Recruitment Kit FINAL - Indigo Shire Council

Recruitment Kit
INDIGO SHIRE COUNCIL
EMPLOYMENT DETAILS
Closing Date for
Applications:
Status:
Location:
Enterprise Agreement:
The closing date for applications for this position is:
4pm Thursday 6 th December
Full-Time
This position will be based primarily in Beechworth however the
incumbent may be required to work from other Council locations as
required.
Indigo Shire Council’s Enterprise Agreement 2012-2014. The
agreement is available at www.fairwork.gov.au or by emailing
employment@indigoshire.vic.gov.au
Classification: This position has been classified Band 5
Salary: Band 5 - $53,867.84 to $62,044.42
Payment Details:
Superannuation:
Salary is paid on a fortnightly basis into a nominated bank account by
direct bank deposit.
In addition to the above salary, Council will contribute 9% of salary to
Vision Super or another complying superannuation fund as nominated
by the employee if earnings are in excess of $450 per month. Please
note all payments to Superannuation funds other than Vision Super
will be made via a Superannuation Clearing House.
Hours of Work: Hours of work are Monday to Friday from 8.30am to 5.00pm with a 30
minute lunch break. All hours worked in excess of 76 hours in a twoweek
cycle will be added to your ‘accumulated time’ balance, which
will be shown on your payslips.
Qualifying Period:
Annual Leave:
Other Leave:
Reference, Police and
Qualifications Check:
This position will be subjected to a three (3) month qualifying period.
Four (4) weeks annual leave per annum
Other leave entitlements are listed in the Indigo Shire Council
Enterprise Agreement 2012-2014.
As part of the employment process all applicants will be required to
submit a minimum of two referees, be prepared to undergo a police
check and provide evidence of qualifications.
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Position Description
INDIGO SHIRE COUNCIL
POSITION:
Statutory Finance Officer
DATE: October 2012
CORPORATE UNIT: Finance
CLASSIFICATION: Indigo Shire Council Enterprise Agreement 2012-2014
Band 5
EMPLOYMENT STATUS: Full-Time
LOCATION:
Beechworth
AUTHORISED BY: Manager Organisational Development
1. POSITION OBJECTIVE/S
The key function of the Statutory Finance Officer will be to effectively and efficiently maintain and ensure
the integrity of Council's General Ledger reporting system.
2. KEY RESPONSIBILITY AREAS
2.1 FINANCIAL CONTROL
• Maintenance and updating of the general ledger.
• Assist with the maintenance and control of various special property registers including Rural Road
and open space registers.
• Oversee daily bank reconciliation processes and postings.
• Prepare monthly BAS for submission to ATO ensuring all appropriate data has been submitted to
assist with lodgment.
• Ensure that land asset information is current and reconciles with other subsidiary property registers.
• In consultation with the Finance Manager, implement appropriate control procedures over the
physical assets of the Council and ensure that the Fixed Asset Register is maintained.
• Maintenance of asset management software.
• Update asset program with quarterly transactions.
• Coordinate and track Council’s cash, investments and cash flow.
• Maintain monthly FBT /Fleet register to assist with the annual FBT return
• Data entry & maintenance of QuickBooks for North East training network in conjunction with the
Organisational Development Department.
2.2 REPORTS
• Document and maintain the processes and policies involved with the general ledger reconciliation.
• Assist with monthly reporting by ensuring all income and expenditure is raised in accordance with cut
off procedures and preparation of reports by working with the Financial Planning Officer.
• Provide financial reporting assistance to business units to assist with grant acquittal.
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Position Description
INDIGO SHIRE COUNCIL
• Liaise with works offices and funding bodies to ensure acquittals are processed and submitted to
auditors in a timely manner.
• Calculate and submit quarterly Australian Bureau of Statistics capital works data in a timely manner.
• Coordinate and manage all grant income – Control of grant register and maintenance.
2.3 ANNUAL FINANCIAL STATEMENTS
• Set up and assist with the “Shell” accounts for year end – Annual Report.
• As instructed provide financial assistance to the Finance Manager by performing specified year end
tasks.
• In consultation with the Finance Manager prepare and present for audit all relevant financial records
and supporting schedules.
2.4 TRANSACTION PROCESSING
• Complete all transactional processing for Indigo Shire and ensure accuracy of entries
2.5 TEAM LEADERSHIP
• Supervise Accounts Payable and Accounts Receivable functions including general ledger
transactions.
• Supervise monthly account delegations to various finance officers and sign off to ensure monthly
procedures have been followed.
• Provide support and backup to each role.
• Maintain leave register for each role.
3. GENERAL WORK REQUIREMENTS
3.1 GENERAL
• To provide the best customer service to both internal and external customers in accordance
with Council’s Customer Service Policy, in particular:
o Reply in written correspondence within 14 days
o Return telephone calls within 24 hours
o Ensuring that the public image of the Council as a service provider is always
maintained in the highest integrity.
• To support Council objectives in the public forum
• To display a positive attitude toward Council policy and decisions in relation to the position
and the public image of the Council.
• To provide a positive personal contribution in the policy and decisions in relation to the
position and the public image of the Council.
• To provide a positive personal contribution in the exchange of information between team
members, across business departments and with customers.
• To contribute to the Best Value Program by participating in teams aimed at work
improvement.
• To encourage and participate in team activities.
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Position Description
INDIGO SHIRE COUNCIL
• To participate in training programs designed to increase efficiency and effectiveness
• To identify areas where additional training is required and advise supervisor.
