PA to Executive Director / Office Manager ... - UNICEF Ireland

PA to Executive Director / Office Manager
Reporting to: Executive Director
Overview
An exciting position has just become available working with UNICEF Ireland at 33 Ormond
Quay, Dublin 1. UNICEF Ireland is the Irish National Committee for UNICEF.
The successful candidate will contribute to the day to day operations of the Irish National
Committee, dedicated to promoting children’s rights, and fundraising for the development of
children’s well-being in over 190 countries around the world.
As PA you will help coordinate the time and administration of the Executive Director.
Responsible also for Office Management, this role will support the UNICEF Ireland office coordinating
office and stationary requirements, support and maintenance of IT, printers and
telephony systems and general support to ensure smooth running of a busy office and
fundraising environment.
Required for an immediate start, this is initially a 12 month contract position with a view to
extending after 12 months.
Tasks and responsibilities as PA:
Extensive diary management for Executive Director
Managing travel bookings for Executive Director and other team members as
required
Co-ordinating field trip requirements / liasing with UNICEF Country Offices to plan
field trip and monitoring trips as required
Managing all administrative requirements for the Executive Director
Preparation of Board Reports and Minutes for Board Meetings
General administrative duties as required to support the busy fundraising office
Liaising with accountant and supporting this role as required in book keeping and
financial administrative duties
Answering telephones and responding to donor queries in support of the donor
services team
Be prepared to undertake any other tasks as may arise
Office management duties
Day to day management of office
Ordering and stock management of office supplies, including stationary, business
cards, printer toners, and general office requirements (house-keeping)
Maintenance of office and dealing with landlord, support services, cleaners, etc
Managing costs of day to day running the office

Profile of Candidate:
The successful candidate will:
Have similar experience in a PA role at CEO/MD level
Have experience of managing a busy office environment
Have strong accounts experience and a strong aptitude for figures
Be highly organised with demonstrable high-level of attention to detail
Be able to work on own initiative but also as part of a busy team
Be extremely computer literate, high level of competence in MS Word and Excel and
in Powerpoint
Have strong written and verbal communication skills – high fluency in spoken and
written English
To apply please send your CV and cover letter to Lisa-Nicole Dunne at lisanicole@unicef.ie
before Friday 6 th January 2012.