Shipping Instructions User Guide - NYK Line

NYK LINE 

Internet Shipping 

Instructions Application 

User Guide 

Creation Date: 2001 

Last Updated: August 2011 

Version: 6.0 

300 Lighting Way 

Secaucus, New Jersey 07094 

http://www.nykline.com/ 

Proprietary and Confidential 

The information contained herein is proprietary and confidential to NYK Line Corporation and shall not be reproduced or disclosed in whole or 

in part or used for any design or manufacture or other purposes without written authorization from NYK Line Corporation.

Shipping Instructions User Guide Last Updated: 8/8/2011 

2 

Table of Contents 

Purpose of the Guide ............................................................................................................................................... 6 

Browser Settings ...................................................................................................................................................... 7 

Internet Explorer Users ........................................................................................................................................ 7 

Printing .................................................................................................................................................................. 7 

Shipping Instructions Application Procedures ..................................................................................................... 8 

Global Home Page .................................................................................................................................................... 9 

Internet Shipping Instructions Application .......................................................................................................... 13 

Shipping Instructions Menu .............................................................................................................................. 13 

Create New Shipping Instructions ........................................................................................................................ 15 

Contact & Reference Information ..................................................................................................................... 16 

Customer & Notify Party Information ............................................................................................................... 18 

Routing Information ........................................................................................................................................... 19 

Goods Information .............................................................................................................................................. 21 

Enter Containers .............................................................................................................................................................. 22 

Enter Commodities .......................................................................................................................................................... 24 

Other Information & Special Instructions ........................................................................................................ 28 

Preview/Submit ................................................................................................................................................... 30 

Preview Shipping Instructions ....................................................................................................................................... 31 

Submitting Shipping Instructions .................................................................................................................................. 32 

Create New Shipping Instructions by using existing Booking Information ................................................. 33 

Merge Booking Information ............................................................................................................................................ 33 

Create New Shipping Instructions by using Templates ................................................................................. 36 

From New Shipping Instructions .................................................................................................................................... 36 

From Template List .......................................................................................................................................................... 37 

Create New Shipping Instructions from Previous Shipping Instructions .................................................... 40 

Previous Shipping Instructions ............................................................................................................................ 43 

View Previous Shipping Instructions ............................................................................................................... 44 

Copy Previous Shipping Instructions .............................................................................................................. 44 

Change Previous Shipping Instructions .......................................................................................................... 46 

View History for Updated Shipping Instructions ............................................................................................. 49 

Template List ........................................................................................................................................................... 51 

Create a Template from a Blank Shipping Instructions Form ........................................................................ 53 

Copy a Template .............................................................................................................................................................. 55 

Modify a Template ........................................................................................................................................................... 55 

Delete a Template ............................................................................................................................................................ 56 

Proprietary and Confidential


3 

Printing Shipping Instructions .......................................................................................................................... 57 

From New Shipping Instructions .................................................................................................................................... 57 

From the Template List ................................................................................................................................................... 57 

From Previous Shipping Instructions ............................................................................................................................ 57 

Using Help ........................................................................................................................................................... 58 

Problem Resolution ................................................................................................................................................ 58 

Missing Shipping Instructions........................................................................................................................................ 58 

Contact NYK Customer Service ..................................................................................................................................... 58 

Appendix ................................................................................................................................................................. 59 

Shipping Instructions Form: Page Navigation & Controls ............................................................................. 59 

Section Header: Collapse/Expand Function ................................................................................................................. 59 

Section Sub - Header: Collapse/Expand Function ........................................................................................................ 60 

Section Header: Navigation Control .............................................................................................................................. 62 

Application Drop-Down ...................................................................................................................................... 63 



4 

Table of Images 

Image 1: NYK Global Home Page .............................................................................................................................9 

Image 2: User Log On ............................................................................................................................................ 10 

Image 3: Change Password .................................................................................................................................... 11 

Image 4: Successful Log On ................................................................................................................................... 12 

Image 5: Shipping Instructions Menu ..................................................................................................................... 13 

Image 6: Shipping Instructions - Contact & Reference Information ........................................................................ 16 

Image 7: Shipping Instructions - Customer & Notify Party Information ................................................................... 18 

Image 8: Shipping Instructions - Routing Information ............................................................................................. 19 

Image 9: Shipping Instructions - Goods Information ............................................................................................... 21 

Image 10: Shipping Instructions - Goods Information - Enter Containers ............................................................... 22 

Image 11: Shipping Instructions: Goods Information – Enter Commodities............................................................ 24 

Image 12: Shipping Instructions - Assign Containers .............................................................................................. 26 

Image 13: Shipping Instructions - Other Information & Special Instructions ........................................................... 28 

Image 14: Shipping Instructions - Preview/Submit .................................................................................................. 30 

Image 15: Shipping Instructions - Preview .............................................................................................................. 31 

Image 16: Shipping Instructions - Confirmation Message ....................................................................................... 32 

Image 17: Shipping Instructions - Get Booking Information .................................................................................... 33 

Image 18: Shipping Instructions - Merge Booking Information ............................................................................... 34 

Image 19: Shipping Instructions - Use My Template ............................................................................................... 36 

Image 20: Shipping Instructions - Populate from Template - Confirmation Message ............................................. 37 

Image 21: Create New SI from My Template .......................................................................................................... 38 


Image 23: Create New SI from Previous SI ............................................................................................................ 40 


Image 25: Previous Shipping Instructions ............................................................................................................... 43 


Image 27: Shipping Instructions - Change .............................................................................................................. 46 

Image 28: Change Shipping Instructions ................................................................................................................ 47 


Image 30: Shipping Instructions - Previous Shipping Instructions – History Option ............................................... 49 

Image 31: Shipping Instructions History .................................................................................................................. 50 

Image 32: Shipping Instructions - Template List ..................................................................................................... 51 

Image 33: Shipping Instructions - Template Saved Confirmation Message ........................................................... 53 

Image 34: Shipping Instructions - Previous Shipping Instructions - Copy Option selected .................................... 54 

Image 35: Shipping Instructions - Help.................................................................................................................... 58 

Image 36: Shipping Instructions Form - Section Header......................................................................................... 59 



5 

Image 37: Shipping Instructions Form - Section Collapse/Expand Control ............................................................ 59 

Image 38: Shipping Instructions Form - Section Collapse/Expand Control - Expanded ......................................... 59 

Image 39: Shipping Instructions Form - Section Collapse/Expand Control - Collapsed ......................................... 60 

Image 40: Shipping Instructions Form - Section Sub-Header ................................................................................. 60 

Image 41: Shipping Instructions Form - Section Sub-Header - Expanded ............................................................. 60 

Image 42: Shipping Instructions Form - Section Sub-Header - Collapsed.............................................................. 61 

Image 43: Shipping Instructions Form - Section Sub-Header - One sub-header collapsed ................................... 61 

Image 44: Shipping Instructions Form - Section Sub-Header - Two sub-headers collapsed ................................. 61 

Image 45: Shipping Instructions Form - Section Sub-Header - One sub-header collapsed ................................... 62 

Image 46: Shipping Instructions Form - Section Navigation Control ....................................................................... 62 

Image 47: Applications Drop-down on Home Page ................................................................................................ 63 

Image 48: Applications Drop-down on Shipping Instructions Application ............................................................... 64 



6 

Purpose of the Guide 

NYK’s INTERNET SHIPPING INSTRUCTIONS APPLICATION is an easy to use on-line application that allows users to 

submit their Shipping Instructions on-line. A form is submitted by means of the Internet and the customer is 

notified via e-Mail when the Shipping Instructions has been submitted. 

There are many advantages and features offered to the customer by our INTERNET SHIPPING INSTRUCTIONS 

APPLICATION, some of them are: 

The SHIPPING INSTRUCTIONS APPLICATION allows customers to utilize a standardized on-line form, and submit it 

electronically, without having to manually type a form and fax or deliver to a NYK Documentation Office. 

Customers do not need to incur costs for sending Shipping Instructions by fax, mail, or messenger service. 

Users can create as many templates as they want for generating new Shipping Instructions, which saves time 

when shipment details are similar from one shipment to the next. 

Users can also copy an existing Shipping Instructions, which saves time when shipment details are similar. 

Previous Shipping Instructions provide users a history for eight weeks. 

Automatic e-Mail notification to the party submitting the Shipping Instructions and additional notify party. 

Overall, there are several advantages provided to the customer for using the INTERNET SHIPPING INSTRUCTIONS 

APPLICATION. It’s easy to use, helps to eliminate paper waste, and offers both time and cost savings. 



7 

Browser Settings 

Internet Explorer Users 

Use Internet Explorer 6.0 or higher for viewing the INTERNET SHIPPING INSTRUCTIONS APPLICATION; the 

recommended text size should be Medium Size. 

