AUDIT COMMITTEE - Meetings, agendas, and minutes

The briefing note identified how the performance of the contractor was
monitored and indicated that, following the change to the way the magazine was
delivered, a regular survey of 500 residents found that those who could recall having
seen Citivision increased from 50% to 60-65%.
However, due to concerns raised by residents and elected members about
areas of the City not receiving the publication, the Communications Team were
having ongoing discussions to understand the specific issues in relation to those
wards and to gain assurances as to the checks and balances that were in place to
ensure that all residents received a copy of the magazine.
The Committee indicated that they also wished to be assured that all residents
were receiving the magazine and requested that a further update be provided once
the Communications Team had completed their discussions with the company
concerned.
RESOLVED, that the Committee note the actions being taken to oversee
the distribution of Citivision and request that a further update be provided
once the Communications Team had completed their discussions with the
distribution company.
(Note: This matter was considered as urgent public business, the reasons for
urgency being the need to advise the Committee, at the earliest opportunity, of the
actions being taken to address their concerns in respect of the Citivision publication
not reaching all residents.)
61. Heatline
The Chair advised the Committee of a request he had received from Jane
Green, on behalf of Coventry Friends of the Earth, asking that the Audit Committee
review the recent decision of Council and request more time to consider the Heatline
proposals.
The Chair indicated that he had advised Ms Green that this was not within the
remit of the Committee and that the decision of the Council on this matter was
therefore valid (their minutes 117/11 and 120/11 refer).
The Committee noted the request of Friends of the Earth and indicated that
they would take no further action in this regard. However, given the complexities of
the project, the Committee requested that they be provided with a copy of the Risk
Register in respect of Heatline, so that they could be assured that all risks were
being appropriately managed.
RESOLVED that:
(1) The Committee note the request from Friends of the Earth to review
the Heatline decision.