a.1 - Natal Law Society

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AGM MINUTES - 20 - 12 OCTOBER 2012 ------------------------------------------------------------------------------------------------------------- CONSIDERATION OF SPECIAL BUSINESS There was no special business submitted by members. COUNCIL'S MOTION Gavin McLachlan introduced and proposed Motion 1: [ ] Words in bold type in square brackets indicate proposed deletions from the existing Rules. ____ Words underlined with a solid line indicate proposed insertions in the existing Rules. MOTION 1: RULE 3: ANNUAL GENERAL MEETINGS Amend Rule 3(c), (e) and (g) as follows: "(c) "(e) "(g) Notice of every annual general meeting shall be posted via conventional or electronic means by the Secretary to each member of the Society at least 49 days before the date of the meeting." The President's report on the events of the preceding year shall be posted via conventional or electronic means by the Secretary to each member of the Society at least 21 days before the date of the meeting. The report shall contain or be accompanied by the audited financial statements of the Society, and a list of Councillors indicating the number of meetings attended by each Councillor during the year." Notice in writing of any special business which a member wishes to have considered at the annual general meeting shall be given to the Secretary at least 32 days before the date of the meeting. Such notice shall contain the motion to be proposed. Notice of such special business shall be posted via conventional or electronic means to each member by the Secretary at least 21 days prior to the date of the meeting." MOTIVATION: As a result of the technological advancement in communication and correspondence via electronic means, and the exorbitant costs related to conventional methods of mailing correspondence, the Society will be able to disseminate information more efficiently and cost effectively via email and posting information on its website. Members still requiring hard copies will be advised via the Society’s Circular that same would be provided upon request.
AGM MINUTES - 21 - 12 OCTOBER 2012 ------------------------------------------------------------------------------------------------------------- McLachlan stated that the proposal is simply to facilitate electronic communication between the Society and its’ members given the advancement in technology and the level of electronic communication generally. McLachlan alluded to the fact that the Council operates using iPads which reduced costs and time. Gavin McLachlan moved for the adoption of the Motion seconded by Mr V. O'Connell. There being no opposition the Motion was CARRIED. GENERAL The Chairperson invited members to raise any matters under general having regard to the fact that no matter so raised could be voted upon. Ms Shah Singh raised concerns about gender issues and gender representation on the Council which concerns were NOTED and agreed with. Asif Essa thanked the President for his leadership during his term of office and for his commitment and tireless effort in exercising his duties and wished him well for the future. CLOSURE The President reminded the meeting of the competitions for lucky draws which were being run, which draws would take place in the adjourning room where all in attendance where invited for refreshments. The President then declared the meeting closed. MINUTES CONFIRMED ON ____________________________ PRESIDENT/CHAIRPERSON 18 October 2013
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a.1 - Natal Law Society

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