• Presentation of courteous and helpful image to Councillors, internal officers, outside
organisations and customers
• Maintenance of confidentiality in performing the duties of the position and in liaising with
internal officers, outside organisations and customers.
3.2 PUBLIC SAFETY / RISK MANAGEMENT
• To be observant with regard to identification of potential public safety hazards and notify
supervisor of hazards which cannot be remedied immediately.
• Where possible, rectify hazards and notify supervisor with a view of preventing recurrence.
• To follow up action items reported by staff and advise staff of action taken.
• Observe risk management principles, policies and practices through the risk management
strategy and operational procedure statements.
• Employ risk management principals and practices in day-to-day duties and functions.
• Report on any matter that may have a potential risk exposure to the organisation, fellow
employees, contractors or the public.
3.3 OCCUPATIONAL HEALTH AND SAFETY
• To comply with provisions of the Occupational Health and Safety Act by taking all
reasonable precautions to ensure the health and safety of self and others.
• To rectify actual or potential hazardous situations, where appropriate, in accordance with
established policies and procedures.
• To participate in programs designed to monitor and protect the health of staff in their
workplace.
• To report as soon as practicable to your Supervisor / Manager
o Unsafe equipment , work practices or conditions
o Potential Hazards
o Near Misses
o All injuries sustained whilst in the performance of work duties
o Damage to Council equipment or property
4. ORGANISATIONAL RELATIONSHIPS
REPORTS TO: • Finance Manager
SUPERVISES: • Accounts Payable & Accounts Receivable
INTERNAL LIAISONS: • All Indigo Shire Council employees
• All Governance Department staff
EXTERNAL LIAISONS: • Shire contractors
• Tourism organisations
• General public
• Finance staff at other councils
• Banks, financial institutions and brokers
• Local and regional business operators
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Position Description
INDIGO SHIRE COUNCIL
5. DELEGATION OF AUTHORITY
• Refer to the Indigo Shire Council Procurement Policy.
6. ACCOUNTABILITY AND EXTENT OF AUTHORITY
The Statutory Finance Officer is responsible for the supervision and data maintenance of
Council’s General Ledger, Accounts Payable and Accounts Receivable systems and to
highlight any potential data integrity matters to the Finance Manager.
The role is also responsible for the supervision of the Accounts Payable and Accounts
Receivable positions and will undertake those duties in an organised and ethical manner.
This position encompasses duties across all business units of Indigo Shire Council.
7. SPECIALIST SKILLS AND KNOWLEDGE
• Knowledge of financial, accounting and budgeting principles
• Working knowledge of financial software and financial modelling skills
• Analytical and conceptual skills
• Knowledge of taxation regulations with experience in FBT.
• Skills in the preparation of clear, concise reports.
8. JUDGEMENT AND DECISION MAKING SKILLS
• Ability to problem solve and make recommendations to correct anomalies in financial data.
• Identify and deliver training to relevant staff on general ledger, accounts payable and
accounts receivable.
• Research various investment options in the management of Council’s excess cash.
9. MANAGEMENT SKILLS
• Ability to supervise a small team including setting priorities, and monitoring workflows.
• Ability to plan, prioritise and organise work within a set timetable and in an environment of
change and conflicting demands.
• Ability to solve problems through discussion, negotiation and teamwork.
• Ability to set objectives and achieve goals within the area of responsibility.
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Position Description
INDIGO SHIRE COUNCIL
10. INTERPERSONAL SKILLS
• Ability to gain the co-operation and assistance from other employees and management in the
provision of financial and budget planning services.
• Ability to write reports and prepare external correspondence.
• Ability to maintain excellent public relations on all occasions.
• Well developed written and verbal interpersonal communication skills.
11. QUALIFICATIONS AND EXPERIENCE
Essential
• Tertiary qualifications (or near qualified) in Accounting or Finance or a minimum of 5 years’
experience in financial accounting or financial planning.
• Previous experience in financial accounting.
• Proficiency in the operation of computerised systems, Windows desktop environment
including Excel and Word, and efficient keyboard skills
Desirable
• Eligibility for membership of a professional accounting body is desirable.
• Previous experience within the Local Government sector.
• Knowledge of Powerbudgets.
• Experience with staff supervision
• Knowledge of QuickBooks
12. SELECTION CRITERIA
• Tertiary qualifications (or near qualified) in Accounting or Finance.
• Demonstrated ability to plan, prioritise and organise work within a set timetable and in an
environment of change and conflicting demands.
• Proficiency in the operation of computerised systems, Windows desktop applications and
accurate and efficient keyboard skills.
• Excellent interpersonal skills with proven ability to motivate team members.
• Strong attention to detail.
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Position Description
13.0 REMUNERATION and REVIEW
INDIGO SHIRE COUNCIL
Award
This position is classified as Band 5 under the Victorian Local Authorities Award 2001. Additional
increments are paid in accordance with the Council’s current Enterprise Agreement. The incumbent
will be expected to work to the principles of this Award and Agreements.
Performance Review
A structured annual Performance Review with the incumbent will occur annually. The Performance
Review will be based on clearly established performance targets reflecting priorities of the position
emanating from Council’s Corporate Plan.
Under the Award, progression from one level in a Band to another is not automatic but is dependent
upon achieving all of the following:
• The acquisition and satisfactory utilisation of new or enhanced skills, if required by the Council
• Satisfactory service over the preceding twelve months
14.0 LOCATION
The position is primarily located at the Beechworth Office however the successful incumbent may be
required to work across all Council facilities.
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