Travel Reimbursement - Onteora Central School District

6. Mileage between buildings is calculated as follows:
MS/HS/BENNETT - PHOENICIA 6.60
MS/HS/BENNETT WEST HURLEY 11.22
MS/HS/BENNETT WOODSTOCK 12.47
MS/HS/BENNETT UC BOCES, NP 36.26
PHOENICIA WEST HURLEY 17.81
PHOENICIA WOODSTOCK 19.07
PHOENICIA UC BOCES, NP 42.87
WEST HURLEY UC BOCES, NP 25.49
WEST HURLEY WOODSTOCK 3.07
WOODSTOCK
UC
BOCES, NP 28.25
7. A Mapquest report for mileage MUST accompany your claim for reimbursement.
The report must show departure and arrival information for both trips (to/from)
unless the trips were identical
8. Mileage between buildings on superintendent's conference days is not
reimbursable.
9. Meals are allowed as stated in your Group's Contract. Original individual
itemized receipts must be submitted for meal reimbursement. If sharing a
meal, the person who pays for the meal will be the person reimbursed for the
meal. Again, no photocopies accepted. **photocopies of bills are
unacceptable. No alcoholic beverages should be included for
reimbursement. Credit card receipts are not acceptable.
10. Conference Registrations should be completed in FULL, attached to a purchase
requisition with your My Learning Plan approval, signed by your building principal
or administrator, and forwarded to the Business Office. A Purchase Order will be
issued to the Conference Provider.
11. Hotel Reservations may be made AFTER approvals from My Learning Plan are
received. A purchase requisition should be forwarded to the Business Office as
soon as you receive your reservation. A Purchase Order will then be issued to the
Hotel. Should the Hotel not accept the Purchase Order and ask the attendee to
pay, the district will reimburse the attendee for the Hotel Room plus any
applicable sales/occupancy tax. If you choose to access Room Service, an
ORIGINAL INDIVIDUAL ITEMIZED RECEIPT must accompany the Hotel
Invoice/Statement.
12. A Hotel Invoice/Statement stating nights of stay MUST accompany your claim for
reimbursement.
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