To change this setting: 

1. Go to your browser tool bar. 

2. Choose the “View” pull-down, and select “Text Size”. 

3. In the “Text Size” list select “Medium”. 

Printing 

For printing from the INTERNET SHIPPING 

INSTRUCTIONSS APPLICATION, we recommend the 

following 

1. Go to the browser tool bar 

2. Choose the “Tools” pull-down menu, select 

Internet Options 

3. Select the Advanced tab 

4. Scroll Down to “Printing” 

5. Select the check box that reads “Print 

background colors and images” 

Select this setting 

for printing. 



8 

Shipping Instructions Application Procedures 

The following procedures are outlined for submitting Shipping Instructions in the SHIPPING INSTRUCTIONS 

APPLICATION: 

Logging in to the INTERNET SHIPPING INSTRUCTIONS APPLICATION 

Manage Shipping Instructions 

Create New Shipping Instructions 

Previous Shipping Instructions 

Change Shipping Instructions 

Merge Shipping Instructions 

Manage Templates 

Create a Template from Blank Shipping Instructions Form 

Create a Template from Previous Shipping Instructions 

View a Template 

Copy a Template 

Edit a Template 

Delete a Template 

Preview Shipping Instructions 

Print Shipping Instructions 



9 

Global Home Page 

This is the first page you will see when you enter the NYK Line Internet address. It is accessible from the 

Extranet (secured customer access to NYK Line networks) or the Internet (unsecured public access). Anyone 

who knows this Internet address (www.nykline.com) can access this page. 

System Log On 

Image 1: NYK Global Home Page 

The Global Home page provides links to NYK group information and customer services. Links presented on the 

home page point to public (unsecured) or customer (secured) pages. Any user can view unsecured pages. Links 

to secured pages require a previously assigned customer log on and password in order to view the pages used 

for that application. Links to NYK’s Internet applications are provided in the ‘eCommerce Applications’ section. 

Customers will be assigned varying roles that translate to security levels that either allow or disallow access to 

particular pages within these applications. 

1. To access the secure INTERNET SHIPPING INSTRUCTIONS APPLICATION, customers must enter their ‘User ID’ 

and ‘Password’, then click the ENTER button on the main Global Home page. 

2. Customers are required to undergo a successful log on to by pass the User Log On page and to begin 

using any of the INTERNET SHIPPING INSTRUCTIONS APPLICATION features. 

Note: Clicking on ‘Shipping Instructions’ application link before completing the log on process 

will display the following log on screen: 



10 

Image 2: User Log On 

3. Customers that don’t have a User ID and Password assigned to them at the time of Log On may register 

by clicking on the REGISTER button on the main Global Home page. After completing the new user 

registration process customers will receive an e-mail notifying them of their new User ID and Password. 

The password issued is a temporary password. At the initial successful logon to the application as a new 

user, the customer is presented with the “Change Password” screen to update the temporary password to 

that of a permanent customer made up password. 



11 

Image 3: Change Password 

Note: User names are not case sensitive (the system ignores upper or lower case 

characters when checking authorization). However, passwords are case sensitive (upper 

and lower case characters are used in checking authorization). Password must be entered 

exactly as it appears on the new user e-mail confirmation or exactly the way the customer 

set it up during the “Change Password” process. 



12 

The following screen is displayed when customers successfully log on to the system via the main Global Home 

page: 

Image 4: Successful Log On 

4. Click on the ‘Shipping Instructions’ link under eCommerce Applications section. The system displays the 

Previous Shipping Instructions list that serves as the default (main) page in the INTERNET SHIPPING 

INSTRUCTIONS APPLICATION. 



13 

Internet Shipping Instructions Application 

Shipping Instructions Menu 

Image 5: Shipping Instructions Menu 

The Shipping Instructions Menu consists of three main options as listed below and is displayed consistently 

across all pages of INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

 

 

 

New Shipping Instructions 

My Templates 




14 

Shipping Instructions Menu 

Links/Buttons 

New Shipping Instructions 

Definition 

Clicking on this link will take you to the New Shipping Instructions 

page with blank Shipping Instructions. 

Note: - If you click on the New Shipping Instructions, My Templates or 

Previous Shipping Instructions links at any time during creation of new 

Shipping Instructions process or change Shipping Instructions process 

the following warning message will be displayed as shown. 

Clicking on OK button closes the window and navigates you to 

Shipping Instructions menu option you have selected. 

Clicking on CANCEL button closes the window and returns you to 

current page. 

My Templates 

Clicking on this link will take you to the Template List Page with a 

default list of all templates saved previously. 


Clicking on this link will take you to the Previous Shipping Instructions 

page with a default list of Shipping Instructions saved previously. 

Help Button 

Clicking on this button will take you to the Shipping Instructions Help 

page which will open in a separate browser window. 



15 

Create New Shipping Instructions 

The Shipping Instructions Form is used to create Shipping Instructions. New Shipping Instructions can be created 

from a blank shipping instructions form, a previous shipping instructions form, a Booking, or from an existing user 

template. The create shipping instructions process consists of a single form with six sections that helps you to 

create the shipping instructions. Many fields are optional in this process; however we suggest that first time users 

follow each section to become familiar with all the functionality offered to you when creating Shipping Instructions. 

At any time during the creation process you may navigate to the Preview/Submit section and click on the 

“Preview” icon which will bring you to a preview version of the Shipping Instructions Form. From here you can 

review your entries, save as a template, save as a template & submit at the same time, print, or submit the SI. 

Section 1: Contact & Reference Information 

Enter contact and reference information. 

Section 2: Customer & Notify Party Information 

Enter customer and notify party information. 

Section 3: Routing Information 

Enter routing and merchant information. 

Section 4: Goods Information 

Enter goods information (commodity and container details). 

Section 5: Other Information & Special Instructions 

Enter other information and special instructions. 

Section 6: Preview/Submit 

Preview the Shipping Instructions, save as a template, save as a 

template & submit, print, or submit. 

* Required Field: Indicates required fields are essential for the processing of Shipping Instructions and may 

be identified as those with a red asterisk before the field label. Required fields are validated when you select 

the SUBMIT button from the Shipping Instructions Form, and an error message will indicate any missing 

required fields. 

If you still need assistance in creating new Shipping Instructions after reading this Guide, 

please contact your NYK Customer Service Center. 



16 

Contact & Reference Information 

The Contact & Reference Information tab allows you to view and verify contact information which defaults from 

your user profile. From this page you may also identify an additional party to send e-Mail confirmations, enter an 

NYK Booking Number and select an unlimited number of export reference types. 

Image 6: Shipping Instructions - Contact & Reference Information 

1. Verify the following ‘Contact Information’ which is defaulted from your user profile and enter ‘Additional 

e-Mail Party’ information if applicable. 

Contact Information 

Field Name 

Company Name 

*Contact Person 

*e-Mail Address 

*Telephone Number 

Fax Number 

Additional e-Mail Party: 

e-Mail Party Name 

Additional e-Mail Party: 

e-Mail Address 

Definition 

The name of your company. The system automatically populates this 

field from your user profile, and cannot be changed. 

The name or the individual who would need to be contacted and defaults 

from the User Profile, however, this field is modifiable. 

The e-Mail address of the individual who would need to be contacted. It 

defaults from the User Profile, however this field is modifiable. 

The telephone number of the Contact Person listed. It defaults from the 

User Profile; however this field is modifiable 

The fax number of the Contact Person listed. It defaults from the User 

Profile; however this field is modifiable. 

The name of additional e-Mail Party to be notified by the INTERNET 

SHIPPING INSTRUCTIONS APPLICATION when Shipping Instructions are 

submitted. These parties or individuals will be copy holders of the e- 

Mail notification. 

The e-Mail address of additional e-Mail Party. If you are using this 

feature, the Party’s e-Mail address is required and the name is optional. 

2. Enter ‘B/L Reference Information’. 



17 

Note: The ‘B/L Reference Information’ section allows you to enter an unlimited number of 

reference types. Up to five Export References rows are displayed by default. To add 

additional reference types select the ADD REFERENCE button. To delete reference types, 

select the corresponding check box(es) to the left and click on the REMOVE button. 

B/L Reference Information 

Field Name 

NYK B/L Number 

Export 

References 

Definition 

NYK Bill of Lading number for which the Shipping Instructions have been used. 

The ‘Export References’ section allows you to select an unlimited number of 

references by selecting them from Reference Type drop-downs. For each 

reference type selected, enter the corresponding Reference Number. There are 

many Reference types to choose from. 

Note: The ‘B/L Reference Information’ section allows you to enter an unlimited number of 

reference types. Up to five Export References rows are displayed by default. To add 

additional reference types select the ADD REFERENCE button. To delete reference types, 

select the corresponding check box(es) to the left and click on the REMOVE button. 



