Sample Letter - maldef

Components of a Formal Letter
DATE
-- (Space)
Your Name
Address
City, State Zip Code
--
--
Name of individual / office / organization you are sending the letter
Address
City, State Zip Code
Attn: Name, Title
--
RE: What is the letter about
--
Dear Mr./ Ms./Mrs. :
--
Body of the letter
- Introduce yourself (who are you?)
- State the purpose of the letter. Why are you writing the letter?
- State the facts and when you describe an incident include details on the following:
o What happened and when?
o Steps you have already taken to resolve the matter
o Name school staff you have talked to.
Include the most relevant and important information only. Be concise and to the point!
- State what action you want.
- State if and when you expect a response. Allow at least 10 business days for a response.
Close in a professional and courteous manner, and give them the opportunity to contact you
(phone, email, cell phone, fax, etc)
--
Sincerely yours, (you could also use: Respectfully submitted, Thank you)
--
-- (Sign your name in between these spaces)
--
Print out your name
Title (if you have one)
--
CC: This means “carbon copy” and you put the name of the individual and their title or
organization, if you are sending a copy of this letter to another person.

Formal Letter Sample
November 11, 2003
Jane Doe
1111 Belmont Street
Los Angeles, CA 90000
Hon. José Huizar
333 S. Beaudry Avenue
Los Angeles, CA 90017
Attn: Ana E. Cubas, Director of Policy and Legislation
RE: Belmont Learning Center
Dear Ms. Cubas:
I write you to in regards to the construction of the Belmont Learning Center (BLC). My children
attend Logan Elementary School, and I am also the Title I parent representative.
As a parent and as a community member of Mr. Huizar’s district, I want to commend your office
for the leadership and support you have shown to our community in collaborating with us to
ensure that LAUSD finish the construction of the Belmont Learning Center (BLC). I want to ask
you for your continued support in assisting us in our fight to have our children attend school in
their neighborhood. Additionally, I would like to inform you that we want the BLC to be built in
the same site that LAUSD promised this community over 20 years ago. I also want to emphasize
that we also need additional schools to relieve the overcrowding and put an end to forced busing.
Once again, thank you for your support and leadership. Please keep me informed about your
steps and actions regarding the BLC. If you have any questions or you need community support
to advance these educational issues, please feel free to contact me at (213) 222-0000.
Sincerely yours,
Jane Doe
CC: Roy Romer, LAUSD Superintendent