Individual Use of Govt Devices and Details Resources

Individual Use of Govt Devices and Details Resources
I. Purpose
The objective of this U.S. Division of Education and learning (the Department) plan is to clarify the conditions under
which workers may use govt gadgets and web sources for other than formal company. The Requirements of Ethical
Conduct require that each worker use govt gadgets and web sources only for “authorized uses.” It is within the
discretion of agency control to determine what is “authorized use” and what is not. This instruction establishes what is
“authorized use” and what is “unauthorized or banned personal use” of govt gadgets and web sources.
II. Authorization
The permission for this instruction is 5 C.F.R. 2635.101(b)(9) and 5 U.S.C. § 301.
III. Applicability
This plan is applicable to all workers of the Division. The plan also is applicable to companies and workers of
companies executing perform for the Division to the level the signed agreement between the Division and the
specialist provides that the specifications within this instruction implement to the agreement.
IV. Definitions
A. Department Equipment and Details Resources
For the objective of this instruction, Personal Use of Government Equipment and Details Resources, contains the use
of gadgets and web sources as defined by OMB Circular A-130. This contains send devices, computer systems
(including laptops), photocopiers, phones, photo printers, wi-fi gadgets, email, and digital solutions. This instruction
does not cover HUAWEI P8 GRA mobile cellphone usage or the use of government-issued cellphone phone cards.
The use of mobile phones is protected in a separate ACS Guide, OCIO-13, Guide for Telecoms. For questions not
resolved in the Guide for Telecoms, please get in touch with the Director, System Services in the OCIO.
For the objective of this instruction, Personal Use of Government Equipment and Details Resources, does not address
the use of charge or franked email. Penalty and franked email is the topic of U.S. Rule Title 39, Chapter 32. Under no
conditions may charge or franked email be used for any objective other than formal Division company.
B. Electronic Services
For the objective of this instruction, digital solutions contains use of email in the Division, email over the On the
internet, use of computer systems, wi-fi gadgets, and other digital solutions offered through the EDNet, solutions
accessed through the On the internet such as ListServs, data file exchange protocol (ftp), or search solutions.
C. Personal Use
For the objective of this instruction, personal use refers to activity that is conducted for reasons other than achieving
formal or otherwise approved activity.
V. Policy
While ready accessibility current information and data is essential to achieving the Department’s objective, the
Division is committed to maintaining a workplace that is free from unlawful hostility and harassment. While the On
the internet is a valuable information source, it contains a wide spectrum of material on a range of subjects, some of

which are unsuitable to the workplace. In offering Websites to workers, the Division balances these competing needs
and priorities.
The Division also recognizes the need for effective use of worker efforts and Division resources; therefore, the
Division permits occasional personal use of govt gadgets and web sources, such as send devices, computer systems,
photocopiers, phones, photo printers, wi-fi gadgets, email, and digital solutions, given that such use:
• Incurs only a minimal extra cost, if any, to the Division.
• Does not impede that employee’s or other employees’ ability to do their jobs.
• Occurs during off-duty time (off-duty time are time periods when an worker is not expected to be operating, such
as during a lunch hour or before and after scheduled perform hours), whenever possible; and
• Is not for the objective of producing earnings for the worker or another personal (i.e., the worker is not using the
gadgets in relationship with an initiative designed to create money).
However, under no conditions may an worker use govt gadgets and web sources to engage in any activity that is
unlawful or otherwise expressly prohibited—for example, governmental activity or lobbying activity banned by law.
In addition, the use of govt gadgets comprises approval to the Division's tracking of the equipment’s use.
The following are illustrations of approved and unlawful personal uses of Division gadgets and web sources, such as
digital solutions. This is not a comprehensive record and is designed only to demonstrate how the Department’s plan
will be implemented. When conditions such as “short,” “few,” and “brief” are used in the illustrations below, they
mean that any personal use of govt gadgets and web sources described has a minimal impact on the Division. Sound
judgment is applicable to all such conditions.
A. Examples of Authorized Personal Use
Each example represents that the worker is otherwise complying with this plan in that the use does not interfere with
work; is done during off-duty time, if possible; happens upon only a minimal cost to the Department; and is not for the
objective of producing earnings for the worker (i.e., the worker is not using the gadgets or information source in
relationship with an activity designed to create money).
• Using email to ask a co-worker to join you for a social occasion.
• Using the On the internet to study news stories or more information of personal attention.
• Using email to ask co-workers if they can recommend a physician or plumber and to respond to a co-worker’s
demand for a recommendation.
• Using email on the On the internet to correspond with an overseas buddy.
• Using email to get in touch with your child’s university and arrange for a conference.
• Photocopying a brief papers.
• Using the publishing device to create some duplicates of your continue.
• Faxing an emergency note to your child’s university.
• Using the pc and publishing device to get ready a brief correspondence or continue.

