Meeting Summary & Registration Brochure - Microscopy Society of ...

Reminder - Call for Papers Deadlineis February 15, 2009!Submit online via http://MM2009.microscopy.orgCheck out the 2009 Call for Papers – online athttp://MM2009.microscopy.org or in your November/December 2008 issue of Microscopy Today:• Symposia, Tutorials, Short Courses, Workshops• Topic List• Submission Requirements• Awards & Criteria• PostersSubmit your paper for inclusion with Biological,Instrumentation & Techniques, or Physical Sciencessymposia, including platform and poster sessions.Calling All Students!Hey students – submit your papers! Getting a paperaccepted at M&M 2009 is a great way to jump-start yourcareer AND be involved in one of the largest gatheringsof microscopists in the world! Many awards are reservedONLY for students and have prizes that can help get youto Richmond on the cheap!M&M 2009 encourages students to attend. Check out:• Discounted student registration rates• Special student bursary program that allows you toattend the meeting AND get paid for it• Low-cost student housing• Special events and networking onsite JUST for studentsFor more information, email MeetingManager@microscopy.org or visit http://mm2009.microscopy.org.Top Image: 50X image(s) of a piece of propeller shaft from the USS Monitor thatis on display at the Mariner’s Museum in Newport News, VA. MB means etchedwith aqueous 10% sodium metabisulfite. (George Vander Voort).Middle Image: EBSD pattern of CdTe (Joe Michael)Lower Image: Psuedocolor image of the discoidal form of high density lipoprotein(HDL) imaged by negative stain transmission electron microscopy (Jay Jerome)4M&M 2009 Meeting

M&M 2009TOUR REGISTRATIONINSTRUCTIONSUse the form on the reverse side ofthis page to make reservations throughRichmond Discoveries, a professionaldestination management company hiredby M&M to organize this year’s tours andactivities.Richmond, VA July 26-30Online registration available at http://MM2009.microscopy.orgMake reservations by June 26 for maximum availabilityHOW TO REGISTERRead detailed descriptions of the tours on Page 7 of this booklet, or on the M&M2009 website under Tours and Activities at http://MM2009.microscopy.org.Register online through the meeting website at http://MM2009.microscopy.org.If you prefer to register by mail (payment by check, money order, or credit card)or fax (payment by credit card only), complete the information requested on thisform and return to:Richmond Discoveries1701 Williamsburg Rd.Richmond, VA 23231Fax: 804-222-8596DO NOT SEND THIS FORM TO THE MSA OFFICE IN RESTON, VA.Canceled checks will serve as receipts.DEADLINESSpace on selected tours is limited. Tours are available on a first-come, firstservedbasis. Reservations for tours must be received by June 25, 2009.Reservations accepted after that date will be on a space-available basis. Toursthat do not have sufficient registration numbers as of June 25 may be cancelled,so be sure to register early!CANCELLATION & REFUND POLICYAttendee cancellation of tours prior to June 25 must be made in writing.Cancellations made prior to June 25 will be refunded less a $20 administrativefee. No refunds will be issued for cancellations (for any reason) received afterJune 25, and no refunds will be issued on-site in Richmond.Richmond Discoveries reserves the right to cancel any and all tours for whichthe minimum number of participants required to operate the tour is not met.Any tour not meeting the minimum number of registrants by the pre-registrationdeadline (June 25) is subject to cancellation by Richmond Discoveries. In caseof cancellation by Richmond Discoveries, participants will be notified in advanceand a full refund will be made.ADDITIONAL INFORMATIONRichmond Discoveries will staff an on-site tour desk at the RichmondConvention Center near the M&M 2009 general registration desk.All tours will depart from and return to the Richmond Convention Center. Tourparticipants should arrive 15 minutes before departure and check in with thetour guide before boarding the bus.Neither Richmond Discoveries nor the M&M meeting is responsible for lost ordamaged articles, traffic delays, accidents, strikes, riots, war, governmentalaction or regulation, acts of God, or other causes over which the parties have nocontrol.Please note that some historic attractions are not universally accessible. Fordetails, or if you have special needs, please contact Richmond Discoveries at804-222-8595.QUESTIONS?Call Richmond Discoveries at 804-222-8595 or emailrichmonddiscoveries@cavtel.net.5