18 

Customer & Notify Party Information 

The Customer & Notify Party Information section allows you to enter Shipper, Consignee, Forwarder and Notify 

Party information. 

Enter ‘Customer Information’. 

Image 7: Shipping Instructions - Customer & Notify Party Information 

Customer Information 

Field Names 

*Shipper 

*Consignee 

Forwarder 

FMC Number 

CHB Number 

*Notify Party 1 

Definition 

Name and address of the shipper. 

Name and address of the consignee. 

Any Forwarding Agent references. 

The Federal Maritime Commission Number. This field is optional and 

only pertains to North America. 

The Customer House Broker Number. This field is optional and only 

pertains to North America. 

Name and address of the first notify party. One Notify Party is 

mandatory. If you click on the Add Party button, a second notify party 

name and address may be entered. 

Same as Consignee: This checkbox allows you to make the value 

for Notify Party 1 same as the value of Consignee. 

If the checkbox is checked, the ‘Notify Party 1’ field will 

be disabled and the value in this text box will be set as 

value in the Consignee’s text box. 

If the checkbox is unchecked, the ‘Notify Party 1’ will be 

enabled. 

Note:-The ‘Notify Party’ section allows you to enter an unlimited number of notify parties. 

To add additional notify parties click on the ADD NOTIFY PARTY button. To delete notify 

party, click on the REMOVE button above the corresponding notify party text box. 



19 

Routing Information 

The Routing Information tab allows you to enter routing information, such as pre-carriage vessel and intended 

vessel/voyage information, service type, place of receipt and delivery information. In addition, final destination in 

the form of free text may be provided. 

Image 8: Shipping Instructions - Routing Information 

Enter the ‘Routing Information’. 


Field Name 

Pre-Carriage Vessel 

Voyage 

*Service Type : Origin 

*Service Type : Destination 

*Intended Vessel 

*Voyage 

*Place of Receipt 

Description 

Enter the vessel name for the pre-carriage (transport of goods 

from the seller’s facility) if known. 

Enter the voyage information of the pre-carriage (transport of 

goods from the seller’s facility) if known. 

Select the service type for Origin (the location where NYK will 

receive the cargo) The options include: 

CY (Container Yard) 

CFS (Container Freight Station) 

Door 

Select the service type for Destination (the location where NYK 

will deliver the cargo) The options include: 

CY (Container Yard) 

CFS (Container Freight Station) 

Door 

Enter the intended vessel name information. This is a required 

field. 

Enter the intended voyage information. This is a required field. 

The place where NYK took receipt of the cargo. For a port-to-port 

move, receipt may be the same as port of loading. This is a 



20 


Field Name 

Description 

required field. 

A second Place of Receipt field has been provided so that you 

may edit the text to display in a way you choose on the B/L. 

Note: Selecting a ‘Place of Receipt’ from the Location suggest 

drop- down will automatically be populated in two places: 

(1) If the second Place of Receipt field that appears on the B/L is 

blank; the ‘Place of Receipt’ value is populated into this field. 

(2) If ‘Same as Place of Receipt’ checkbox is checked, the ‘Port of 

Loading’ field will be disabled and set to the same value as to the 

‘Place of Receipt’ field value. 

*Port of Loading 

*Port of Discharge 

Place of Delivery 

Final Destination 

The actual name of the port where the shipment will be loaded. 

Same as Place of Receipt: This checkbox allows you to make 

the value for ‘Port of Loading’ the same as the value for ‘Place of 

Receipt’. 

 

 

If the checkbox is checked, the ‘Port of Loading’ field 

will be disabled and the value in this text box will be 

set to the value in the ‘Place of Receipt’ field. 

If the checkbox is unchecked, the ‘Port of Loading’ 

field will be enabled. You may select the desired ‘Port 

of Loading’ from the suggested possible location 

matches in a drop-down below the textbox as you type 

in the ‘Port of Loading’ field. 

The actual name of the port where the shipment will be 

discharged. You may select the desired ‘Port of Discharge’ from 

the suggested possible location matches in a drop-down below the 

textbox as you type in the ‘Port of Discharge’ field. 

The place where cargo is delivered. For port-to-port move, 

delivery may be the same as ‘Port of Discharge’. 

Same as Port of Discharge: This checkbox allows you to make 

the value for ‘Place of Delivery’ the same as the value for ‘Port of 

Discharge’. 

 

 

If the checkbox is checked, the ‘Place of Delivery’ 

field will be disabled and the value in this text box will 

be set to the value in the ‘Port of Discharge’ field. 

If the checkbox is unchecked, the ‘Place of Delivery’ 

field will be enabled. You may select the desired 

‘Place of Delivery’ from the suggested possible 

location matches in a drop-down box below the 

textbox as you type in the ‘Place of Delivery’ field. 

The final destination of the cargo. Information here is for 

Merchants Reference Only. 



21 

Goods Information 

The Goods Information tab allows you to enter goods information by commodity, including container details. It 

also allows you to assign containers to one or more commodities with the allocation of package amounts, weights, 

and measurements for each assigned container. 

Image 9: Shipping Instructions - Goods Information 



22 

Enter Containers 

This section initially displays one blank row for entering container information. When you enter a container 

number and select the weight unit and measurement unit, this information will automatically be copied to the 

‘Assign Containers’ section when there is only one commodity listed. Information including the Container Number 

and weight and measurement units will appear in the ‘Assign Containers’ section for the Commodity. Container 

numbers must be unique. When a container is removed, the numbering sequence will be refreshed for remaining 

containers and therefore the sequence number for the Container may be changed. [Note: Neither containers nor 

commodities may be moved or sorted.] 

Image 10: Shipping Instructions - Goods Information - Enter Containers 

Note: The ‘Enter Containers’ section allows you to enter an unlimited number of 

Containers. More containers may be added by entering the number of containers to be added 

(default is one) and clicking on the ADD CONTAINERS button. Containers may be deleted by 

clicking the ‘Remove’ button on the component title bar. Multiple Containers may not be deleted 

at one time. 


Field 

Name/Buttons 

Add Container 

Count 

Add Containers 

Button 

Description 

The value in this field determines the number of container sub-sections to 

be added when the ‘Add Containers’ button is selected. 

The default value is 1 and you can add up to 99 containers at a time. 

You may add more containers by selecting the ADD CONTAINERS button. 

Note: 

1) On entering a value greater than 10, the following pop-up will be 

displayed. 

Clicking on the OK button will return you to the current page with 10 

Container detail row being added. 

Clicking on the CANCEL button will close the pop-up message and return 

you to the current page. 

Container 

Number 

The unique identification that you assign to the container for this 

shipment. This field is required if you intend to Assign Containers to a 

commodity or you wish to save the Container Type and/or Seal No. 1 and 



23 


Field 

Name/Buttons 

Description 

Seal No. 2 values you may have entered for the container. Otherwise this 

field is optional. 

Note: Any change to the Container Number field is 

displayed in the ‘Assign Containers’ area for any 

commodity on which the container is assigned. 

Container 

Type/Size 

Weight Unit 

Measurement 

Unit 

Seal No. 1 

Seal No. 2 

Select the relevant container type and size from the drop-down. If a 

selection is made, the ‘Container Number’ value will be required prior 

submitting the shipping instructions. 

Select the appropriate radio button for the Weight Unit. Your options are: 

‘kgs’ or ‘lbs’. This field is required if you intend to Assign Containers to a 

commodity and enter assignment values for Number of Packages or weights 

and measurements. Otherwise this field is optional. 

Select the appropriate radio button for the Measurement Unit. Your options 

are: ‘cbm’ or ‘cft’. This field is required if you intend to Assign Containers 

to a commodity and enter assignment values for Number of Packages or 

weights and measurements. Otherwise this field is optional. 

Identification information. Enter up to two Seal Numbers per container. 

These fields are optional. If any entries are made, the ‘Container Number’ 

value will be required prior submitting the shipping instructions. 



24 

Enter Commodities 

The ‘Enter Commodities’ section displays one commodity component as the default for entering commodity 

information. An unlimited number of commodities may be added by entering the number of commodities you 

would like to add and clicking on the ADD COMMODITIES button. Commodities may be deleted by clicking the 

REMOVE button to the right on the commodity title bar. Multiple commodities may not be deleted at one time. When 

a commodity is removed, the numbering sequence will be refreshed for remaining commodities and therefore the 

sequence number for the Commodity may be changed. [Note: Neither containers nor commodities may be 

moved or sorted.] 

The ‘Assign Containers’ area is part of the ‘Enter Commodities’ section and therefore will be added for the 

corresponding commodity each time a new Commodity is added. All fields (with the exception of Container 

Numbers) are blank. Description of Goods is the only required field in this section. 

Image 11: Shipping Instructions: Goods Information – Enter Commodities 

Note: The ‘Commodities’ section allows you to enter an unlimited number of Commodities. 