• Using TDD/TTY or other gadgets to communicate with individuals with disabilities who cannot be reached by
other means.
• Making brief telephone HUAWEI P8 LITE cellphone calls within the regional travelling position (a regional
travelling position contains the location from which the worker regularly commutes);
• Using the cellphone to create brief long-distance cellphone calls that are charged to your long-distance company
rather than to the govt. (It is never allowable to charge personal long-distance telephone cellphone calls to the
Division.).
• Using the cellphone to create substitute childcare preparations if your kid becomes ill.
• Using the cellphone to inform your spouse or childcare company that you will be operating late.
• Sending and getting brief emails from family and buddies.
• Reviewing your Thrift Savings Plan account.
• Using the On the internet to analysis products of personal attention.
B. Examples of Impermissible Use
Each example illustrates an activity that is unlawful or impermissible.
• Using LEXIS, Westlaw, or any other digital fee-per-use support, for anything other than formal company.
• Installing a sport on any pc on EDNet.
• Fundraising, unless the fundraising events is consistent with the Combined Federal Campaign Rules (see 5 C.F.R.
Part 950).
• Political activity banned by the Hatch Act (see 5 C.F.R. Parts 733 and 734).
• Representing personal opinions, or engaging in another activity, that implies incorrectly that the worker is acting
on part of the Division.
• Distributing and/or asking to get components in breach of the trademark.
• Gambling such as football pools, annoying, or other unlawful activities.
• Viewing, transmitting, creating and/or causing anyone to get intimately explicit, indecent or obscene components.
• Selling, marketing, or promoting products or services.
• Lobbying banned by 18 U.S.C. 1913 and other laws.
• Using the pc to get ready an article for which the worker will be compensated.
• Using the pc and publishing device to write a book.
• Using email to advertise a residence.
• Using the photocopier to copy a lengthy papers, such as an entire cookbook.

• Using the publishing device to create numerous duplicates of your continue.
• Using the On the internet to do analysis for your outside talking to job.
• Using the EDNet fax support to invite buddies to a governmental occasion.
• Using email to solicit funds for a regional charity, such as promoting Girl Scout cookies.
• Incurring govt charges for long-distance telephone demands other than formal
company.
• Using email to inform anyone of your availability for talking to perform.
• Using the HUAWEI P8 GRA cellphone to create or get private company cellphone calls.
• Remotely accessing the Department’s network to be able to use the Department’s On the internet accessibility for
non-official reasons. (The Division cannot be used as an substitute to a commercial Isp.)
C. Examples of Permissible Use Only During Off-Duty Hours
Some uses are not unlawful or unethical but are, nevertheless, unsuitable to be done during perform time. The record
of approved personal use illustrations above represents that the activities can, in most cases, to be done during off-duty
time, but in some conditions need to be done during the regular perform day and do not consume an inordinate period
of your energy and effort. The illustrations cited below demonstrate activities that should not be done during perform
time but are approved personal uses if done on personal time.
• Playing solitaire, bridge, hearts, or any other activity on the pc.
• Having a leisurely conversation with a buddy on the HUAWEI P8 LITE cellphone.
• Filling out a lengthy job application.
• Writing a lengthy personal correspondence using email.
D. Policy to Narrow Inappropriate On the internet Material
It is the plan of the Division to offer workers with appropriate On the internet accessibility facilitate analysis, learning,
and the accomplishment of the Department’s objective. In so doing, the Division exercises good judgment in
identifying suitable and worthwhile material for common accessibility. Certain material contained in the On the
internet, such as pornography, is not needed to achieve the agency’s objective and, moreover, could create a hostile
offices. Consequently, it is the Department’s plan to filter such material from common workplace accessibility. In
those rare instances in which an worker has a true need to accessibility such material to be able to achieve the
Department’s perform, approved employees from the Office of the Chief Details Official (OCIO) may disable such
filters for the worker at the demand of the Mature Official or designee for the workplace creating the demand.
E. Categories of Strained On the internet Materials.
The following groups of components are filtered from personal accessibility.
• Adult Material: Mature Content - Websites that display full or partial bare skin in a sex-related context, but not
sex-related activity; erotica; sex-related paraphernalia; sex-oriented businesses such as groups, nightclubs, and
companion services; and sites supporting online purchase of such products or solutions.

