Minutes-EC-Meeting-2.. - altair apartments

Strata Plan 64622
Minutes :Executive Committee Meeting
Wednesday 20 th March 2013, Elan 7.00pm
Attendance: Debora Moore (Chair), Rob Di Iorio (Treasurer), Michael Meredith
(Secretary), Paddy Conroy, Chris Gardener, Gavin Napier, Anna Shepherd. Also
in attendance Eric Francis (FBMS) Philip Metcalf (Building Manager)
Guests: Natasha Anning, Carole Ferrier, Richard & Kim Janus, Troy Scott.
Apologies: Ralf Harding (proxy to Michael Meredith), John Anderson
Minutes of Last Meeting: The Minutes of the last meeting, 4 th February were
accepted.
Matters Arising: Welcome to Chris Gardener as new member to the EC
Correspondence: Correction from AGM, Email from Francis Managementadvising
that contrary to statement from the floor at AGM Horizon exterior was
not painted by abseiling.
Emails from Natasha Anning re concerns over Vent testing. Test Report tabled
indicating any restriction of vents would not be compliant-no further action.
Anonymous letter received. Resolved that the EC not respond to anonymous
letters
Finance Report: Noted that new line by line expense format not yet available but
at this early stage of our financial year we are on track. Treasurer to check
contingency item with Strata Manager
Building Managers Report: No issues-accepted
Cleaning Contract: Resolved that Francis Management finalise 1 year contract
with new cleaning company-Aster Services.
Roof Car Project: David Stanger FM report-no substantive progress to date but
anticipates proposals for next meeting.
Farra Engineering, Recovery of Costs: Resolved negotiated settlement
proposed be accepted with the inclusion of any GST costs. In effect we have
recovered 91% of all our costs but we retain all the engineering data which will
be required in the on going project.
Altair Statement of Purpose: Resolved to incorporate this into Altair by laws.

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Francis Management: Resolved that we confirm the contract for a further 3
years.
CTTT lodgement Unit 1402: Hearing 26 th March.2013
Concierge Service Recommendations: Following the
presentation/recommendations from the Altair Community Committee it was
resolved to recommend to the Owners Corporation we appoint Le Concierge as
being best able to meet all our performance and price criteria. Futher resolved
that we finalise the contract details in order that they can be attached to the
Notice of Extraordinary General Meeting seeking confirmation. It should be noted
current concierge personal will be interviewed and may well be retained by Le
Concierge.
Role of Altair EC: Resolved that this be defined as: ‘The EC functions as a
Board of Control charged with setting policy and strategic direction but with no
specific executive roles unless specifically delegated, for example as a sub
committee. The ‘day to day’ executive roles are held by the Chair and the
Secretary working with the Building Manager and Strata Manager as required.
The liaison/reporting lines with the Building Manager and the Strata Manager are
through the Chair, or in his/her absence the Secretary and Treasurer as those
appropriate to their roles.’
Altair Signage: Resolved that our current variance in signage type tone and
manner and style is not in line with our Statement of Purpose and a sub
committee is to prepare recommendations for the EC to address this.
Electrical Infrastructure: The Northrop and Francis Management report was
received.
This confirmed earlier advice that we do not have the capacity for air
conditioning.
Junk Mail/Circulars: Junk mail as not in envelopes is not acceptable but it was
resolved that bulk mail in envelopes addressed as ‘Resident’ and to a unit no
can be distributed at a fee of $50.00 per ‘bundle’-this sum credited to the Altair
Christmas Part Fund (thank you Richard Janus).
Christmas Planning: It was Resolved that the ACC prepare some
recommendations for improvements and greater resident participation.
Next Meeting: Date to be advised to coincide with and following EGM
Closure: The meeting closed 8.25pm
Michael Meredith
Secretary