To add more commodities select the ADD COMMODITIES button. To delete, click on the 

REMOVE button to the right on the gray title bar for the corresponding commodity. 

Enter ‘Commodity’ and ‘Assign Containers’. 


Field Name/Buttons 

Description 

Add Commodities Count The number of commodities sub-sections to be added when the ‘Add 

Commodities’ button is selected. 

Add Commodities 

Button 

Total Packages 

Clicking on the ADD COMMODITIES button adds new expanded 

commodity components to the bottom of the sub-section (numbered 

sequentially) and set of empty Commodity fields. 

The total number of packages for the commodity for the entire 

shipment. 



25 



Package Type 

Gross Weight 

Net Weight 

Gross Measurement 

Net Measurement 

HS Code 

HS Code Description 

*Description of Goods 

Marks & Numbers 

Split Button 

Copy Button 

Remove Button 

Assign Containers 

Button 

Description 

Select the relevant package type from the drop-down. Package types 

are listed alphabetically. 

The gross weight for the goods specified, measured in kilos 

(kilograms) or lbs (pounds). 

The net weight for the goods specified, measured in kilos (kilograms) 

or lbs (pounds). 

The gross measurement for the goods specified in cbm (cubic 

centimeters) or cft (cubic feet). 

The net measurement for the goods specified in cbm (cubic 

centimeters) or cft (cubic feet). 

The harmonized code used for Customs purposes for the commodity. 

The description for the harmonized code used for Customs purposes 

for the commodity. 

A description of the packages and of the goods. This field is required. 

Identification information. 

Clicking on SPLIT button, clears any values in the ‘Number of 

Packages’ and weights and measurements columns for the containers 

assigned to the commodity then splits the ‘Total Packages’ and 

weights and measurements for the Commodity evenly across the 

number of containers assigned to the commodity. Any remainder 

values are added to the ‘Number of Packages’ and weights and 

measurements column values for the last container. 

Note: If a Commodity has only one container in its ‘Assign 

Containers’ section, the ‘Total Packages’ and weights and 

measurements values are copied to the ‘Number of Packages’ and 

weights and measurements column values for the container. 

Clicking on the COPY button copies the related commodity 

component and all field values including all container assignments to 

a newly expanded commodity component (numbered sequentially). 

Clicking on the REMOVE button deletes the related commodity 

component and related information including all container 

assignments. 

Displays a list of all containers listed in the ‘Enter Containers’ 

section. Containers numbers that are currently assigned to the 

commodity display as checked. Containers numbers that are not 

currently assigned to the commodity display as unchecked. 



26 



Description 

Image 12: Shipping Instructions - Assign Containers 

SAVE: Clicking on the SAVE button closes the Assign Containers 

window and returns user to current page. It also removes any newly 

unchecked containers in the list from the Assign Containers subsection 

and adds any newly checked containers in the list to the 

Assign Containers sub-section in container sequence order. All 

figures for the container assignment row are set to blank values. 

Unit values are defaulted from their respective container Unit values. 

CANCEL: Clicking on the CANCEL button closes the ‘Assign 

Containers’ window and returns user to current page. 

If the number of containers exceeds a maximum of twenty-five (25) 

container rows, a vertical scrollbar is displayed to the right. SAVE 

and CANCEL buttons appear at the top and bottom. 

The following are the four columns displayed upon clicking on the 

ASSIGN CONTAINERS button 

All/None: Hyperlink toggle column heading which allows you to 

selects all or none of the checkboxes. Checkboxes in each row allow 

you to select or de-select a container individually. 

ID: Container sequence number for each container as the order in 

which they appear in the Enter Containers sub-section. 

Container Number: Container number as it appears in the Enter 

Containers sub-section. 

Container Type/Size: The Container Type/Size as it appears in dropdown 

in the Enter Containers sub-section. 

Note: If more the containers appear in the list for which the container 

number or other information has not been entered in the ‘Enter 

Containers’ section, a value ‘Not Specified’ is displayed in the 

column. 

Container Number 

Number of Packages 

Weight - Gross and Net 

Weight - Unit 

This container number is copied from the input of the Container 

Number value in the ‘Enter Containers’ sub-section. This field is not 

editable within the ‘Assign Containers’ sub-section. To assign new 

containers or for removing containers currently assigned to the 

commodity, select the ‘Assign Containers’ button. 

The number of packages in the container for the commodity. For each 

commodity, you can assign the number packages in a specific 

container. 

The gross and net weight of the packages added in the corresponding 

Number of Packages field in the weight unit selected for the Shipping 

Instructions. 

The weight unit used for displaying container details. This value was 

selected above and is not editable. 



27 



Measurement - Gross 

and Net 

Measurement - Unit 

Description 

The gross and net measurement of the packages added in the 

corresponding Number of Packages field in the measurement unit 

selected for the Shipping Instructions. 

The measurement unit used for displaying container details. This 

value was selected above and is not editable. 



28 

Other Information & Special Instructions 

The Other Information & Special Instructions section allows you to instruct the Documentation Offices how to 

issue the bills of lading. You can also enter and submit Shipping Instructions for a House B/L. It is suggested that 

you first create and submit your original or waybill. You will receive an on screen confirmation message that gives 

you an option to copy the same SI to create an SI for a House B/L. 

Image 13: Shipping Instructions - Other Information & Special Instructions 



29 

Enter ‘Other Information and Special Instructions’: 

Other Information & Special Instructions 

Field Name 

*B/L Type 

Description 

Specify whether the B/L Type is ‘Original B/L,’ ‘Waybill,’ or ‘House B/L’ by 

selecting the appropriate radio button. 

Note: A waybill is a non-negotiable B/L. 

HBL Number 

*NYK B/L Issue 

Issue Office 

*B/L Release 

If you select ‘House B/L,’ entering the ‘House B/L Number’ value is required. 

It is suggested that you first create and submit your original or waybill. You 

will receive a screen confirmation message that gives you an option to copy 

the same SI to create a House B/L. 

Select the NYK B/L Issue and enter the Issue Office. The NYK B/L Issue is 

mandatory; the Issue Office is optional. 

You are required to select either a traditional B/L release (issued at an NYK 

B/L Issue Office) or an Internet B/L release. Note that Internet B/L release is 

only for registered customers of the NYK INTERNET BILL OF LADING 

APPLICATION. (Please view our Demo located on our eCommerce Pack 

available from the Home Page for information concerning this and other 

online products.) 

Specifies if you would like a specific issue office. If no office is specified in 

this field, your documentation will be prepared in the closest NYK 

Documentation Office to your location. 

Specifies B/L Release as either ‘On Board’ or ‘Received for Shipment’. 

Special Instructions Enter special instructions if applicable. This text box may be used for 

additional payment terms for freight or surcharges. This information does 

not appear on the bill of lading. 

Freight Payment 

Terms 

Payment Locations 

Service Contract 

Number 

Rate Reference 

Information 

Number of B/L to 

Issue 

Specify whether Freight Payment Terms are Prepaid, Collect or both by 

selecting the appropriate check boxes. 

Note: Additional details for payment should be stated in the Special 

Instructions box. 

Specify the countr(ies) where freight payment is to be made when requiring 

another location. Payment locations may be designated for both Prepaid and 

Collect payment terms. 

Enter a service contract number that will apply for this shipment, if 

applicable. 

Any rate information that you would like to supply to assist NYK with rating 

of the B/L. This would include TLIs, quote numbers and any pertinent 

information. 

Specifies the number of Freighted Originals, Un-Freighted originals, 

Freighted Copies, and Un-Freighted Copies you would like to receive. 

Note: You may only specify one value in the column for Originals. The 

Copies column supports entries in all text boxes. 



30 

Preview/Submit 

The shipping instructions form Preview/Submit section allows you to save the information in a new template, save 

the information in a template and submit the shipping instructions at the same time, print the shipping instructions, 

display a preview version of the shipping instructions form, or submit the shipping instructions. 

Image 14: Shipping Instructions - Preview/Submit 

Preview/Submit 


Template Name 

Save as Template 

Save as Template & Submit 

Print 

Preview 

Submit 

Description 

Enter a unique name for the Template, to save shipping 

instructions as a template. If you already have a template 

saved with the template name entered, you will be asked if 

you would like to overwrite the existing template. 

Upon clicking this button, a confirmation message is 

displayed at the top of the shipping instructions form 

indicating that the template is saved. 

Upon clicking this button, a confirmation page is displayed 

which indicates that the template is saved and your shipping 

instructions have been submitted. If any errors exist, you will 

be returned to the shipping instructions form with an error 

message displayed at the top of the shipping instructions 

form indicating any necessary corrections. 

Upon clicking this button, a preview version of the shipping 

instructions is opened in a separate browser window and your 

printer dialog window is opened and you can proceed to print 

the preview version of shipping instructions. 