M&M 2009 – Tour Registration FormRichmond, VA July 26-30Please read instructions on reverse before completing registration form. Detailed descriptions of each tour are on the following page.TOURSIndicate the number of adult and youth* tickets requested for each tour. RESERVATIONS MUST BE RECEIVED BY JUNE 25.Sunday, July 26 No. Fee Total FeeBirth of a Nation: Jamestown to Yorktown $798:00 am – 5:00 pmThe Richmond Discoveries Tour $4612:30 pm – 4:30 pmTuesday, July 28Charlottesville: Mr. Jefferson’s Virginia $1118:00 am – 5:00 pm (ideal for spouses/guests)Confederate Richmond Dinner $887:00 pm – 9:00 pmWednesday, July 29Plantation Country: Old & New $968:30 am – 3:30 pm (ideal for spouses/guests)Dinner with George Washington at Historic Hanover Tavern $946:00 pm – 9:00 pmRichmond from Jefferson to Lee: A Walking Tour $105:30 pm – 7:30 pm (max 30 participants)Thursday, July 30The Confederate Capitol Tour $511:00 pm – 5:00 pmColonial Williamsburg $989:00 am – 5:00 pmTOTAL $Registrant Information (please print)_______________________________________________________________________________________________________________NameAddress_______________________________________________________________________________________________________________City State Country ZIP/Postal Code_______________________________________________________________________________________________________________Daytime PhoneFax_______________________________________________________________________________________________________________Email_______________________________________________________________________________________________________________Guest NamePayment Method (U.S. Dollars Only)p Check attached (payable to Richmond Discoveries; please staple or clip to this form)p Credit Card (p MasterCard or p Visa only)________________________________________________________________________________________________________________Credit Card Number Exp Date Authorized SignatureI represent that I (and/or my guest/s) am/are in proper physical condition to participate in all requested activities and waive all claims formyself, my heirs, and assigns against Richmond discoveries, the M&M Meeting, and all event sponsors and their representatives, successors,and assigns for any injury or illness which may result from my (or my guest’s) participation._________________________________________________________________________________________________________________Signature of participantDate6Questions?Call Richmond Discoveries at 804-222-8595 oremail richmonddiscoveries@cavtel.net.M&M 2009 MeetingFAX FORM TO: 804-222-8596Mailing address on reverse

M&M 2009 | Housing Instructions & FormQuestions, Changes, & Cancellations -Important - Please Read!Email richmondvahousing@yahoo.com and be sure to includethe M&M 2009 conference name and your acknowledgementnumber. Continue to make, change or cancel reservationsthrough June 29, 2009 midnight ET via the M&M 2009 HousingBureau (fax or online). Beginning July 16, 2009, you shouldcontact hotels directly about your reservation. Cancellationsshould be made by June 29, 2009 to avoid a cancellationpenalty. Cancellations made on/after June 29, 2009 will becharged a $50 cancellation fee. Cancellations made after July15, 2009 will forfeit the deposit of one night’s room and tax tothe hotels.