of
the utmost importance for the future.
The focus of the exchange programmes of today is too narrow in its scope. Focusing on
merely the academic part of exchange undermines the lasting goals of cultural
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awareness, tolerance and mutual understanding. Intercultural skills are often left to drift
in the vast ocean of chance.
Needs of ESN sections
The needs of the member sections of ESN from the network and especially from its
superstructures such as ESN International and the national platforms of ESN are:
- A stable structure to communicate and co-operate with other sections, exchange
ideas, talk about problems
- To receive support and training in:
- acquiring recognition and funding
- recruitment of new volunteers
- organising activities
- dealing with multicultural issues, crises and various special situations and issues
relevant to student exchange
- To receive marketing material to promote themselves and the network
- To receive information about student mobility issues and the unification process of the
European Higher Education Area
- To be represented in various bodies dealing with issues relating to student mobility
- A change to participate into international projects
In order to fulfil these needs ESN International will carry out following activities:
Use the various information and communication tools at its disposal such as
international meetings,
newsletter, website, regular e-mails, Partnership Project, support letters etc. to:
- facilitate the communication and co-operation between the sections
- support and train sections
- provide information to the sections
- raise awareness of the network and promote it to all relevant parties
- Produce marketing material for the sections.
- Maintain and develop the contacts to European institutions and organisations relevant
for the aims of ESN. In order to offer a communication channel through which needs
and expectations of exchange students and specific problems and ideas can be
addressed.
- Gather information from sources such as European institutions and organisations and
distribute it by the above mentioned information tools.
- Co-operate with all relevant parties in projects and activities, which advance the goals
of ESN.
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Promotion of ESN
To achieve the goals of ESN and to fulfil the needs of the sections and the network as a
whole, ESN should be made well known. The Board is responsible of promoting ESN at
the European level. To make the network function the sections should be aware of their
responsibility towards other sections and the network to promote ESN on the local level
to various student groups such as:
- Outgoing exchange students in order for them to search and demand ESN services
before going abroad.
- Incoming exchange students to make them aware of the available resources during
their stay.
- Homecoming exchange students to activate them in the network when they return
home.
- Non-mobile local students to make them active in the network and to facilitate the
integration of exchange students and most importantly to offer themselves an exchange
experience at home.
It is recommended that the sections include the abbreviation ESN in their name and
include a mention of ESN or the ESN logo in their publications they produce in
conjunction with their ESN activities.
Finances
In general ESN aims to financial solidity and stability and transparent use of its funds in
all different levels of the network. Currently it seeks to acquire more funds to be able to
reach its goals.
The different levels of the network are funded on basis of different principles. The local
sections are self-supportive. The National Platforms can be self-supportive and/or
collect membership fees from its members. In case of a membership fee for the
National level, the payment cannot however limit the statutory rights of the sections,
such as the selection of the National Representative. The international level is funded
by membership fees from sections, subsidies from the European Union and by funding
it collects itself. The majority of the International level’s budget should not be raised
from the sections. All funds of international level collected from the sections as
membership fees should be used for the direct benefit of the sections such as providing
services, support and marketing material for the sections. Money received from
somewhere else than sections can also be used to strengthen the network and to save
for long term plans as an ESN office.
Ethical issues and the level of influence of the funding party towards the ESN body
should always be considered when acquiring funding for whatever body of ESN.
Future
To achieve its aims and to guarantee the quality of student exchange all around Europe,
ESN seeks to grow in different fields.
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ESN seeks to cover equally every part of Europe. As long as this goal is not achieved
and very strong administrative structures are not built, ESN limits its membership to
organisations residing inside the geographical Europe.
ESN tries to improve its organisational structure to support the growing network better
and ensure continuity on the international level.
ESN also seeks for clearer and better division of work and stronger co-operation
between the various student organisations working at the European level.
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The Opinion of ESN International on the Bologna
Process
Preamble
Erasmus Student Network was founded in 1990 to support and develop student
exchange based on the European Commission SOCRATES/Erasmus programme. It is
currently composed of 168 sections working in Higher Education Institutes (HEI)
(Universities, Polytechnics and University Colleges etc.) in 24 European countries, and
of National and International structures. The main goal of ESN is cultural and social
implementation of all exchange students into a new environment and representing the
interests of all students who are studying abroad, framed by Socrates/Erasmus program
and others, and thus represents currently a total of around 100,000 students as
volunteers or exchange students
Introduction
In June 1998 four countries signed the Sorbonne Declaration in order to pave the way
for a united Higher Education (HE), and a discussion about setting up the common
European Higher Education Area (EHEA) resulted in the Bologna Declaration, signed
by 29 European countries in 1999. At the first follow up meeting in Prague in 2001, the
number of joining countries increased to 31. Signed countries engage themselves for an
active participation and cooperation between higher education systems. Also they set
themselves 2 aims: raising transparency among HE systems and quality assurance,
which has to lead to recognition of qualification.
With the current paper ESN is expressing a point of view on some abstracts of the
Bologna Process and actively involving itself with the process of modelling a modern
EHEA.
The Social dimension
Social dimension in the future EHEA is one of the most important aspects in
implementing the Bologna process.
Until 2010, when the EHEA should be fully established, the economical and political
situation in many countries will be changed. ESN hopes that in the future all students
will have equal chances to study abroad.
Students have different interests and they are coming from different levels of society but
the most important thing is that everybody has the same rights and opportunities.
Especially students with special needs will be those for whom positive discrimination will
be needed to ensure equal possibilities for them. Therefore ESN stresses that students
have to be fully supported by all academicals societies and as a part of society. ESN
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believes that a social support system for students (covering health care, housing, food
and other social services) should be implemented and guarantee the social and health
well-being of all students.
Additionally, in many countries students have to work in order to cover their living costs
during the study period. Therefore ESN stresses that employment should primarily be in
connection with the study subject and students should not be forced to work in order to
be able to continue their studies.
Mobility of students, teachers, researchers and staff
Mobility of students, teachers, researchers and staff is needed in order to improve the
quality of the study process. ESN is in favour of fluent mobility of all parts of academic
society in order to offer students new technologies, new teaching and researching
methods and exchanging good experiences. All this would lead to subscribing new
contracts, which would result in increasing the number of exchanges.
ESN wants to draw attention to the reforms as expressed in the Bologna process, which
supports the scheme that is making students mobility easier. For that purpose, ESN is
encouraging European mechanisms to develop common regulations in order to promote
and increase all sorts of mobility.
ESN also wants to comment on both vertical and horizontal levels of mobility: Horizontal
mobility here refers to non-degree mobility: studying for a short period as an exchange
student mainly abroad. So far horizontal mobility has been the major means of mobility
for a large number of students all around Europe, and it has been clearly more popular
than vertical, so-called degree-mobility.
Vertical mobility here refers to degree mobility studying mainly abroad for a full degree.
The Bologna process offers a possibility for flexible choices, where in an ideal situation
a student can easily build an individually and socially meaningful degree from available,
versatile pieces. Vertical mobility can also be a mode of the so called free-mover
mobility where students individually move from one university to another, completing a
bachelor in one institution and continuing to a master’s or further in another institution
and country, making their own arrangements.
ESN feels that both modes of mobility are equally important and valuable. Students
must have the option of choosing the length of the period they spend abroad.