• Adult Material: Lingerie and Swimsuit - Websites presenting images that include alluring or revealing attire.
• Adult Material: Nudity - Websites presenting images of exposed breasts or genitalia.
• Adult Material: Sex - Websites depicting or implying sex acts.
• Adult Material: Sex Education and learning - Websites dealing with topics in human sexuality, such as sex-related
technique, sex-related orientation, cross-dressing, transvestism, transgenderism, multiple-partner relationships, and
relevant issues.
• Bandwidth PG: Peer-to-Peer File Discussing – Websites that offer client application to allow peer-to-peer data file
sharing and exchange.
• Gambling - Websites devoted to promotion of, or participation in, wagering, betting, casinos or lotteries.
• Games - Websites devoted to activities, gaming, activity tips, activity downloads, entertaining activities, and
multiplayer activities.
• Illegal Activities – Websites offering instructions on executing unlawful activities or acquiring unlawful products.
• Information Technology: Hacking - Websites that offer details about or promote unlawful accessibility or use pc or
interaction gadgets, application, or databases.
• Information Technology: Proxies Avoidance – Websites enabling material retrieval on part of a customer with the
intent of obscuring the customer's identity.
• Information Technology: URL Interpretation Websites - Websites that offer online translation of URLs. These
websites accessibility the URL to be translated in a way that bypasses the proxy server, potentially enabling unlawful
accessibility.
• Internet Communication: Web Talk - Websites offering entertaining interaction solutions such as Web chat or
forums.
• Internet Communication: Web-based Email - Websites offering entertaining electronic-mail support.
• Productivity PG: Advertisements - Websites that offer marketing design or other ad material data files.
• Productivity PG: Immediate Texting - Websites that allow instant messaging.
• Racism and Hate – Websites advocating intolerance or hatred of a person or people.
• Society and Lifestyles: Personal ads and Relationship – Websites devoted to personals, dating, companion
solutions or catalog shopping marriages.
• Security PG: Malicious Web Websites - Websites that contain code that may intentionally modify end-user
techniques without their approval and cause harm.
• Security PG: Spy ware - Websites or webpages that download application that, without the customer's knowledge,
generates http traffic (other than simple customer recognition and validation).
F. Consent to Monitoring
The use of any govt gadgets and/or information source protected by this instruction comprises approval by the
customer to the Division's tracking of use activity at all periods. Division pcs and relevant gadgets are designed for