~DO NOT CALL TO BOOK YOUR RESERVATION~DON’T BE A NO-SHOWYour hotel will hold your reservation for your given arrival date.If you arrive after that date, your reservations will have beencancelled and your deposit of one night’s room and tax will beforfeited.A KIND NOTE ABOUT CALLING THE HOTEL “JUST TO BESURE”Please do not call your hotel “just to be sure” until after July 15,2009. Rest assured that if you have received a confirmationalready from the M&M 2009 Housing Bureau, the hotel willhonor your booking. Thank you for your consideration.EXHIBITOR BLOCK RESERVATIONSExhibiting companies that need to reserve a group ofreservations should contact the M&M 2009 Housing Bureau viathe email address or phone number for special assistance. Allgroup rooming lists will be due by June 1, 2009.Online registration available at http://MM2009.microscopy.orgReduced Rates Valid through June 22, 2009Richmond, VirginiaAll M&M 2009 Conference hotels are within a 10-block radius from the Richmond Convention Center indowntown Richmond. Room rates listed below, plustax, are available exclusively to attendees of the M&M2009 Meeting. Hotel reservations may be made afterDecember 1, 2008. Visit the M&M 2009 website, andclick on the Richmond/M&M 2009 link for further details.Within a day’s drive of half of the U.S. population,Richmond, VA is at the junction of I-95 and I-64. Locatedtwo hours south of Washington, D.C. and two hours westof the Atlantic Coast, Richmond is easily accessible byplane, train, bus or car.The Richmond International Airport (code RIC) islocated 15 minutes from downtown. Eight major carriersoffer non-stop flights to 21 cities, with connectingservice to destinations worldwide.AMTRAK provides daily rail service on several routes toRichmond’s Main Street Station (downtown Richmond)and Staples Mill Road Station (suburban Richmond).Visit www.amtrak.com or call 1-800-USA-RAIL forroutes, fares and reservations.For information regarding visiting the Richmond area,log onto www.visit.richmond.com.M&M 2009 - Hotels & Conference RatesRates include shuttle bus service to & from convention center and Sunday social event, where indicated.Hotel Name(all hotels listed are locatedin downtown Richmond)M&M 2009Conference Rate(add 13% tax)Total # Roomsin BlockDistance fromConv. CenterShuttle toConventionCenter?Shuttle toSunday SocialEvent?Marriott* $145 s/d 275 Across street No YesHilton Garden Inn* $140 s/d 200 Across street No YesCrowne Plaza $144 s/d 175 5 blocks Yes YesOmni $145 s/d 250 10 blocks Yes YesThe Jefferson $162 s/d 175 7 blocks Yes YesDoubletree $110 s/d 100 9 blocks Yes YesHoliday Inn Express $129 s/d 50 6 blocks Yes YesLinden Row $109 s/d 50 5 blocks Yes Yes*Add $2.60/night Community Development Assessment Tax8M&M 2009 Meeting

M&M 2009 | Housing Instructions & Form Richmond, VA July 26-30Online registration available at http://MM2009.microscopy.orgReduced Rates Valid through June 29, 2009Internet available beginning 12: Noon ET onDecember 1, 2008Make your reservation at the M&M 2009 website at http://MM2009.microscopy.org . Click on “Hotel and Travel.”Internet reservations will be accepted beginning onDecember 1, 2008.Fax available beginning 12: Noon ET on December 1,2008Use one form per request; make copies as needed.Fax fully completed forms with valid credit card to (804)780-2577. Faxed reservations will be available beginningDecember 1, 2008.Mail available beginning December 1, 2008Mail fully completed forms with valid credit card (nochecks, please) to:M&M 2009 Housing Bureau401 N. 3rd StreetRichmond, VA 23219DepositsAll hotels require a credit card guarantee to process eachreservation request. Requests received without a creditcard guarantee will be returned. Credit cards must bevalid through July 31, 2009 in order to be considered aproper guarantee. NO CASH OR CHECK DEPOSITSWILL BE ACCEPTED.Room Rates/TaxesTo take advantage of the special M&M Meeting rates,book your reservation by June 29, 2009. After June 29,2009, M&M 2009 room blocks may be released andhotels may charge higher rates. All rates are per roomnight and do not include 13% tax. Some hotels maycharge additional fees for rooms with more than oneoccupant. When making reservations, please provideroom and bedding preferences on the Housing Form.The hotels will assign specific room types upon check-in,based on availability.Please specify on the form if you require specialaccommodations or have special needs due to disability,health concerns, or physical challenges.ConfirmationsThe M&M 2009 Housing Bureau will send a confirmationafter each reservation booking, modification, orcancellation. Please review it carefully for accuracy. Ifyou do not receive a confirmation via e-mail, fax or mailwithin 14 days after any