CALCULATING ADM
CALCULATING ADM
CALCULATING ADM
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Rhode Island Department of Elementary and Secondary Education<br />
<strong>CALCULATING</strong> <strong>ADM</strong><br />
3/10/2011<br />
For New Funding Formula
What is <strong>ADM</strong> and how is it calculated?<br />
Average Daily Membership, or <strong>ADM</strong>, refers to the<br />
average number of students enrolled within a school<br />
or district each day over a specific time period.<br />
It is the sum of each student’s membership days<br />
divided by the student’s total school days across all<br />
students in a school or district over a specific time<br />
period.<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
How district submits membership data<br />
Prior to 2003-04, district submits aggregate days of<br />
membership by grade and residency status (known as<br />
Pupil Summary Report)<br />
From 2003-04, 04, district is required to submit individual<br />
student level membership (<strong>ADM</strong>) and attendance (ADA)<br />
data per Enrollment through eRIDE<br />
In 2008-0909 student Enrollment level <strong>ADM</strong> and ADA<br />
data are submitted through Enrollment Census in eRIDE<br />
Cross-field and cross table validations added in recent<br />
years to improve accuracy<br />
Enrollment declined steadily from 2003-04<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
<strong>ADM</strong> and Oct 1 st Membership<br />
165000<br />
160000<br />
155000<br />
150000<br />
145000<br />
adm<br />
oct1st<br />
140000<br />
135000<br />
130000<br />
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
Enrollment Changes After March<br />
Student enrollment does shift from month to month,<br />
but not by much, especially in 2009-10<br />
Statewide, average monthly enrollment dropped by<br />
less than 0.4% from Oct-Feb to Mar-June in 2008-<br />
09; in 2009-10, the drop was less than 0.1%<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
Enrollment Changes By Month<br />
146000<br />
145500<br />
145000<br />
144500<br />
144000<br />
2008-09<br />
2009-10<br />
143500<br />
143000<br />
142500<br />
sept oct nov dec jan feb mar apr may jn jun<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
Why using State Calculated <strong>ADM</strong><br />
The new funding formula requires <strong>ADM</strong> data be<br />
available before EOY<br />
District lacks sophisticated SIS to accurately report<br />
<strong>ADM</strong> for each student enrollment period<br />
Although tools are available for district to validate<br />
the submitted <strong>ADM</strong> and ADA data, many do not use<br />
for data quality assurance<br />
Bottom line – burdensome for districts to submit<br />
accurate <strong>ADM</strong>/ADA before EOY; stakes are too<br />
high<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
Minimum Data Submission Requirements<br />
By March 14 th , districts should complete submitting any<br />
updates to the district/LEA calendar and year-to-date<br />
(YTD) enrollment records for each student in district<br />
(sasid, distcode, schcode, distcode_res, enroll_date,<br />
exit_date, enroll_type and lunch)<br />
By March 16 th , districts i should resolve all remaining<br />
i<br />
duplicates and sign off the ‘<strong>ADM</strong> – State Calculated’,<br />
‘Submission’ and the ‘March 14 th Snapshot’ reports<br />
Charter school expected fall enrollment data (collected<br />
separately)<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
How do we calculate <strong>ADM</strong> for<br />
titi tuitioned-out t students?<br />
t We will adjust calculations for students enrolled<br />
outside the district with instructional days exceeding<br />
the district total. E.g., g, If a student is enrolled outside<br />
the district with 200 schools days, the <strong>ADM</strong> for that<br />
student will be 200/180 (total school days in<br />
district)=1.11 or 11% more than a regular student<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
How do we determine lunch status of<br />
students td t going to Charters?<br />
We prorate the students using the charter school’s<br />
s<br />
free/reduced lunch percentages for the applicable<br />
resident districts as calculated from the March 2011<br />
data collection<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
What if schools within district have<br />
different total t instructional ti days?<br />
We use the district calendar to determine a student’s<br />
s<br />
total membership in a given period from date of<br />
enrollment to date of exit, and then divide it by total<br />
instructional days in the district by March 14 th ;<br />
Thus even if a school within a district has 110<br />
instructional i days (v.s. 112 days for the district), i the<br />
<strong>ADM</strong> for a student enrolled from BOY (beginning of<br />
year) to March 14 th will be 112/112=1 1.0. The result is<br />
the same if you apply the School Calendar<br />
(110/110=1.0).<br />
Rhode Island Department of Elementary and Secondary Education<br />
3/10/2011
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