ONEG SHABBAT PROCEDURES 2013-2014. rev. 3. May 13

GUIDELINES FOR ONEG SHABBAT 5774 / 2013–2014
THE COORDINATOR
The first family/individual listed on the Oneg Shabbat chart is the coordinator, whose tasks include:
• Making sure that all the food items (see below) will be provided and that the cost to each family
ends up approximately equal.
• Getting the entry code and instructions about how to turn off the alarm (obtain both from a
board member).
To assist the coordinator, each family will receive a letter via e-mail explaining which honors they will be
given for the service. Please bring the letter with you that evening.
ARRIVAL AND RITUAL
• Arrive by 6:45 p.m. for a 7:30 service.
• Disarm the alarm system if you are the first person in the building (see above).
• Be sure that everything is in order by 7:30 p.m. so that you can lead the candle blessing at the
beginning of the service; in interfaith families, the Jewish partner is invited to recite the candle
blessing.
OPENING THE BUILDING
See GUIDELINES FOR USHERS 5774 / 2013–2014, Shabbat and B’nai Mitzvah Services.
SETTING UP IN THE SANCTUARY
• Turn on all the lights. For the yahrzeit board, get list from bulletin board in Rabbi’s office.
Leave list on the bima for the Rabbi. For the lights for the stained-glass windows, open the box to
the left of the switches for sanctuary lights (switch is labeled).
• Fill the glass water pitcher and bring it up to the bima, along with its glass. If the cantor is to be
present, bring two pitchers and two glasses.
• Fill the kiddush cup (half) with wine and bring it up to the bima. Use the cup that has the silver
saucer that goes under it.
ITEMS TO BE PROVIDED
All food brought into the Jewish Center must be kosher. Buy cakes or use cake mixes that do not contain
animal fat.
• 5 large cakes or their equivalents: 24–36 cookies, mini-cupcakes, bars, and/or brownies.
• 2 unsliced challahs.
• 2 half-gallon containers of cold beverage: sugar-free juice, iced tea or lemonade.
• Half-and-half for coffee.
• 1 bottle of kosher wine and 1 large bottle of grape juice for Kiddush.
• 1 can of decaffeinated coffee.
• Fresh fruit and/or other healthy choices, such as veggies and/or cheese.
• 2 lemons for tea.
• Additional treats—nuts, raisins, mints—may be added at your discretion.
• 12 disposable tablecloths.
SETTING UP IN THE SIMCHA ROOM
• Paper goods, creamers and sugar bowls, serving platters, and utensils are in the kitchen in
labeled drawers and cabinets.
• Put tablecloths on tables.

• On the serving tables, arrange napkins, paper plates, plastic cutlery, cakes (cut) and other treats;
both challahs (on a tray, covered with challah cloth) and four baskets, lined with napkins, to
receive the pieces of challah after the blessing is said.
• Stack “cold cups” near juice pitchers and “hot cups” near the coffee and tea urns on the serving
bar.
• Pour wine and grape juice into mini plastic cups and place on separate trays (one for juice, one
for wine); leave the trays on the table until after the service, at which time distribute them as
people enter the room.
MAKING COFFEE AND TEA
• Make 30 cups of coffee.
• Heat water for tea in the kettle on the stove and pour the boiling water into a white pitcher.
CLEANING UP & LOCKING THE BUILDING
• Discard the tablecloths and other used paper/plastic goods.
• Wash, dry, and put away any dishes and utensils.
• Do not leave undried utensils or dishes in the dish drainer.
• Sweep and vacuum the floor of the simcha room. Brooms, dustpans, and vacuum cleaner are in
the furnace room (the room at the end of the hallway where the restrooms are). Be sure to close
the door firmly after returning the brooms, etc.
• Check the restrooms to be sure that no toilet is running. Empty the paper-towel trash holders
(into the kitchen garbage bags). The lights in the bathrooms turn on and off automatically as they
are on motion sensors.
• If anything is amiss with the lights, elevator, or anything else, report it to the House Committee
chairperson.
• Take home all leftover food. Leave nothing.
• Garbage cans and recycle bins are behind the temple building under the emergency exit
staircase. Use the back door for access. Make certain back door is locked after you re-enter.
• Replace garbage bags in cans. Garbage bags are stored under the sink.
• Make sure all lights are turned off before locking the building.
• Lock the elevator doors by removing the outside key (ground level) and replacing it on the key
ring on the sanctuary level, and turning the inside key (sanctuary level) to lock position (vertical).
• To lock the building, see GUIDELINES FOR USHERS 5774 / 2013–2014, Shabbat and B’nai
Mitzvah Services.
Thank you very much for your cooperation. It takes all of us working in concert to have enjoyable
services, and warm and friendly Onegs. If you have any questions, call Sharon Herson (537-4378), Gerri
Klein (455-1285), or Melissa Parson (537-2947).