Increasing mobility – inside one’s own university, nationally and internationally – is one
of the most central possibilities offered by the Bologna process. In order to make full
use of this possibility, the problems of recognition must be solved.
The most visible threat concerning horizontal mobility and the introduction of the two-tier
structure (bachelor - master) is the timing of a short study period abroad. The study
period should not automatically lengthen the duration of studies, and it should not be
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possible for the student to study abroad only between degrees. On the bachelor level,
ESN stresses that the study period abroad could offer more general academic
competencies, whereas on the master level the study period could reinforce the
specialisation in one of the student’s own fields of study.
Recognitions of Degrees
Degree structures should be flexible enough to encompass different skills learnt through
different methods as long as they are relevant to the field of study. ESN stresses that
degrees in different countries should have similar basic elements, thus containing a
small degree of uniformity while giving ample space to flexibility and individuality.
Before the full implementation of the Bologna process in 2010, systems in EHEA will be
different. Therefore a temporary system of recognition of degrees is needed. ESN calls
the attention of all institutions to the fact that recognition of degrees has to be
implemented before 2010. The Bologna process is facilitating the recognition of degrees
and qualifications on the European labour market but until then there will still be a gap
between HE systems. ESN believes that all problems concerning recognition of degrees
will be solved fast.
Implementation of credits system (ECTS) and Diploma Supplement
A proper implementation of credit systems is essential to accelerate mobility and
guarantee recognition of the gained qualifications and seems essential for a large
number of aspects related to the creation of an EHEA. ESN believes that it is essential
that compatible and comparable credit systems be developed in all European countries.
Therefore ESN believes that students must be part of this process and fully agrees with
ESIB on this point.
European Credit Transfer System (ECTS) has been developed in order to transfer
credits and as a tool for recognition of degrees and/or qualifications. ESN is in favour of
implementing the ECTS system in all HEIs in Europe.
In many universities a Diploma Supplement is issued but ESN stresses that it should be
issued automatically and without students requesting it and in at least in the spoken
language of the HEI and in English.
Compatible credit accumulation should be used for intermediate recognition in order to
make it easier for students coming back from their studies abroad. The Lisbon
Recognition Convention was signed in 1991. It envisages the creation of a common
EHEA and it asks the signing countries to recognise the qualifications that students
reach during their studies abroad. All signatory countries of the Bologna Process now
need to ratify the Lisbon Convention. ESN calls upon all signed countries to remove all
obstacles and ratify Lisbon Convention and remove all barriers that are stopping the
process of recognitions of qualifications.
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Students need to be equally treated in order to be competitive on the labour market.
Therefore the recognition of qualifications is very important. ESN encourages all
countries that are not yet members in the ENIC/NARIC network to implement this
important body into their structure.
Quality Assurance
In parallel to the process of integration in the EHEA (mobility, Bologna process …)
questions about how to ensure for the quality of the HE programs came up.
Accompaniment and assurance of quality in HE courses is a ground for building
consciousness about the culture of quality, responsible and synoptically HE
process. Today some parts of Europe are participating by forming basic concepts and
strategies by assurance of quality in HE courses. ESN stresses that this is not the case
in all countries and it should be implemented in all signatory countries; therefore ESN
believes that modifications will be accepted also in countries, which are not part of the
process and will oblige all countries participating in Bologna process.
Nevertheless, ESN believes that increasing European cooperation in quality assurance
between countries will be fruitful. ESN wishes quality education to be assured in all
countries and equally for all students in Europe. The fear of unequal quality comes from
the increasing number of students and study courses, changes of students’ requests,
definition of aims and their realization. Self-evaluation committees in HEIs are not able
to guarantee quality in their courses. Accreditation of study programs has to be
accompanied by a guaranteed level of high quality teaching and research, and these
have to be set up where they do not yet exist. An agency has to assume the task of
verifying the quality of the HE process and the accreditation of study programs. ESN
welcomes the establishing of agencies and a framework of ENQA in Europe, and
stresses that control and evaluation has to be done regularly and with highest sincerity.
National guidelines and bodies should be developed in order to ensure both quality and
accreditation. They should clearly state the responsibilities of all the different actors and
must involve students, teachers, employers and other societal actors to make sure that
the education system meets their expectations and demands. ESN underlines that
students must be included in the process of quality assurance and accreditation in order
to guarantee legality.
Conclusion
In the light of creating a common EHEA, the Bologna Process has the biggest role.
Therefore ESN understands all problems arising from changing different HE systems,
but also hopes that all the signatory countries will be careful and take into account
students’ social positions and assure the quality of courses.
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ESN is sure that cultural differences in Europe are protected. Cultural and linguistic
diversity should be respected and reaffirmed.
Finally, ESN would like to pay attention to the social dimension, and the promotion of
mobility. All criticism, expressed by ESN, is meant to express an opinion that should
contribute in a constructive way to the upcoming changes in the EHEA. It aims at
assuring that students’ interests will be represented and taken into consideration.
Statement of Principles of ESN International
Approved in Gdansk 2005
The six principles of ESN
• ESN works in the interest of exchange students.
• ESN works to improve the social and practical integration of exchange students.
• ESN represents the needs and expectations of exchange students on the local,
national and international level.
• ESN provides relevant information about academic exchange programmes and ESN
resources.
• ESN works with the reintegration of homecoming students.
• ESN contributes to the evaluation of different exchange programmes.
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Future
Candidates for the AGM 2008
written by Tomaso Bisol, Network Administrator
Currently (end of January) there is one candidate for the AGM 2008: Besançon.
The candidating OC is made by: Julien Pea (NR France and vice-president ESN
Besançon), Joachim Wyssling (president ESN Besançon) and regular members of AEIB
ESN.
The overview they presented tells us that the city is “ranked in third position among
French cities as concerns the quality of life and provides a remarkable example of
balance between dynamic urban development and preservation of nature. Its greatest
asset is the city centre: Julius Caesar himself said that the particularity of Besançon was
the loop formed by the river Doubs which made the city an untouchable fortress”. This is
where the AGM 2008 could take place and participants would find pubs, shops,
university, museums, cinemas, restaurants and so on: with 130000 inhabitants and
20000 students a lot of action can be expected.
Some more data provided:
Maximum cost: 110 euro/participant.
Maximum number of participants: 400.
Accommodation: 2 or 3 stars hotel (double/triple rooms).
All needed rooms/buildings in the city centre (within 10 minutes).
Budget so far: 130.000 euro.
Curently, support from: University, City, Regional Council.
More candidates may apply before the AGM Prague 2007; we actually encourage you
to do so!
Organising committee:
CANDIDATURE AGM 2008
Julien Pea : NR FRANCE, vice-president ESN Besançon
Joachim Wyssling : president ESN Besançon
+ regular members of AEIB ESN
OC Organising section(s):
AEIB – ESN Besançon
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Hosting
City
Experience:
Travel:
- How Some to reach of our your members city? were part of the organizing committee of the 1st European
University Handball championships in Besançon (July 2006)
- Airports We organized : Lyon, Basel-Mulhouse, an international meeting Geneva, with Zurich, ESN Paris Besançon, ESN Lausanne, and
members Train stations of ESN : Besançon international (TGV board : high-speed in may 2006. line) Paris is only 2:30 hours away
- Lyon Regular (2hours section away) activities. Strasbourg (2hours away) also easily reachable from
Switzerland and Germany railroads.
Bus Motivation: lines : possibilities with European bus lines.