Upon clicking this button, a preview version of the Shipping 

Instructions form displays for your review. This can be 

selected at any time during the shipping instructions creation 

process. 

Upon clicking this button, the shipping instructions form is 

validated and a confirmation page is displayed which 

indicates that your shipping instructions have been 

submitted. If any errors exist, you will be returned to the 

shipping instructions form with an error message displayed at 

the top of the shipping instructions form indicating any 

necessary corrections. 



31 

Preview Shipping Instructions 

Clicking on the PREVIEW button, will display the preview version of the shipping instructions.This displays all 

of the information from the shipping instructions form. You are not able to edit the information with the exception 

of the Template Name. Review the shipping instructions details to ensure your entries are correct. [Please Note: 

This is just a preview version for Shipping Instructions and is not intended to match the exact formatting of the Bill 

of Lading.] 

Image 15: Shipping Instructions - Preview 



32 

Submitting Shipping Instructions 

1. Click on the SUBMIT button to process your Shipping Instructions. 

Note: The Shipping Instructions will not be submitted until all the required information is 

entered. If missing any information, an error message displays a list of fields that are 

missing values in the order they display in the process. 

2. Confirmation is 

provided two ways: 

 

 

Application 

Confirmation 

Message 

e-Mail 

Notification 

Application Confirmation: 

The application automatically 

displays a confirmation 

message like that displayed 

to the right and assigns a 

Reference Number to your 

new Shipping Instructions. 

From here you may copy this 

SI and return to the Shipping 

Instructions Form. 

e-Mail Confirmation: 

Upon receipt of the Shipping 

Instructions by the 

Documentation Office, an e- 

Mail message is sent to the 

following parties: 

- Customer 

- Other Notified Parties 

(if selected) on the Shipping 

Instructions Form 

Image 16: Shipping Instructions - Confirmation Message 

Customer Notification e-Mail 

Subject: NYK Line - Shipping Instructions Submittal NYKSI###### 

From: 

ShippingInstruction@notifications.nykline.com 

To: 

User’s e-Mail 

CC: 

User Notification Party e-Mail 

Thank you for using the NYK Line on-line Shipping Instructions 

application. If you have any changes, please contact your local 

NYK Line Documentation or Customer Service Center. 

We have received your shipping instructions for the following 

shipment. 

NYK Reference Number. NYKSI###### 

Booking Number....... XXXXXXXXXX 

Shipper.............. XXXXXX 

Consignee............ XXXXXX 

Vessel Voyage........ Intended Vessel / Voyage 

Place of Receipt..... Newark, NJ, USA 

Port of Loading...... New York, NY, USA 

Port of Discharge.... Tokyo, JPN 

Place of Delivery.... Place of Delivery 

To access NYK Line on-line, please go to 

http://www.nykline.com. Please contact your local NYK Line 

office if you need any assistance. 

Thank you for shipping with NYK / TSK Line. 



33 

Create New Shipping Instructions by using existing Booking Information 

The New Shipping Instructions form of the INTERNET SHIPPING INSTRUCTIONS APPLICATION will allow you to bring in 

existing information for new shipping instructions from a Booking by using a confirmed NYK Booking Number. The 

upper left box on the New Shipping Instructions page allows you to enter a valid NYK Booking Number. You have 

the option to click the GET BOOKING button to import information from the confirmed NYK Booking Number 

entered. If the booking number entered is not confirmed or not a valid NYK Booking Number or a booking 

number to which you have not been granted access rights, you will receive an error message in red text stating 

that it is invalid. 

Image 17: Shipping Instructions - Get Booking Information 

The following are the fields that will be imported from the confirmed Booking into the new Shipping Instructions: 

Get Booking 

Section 

Customer & Notify Party 


Fields Imported from Confirmed Booking 

Shipper, Forwarder, Consignee 

Service Type (Origin and Destination), Intended Vessel/Voyage, Place of Receipt, 

Place of Receipt (for Display on B/L), Port of Loading, Port of Discharge, Place of 

Delivery 

Goods Information Container Number, Container Type/Size, Weight Unit, Seal No. 1 

Merge Booking Information 

If a valid NYK Booking Number is entered the system will check to see if there is data present for any of the 

following fields: 

Get Booking 

Section 

Checks if data is present in any of the following fields 

Customer & Notify Party Shipper, Forwarder, Consignee 

Routing Information Service Type (Origin and Destination), Intended Vessel, (Intended Vessel) 

Voyage, Place of Receipt, Place of Receipt (for purposes of display on B/L), Port 

of Loading, Port of Discharge, Place of Delivery 

Goods Information 

Container Number, Container Type/Size, Weight Unit, Measurement Unit, Seal No. 

1, Seal No. 2 

If any one of the fields in the form contains data, the value in the Booking is compared to the value on the form. If 

there is any field that does not have an exact case sensitive match, Merge Booking Information is displayed 

overlaying the existing New Shipping Instructions Form as shown below. If a field in the Booking and the same 

field on the New Shipping Instructions Form does not contain any values, then the ‘Current Values’ and ‘Booking 

Values’ do not appear for these fields, only conflicts are displayed in Merge Booking Information. 

1. To retain all the current values in the shipping instructions form you may select the ‘Select All Current 

Values’ checkbox and click on the CANCEL button. 



34 

2. To replace all the values in the shipping instructions form with the Booking Values, you may select the 

‘Select All Booking Values’ checkbox and click on the ACCEPT button. 

3. You may also select the desired radio buttons and/or checkboxes against each field under ‘Current Values’ 

and ‘Booking Values’ that you would like to retain in your New Shipping Instructions Form and click on 

ACCEPT button. 

Note: Any selected values on the Merge Booking Information page will be highlighted in pale yellow. 

Image 18: Shipping Instructions - Merge Booking Information 

4. Clicking on the ACCEPT button will navigate you to the New Shipping Instructions Form and overwrites the 

New Shipping Instructions Form fields with the value(s) selected on the Merge Booking Information page. 



35 

If neither the ‘Current Value’ nor the ‘Booking Value’ was selected for a container in Merge Booking 

Information page, the New Shipping Instructions Form field will be overwritten with a blank value. 

The behavior of other fields on the New Shipping Instructions Form as result of the Merge Booking Information 

page results is listed below: 

Shipping Instructions Form: Results 

Field Name 

Notify Party 1 

Place of Receipt (value changed on 

merge) and Port of Loading (value 

changed on merge) 

Place of Receipt (value changed on 

merge) and Port of Loading (value 

unchanged on merge) 

Place of Receipt (value unchanged on 

Merge) and Port of Loading (value 


Place of Receipt (value unchanged on 

Merge) and Port of Loading (value 


Port of Discharge (value changed on 

merge) and Place of Delivery (value 


Port of Discharge (value changed on 

merge) and Place of Delivery (value 


Port of Discharge (value unchanged on 

merge)and Place of Delivery (value 


Port of Discharge (value unchanged on 

merge)and Place of Delivery (value 


Description 

If the “Notify Party 1” checkbox for “Same as Consignee” was 

previously Checked on the form before the merge, it remains 

Checked and the value displayed for “Notify Party 1” will be 

refreshed with the new value for “Consignee” (or blank if the new 

“Consignee” value is blank). 

If the “Port of Loading” checkbox for “Same as Place of Receipt” 

was previously Checked on the form, it is Unchecked. The values 

displayed for “Place of Receipt” and “Port of Loading” will be 

refreshed with the new values as taken from the Merge Booking 

Information page. 


was previously Checked on the form, it is Unchecked. The value 

displayed for “Place of Receipt” will be refreshed with the new 

value as taken from the Merge Booking Information page. 


was previously Checked on the form, it is Unchecked and the 

value displayed for “Port of Loading” will be refreshed with the 

new value for “Port of Loading” as taken from the Merge Booking 

Information page. 

If the “Port of Loading” field is not changed as a result of the 

Merge Booking Information page results, the “Same as Place of 

Receipt” checkbox remains in its previous state. 

If the “Place of Delivery” checkbox for “Same as Port of 

Discharge” was previously Checked on the form, it is Unchecked. 

The values displayed for “Place of Delivery” and “Port of 

Discharge” will be refreshed with the new values as taken from the 

Merge Booking Information page. 


Discharge” was previously Checked on the form, it is Unchecked. 

The value displayed for “Port of Discharge” will be refreshed with 

the new value as taken from the Merge Booking Information page. 


Discharge” was previously Checked on the form, it is Unchecked 

and the value displayed for “Place of Delivery” will be refreshed 

with the new value for “Place of Delivery” as taken from the Merge 

Booking Information page. 

If the “Place of Delivery” field is not changed as a result of the 

Merge Booking Information page results, the “Same as Port of 

Discharge” checkbox remains in its previous state. 