the interaction, transmitting, processing, and storage space of formal United States govt or other approved information
only. Division pcs are topic to tracking by OCIO to make sure appropriate executing of gadgets and techniques, such
as protection gadgets and systems; to avoid unlawful use and offenses of laws and protection regulations; to avoid
legal activity; and for other identical reasons. Use may be supervised, intercepted, documented, study, duplicated,
taken and revealed by appropriate authorities. There is no right to privacy for users. Use (authorized or unauthorized)
of Division techniques comprises approval to tracking, interception, recording, reading, copying, capturing or
disclosure by appropriate authorities.
If tracking of Division pcs shows possible proof of offenses of legal laws, this proof and any other relevant
information, such as recognition details about the customer, may be offered to authorities. If tracking of Division pcs
shows offenses of protection regulations or unlawful use, workers who violate protection regulations or create
unlawful use of Division pcs are topic to appropriate disciplinary activity.
VI. Responsibilities
A. Employee Responsibilities
Employees are accountable for guaranteeing that govt gadgets and web sources are used in an joyful way with an
emphasis at all periods towards conserving govt residence and sources. Workers are accountable for using govt gadgets
and web sources in a competent and professional way. For example, huge data files and considerable amounts of email
delivered over the Division's regional network and saved in shared digital storage space (servers) can burden the
system and cause extra expenses to the govt, through slowed transmitting of data and by necessitating extra digital
storage space features. Types of excessive personal use of govt gadgets are installing multimedia data files or saving
email with huge attachments, delivering announcements with unnecessary design, photocopying several duplicates of
personal products, or publishing huge records for personal use. Workers are also under an responsibility not to use
considerable amounts of paper, toner, or other workplace supplies online for personal use. Employees should get in
touch with their managers if there is any question whether an designed use of govt gadgets is allowable.
All have an responsibility to report misuse of digital solutions or govt gadgets or web sources.
An worker who violates this instruction may be topic to administrative activity according to Personnel Management
Instruction 751-1, Discipline and Adverse Actions, such as Appendix A: Table of Penalties for Stated Offenses.
B. Supervisory Responsibilities
Supervisors who become aware that an worker is using govt gadgets and web sources in a way that expenses the
Division more than a “negligible” quantity (for example, publishing more than a few webpages of analysis from the
Internet), or for profit (e.g., talking to or teaching job), have an responsibility to take necessary steps to make sure the
worker complies with this instruction, such as initiating appropriate disciplinary activity and/or limiting worker
accessibility the pc or to digital solutions.
C. OCIO Responsibilities
OCIO monitors Division pcs to make sure appropriate executing of gadgets and techniques such as protection gadgets
and systems; to avoid unlawful use and offenses of laws and protection regulations; to avoid legal activity; and for
other identical reasons. Use may be supervised, intercepted, documented, study, duplicated, taken and revealed by
OCIO or other appropriate authorities.
D. Mature Official or his/her Designee Responsibilities
If the Principal Office’s control determines that an worker needs accessibility normally filtered On the internet
components to achieve a mission-related need, the Mature Official or his/her designee may demand that accessibility
for particular individual(s) along with the company justification by contacting the OCIO Help Desk at
OCIO reserves the right to deny accessibility any site that is deemed to be a protection risk.

E. Contractor Obligations
The Division and the
specialist sign a agreement to be the lawfully executed agreement for perform to be performed for the Division. It is
the expectation of the Division that a specialist using govt gadgets and web sources will comply with this instruction,
to the level it is needed to do so by the provisions of the lawfully executed
agreement.
F. Contracting Official Responsibilities
A Acquiring Official who observes or is notified that a specialist has not complied with the specifications of this
instruction is accountable for informing the contractor’s corporate control and determining the appropriate remedy.
VII.
Procedures and Requirements
If an worker or specialist misuses the Department’s technological innovation infrastructure in a way that results in
interference of regular network operations, such as delivering and getting very considerable amounts of email,
uploading and installing very huge data files, or installing any application or digital data files from outside the
Division without guaranteeing that reasonable virus protection measures are in position, the Division can position
restrictions on the user’s accessibility, or use of, govt gadgets.
The same standards of civility and decency implement to email as to other forms of interaction. The use of profanity,
racial or ethnic slurs, intimately annoying terminology, and any other such terminology is as unsuitable on email as it
is elsewhere in the workplace and will not be tolerated. This plan is applicable to all communications made using
Division equipment—regardless of whether the interaction is formal or, where permitted under this plan, personal.
This is particularly essential because employees’ On the internet addresses all contain the designation ed.gov,
indicating that the message is coming from a pc within the Division. Employees should remember that “deleted” digital
messages may still be documented by tapes maintained by the Division and that computer systems maintain a limited
record of Websites visited by anyone using that pc.
Any attempt to circumvent any of the Department’s protection mechanisms, either from within or outside the
Department’s features, is really a breach of its information protection guidelines. Such offenses will be resolved
depending on the Guide OCIO-01, Guide for Details Assurance Security Policy.
Any suspected protection threat or breach of the Department’s automation and web sources, or any breach or
attempted breach of its information protection guidelines, must be immediately reported to an employee’s supervisor
or to appropriate protection employees or to a contractor’s Acquiring Officer’s Representative or the Acquiring
Official, as appropriate.