Highways: Besançon is at a crossroads between Spain, Italy, Germany and
Switzerland. Well, precisely It is these easily handball reachable championships by car as the were A36 a services great success the city. and brought
200 from 15 countries together.
We Date: think, in Besançon, that we can bring people together in a great
environment: nature, proximity, cultural diversity, open-mindedness. This
would 22 – 25 also march be 2008 a way for France to organize and host an international ESN
event! Fee: And organizing such an event would be very rewarding for our section
and our members, an unforgettable human experience!
Most probably 100€ for section delegates and 130€ for alumni
(for Overview: sure not more than 110€ for section delegates)
Number Ranked in of participants:
third position among French cities as concerns the quality of life,
Name Besançon the maximum provides number a remarkable of participants example of balance between dynamic urban
development 2 delegates and per the section preservation of nature.
Its greatest Number asset of alumni is the depending city centre: upon Julius the Caesar number himself of places said that available the particularity
of Besançon As the maximum was the number loop formed of participants by the river is 400 Doubs (city which center made hotels’ the city an
untouchable capacities)
fortress. And this is precisely where the AGM 2008 could take place...
where participants will find pubs, shops, university, museums, cinemas,
restaurants...
130.000 inhabitants in Besançon and 20.000 students ... needless to say that we
know what student life is!
Prices:
As Besançon is a medium-size city, life is not really expensive. Not as expensive
as big European megalopolis can be.
(A pint of beer in a pub is around 3,20 euros)
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Budget
Accommodation:
As everything will take place in the city centre, everybody will be 10 minutes away
from plenary sessions and catering.
Participants will be accommodated in 2 or 3 star hotels (double or triple rooms)
We can definitely assure participants about this proximity. And this is precisely our
asset!
Finances:
How big is your budget so far? Around 130.000 euros
How much money do you already have? At this stage, 38.000 euros are
promised and we are gaining new partners every week.
How stable is your budget? It will be fine, though we need more private
partners
For which grants have you applied and how was the answer? In progress, but
local authorities will definitely allow us grants
The budget is a VERY sensitive and important topic so please state everything that
shows that you already have a good financial stability. Agreements were given by
top responsibility administrators
Sponsors:
Name the most important sponsors of you. Who else are you going to contact?
Bank BNP Paribas
Local private partners
IX.ESN France will help us find more national companies (Quick, SNCF for
example)
Additional support:
Who is supporting you? For instance a regional committee, your university, the city,
other institutions.
University of Franche-Comté
City of Besançon
Regional Council of Franche-Comté
General Council of Doubs
CROUS / CNOUS
European Commission
French National Socrates Agency
Minister of Education
Minister of European affairs
Minister of youth and associations
Specials Opening ceremony in open-air with parade + open-air concert
March to the Citadel? (castle up the hill) Eurodiner and Gala diner in old fashioned
theatre.
EVERYTHING will take place in the city centre, people will be 10/15 minutes from
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everything during the 4 days of AGM.
We, the applying OC for the AGM 2008, declare hereby that all provided information is
correct, especially in terms of the budget. We know that we are bound to the promises
we made here.
This candidature will only be official if all conditions are met before AGM 2007 in
Prague.
On behalf of the OC
Julien PEA
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Job Descriptions Board 2007/08
Written by Davide Capecchi, President
As the ESNYear is coming to an end, it is time to bring to your mind one important fact:
this Board will end our mandate on March 23rd 2007.
Who will take over the positions? Coming to Brussels, living together, getting
acquainted with hundreds of people from all over the countries of Europe and beyond,
practising your French, English, German and Dutch (yeah, Dutch rocks).
Learning to deliver tasks on a certain date, dealing with stress and gaining a bunch of
knowledge of practical management of a big pan European organisation, respected,
well know, healthy and strong as never before: come and try!
Working in a truly multicultural team and environment - be productive, respected and
criticised, develop strategies AND day-by-day little yet crucial tasks...
All of this is and much more (all to be discovered) means to be a Board member.
Just in case, some facts.
- How many Board Members are there?
- FIVE, President, Vice President, Network Administrator, Treasurer, External Relations.
- Is it a paid job?
- No, all Board members are volunteers, though they are reimbursed for their living
expenses and in the costs related to their work for ESN. Plus ESN is offering to them
free accommodation in Brussels.
- Are they living in Brussels?
- So far only President and Vice President could live in Brussels. From next year there
is a proposal to bring all the Board members to live together.
- How long is their mandate for?
- One AGM to another (12 months), plus two months after the end of their mandate to
serve as Advisory Board Members
- How can I apply?
- In order for your application to be valid, you must apply in writing to the board
(board@esn.org) by February 20th as 23,59 - stating the position you are applying for,
your section, your country and something about you and your plans for ESN you would
like to be added to the AGM Documents, for everybody there present to be able to know
you a little better and in advance.
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IMPORTANT: Since last AGM, a new procedure applies (all quotations are from the
Standing Orders for the Election and Constitution of the Board):
"Candidates should give a written application for a position in the board to the
international board of ESN at least 30 days before the first day of AGM. If there are no
candidates for a specific position by this time the international board is able to accept
candidates also after this by moving the deadline forward to the plennary session before
the election."
As we are not making public the names and the positions for the applications we
receive until February 21st, our suggestion is to apply definitely before the first deadline.
Other requirements:
- Be a member of one ESNSection;
- Be supported in writing by your National Platform (or by the sections of your country
present at the AGM);
- Be present at the AGM and present yourself in front of the Assembly;
- No more than one candidate per Section;
- No more than two candidates per Country.
Below you can find the descriptions for the positions of each member - we are waiting
for you!
For any questions, we are happy to support you in your decision.
President
The President of ESN is a problem solver, a team builder and coordinator, a hard
worker willing to devote one year of his/her life to ESN having in exchange unique
possibilities of growth, and of international experience in the cosmopolitan environment
of Brussels.
The main tasks are:
- final responsible for the achievement of the Mission, the AIMS, the delivery to the
AGM 2008 of the Action List 2007-2008, and for the general success of the work of the
board s/he needs to be always ready to back-up all the tasks;
- general and legal representative of the Organisation by authorities, institutions and
partners;
- coordinates the work of the board in order to maximise its efficiency and effectiveness;
- organises and calls Board meetings;
- in concert with the CNR Coordinators, organises and calls the CNR-Board Meetings;
- main contact between the CNR and the Board.
- Responsible person in the Board for the work of the secretary of ESN office.
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In addition, the President of ESN must be able to support the other Board members and
international coordinators in the development of their tasks by all possible means. This
means, that s/he must intervene in and be aware of the status of all the projects of the
ESN International.
Skills Required: fluent in English and French and, recommendable, in a third language
of the EU; management (project, cross-cultural, financial); strategic planning; group
builder, motivator and coordinator; communicativeness and flexibility.
Workload: 100%
Presence in Brussels required: 80%
ESN Vice President
The main role of the Vice President is to implement the mission of ESN of fostering
student mobility. Vice President represents the Network and the needs of exchange
students toward the EC and any other relevant institutions. S/he would act as an expert
on the students issues and generate the opinion of ESN upon student exchange.
Main tasks of the Vice President:
1. Collaboration with the European Commission, educational institutions and
organisations by developing advanced projects for support of exchange programmes.
2. Organisation of the 20 Years of Erasmus Programme together with Project
coordinator and the Team.