Note: If all checkboxes in the ‘Booking Values’ column are set to Unchecked and the radio buttons 

unselected then the ‘Accept’ button is disabled. 

5. The default values for the radio buttons and checkboxes in the ‘Booking Values’ column will be set to 

selected or checked if there is a value existing for the same field in system for the selected NYK Booking 

Number. If there is no data available for a field in the Booking, then the default value for the radio button or 

checkbox in ‘Current Values’ column will be set to selected or checked if the corresponding value for the 

same field on the New Shipping Instructions Form contains data. 



36 

Create New Shipping Instructions by using Templates 

Using a template is another quick and easy way of making an on-line Shipping Instructions. Stored fields repopulate 

the shipping instructions form so re-keying the entire form is unnecessary. 

There are two ways to create Shipping Instructions from existing Templates: 

1. From Template List 

2. From New Shipping Instructions 

From New Shipping Instructions 

The upper right box on the New Shipping Instructions page allows you to select from a list of saved 

templates. You can select a template name from the “Use My Template” drop-down and click on the POPULATE 

button to copy over information from an existing template. If values are already present in any of the fields on the 

Shipping Instructions Form page, these values will be lost and any field value that exists in the template is 

populated into the appropriate fields. 

Image 19: Shipping Instructions - Use My Template 



37 

Once the fields have been successfully populated on the page, the below success message is displayed at the 

top of the form. 

Image 20: Shipping Instructions - Populate from Template - Confirmation Message 

From Template List 

1. Click on the My Templates menu link. This link is accessible from most 

pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION at the top 

of the page. 

2. The system displays the Template List page. A list of your existing 

templates displayed in numerical order then alphabetically in ascending 

order. 

See section on Create New Shipping Instructions in this User Manual 

if you require more information about creating Shipping Instructions. 

Steps at Glance 

1 Click on My Templates menu 

link at the top of the page 

2 Find the template 

3 Select the ‘Copy’ link for the 

template 

4 Edit Shipping Instructions 

details 

5 Preview the form 

6 Click Submit button 

7 System displays confirmation 

8 Check e-Mail for confirmation 



38 

Image 21: Create New SI from My Template 

3. Select the Shipping Instructions template you want to recreate by selecting the ‘Copy’ link at the far right of 

the page under the View / Copy column. The system will display New Shipping Instructions with the 

Shipping Instructions details pre-populated from the selected template. 

Note: You may view a template before editing by selecting the ‘View’ link. A preview 

version of the template will be displayed. From this page you can select the ‘Copy’ 

function. 

4. The application will display the Shipping Instructions Form pre-populated with the Shipping Instructions 

details. 

5. Edit the pre-populated shipping information details on the Shipping Instructions Form if necessary. 

6. Navigate to the Preview/Submit section of the form. 

Note: For assistance on what to enter for each field, see Create New Shipping 

Instructions in the beginning of this User Manual. This section provides the screen 

captures and field by field descriptions. You must enter all of the required fields indicated 

with a red asterisk* before submitting Shipping Instructions. 

7. You may elect to SAVE AS TEMPLATE, SAVE AS TEMPLATE & SUBMIT, PRINT, PREVIEW, and/or SUBMIT the 

shipping instructions from the Preview/Submit section. 

Note: You do not have to enter all required fields when saving as a template. You may 

save as many templates as you want. 

8. Click on the PREVIEW button to preview the Shipping Instructions Form prior to submitting. Review to 

ensure your entries are correct. 



39 

9. Click the SAVE AS TEMPLATE & SUBMIT button or the SUBMIT button to process your Shipping Instructions. 

Confirmation is provided two ways: 


Application Confirmation Message 



message like that displayed 

to the right and assigns a 

Reference Number to your 

New Shipping Instructions. 









following parties using fields 

from the ‘Contact Information’ 

section: 

- e-Mail Address 

- Additional e-Mail Party e-Mail 

Address (if 

entered) on the Shipping 


Subject: 

From: 

To: 



NYK Line - Shipping Instructions Submittal NYKSI###### 



CC: 




NYK Documentation or Customer Service Center. 

We have received your Shipping Instructions for the following 

shipment. 











http://www.nykline.com.Please contact your local NYK Line 


Thank you for shipping with NYK/TSK Line. 



40 

Create New Shipping Instructions from Previous Shipping Instructions 

Using Previous Shipping Instructions is a quick and easy way of making an on-line Shipping Instructions. Stored 

fields re-populate the Shipping Instructions Form so re-keying the entire form is 

unnecessary. 

Steps at Glance 

Note: For assistance on what to enter for each field, see Create 

New Shipping Instructions in the beginning of this User Manual. 

This section provides the screen captures and field by field 

descriptions. You must enter all of the required fields indicated 

with a red asterisk* when creating new Shipping Instructions. 

1. Click on the Previous Shipping Instructions menu link. The system 

displays a list of Previous Shipping Instructions. Your previous Shipping 

Instructions are listed by Submit Date with the most recent in the first 

row. A list of your Previous Shipping Instructions is stored for eight (8) 

weeks. 

Note: You may view Shipping Instructions before copying by 

selecting the ‘View’ option. A preview version of the Shipping 

Instructions will be displayed. From this page you can select the 

‘Copy’ function. 

1 Click Previous Shipping 

Instructions menu link at the top of 

the page. 

2 Select ‘Copy’ function. 

3 New Shipping Instructions page with 

shipping instructions details prepopulated 

from Previous Shipping 

Instructions is displayed. Edit 

Shipping Instructions details if 

necessary. 

4 Click on Preview button to verify 

the entries. 

5 Click on Submit button. 

6 System displays confirmation 

7 Check e-Mail for confirmation 

2. Select the Shipping Instructions you want to re-create by selecting the 

‘Copy’ option from the drop-down list at the far right side of the page under the ‘Options’ column. 

Copy Option 

Image 23: Create New SI from Previous SI 



41 

3. The system will display New Shipping Instructions page with the Shipping Instructions details prepopulated 

from the selected previous Shipping Instructions, with the exception of the ‘SI Reference 

Number’ and ‘NYK B/L Number’. 

4. Edit the pre-populated fields if necessary and navigate to Preview/Submit section of the form. 

5. You may elect to SAVE AS TEMPLATE, SAVE AS TEMPLATE & SUBMIT, PREVIEW, SUBMIT and PRINT the shipping 

instructions from Preview/Submit section. 

Note: You do not have to enter all required fields when saving as a template. You may 

save as many templates as you want. 

6. Click on the PREVIEW button to Preview the Shipping Instructions Form prior to submitting. Review to 

ensure your entries are correct. 

7. Click the SUBMIT button to process your Shipping Instructions. 

Confirmation is provided two ways: 




displays a confirmation message 

like that displayed to the right and 

assigns a Reference Number to 

your New Shipping Instructions. 

From here you may copy this SI 

and return to the Shipping 





42 








section: 



Address (if 



Subject: 

From: 

To: 





CC: 






shipment. 













Thank you for shipping with NYK / TSK Line. 



43 


The Previous Shipping Instructions page contains a list of Shipping Instructions previously submitted via the 

SHIPPING INSTRUCTIONS APPLICATION on the NYKLine.com web site. Previous Shipping Instructions are available 

for eight (8) weeks from the date of submission. Those Shipping Instructions which have been submitted via EDI 

or any Shipping Instructions which have been cancelled will not be available in the Previous Shipping 

Instructions list. The most recently submitted Shipping Instructions appears first in the list. From the Previous 

Shipping Instructions page, you may select previous Shipping Instructions to View, Copy or Change. 

Image 25: Previous Shipping Instructions 


Field Name 

Submit Date 

Status 

User Reference 

Number 

Shipper 

Definition 

The date the shipping instructions were created. 

The status of the shipping instructions as submitted through NYKLine.com. 

This number is from the first Export Reference you enter in the Contact & Reference 

Information section in the Shipping Instructions form. 

Name of the shipper on the Shipping Instructions. 



44 


Field Name 

Place of Receipt 

Port of Load 

Port of Discharge 

Vessel/Voyage 

SI Reference Number 

Booking Number 

B/L Number 

Options 

Definition 

The place from where NYK took receipt of the cargo. For a port-to-port move, the 

place of receipt may be the same as the port of loading. 

The actual name of the port from where the shipment will be loaded. 

The actual name of the port from where the shipment will be discharged. 

The name and voyage number of the Intended Vessel for the main ocean carriage. 

The SI Reference Number (NYKSI) is a number generated by the application that can 

be used to refer to submitted shipping instructions. 

The actual NYK Booking Number. 

If Shipping Instructions has been processed, the actual NYK B/L Number (NYKS) will 

be displayed. 

This column provides options to View, Copy, or Change shipping instructions which 

have been previously submitted through NYKLine.com. If the Status column is 

"Updated", an additional option is available to allow you to view History. 

