Online Accommodation Request Form Training

http://www.txetests.com/acc
Online
Accommodation
Request Form
January 30
2012
Training
This document is intended to train district staff on how to use the online system to submit
Accommodation Request Forms for Type 3 accommodations for students taking STAAR, STAAR
Spanish, STAAR Modified, STAAR L, and TELPAS. The online form also applies to accommodation
requests for students taking TAKS, TAKS (Accommodated), and TAKS-M. However, refer to the
2010-2011 Accommodations Manual for policies related to TAKS accommodations. Screen shots of the
online system are provided along with specific information regarding each step of the submission
process. If any questions arise during the submission process, the district testing coordinator should
contact the TEA Student Assessment Division at 512-463-9536 and ask to speak with a member of the
Accommodations Task Force.

Training Site
For district staff who have never used the online Accommodation Request Form or who need to practice using this
system, a training site is available.
Click the Training Site link to begin. It is important to remember that this is only a training site and no
Accommodation Request Form will be sent.
Click the Live Site link in order to return to the online system and send a request.
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Online Accommodation Request Form
It is important to read each step in its entirety before filling in any information or moving to another step. There are
several steps to submitting an accommodation request through the online system. Before beginning, please adjust
your screen resolution if needed. The Online Accommodation Request Form is best viewed with a screen resolution
of 1024 x 768.
In order to complete the request form, the district staff member (e.g., teacher, counselor, district testing coordinator)
who is filling out the online request must have the following student-specific information readily available DURING
the process. In order to collect this information, it will be helpful to have, if applicable, each student’s individual
accommodation plan (IAP), individual education program (IEP), previous state and classroom testing results, a list of
accommodations the student uses in the classroom, and/or notes from other teachers, counselors, or the student’s
parents regarding accommodation use.
The district testing coordinator should be contacted if questions arise before, during, or after this process.
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Accommodation Request Form: General Information
Select your district name from the drop down menu.
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Accommodation Request Form: General Information
Select the campus for which you would like to make a request.
If you are the district testing coordinator, select YES.
If you are any other district employee other than the district testing coordinator, select NO.
Select the program for which the request is being made. Choose either TAKS or STAAR/TELPAS.
Click Go to Next Step.
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Accommodation Request Form: Contact Information
All of the contact information for the district and campus you have chosen will be displayed.
If you selected YES on the previous screen (you are the district testing coordinator), information for the
“Submitter” will be pre-populated.
If you selected NO on the previous page (you are not the district testing coordinator), you must enter your
information in the spaces provided.
John
Smith
(555) 555-5555 1212
John.Smith@schoolisd.net
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Accommodation Request Form: Accommodation(s)
Make a selection from each of the drop down menus. The options in each menu may change based on selections
you made in other menus. You may choose multiple accommodations by holding down the control key (“apple” key
on Macs) as you click. If you make a mistake, or would like to start over, click on the Clear Boxes button and begin
your selections again. If the accommodation that you need to request is not in the list, the district testing coordinator
and/or TEA will need to be contacted for further guidance.
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Accommodation Request Form: Accommodation(s)
After you have made selections from each menu, this information will appear in the space labeled “administrationsubject_1”.
You may not edit this text. If you need to change what you have chosen, click on a different selection. If
you want to delete the entire selection, click the button to the right that says Delete me.
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Accommodation Request Form: Student Eligibility Criteria
For each accommodation requested, you must check all applicable boxes to ensure that the student meets the
eligibility criteria.
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Accommodation Request Form: Request Information
The rationale should include objective evidence. Strong objective evidence includes: an explanation of the student’s
disability and how it relates to the eligibility criteria for the requested accommodation, an observational narrative
describing how the student performs with and without the accommodation, test scores with and without the use of
the accommodation.
An explanation of how the student’s needs are met with the Type 3 accommodation and a description of the
Optional Test Administration Procedures and Materials, Type 1 accommodations, or Type 2 accommodations that
have been used and the degree of success achieve with each should be included.
Confidential student information, such as a student’s first and last name or Social Security number should never be
included.
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Accommodation Request Form: Administrative Information
You may enter a “Local Tracking number.” This number is for local use only and allows districts to keep
track of accommodation requests within the district. TEA does not use the local tracking number. You will receive a
confirmation page with a separate Request ID.
Accommodation Request Form: Supporting Documentation & Send
You may submit supporting documentation regarding the student and/or the accommodation(s) requested.
Confidential student information, such as pages from and IEP or medical documents should never be included.
There is a 3 file maximum and you should limit each file to 4 MB or less. If more than one attachment is necessary,
click the Add Attachment button.
Review the form carefully to ensure you have entered all relevant information. Press the SEND button. This will take
you to the confirmation page.
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Accommodation Request Form: Confirmation Receipt
This confirmation page contains a summary of all the information you entered. At this time, a “Request ID” is
assigned by TEA. You will need this Request ID if you have to contact the district testing coordinator or TEA about
the request. Please note that this confirmation page is NOT an approval of the request. It is recommended that you
click to Print this confirmation page for your records.
If you need to enter another request, click on Make another request.
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Accommodation Request Forms must be received by TEA at least one week prior to testing to ensure enough
time to process. Requests sent after this deadline will NOT be processed. However, in some cases (e.g., newly
enrolled student, medical emergency, updated ARD committee decision) it may be necessary to submit a request
after the deadline. In these situations, the district testing coordinator should contact TEA’s Student Assessment
Division at 512-463-9536 for further instructions.
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