3. Delivery of the ESNSurvey Project.
4. Representation in the official conferences and meeting, personally or by sending a
representative
5. Monitoring the situation of exchange students and quality of services offered by ESN
local sections.
6. Writing articles and opinions concerning student mobility.
The Vice President always has to stay updated on all the current happenings as s/he
takes over the tasks of the President is s/he is not available. S/he supports and consults
the work of the President.
Skills required:
Experience of work in ESN local section
Fluent in English, oral and writing
Management and public relations
Interest in educational policies and mobility
Workload: 100%
Presence in Brussels: 80%
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Network Administrator
The Network Administrator will be responsible for managing the continuity of processes
in ESN and in general about the network care and expansion – ESNEvents included.
S/he will be responsible for
- the ICT infrastructure, which includes mailing lists, email redirections, the back up
emails and the website. S/he will be the contact person of the board for the webmaster.
- the knowledge management in the organisation, which includes maintaining the ESN
database and electronic archive, preparation of manuals for internal use;
- Network Care and expansion, and more in detail:
1. support of sections with problems or non experienced members;
2. getting in touch with students or istitutions in countries where ESN is not present, in
order to set up new sections;
3. supporting the NR in setting up new sections in a country, or substituting her/him in
countries where s/he is not active;
4. being present at National Platforms and National Events when possible, or
encouraging other board members to do so;
5. updating and taking care of documents which favours network expansion;
- Supporting the OCs of the internal events in succeeding in their aims.
6. Seeking, keeping and presenting the report material for the Administrative Grant.
7. Prepare the application for the Administrative Grant 2007 for 2008.
Workload: xx% (depending on AGM's decision, currently 60-70%)
Presence in Brussels required: xx% (depending on AGM's decision, currently 20-25%)
Treasurer
The Treasurer will be responsible for the financial and accounting base support for all
the activities of ESN AISBL.
Daily tasks:
- Responsible for the finances of the organisation together with the President
- Responsible for the success of ESN Card Project Manager
- Responsible for the Marketing working group
- Prepare the internal and external financial reports:
1. Internal (to be sent to the International Board and CNR):
- Provisional Budget (annually)
- Balance sheet (annually and every 3 months)
- Profit/Loss statement (annually and every 3 months)
2. External (to be submitted to NGO office in Brussels):
- Balance sheet (annually)
- Profit/Loss statement (annually)
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- Deal with the VAT issues of ESN AISBL
- Make all the Reimbursement claims and keep in good order all the related documents
- Keep track and cash the membership fees
- Prepare the invoices and payment confirmations within a 72 hours time from the
communication
- Prepare the application for grants together with President
- Manage the financial situation of the 20th anniversary project (budget of 70'000€) and
keep in good order all the related documents for writing the final report
Projects for 2007 / 2008:
- Responsible for the activities of ESHOP, build up secure online paying tool
- Establish sophisticated system for keeping track of membership fee payments and
sending out of reminders
- Establish sophisticated invoicing system for dealing with ESN PR material, ESN cards
and ESN gadgets and their sending.
Regular Board Member
The RBM takes care of the communication media between the international and the
national/local level, as there are:
• The ESN Section's bulletin: a broad monthly information bulletin with all kinds of
information from the International, national and local level. It also collects past and
future events indirectly dealing with ESN matters. This used to be called the "Monthly
Mail" but the Board decided that within the new Corporate Identity and for improving the
clarity about the audience, a new name was suitable. The ESB is sent as pdf but plans
are to make it html. The ESB is sent to sections, alumni, the CNR and Board.
• The ESN Newsletter: an html newsletter that is sent monthly. This contains very
compact and easy-to-read information on ESN matters, as well as messages from our
sponsors and external events that concern our subscribers. Subscribers are ESNers as
well as people interested in receiving news from our network.
• The new ESN magazine. In 2007, two editions of a printed magazine will be issued.
This is a magazine for ESNers by ESNers, also interesting for universities and other
students. Here our members get a platform to write about nice events, their culture,
experiences… The name is yet to be chosen, as this was formerly known as
InCommon.
In 2006, ESN adapted a new corporate identity, so, in order to spread it throughout the
network, the RBM was responsible to create PR-material to improve visibility of the CI
within the network. This was done by sending PR-packages to all the sections who paid
their membership fee 2005. It concerns:
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• ESN flag
• Brochure with basic information about ESN
• A flyer in the form of the new "star" with very compact information on ESN
• Two posters, one to promote the ESN Card and one about the mission and projects of
ESN
• CD-ROMs containing CI-files of ESN
All these materials are the official PR-material of ESN and are still used on our
representations. The RBM's task is to have an overview together with the PRcoordinator
(Magda Niemcewicz) and treasurer the orders and sendings, and to work on
a strategy on how to improve visibility.
ESNCards: when working together with the treasurer and ESNCard-coordinator, the
RBM is responsible of managing the stocks and sending the cards.
External relations:
The RBM's task is to keep in touch with the various student associations that have their
seat in Brussels. This is done mainly by the IFISO mailing list. Also, contacts and
information exchange (like press releases) are done with media, for instance Café
Babel and Treffpunkt Europa.
The RBM is also member of the PR-working group where he discusses how to deal with
PR, merchandise and communication issues and partly with sponsors.