View Previous Shipping Instructions 

1. Navigate to the Previous Shipping Instructions page by selecting the Previous Shipping Instructions menu 

link. This link is accessible from most pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. Decide which Shipping Instructions you want to view and then select the ‘View’ option from the drop-down 

list at the far right side of the page under the Options column. 

3. The application will display a preview version of the Shipping Instructions Form and the fields are uneditable. 

4. Once you view the Shipping Instructions you can choose to COPY, PRINT, or return to the Previous Shipping 

Instructions page by clicking on the BACK TO LIST button. 

Copy Previous Shipping Instructions 

Previous Shipping Instructions can be used to create new Shipping Instructions or to create templates. 

1. Navigate to the Previous Shipping Instructions page by selecting the Previous Shipping Instructions link. 

This link is accessible from most pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. Decide which Shipping Instructions you want to copy and then select the ‘Copy’ option from the drop-down 

list at the far right side of the page under the Options column. 

3. The system will display New Shipping Instructions page with the Shipping Instructions details prepopulated 

from the selected previous Shipping Instructions, with the exception of the ‘Shipping Instructions 

Number.’ Edit the pre-populated fields if necessary and navigate to Preview/Submit section of the form. 

Note: See section on Create New Shipping Instructions in this User Manual if you 

require more information about creating Shipping Instructions. 

5. You may elect to SAVE AS TEMPLATE, SAVE AS TEMPLATE & SUBMIT, PREVIEW, SUBMIT and PRINT the shipping 

instructions from Preview/Submit section. 



45 

4. If you elect to submit the shipping instructions confirmation is provided two ways: 




displays a confirmation message 

like that displayed to the right and 

assigns a Reference Number to 

your new Shipping Instructions. 

From here you may copy this SI 

and return to the Shipping 










section: 



Address (if 



Subject: 

From: 

To: 





CC: 






shipment. 












office if you need any assistance. Thank you for shipping with 

NYK / TSK Line. 



46 

Change Previous Shipping Instructions 

The Previous Shipping Instructions page of the Shipping Instructions will allow you to change submitted 

Shipping Instructions. Outlined below is the procedure to make a change to any of your shipping instructions 

which have been submitted within the past eight (8) weeks. 

1. Navigate to the Previous Shipping Instructions list by selecting the Previous Shipping Instructions menu 

link. This link is accessible from most pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. Search for Shipping Instructions and decide which one you want to change by selecting the ‘Change’ 

option from the drop-down list at the far right side of the page under the Options column. 

‘Change’ Option 

Image 27: Shipping Instructions - Change 

3. The system will display the Change Shipping Instructions page with the Shipping Instructions details prepopulated 

from the selected previously submitted Shipping Instructions. 

4. The Change Shipping Instructions page of the Shipping Instructions will allow you to view the NYK 

Booking Number associated to the shipping instructions but will not allow you to change this field. The 

shipping instructions reference number is displayed in the upper section of the page. 

Note: The SI Reference Number for the shipping instructions will remain the same 

regardless of how many times it is changed and/or submitted. If a Bill of Lading has 



47 

already been created using the shipping instructions, you will see that the “NYK B/L 

Number” form field is filled in with your NYK B/L Number. The NYK Booking Number and 

NYK B/L Number may not be changed. Any change submitted through the web site after the 

NYK Bill of Lading has been created will be reviewed and processed by the documentation 

office. 

Image 28: Change Shipping Instructions 

5. Edit the shipping instructions information which needs to be changed and navigate to Preview/Submit 

section of the form when you changes are completed. 

Note: See section on Create New Shipping Instructions in this User Manual if you 

require more information about creating Shipping Instructions. 

6. You may elect to PRINT, PREVIEW, or SUBMIT the shipping instructions from the Preview/Submit section. 

Note: You may not save shipping instructions changes as a template. If you need to save 

the changes as a template, after submitting the shipping instructions, go to the Previous 

Shipping Instructions menu link and select the ‘Copy’ option. See section on Create New 

Shipping Instructions in this User Manual if you require more information about creating 

Shipping Instructions. 



48 

If you elect to submit the shipping instructions confirmation is provided two ways: 





message like that displayed to 

the right and uses the same 

Reference Number for your 

changed Shipping 













section: 



Address (if 



Subject: 

From: 

To: 





CC: 






shipment. 












office if you need any assistance. Thank you for shipping with 

NYK / TSK Line. 



49 

View History for Updated Shipping Instructions 

The Previous Shipping Instructions list of the INTERNET SHIPPING INSTRUCTIONS APPLICATION will allow you to 

view the history of any updated Shipping Instructions submitted within the last eight (8) weeks. 

1. Navigate to the Previous Shipping Instructions page by selecting the Previous Shipping Instructions 

menu link. This link is accessible from most pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. Decide the Shipping Instructions for which you want to view a history of transactions and then select the 

‘History’ option from the drop-down list at the far right side of the page under the Options column. 

3. The ‘History’ option is displayed in the drop-down list only if the status column has a value ‘Updated’ for 

particular shipping instructions. 

‘History’ Option 

Image 30: Shipping Instructions - Previous Shipping Instructions – History Option 

4. Upon selecting the ‘History’ from the drop-down, the following Shipping Instructions History page will be 

displayed as shown below. 



50 

Image 31: Shipping Instructions History 

5. Click on the ‘SI Details’ text link under the View column to see the preview version of the Shipping 


6. Clicking on the RETURN TO LIST button will navigate you back to the Previous Shipping Instructions page. 



51 

Template List 

A Shipping Instructions template is a reusable set of Shipping Instructions details that is stored under a unique 

name. If you input Shipping Instructions that are very similar from shipment to shipment, the template feature 

will eliminate the need to re-type much of the same information. The Shipping Instructions form fields are not 

validated when saving a template, therefore you may enter as much or as little information as you require. 

Select the My Templates menu link in the INTERNET SHIPPING INSTRUCTIONS APPLICATION to access Template 

List. From this page, you may manage your templates by using the View, Copy, and/or Delete features. 

Templates are displayed numerically then alphabetically in ascending order and may not be sorted or 

searched. 

Note: All fields other than the template name are optional when entering information on 

the new shipping instructions to save as a template; therefore information will only appear 

on the Template List when those details have been entered and saved in the template. You 

may save as many templates as you want. 

Image 32: Shipping Instructions - Template List 



52 

Template List 

Field Name 

Delete button 

Template Name 

User Reference 

Number 

Shipper Name 

Port of Load 

Port of Discharge 

Template Creation 

Date 

View / Copy 

Definition 

To delete one or more template, select the checkbox(es) corresponding to the 

Template you wish to delete and click on the Delete button. 

This column displays the name that the template was saved as. Templates are sorted 

numerically then alphabetically in ascending order. 

This number is from the first reference you enter on the Contact & Reference 

Information tab in the Shipping Instructions Form. 

The name of the shipper. 

The actual name of the port where the shipment will be loaded. 

The actual name of the port where the shipment will be discharged. 

The date the template was created. 

Note: All dates are in local time according to the browser’ current settings. 

This column provides view and copy functionality for each template. 



53 

Create a Template from a Blank Shipping Instructions Form 

Creating templates from a blank shipping instructions form is performed from the New Shipping Instructions page. 

1. To create a Shipping Instructions template you need to select the New Shipping Instructions menu link. 

This link is accessible from most pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. The system will display a blank New Shipping Instructions form. Fill in Shipping Instructions details for the 

template and then navigate to the ‘Preview/Submit’ section. 


Instructions in this User Manual. This section provides the screen captures and field by 

field descriptions. You do not have to enter all required fields when saving as a template. 

3. Enter a unique name for the template in the ‘Template Name’ field. 

Note: Entering a template name that already exists in your template list will cause the 

system to prompt you for confirmation before overwriting the existing template of the same 

name. 

4. Click on the SAVE AS TEMPLATE button. 

5. New Shipping Instructions form is displayed with a green confirmation message at the top indicating the 

template is saved. 

Image 33: Shipping Instructions - Template Saved Confirmation Message 

From here you may select another menu link from the top of the page or use the new template immediately by 

selecting the SUBMIT 

button. Alternatively, you may decide to save your template and submit the shipping 

instructions at the same time in one step by selecting the SAVE AS TEMPLATE & SUBMIT 

button. 



54 

Create a Template from Previous Shipping Instructions 

Creating templates from shipping instructions which have already been submitted is performed using the Previous 

Shipping Instructions page. 

‘Copy’ Option 

Image 34: Shipping Instructions - Previous Shipping Instructions - Copy Option selected 

1. Select previously submitted shipping instructions from the Previous Shipping Instructions list by selecting 

the ‘Copy’ option from the Options drop-down in the far right column. 

