Laurel Creek Condominium Association - Legacy Oaks an Active ...

Legacy Oaks at Evesham Community Association, Inc.
Open Meeting Minutes
Date of Meeting: April 29, 2009 Location: Legacy Oaks Clubhouse
Marlton, New Jersey
I. Call to Order – Mr. Marandolo called the meeting to order at 7:30 PM. Also
present were Dick Paris, Don Leedy, Hank D’Andrea and Elaine Gaynor.
Jonathan Gosnell of Community Management Services Group was also in
attendance.
II.
III.
IV.
Approval of Minutes – On a motion by Mr. D’Andrea and a second by Mr.
Leedy, the Board unanimously approved the Open Meeting minutes from the
February 25, 2009. A copy will be placed in the clubhouse binder by
management for homeowner review as soon as possible.
Treasurer’s Report – Mr. Leedy recounted his activities since becoming
Treasurer, including a summary of the draft audit report. He also gave current
cash positions for each of the association’s accounts.
Committee Reports – The following committee reports were given to the Board
and membership at the meeting:
a. Architectural Committee – No report was given by the Architectural
Committee.
b. Civic Committee – No report was given by the Civic Committee.
c. Communications Committee – A representative of the Communications
Committee reminded all committees to keep Judy Gutzat up to date with the
contact information for who is responsible to submit that committee’s article for
the newsletter.
d. Facilities Committee – No report was given by the Facilities Committee.
e. Finance Committee – No report was given by the Finance Committee.
f. Common Area Committee – No report was given by the Common Area
Committee.
g. Landscape Committee – A representative of the Landscape Committee advised
those present of the cutting schedule, noting that the regular cutting days will be
Wednesday & Thursday. He also noted plans for improvements around the
gazebo area and other miscellaneous improvements.
h. Pond Committee – A representative of the Pond Committee noted that work
was being done on proposals for upgrades to the Huxley Pond landscape and they
will be presented to the Board with a recommendation once complete.
i. Rules Committee – A representative of the Rules Committee noted that a review
of the pool rules was completed and recommendations submitted to the Board for
consideration. The Board accepted all proposals except one.
j. Snow Committee – No report was given by the Snow Committee.

k. Social Committee – A representative of the Social Committee advised those
present regarding upcoming social events and provided a recap of recently held
events.
l. Covenants Committee – A representative of the Covenants Committee advised
those present that the Committee is currently seeking a third member and no other
issues were present at this time.
V. Old Business – The following items of new business were discussed/acted upon
at the meeting:
a. 2009 Pool Management Contract – Mr. Marandolo discussed the interview
process and problems with last year’s vendor, leading to the change in
companies. On a motion by Mr. D’Andrea and a second by Mr. Paris, the
Board unanimously approved the selection of Recreational Management
Services as the 2009 pool management vendor.
b. Clubhouse Carpet & Flooring Project – Mrs. Gaynor provided those present a
summary of activity thus far in investigating the work. She noted the plan to
re-carpet all areas currently carpeted and install a rubber floor in the exercise
room. Mr. Leedy advised on the funding aspects of the project as to from
which accounts the project would be paid. Lastly the Board thanked Louisa
Gartland of Mitchell Court for all her assistance in selecting materials and
other help on the project.
VI.
New Business – The following items of new business were discussed/acted upon
at the meeting:
a. Purchase of Additional Pool Furniture – The Board discussed the need for
additional furniture at the pool. On a motion by Mr. D’Andrea and a second
by Mr. Paris, the Board unanimously approved the purchase of additional
chaise lounges and regular chairs from Green Lea, Inc.
b. Approval of Changes to Pool Rules – The Board discussed the need for an
update to the pool rules, which hadn’t been done since 2004. Mrs. Gaynor
summarized the changes for the audience. On a motion by Mr. D’Andrea and
a second by Mr. Paris, the Board unanimously approved the proposed
changes. A summary of the Rules will be placed in weatherproof packaging
and placed poolside for the season.
IV. Public Comment – Homeowners in attendance made comments and asked
questions about the evening’s agenda items and other miscellaneous
topics. The Board and management answered each to the best of its ability.
There being no further business, the Open Meeting was adjourned at 8:45PM.
Respectfully submitted,
Jonathan Gosnell