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Action Plan Board 2007/08
Written by Davide Capecchi, President
In accordance with Article 6. of the Standing Orders for the CNR and the Board, we are
putting forward the following Action Plan to be followed by the Board 2007/08 with no
delay:
- Long Term Vision
o Implement the AGM decisions without delay
o Prepare a LTV dossier regarding the position of ESN towards the
Erasmus programme and the institutional and policy-making stakeholders
- ESNSurvey
o Prepare the 2007 edition, on the 20 Years of Erasmus and employability
o Evaluate the 2007 edition
o Disseminate the 2007 edition, especially throughout Sections,
Universities, educational stakeholders (EAIE, ACA, EUA, European
Commission)
o Prepare the 2008 edition
o Include the EVS volunteers in the project
- Network care
o Expand the network within the approved limits, especially focussing on
Balkans area
o Support National Boards, by setting a meeting with/for them in the mid
September
o Create a “Section Package” sent to section at the beginning of September
with all the documents, manuals, materials deemed useful for a successful
ESNYear
o Produce the ESNCards and deliver them in time to sections and national
boards, continuously seeking for the best partners and deals
o Keep strengthening the CNR and ensure support, within the budget
availability, for their activities
o Organise a CNR Meeting in Brussels, and a training for perspective Board
Members
- Accompanying Measures Grant 2006
o Fulfil all the legal, operational, financial obligations as stated in the
application and in the amendment signed
o Set up a working group, with the participation of the President, fully
responsible for succeeding in the project, managing the budget granted by
the Commission, preparing the final report and closing the grant project
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- Web development
o Bring to the success the ESNGalaxy project, by allocating funds to the
project, enabling the web team to work on it and promoting the
opportunities through sections
o Develop the intranet with layers system
- Headquarters
o Make the final steps for having a fully-operating Headquarters in Brussels
o Have all the Board living in Brussels on a volunteer basis
o Include the EVS volunteer(s) in the environment
o Separate the working- from the living spaces
o If granted, purchase all the equipment requested in the Administrative
Grant without delay
o Maintain the archives and enrich them, with information on Sections and
National Board activities, press released and contacts, documentation
about Erasmus and reports from stakeholders
o Maintain record of official meetings (CNR and Board) and make this
available in digital format
o Respect the programme drafted in the Administrative Grant application
and keep constant reports of the events put forward
o Prepare the next Administrative Grant application 2008
- Finances
o Keep record of all expenses and implement a professional accounting
system
o Maintain copy of all reimbursement forms and justifying papers and make
them available in digital format
o Make good use of the available resources, and always respect the
budgetary constraints imposed by AGM and CNR, unless in duly and
promptly justified cases
o In case of travels, always use the most economic fares and means (lowcost
flight, buses, second class trains, overnights in ESN houses)
o Send monthly remainders for paying membership fees for sections and
maintain the track of the debts and credits from/towards sections
o Keep looking for sponsors and make the best for satisfying current
corporate partners, especially Università Bocconi
o Apply for one grant to the European Youth Foundation
o If granted one first project grant from the European Youth Foundation,
apply for the annual administrative grant from this organisation
- Exchange students rights representation
o Organise one lobbying event in Brussels
o Be actively present and represent exchange students at conferences and
events
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o ESNSurvey as abovementioned
o Pursue the entrance in the European Youth Forum, and a good
partnership with its members, namely AEGEE, JADE, WOSM, WAGGGS
o Pursue good relationships with our stakeholders, such as EAIE, ACA,
EUA, European Commission, European Youth Foundation
- Promotion and Communications
o Develop and implement further the Corporate Identity, in cooperation with
sections, national boards and our partner Koeweiden Postma
o Finalise the registration of the logo at OAMI
o Keep on preparing PR material and gadgets for sections in light of the
budget availability
o Promote Mission, Vision and Values of ESN whenever possible
o Set online an e-shop
Budget ESN AISBL 2007
Written by Corinne Bryner, Treasurer
In the next page the Budget 2007, 1 st January – 31 st December
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Revenues in € Expenses in €
Grant Cost of goods distributed
Administrative Grant 35'000 ESN Card production costs 10'000
ESN Card sending costs 1'200
Membership Fees Gadgets production+sending 3'000
Membership fees 07 (25€) 725 PR materials production costs 1'700
Membership fees 07 (50€) 10'000 PR materials sending cost 900
Membership fees 08 150 16'800
Membership fee debts (years 05+06) 4'500 Headquarters
15'375 Bank costs 250
Revenues of goods distributed House + Office rent 22'500
ESN Cards Rev. 16'000 House equipment 1'600
Gadgets Rev. 2'500 Living Expenses 21'500
PR material Rev. 2'500 Office equipement 7'850
21'000 Office supplies 2'350
Postal / phone 3'300
Interests on investments 59'350
Interests on investments 1'000 Travel and Participation
Country development 1'000
General Sponsors External conferences 1'100
Bocconi 24'000 Meetings with sponsors 1'100
Swisscare 15’000 Meetings with partners 800
39’000 Non statutory ESN meetings 1'700
Sponsors for Projects Statutory ESN meeting 9'000
Bocconi: Survey 5'000 Returns home Board 2'500
Flemish Agency: CNR Brussel 1'000 17'200
ING Bank: CNR Brussels Jan. 500 Promotion expenses
6’500 Logo Registration 850
Other AGM 2007 PR costs 600
Conferences and consulting 1'000 Incommon paper version 4'000
Other Rev. 150 ESN Booklet print 2'000
1’150 7'450
Projects
Total Revenues 119'025 CNR Brussels January 2’100
CNR support 1'500
European Youth Forum 1’500
Marketing working group 100
Survey Projects 2'000
Web Projects 1'800
9’000
Other
Provision 2'000
Other (exp.) 350
2'350
241
Total Expenses 112'150
Total Revenues 119'025
- Total Expenses - 112'150
Surplus 6’875
ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Guidelines for arranging Board Meetings and CNR
Meetings
These guidelines have been approved at the CNR meeting in Budapest, which took
place between the 24th and 26th of October 2004.
The CNR decided the following guidelines for Board and CNR Meetings. The CNR asks
for the in the guidelines stated requirements to be fulfilled by the OC of such a meeting.
These guidelines have to be handed out to the sections willing and agreeing on hosting
such a meeting provable by the board the latest two weeks after AGM. If there are not
enough sections applying to host these meetings it is the task of the NRs to find hosting
sections for these meetings. In this case the guidelines have to be handed out by the
Board provable to this section the latest two weeks after the Board received the
sections application for hosting the meeting. The CNR records the fact, that it is the
responsibility of the Board that the CNR and Board Meetings can take place on the
agreed time and place in accordance with these guidelines.
This guideline should clearly specify the Board's and CNR's expectations to the
Organising Committee (OC) of the hosting section.
A section willing to organise such an event in the coming ESN year is asked to contact
their NR and apply the latest two weeks before the last CNR Meeting before the
deadline for sending out the AGM documents.
A Board Meeting normally takes 2-3 days and CNR-Meeting takes 2-3 days for the
Board Meeting and 3-4 days for the CNR meeting.
As participants are expected to arrive one day in advance and leave one day after the
meeting, the OC is asked to provide accommodation for this period of time as well.
The Organising Committee shall provide food, accommodation and meeting localities
for the participants. This shall not be paid by the participants themselves.
The OC is requested to provide the following meeting facilities:
• Meeting room (which can be used 24 hours a day)
• Electricity (sockets and cables)
• Place for ~30 people
• Option on 4 smaller rooms for workshops
• Option on: Flipchart
Digital projector (for PPT)
Furthermore we require an internet access, as well as basic office equipment (copy
machine, printer and other practical technical equipment that are required for the
meeting to function smoothly)
The participation fee should not be higher than EUR 20, - but there should preferably be
no participation fee at all. There should be no additional costs for the participants of the
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meeting. The OC will together with one person from the Board make a schedule for the
meeting, do the calling for the meeting and be responsible for the registration to the
meeting.
The Board Members are responsible for, in time, sending Documents and Agenda for
the meeting to the participants.
Policy Outline on How to Get ESN International
Support
This year several organisations asked ESN International for support. For instance,
asking promotion, to provide data or to forward emails. We believe that ESN should go
on fulfilling such request but receiving something in exchange. This policy outline
applies for external or internal organisations, such as event OCs, sections, etc.
If for instance an ESN section wants to promote an event through ESN International
(CNR, mailing list, etc.) the present policy outline has to be respected.
This policy outline was proposed by Board and approved by CNR at Debrecen meeting
in May
2004.
Of course it could be matter of independent negotiation for each support request but
having such a document approved by the AGM is strengthening very much our position
in negotiations since the points of this policy cannot be matter of negotiations. For
special cases the last sentence of the policy can take effect.
ESN International policy outline on
How to get ESN International support
Any organisation, whether internal or external, who requests support from ESN
International of any kind has to respect the following policy outline.
• At least three countries have to be involved in the event
• The event has to be organized according to the regulations and spirit of ESN
International
• ESN International’s name and logo have to be promoted
• Board and CNR must be informed at latest three months in advance in order to
organise the support and check if the event is arranged according to the
regulations and spirit of ESN International
• If an external organisation is organising the event, a donation to ESN
International, depending on the nature of the event, has to be agreed with the
relevant decision making body of ESN International before the event takes place.
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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If this policy is not respected, ESN International will not provide any help and measures
can be taken in case ESN International support has already been granted.
ESN International Board can approve exceptions on this policy.