Note: Alternatively, you may view Shipping Instructions before copying by selecting the 

‘View’ option. A preview version of the Shipping Instructions will display. From this page 

you can select the ‘Copy’ button. 

2. The system will display the New Shipping Instructions form with the Shipping Instructions details prepopulated 

from the Previous Shipping Instructions. 

3. Make any necessary changes and then navigate to the Preview/Submit section of the form. 

4. Enter a name for the new template in the ‘Template Name’ field and click on the SAVE AS TEMPLATE 

button. 

5. New Shipping Instructions page is displayed with a confirmation message indicating the template is saved. 

From here you may select another menu link or use the new template immediately by selecting the SUBMIT 

button. 



55 

View a Template 

1. Navigate to the Template List by selecting the My Templates menu link. This link is accessible from most 

pages within the INTERNET SHIPPING INSTRUCTIONS APPLICATION. 

2. Decide which template you want to view and then select the ‘View’ link at the far right of the page under 

View / Copy column. 

3. A preview version of the selected template displays. This template is un-editable; however, you may elect 

to “Copy” the template from here to use for New Shipping Instructions, “Print” the Shipping Instructions or 

click on the BACK TO LIST button to return to the Template List page. 

Copy a Template 

Templates can be used to create New Shipping Instructions or to create other templates. 

1. Navigate to the Template List page by selecting the My Templates link. This link is accessible from most 


2. Decide which template you want to copy and then click on the ‘Copy’ link at the far right of the page under 

View / Copy column. The system will display New Shipping Instructions page with the Shipping 

Instructions details pre-populated from the selected template. 

Note: You may view a template before editing by selecting the ‘View’ link. A preview 

version of the template will be displayed. From this page you can select the ‘Copy’ 

function. 

3. Make any necessary edits and then navigate to the Preview/Submit section of the form. 

4. Enter a name for the new template in the ‘Template Name’ field and click on the SAVE AS TEMPLATE 

button. 

5. New Shipping Instructions page is displayed with a confirmation message “ Your template has been 

successfully saved” indicating the template is saved. 

Modify a Template 



2. Decide which template you want to edit and then click on the ‘Copy’ link at the far right of the page under 

View / Copy column. The system will display New Shipping Instructions page with the Shipping 

Instructions details pre-populated from the selected template. 

Note: Alternatively, you may view a template before editing by selecting the ‘View’ link. A 

preview version of the template will be displayed. From this page you can select the ‘Copy’ 

function. 

3. Edit details as necessary then navigate to the Preview/Submit section of the form. The ‘Template Name’ 

field defaults to the name of the previously selected template. 


Instructions in this User Manual. This section provides the screen captures and field by 

field descriptions. You do not have to enter all required fields when saving as a template. 



56 

4. Click on the SAVE AS TEMPLATE button. 

Note: Do not change the name in the ‘Template Name’ field. 

5. The system will display a message asking you to 

confirm that you want to overwrite the existing 

template. 

6. Click OK to overwrite the existing template with 

the new information or click on CANCEL to return 

to the New Shipping Instructions form. 

7. New Shipping Instructions form is displayed with a confirmation message “ Your template has been 

successfully saved” indicating the template is saved. 

From here you may return select another menu link or use the new template immediately by selecting the 

SUBMIT 

button. Alternatively, you may decide to save your template and submit the shipping instructions 

at the same time in one step by selecting the SAVE AS TEMPLATE & SUBMIT 

button. 

Delete a Template 



2. Decide which template(s) you want to delete by marking the checkbox(es) to the left of your selections. 

3. Click on the DELETE button. You must select at least one template to delete. 

4. The system will prompt you with a warning message. Click OK to delete the selected template(s) or 

CANCEL the request and leave all templates unchanged. 



57 

Printing Shipping Instructions 

Shipping Instructions may be printed from the New Shipping Instructions page, from the Template List page or 

from the Previous Shipping Instructions page. 

Note: When printing Shipping Instructions, please ensure that the print settings adhere to those 

recommended in the “Browser Settings” section at the beginning of this User Manual. If you use a 

browser print, you will not get a black and white version of your Shipping Instructions. 

From New Shipping Instructions 

1. Navigate to the Preview/Submit section of the New Shipping Instructions form. 

2. Select the PRINT button at the bottom of the page. Your information will not print in color as displayed 

in the preview unless you are using a color printer; otherwise, information is printed in black. 

From the Template List 

1. Navigate to the Template List page and click the ‘View’ link at the far right of the page under View / Copy 

column. 

2. From the preview version of the Shipping Instructions, select the PRINT button at the bottom of the 

page. Your information will not print in color as displayed in the preview, but will print the information in 

black and white. 

From Previous Shipping Instructions 

1. Navigate to the Previous Shipping Instructions and select the ‘View’ option from the drop-down list at the 

far right side of the page under the Options column. 

2. From the preview version of the Shipping Instructions, select the PRINT button at the bottom of the 

page. Your information will not print in color as displayed in the preview unless you are using a color 

printer; otherwise, information is printed in black. 



58 

Using Help 

Clicking on the HELP button, which is accessible from all pages within the INTERNET SHIPPING INSTRUCTIONS 

APPLICATION, will display a list of selectable topics to assist and provide you with details of all the functionality that 

INTERNET SHIPPING INSTRUCTIONS APPLICATION has to offer. 

Problem Resolution 

Image 35: Shipping Instructions - Help 

This section under Help contains pertinent information regarding the INTERNET SHIPPING INSTRUCTIONS APPLICATION 

process. If you come across a problem, check here for a resolution to any problems incurred. 

Missing Shipping Instructions 

Shipping Instructions are not displayed in the Shipping Instructions request list after eight (8) weeks from the date 

of submission. Shipping Instructions will also not appear when they have been cancelled. If you still believe 

Shipping Instructions are missing, please contact your NYK Customer Service Center. 

Contact NYK Customer Service 

If you are unable to resolve a problem please contact your NYK Customer Service Center. 



59 

Appendix 

Shipping Instructions Form: Page Navigation & Controls 

The Shipping Instructions Form page displays a series navigation controls at the beginning of each section of the 

form for ease of moving swiftly throughout the page and allowing you to collapse or expand sections with a single 

click of the mouse. 

Section Header: Collapse/Expand Function 

Image 36: Shipping Instructions Form - Section Header 

The Shipping Instructions Form displays an icon to the left of the section title text the beginning of each section 

within the form. Below the section title text is a “collapse/expand” text hyperlink that allows you to either expand or 

collapse all sub-sections within the respective section. 

Image 37: Shipping Instructions Form - Section Collapse/Expand Control 

Image 38: Shipping Instructions Form - Section Collapse/Expand Control - Expanded 



60 

Image 39: Shipping Instructions Form - Section Collapse/Expand Control - Collapsed 

Section Sub - Header: Collapse/Expand Function 

The Shipping Instructions Form displays a blue/gray bar at the beginning of each sub-section of the form allowing 

the user to collapse or expand an individual sub-section with a single click of the mouse. 

Image 40: Shipping Instructions Form - Section Sub-Header 

Image 41: Shipping Instructions Form - Section Sub-Header - Expanded 



61 

Image 42: Shipping Instructions Form - Section Sub-Header - Collapsed 

Image 43: Shipping Instructions Form - Section Sub-Header - One sub-header collapsed 

Image 44: Shipping Instructions Form - Section Sub-Header - Two sub-headers collapsed 



62 

Image 45: Shipping Instructions Form - Section Sub-Header - One sub-header collapsed 

Section Header: Navigation Control 

The Shipping Instructions Form displays a series of small icons justified to the right of the section title text at the 

beginning of each section within the form. Each small icon matches the larger icon found to the right of the 

corresponding section title text. Clicking on the small icon navigates the user to the section title text for that 

section. This action does not impact the current state of the collapsed or expanded sub-sections. 

Image 46: Shipping Instructions Form - Section Navigation Control 



63 

Application Drop-Down 

The Application Drop-Down is displayed once the user is logged on to the NYKLine.com web site when accessing 

eCommerce applications. The Application Drop-Down component also appears within all pages of the INTERNET 

SHIPPING INSTRUCTIONS APPLICATION as well as on the Home Page. 

Image 47: Applications Drop-down on Home Page 

You may access any eCommerce Application at any time from the INTERNET SHIPPING INSTRUCTIONS APPLICATION 

by placing the cursor over the Applications drop-down. The following list of applications will appear, click on the 

application which you would like to access. 

• B/L Processing 

• Booking 

• Container Tracking 

• Customized Reports 

• My Profile 

• Rate Inquiry 

• Shipment Alerts 

• Shipment Information 

• Shipping Instructions 

• Vessel Schedules 



64 

Image 48: Applications Drop-down on Shipping Instructions Application

Shipping Instructions User Guide - NYK Line

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?