How to visit ESN House?
Written by Davide Capecchi, President
The ESNHouse the most Pallomeri place in Brussels. It is open for all ESN members,
and everybody is welcome to pass by. Naturally, it is necessary to state some basic
rules as the main aim of this project is to provide the board and the secretary of ESN
with the best possible environment for serving the network.
How to get there
The ESNHouse is located in Rue Hydraulique 15 in Brussels.
The closest Metro station is Madou - served by the same line that connects the Gare du
Midi. The Metro station Art-Loi (Kunst-Wet) is also really close to the house and is 2
stops away from the Central Station. If you plan to come to Brussels by train, the best
option is to drop off at Gare du Midi and then take the metro or to head to Brussels
Central and either take the metro or challenge yourself in a 15-minute walk (watch the
rain - this is Belgium).
In case of need, you can call to the office, at +3222902271 during office time or to the
ESN Mobile Phone at +32485924512 (maybe an sms is enough).
Booking
Please notice the Secretary at secretariat@esn.org at least 1 week before your arrival.
As general rules for distributing the guests are applied, call and leave a message at
+3222902271.
General Rules
• The house is a non smoking place. If you really want to smoke, please do it on the
balcony or in the street.
• Please remove your shoes after entering the house.
• A present from the wish list would be more than welcome (to the updated wish list
ask the Secretary)
• The guests are kindly asked to sign the guestbook before leaving ?
Overnight
• The main purpose of the house is for working, so
• Please no more than 3 guests a night.
• Please no more than 10 person-nights a week and 20 person-nights a month.
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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• Please no more than 3 nights per guest.
• No money will be asked to the members of ESN or ESN Alumni for sleeping in the
house.
Cleaning
• Before leaving, the guests have to make sure that they didn't leave any garbage in
the house.
• The guests are kindly requested to help with the general cleaning of the house
during their stay.
Guests of the ESNHouse were
Marco Turra, ISN Amsterdam, ESN Leiden, Ivana Petričević, parents Christof
Devriendt, Justin, Nina Jansen, Sjoerd Leem, Flavia, Viera, Martin, Jörg, Kasia, Andrea,
Alke, Leon (president AEGEE), Toon, Vilja, Tiina Naskali and friend, Laurent, Laurence
Banville, Pavla Suchmova and friend, Anita Petričević, Ewan Munro, Moner Murtaja,
Adina Antone, Eva Gänsdorfer, Robert Cohen and friend, Andreas Weinberger and
friend, Ewa's sisters, Ewa's sisters' friend ESN Utrecht, Suzanne Engelsman and friend,
Giorgio Marinoni, Diana Ivan… and many others: their presence brought colour and joy
to our place!
We are waiting for you in Brussels!
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Table of Abbreviations
ACA Academic Cooperation Association
AISBL Association Internationale Sans But Lucratif (international non profit
organisation)
AEGEE Association des États Généraux des Étudiants de l'Europe
AG Administrative Grant
AGM Annual General Meeting
AM Accompanying Measures
BA Bachelor
BEST Board of European Students of Technology
BM Board Meeting
BP Bologna Process
CEP Central European Platform
CI Corporate Identity
CM Cultural Medley
CNR Council of National Representatives
CRUI Italian Conference of Rectors
DG Direction Générale (EU Department)
EAIE European Association of International Education
EC European Commission
EC DG EAC European Commission Directorate General Education and Culture
ECTS European Credit Transfer System
EEA European Academic Area
EEP Eastern European Platform
EEN East European Net
EFA European Forum Alpbach
EHEA European Higher Education Area
ENIC European Network of Information Centres
ENQA European Network for Quality Assurance in Higher Education
ELSA European Law Students Association
ESIB National Unions of Students
EUA European University Association
EURES European Employment Services
EYF European Youth Forum
HE Higher Education
HEI Higher Education Institution
IAESTE International Association for the Exchange of Students for Technical
Experience
ICT Information and Communication Technology
IFISO Informal Forum of International Student Organisations
IFMSA The International Federation of Medical Students' Associations
ILSA International Law Students Association
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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INPO International Non Profit Organisation
IRO International Relations Office
ISIC International Student Identity Card
KP Koeweiden Postma
NA Network Administrator
NARIC National Academic Recognition Centres
NB National Board
NEP Northern European Platform
NGO Non Governmental Organisation
NNM Nordic Network Meeting
NP National Platform
NR National Representative
OC Organising Committee
P President
PM Project Management
PR Public Relations
RBM Regular Board Member
RP Regional Platform
SAFSA Study Abroad and Foreign Student Advisers
SECEB Sharing Experiences on Cultural Education Realising the Bologna Process
SEP Southern European Platform
SG Secretary General
SO Student Organisation
T Treasurer
TNP3 Thematic Network Project in the Area of Languages III
UNESCO United Nations Education, Scientific and Cultural Organisation
VP Vice President
WEP Western European Platform
WISE World Initiative of Students for Exchange
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

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Section codes
Written by Tomaso Bisol and Davide Capecchi, Network Administrator and President
Section codes are an internal, recently added tool used at the international level of ESN
in order to simplify the identification of a section and to avoid misunderstandings.
In general we can say that every time one section wants or has to be identified rapidly it
is welcome to claim itself with the code rather than (or along with) the name.
Examples of section code use include:
- Payments and bank transfers;
- Invoices;
- List of codes of ESNCards;
- Sections' questionnaires and data kept in the HQ;
- Section identification in the ESN Galaxy;
- Username when accessing reserved areas.
The codes are created by the Network Administrator and they are divided in 3 parts:
National Code: the international 2 letters code
City: usually, the first 4 letters of the city where the section is based.
Section: three letters for identifying the section or the university. If there is no specific
need this field is "ESN", otherwise the own acronym/name of the section will be used.
This is important in cities with more sections.
Codes do not cancel or replace section names by any means.
Their change can be requested by a section, of course for a reason.
Examples of section codes are:
EE-TALL-ESN for ESN Tallinn, Estonia;
IT-MILA-BIC for ESN Milano Bicocca, Italy;
IT-MILA-IUL for ESN Milano IULM, Italy;
HU-VESZ-ESN for ESN Veszprém, Hungary.
Incr Section Country ESNCode
1 ESN TU Graz Austria AT-GRAZ-TUN
2 ESN Uni Graz Austria AT-GRAZ-UNI
3 ESN Innsbruck Austria AT-INNS-ESN
4 ESN Klagenfurt Austria AT-KLAG-ESN
5 ESN Kufstein Austria AT-KUFS-ESN
6 ESN Linz Austria AT-LINZ-ESN
7 ESN Salzburg Austria AT-SALZ-ESN
8 ESN Steyr Austria AT-STEY-ESN
9 ESN BOKU Wien Austria AT-WIEN-BOK
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

10 ESN Med Uni Wien Austria AT-WIEN-MUN
11 ESN TU Wien Austria AT-WIEN-TUN
12 ESN Uni Wien Austria AT-WIEN-UNI
13 ESN WU Wien Austria AT-WIEN-WUN
14 ESN FH Campus Wien Austria AT-WIEN-FTH
15 ESN UAS Vienna Austria AT-WIEN-UAS
16 ISN St Poelten Austria AT-STPO-ESN
17 ESN Wien WKW Austria AT-WIEN-WKW
18 ESN Antwerpen Belgium BE-ANTW-ESN
19 ESN Brussels Belgium BE-BRUS-ESN
20 ESN Gent Belgium BE-GENT-ESN
21 ESN HEC Liège Belgium BE-LIEG-HEC
22 ESN Universite de Liège Belgium BE-LIEG-UN
23 ESN Louvain-la-Neuve Belgium BE-LLNE-ESN
24 ESN EHSAL ESB Belgium BE-BRUS-EHS
25 ESN Sarajevo
Bosnia and
Herzegovina BA-SARA-ESN
26 ISC Famagusta Cyprus CY-FAMA-IS
27 ISC Intercollege Cyprus CY-NICO-IS
28 ESN Lefkosia Cyprus CY-NICO-LF
29 ESN Kyrenia GAU Cyprus CY-KYRE-ESN
30 ISC Brno Czech Republic CZ-BRNO-ISC
31 ESN UP OLOMOUC Czech Republic CZ-OLOM-UPA
32 ISC CTU Prague Czech Republic CZ-PRAG-CTU
33 ESN VSE Prague Czech Republic CZ-PRAG-VSE
34 ESN Aalborg Denmark DK-AALB-ESN
35 ESN Aarhus Denmark DK-AARH-ESN
36 ESN Copenhagen Denmark DK-COPE-ESN
37 ESN Odense Denmark DK-ODEN-ESN
38 ESN Roskilde Denmark DK-ROSK-ESN
39 ESN Tallinn Estonia EE-TALL-ESN
40 ESN Tartu Estonia EE-TART-ESN
41 ESN-Kolmirauta Finland FI-ESPO-KOL
42 ESN Laureamko Finland FI-ESPO-LAU
43 ESN-HYY Helsinki Finland FI-HELS-HYY
44 ESN KANTO Group Helia Helsinki Finland FI-HELS-KAN
45 ESN Hamok Finland FI-HELS-POS
46 ESN Helsinki TKY Finland FI-HELS-TKY
47 ESN JoYY Joensuu Finland FI-JOEN-JYY
48 ESN-JYY Jyvaskyla Finland FI-JYVA-JYY
49 ESN OYY Oulu Finland FI-OULU-OYY
50 ESN Tamy Tampere Finland FI-TAMP-TAM
51 ESN Åbo Akademi Finland FI-TURK-AAU
52 ESN TuKY Turku Finland FI-TURK-TUK
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Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

53 ESN TYY Turku Finland FI-TURK-TYY
54 ESN VYY Vaasa Finland FI-VAAS-VYY
55 ESN Ales France FR-ALES-ESN
56 AEIB ESN-Besançon Franche-Comté France FR-BESA-AEI
57 ESN Télécom Bretagne France FR-BRET-TEL
58 ESN Lille France FR-LILL-ESN
59 ESN Lyon France FR-LYON-ESN
60 ESN Nancy France FR-NANC-ESN
61 ESN Nantes France FR-NANT-ESN
62 ESN Paris France FR-PARI-ESN
63 ESN Strasbourg France FR-STRA-ESN
64 ESN APIEE Toulouse 3 France FR-TOUL-API
65 ESN ASER Toulouse 1 France FR-TOUL-ASE
66 ESN SAM Toulouse 2 France FR-TOUL-SAM
67 ESN XENOS Toulouse 4 France FR-TOUL-XEN
68 ESN Bochum Germany DE-BOCH-ESN
69 ESN Dortmund Germany DE-DORT-ESN
70 ESN HTW Dresden Germany DE-DRES-HTW
71 ESN TU Dresden Germany DE-DRES-TUN
72 ESN FH Frankfurt/Main Germany DE-FRMA-FH
73 ESN Uni Frankfurt/Main Germany DE-FRMA-UNI
74 ESN Hamburg-Harburg Germany DE-HAMB-HAR
75 ESN Hannover Germany DE-HANN-ESN
76 ESN Geislingen Germany DE-HAUN-GEI
77 ESN Jena Germany DE-JENA-ESN
78 ESN Mannheim Germany DE-MANN-ESN
79 ESN Munich / MESA Germany DE-MUNI-MES
80 ESN Rostock Germany DE-ROST-ESN
81 ESN Düsseldorf Germany DE-DUES-ESN
82 ESN Greifswald Germany DE-GREI-ESN
83 ESN Bremen Germany DE-BREM-ESN
84 ESN Athens Greece GR-ATHE-ESN
85 ESN Ioannina Greece GR-IOAN-ESN
86 ESN Budapest BME Hungary HU-BUPE-BME
87 ESN Budapest ELTE Hungary HU-BUPE-ELT
88 ESN Debrecen Hungary HU-DEBR-ESN
89 ESN Eger Hungary HU-EGER-ESN
90 ESN Gyõr Hungary HU-GYOR-ESN
91 ESN Pecs Hungary HU-PECS-ESN
92 ESN Szeged Hungary HU-SZEG-ESN
93 ESN Veszprém Hungary HU-VESZ-ESN
94 ESN UCD Dublin Ireland IE-DUBL-UCD
95 ESN Limerick Ireland IE-LIME-ESN
96 ESN Cork Ireland IE-CORK-ESN
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ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

97 ESN Benevento Italy IT-BENE-ESN
98 ESN Bologna Italy IT-BOLO-ESN
99 ESN A.U.R.E. Camerino Italy IT-CAME-AUR
100 ESN Castellanza Italy IT-CAST-ESN
101 ESN Cosenza Italy IT-COSE-ESN
102 ESN Genova Italy IT-GENO-ESN
103 ESN L'aquila Italy IT-LAQU-ESN
104 ESN Lecce Italy IT-LECC-ESN
105 ESN Messina Italy IT-MESS-ESN
106 ESN Milano Bicocca Italy IT-MILA-BIC
107 ESN Milano Bocconi Italy IT-MILA-BOC
108 ESN Milano Cattolica Italy IT-MILA-CAT
109 ESN IULM Milano Italy IT-MILA-IUL
110 ESN Milano Politecnico Italy IT-MILA-POL
111 ESN Milano Statale Italy IT-MILA-STA
112 ESN Padova Italy IT-PADO-ESN
113 ESN Palermo Italy IT-PALE-ESN
114 ESN ASSI Parma Italy IT-PARM-ASI
115 ESN Pavia Italy IT-PAVI-ESN
116 ESN Pisa Italy IT-PISA-ESN
117 ESN Rimini Italy IT-RIMI-ESN
118 ESN Roma ASE Italy IT-ROMA-ASE
119 ESN Siena GES Italy IT-SIEN-GES
120 ESN Teramo Italy IT-TERA-ESN
121 ESN Torino – Erasmustorino Italy IT-TORI-ETO
122 ESN Trento Italy IT-TREN-ESN
123 ESN Verona Italy IT-VERO-ESN
124 ESN Viterbo Italy IT-VITE-ESN
125 ESN Partenope Italy IT-NAPO-PAR
126 ESN Modena ENEA Italy IT-MODE-ESN
127 ESN Reggio Calabria Italy IT-RECA-ESN
128 ESN Sassari Italy IT-SASS-ESN
129 ESN Riga Latvia LV-RIGA-ESN
130 ESN Kaunas Lithuania LT-KAUN-ESN
131 ESN Šiauliai Lithuania LT-SIAL-ESN
132 ESN Vilnius Lithuania LT-VILN-ESN
133 ESN Malta Malta ML-MALT-ESN
134 ESN Ifrane Morocco MA-IFRA-ESN
135 ESN Marrakech Morocco MA-MARR-ESN
136 ESN SETTAT Morocco MA-SETT-ESN
137 ESN Finnmark Norway NO-ALTA-ESN
138 ESN Bergen Norway NO-BERG-ESN
139 ESN Agder Norway NO-KGAR-AGD
140 ESN Molde Norway NO-MOLD-ESN
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

141 ESN Trondheim Norway NO-TRON-ESN
142 ESN-PCz Poland PL-CZES-PCZ
143 ESN-AMG Gdansk Poland PL-GDAN-AMG
144 ESN Gdansk (Politechnika) Poland PL-GDAN-POL
145 ESN UG Gdansk Poland PL-GDAN-UNG
146 ESN-AE Katowice Poland PL-KATO-ACE
147 ESN AE Krakow Poland PL-KRAK-ACE
148 ESN-UJ Poland PL-KRAK-UNJ
149 ESN UL Lodz Poland PL-LODZ-UNL
150 ESN UMCS Lublin Poland PL-LUBL-UMC
151 ESN-PO-Opole Poland PL-OPOL-POL
152 ESN Poznan Poland PL-POZN-ESN
153 ESN-UAM Poland PL-POZN-UAM
154 ESN-UMK Toruń Poland PL-TORU-UMK
155 ESN Warsaw Academia Medyczna Poland PL-WARS-ACM
156 ESN Collegium Civitas Poland PL-WARS-COC
157 ESN Lazarski Poland PL-WARS-LAZ
158 ESN Warsaw School of Economics Poland PL-WARS-SEC
159 ESN SGGW Poland PL-WARS-SGG
160 ESN UW Warsaw Poland PL-WARS-UNW
161 ESN - PWr Poland PL-WROC-PWR
162 ESN Wroclaw Poland PL-WROS-ESN
163 ESN AGH Poland PL-KRAK-AGH
164 ESN PW Poland PL-WARS-WPW
165 ESN AAUAv Portugal PT-AAUA-ESN
166 ASE-UC/ESN Coimbra Portugal PT-COIM-ASE
167 SRI- ESN Evora Portugal PT-EVOR-SRI
168 ESN Lisboa Portugal PT-LISB-ESN
169 ESN Nova Lisboa Portugal PT-LISB-NOV
170 ESN UAL Lisboa Portugal PT-LISB-UAL
171 ESN Minho Portugal PT-MINH-ESN
172 ESN Porto Portugal PT-PORT-ESN
173 ESN UTAD Portugal PT-VILA-ESN
174 ESN Bucharest Romania RO-BUCH-ESN
175 ESN Cluj-Napoca Romania RO-CLUJ-ESN
176 ESN Belgrade Serbia YU-BELG-ESN
177 ESN Buddy System Slovakia/ Slovakia Slovakia SK-BRAT-BSS
178 ESN Primorska Slovenia SI-KOPE-PRI
179 ESN Kranj Slovenia SI-KRAN-ESN
180 ESN Ljubljana Slovenia SI-LJUB-ESN
181 ESN Maribor Slovenia SI-MARI-ESN
182 ESN SOUM Maribor Slovenia SI-MARI-SOU
183 ESN Alcala Spain ES-ALCA-ESN
184 ESN UAB Barcelona Spain ES-BARC-UAB
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www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

185 ESN Cádiz Spain ES-CADI-ESN
186 Esn Jaén Spain ES-JAEN-ESN
187 ESN Madrid Carlos III Spain ES-MADR-UC3
188 ESN Rey Juan Carlos Spain ES-MADR-RJC
189 ESN UAM Madrid Spain ES-MADR-UAM
190 ESN UCM Madrid Spain ES-MADR-UCM
191 ESN Murcia Spain ES-MURC-ESN
192 ESN Sevilla Spain ES-SEVI-ESN
193 ESN Toledo Spain ES-TOLE-ESN
194 ESN Zaragoza Spain ES-ZARA-ESN
195 ESN Kalmar Sweden SE-KALM-ESN
196 ESN Linköping Sweden SE-LINK-ESN
197 ESN Lund Sweden SE-LUND-ESN
198 ESN Örebro Sweden SE-OREB-ESN
199 ESN Skövde Sweden SE-SKOV-ESN
200 ESN Stockholm KTH Sweden SE-STOC-KTH
201 ESN Växjö Sweden SE-VAXJ-ESN
202 ESN Fribourg Switzerland CH-FRIB-ESN
203 ESN Genève Uni Switzerland CH-GENE-UNI
204 ESN EIVD Lausanne Switzerland CH-LAUS-EIV
205 ESN Lausanne EPFL, Xchange EPFL Switzerland CH-LAUS-XEP
206 ESN Lausanne Xchange UNIL Switzerland CH-LAUS-XUL
207 ESN Sion/Sierre Switzerland CH-SIOE-ESN
208 ESN Wädenswill Switzerland CH-WAED-ESN
209 ESN Winterthur Switzerland CH-WINT-ESN
210 ESN Zurich ETH Switzerland CH-ZURI-ETH
211 ESN Zurich Uni Switzerland CH-ZURI-UNI
212 ESN Bern Switzerland CH-BERN-ESN
213 ESN Basel Switzerland CH-BASE-ESN
214 ISN Amsterdam The Netherlands NL-AMST-ISN
215 ESN-V+B43Universe The Netherlands NL-AMST-VUN
216 ISN Eindhoven The Netherlands NL-EIND-ISN
217 S.M.I.T. Enschede The Netherlands NL-ENSC-SMI
218 ESN WINGS Groningen The Netherlands NL-GRON-WIN
219 ESN Haarlem The Netherlands NL-HAAR-ESN
220 Esn Leeuwarden The Netherlands NL-LEEU-ESN
221 ESN Leiden The Netherlands NL-LEID-ESN
222 ESN Maastricht The Netherlands NL-MAAS-ESN
223 ESN Nijmegen The Netherlands NL-NIJM-ESN
224 ESN Tilburg The Netherlands NL-TILB-ESN
225 ESN Utrecht The Netherlands NL-UTRE-ESN
226 ESN Anadolu Turkey TR-ESKI-ANA
227 ESN Bilgi Turkey TR-ISTA-BIL
228 ESN ITU Istanbul Turkey TR-ISTA-ITU
253
ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263

1
229 ESN Ege Izmir Turkey TR-IZMI-EGE
230 ESN Bogazici Turkey TR-ISTA-BOG
231 ESN Galatasaray Turkey TR-ISTA-GAL
232 ESN Yildiz Turkey TR-ISTA-YIL
233 ESN Akdeniz Turkey TR-ANTA-ESN
234 ESN Sabanci Turkey TR-ISTA-sab
235 ESN Kultur Turkey TR-ISTA-KUL
236 ESN Beykent Turkey TR-ISTA-BEY
237 Kent Erasmus Society United Kingdom GB-CANT-KES
238 ESN - Durham United Kingdom GB-DURH-ESN
239 ESN Edinburgh United Kingdom GB-EDIN-ESN
240 ESN -Nottingham United Kingdom GB-NOTT-ESN
241 ESN Glasgow United Kingdom GB-GLAS-ESN
254
ESN AISBL
Phone + 32 2 2902271
www.esn.org
secretariat@esn.org
No Enterprise (BE): 876.728.263