transaction, please contact theM&M 2009 Housing Bureau via phone # (804) 783-7490or richmondvahousing@yahoo.com. You may modifyor cancel your reservation online at http://mm2009.microscopy.org if you included an email address on yourinitial booking. You will not receive an acknowledgment orconfirmation from the hotel. Hotels will receive reservationinformation between June 29 – July 17, 2009.If you need to pay THE HOTEL by checkEach hotel has differing policies regarding checkpayments. If you need to pay your hotel with a check,please contact your confirmed hotel at least 7-10 daysprior to your arrival to inquire about check paymentprocedures.QUESTIONS??If you have questions, please contact the M&M 2009Housing Bureau at richmondvahousing@yahoo.com orcall (804) 783-7490 (M-F, 9:00 AM – 5:00 PM).SORRY, NO PHONE RESERVATIONS.HOTEL RESERVATION FORMFor best availability, make your reservation:Via Internet: http://MM2009.microscopy.org or fax: (804) 780-2577______________________________________________________________________Arrival DateDeparture Date______________________________________________________________________First Name M.I. Last Name______________________________________________________________________Daytime PhoneFax______________________________________________________________________E-Mail Address If providing international numbers, please include country and city access numbers______________________________________________________________________Company______________________________________________________________________AddressCity/State/Province______________________________________________________________________ZIP/Postal CodeCountryHotel SelectionHotel Choicesin Order of Preference*Add $2.60/night Community Development Assessment TaxIf your preferences are not available, your reservation will be placed at an alternate hotel.q Non-smoking roomq Check here if you have a disability requiring special servicesq # of occupants ________Hotels M&M 2009 Meeting Rate(add 13% to get your complete rate)Marriott*Hilton Garden Inn*Crowne PlazaOmniThe JeffersonDoubletreeHoliday Inn ExpressLinden Row$145 s/d$140 s/d$144 s/d$145 s/d$162 s/d$110 s/d$129 s/d$109 s/dq # of beds requested ________q List all room occupants (including self): ___________________________________________________________________________________________________________q Special Requests: ___________________________________________________________________________________________________________________________Deposit informationAll reservations must be accompanied by a guarantee of one night’s room and tax.Housing forms received without a valid credit card will not be processed. Credit cardsmust be valid through July 31, 2009.q American Express q Discover q MasterCard q VisaCard # ____________________________________ Expiration Date _______________Name on credit card ______________________________________________________Cardholder’s signature* ___________________________________________________*Necessary to process reservationHotel reservations can be made through the M&M 2009 Housing Bureau betweenDecember 1, 2008 and June 29, 2009. After June 29, please contact hotels individuallyto make reservations. Tax rate of 13% is subject to change without notice.9

M&M 2009ATTENDEE REGISTRATION FORMRichmond, VA July 26-30Online registration available at http://MM2009.microscopy.orgReduced Rates Valid through June 15, 2009Early Deadline is June 15!INSTRUCTIONSSTEP 1 ATTENDEE INFORMATION1. Be sure to complete both pages of thisregistration form.2. Please print all information.3. Use separate form for each attendeeregistration.4. To avoid duplicate charges, do not mailform after faxing.5. Payment must be in U.S. Dollars.6. Faxed forms without valid credit cardinformation WILL NOT be processed.7. Only registrations with FULL paymentwill be processed. NO EXCEPTIONS.8. Deadline to register with AdvanceDiscount is June 15, 2009 (fax must bedate-stamped and mail must be postmarkedJune 15 or earlier).9. After July 21, please bring form with youto register on-site.10. CANCELLATION POLICY: Refundrequests will be honored (less $55processing fee) if received in writing byJuly 9, 2009. Email MMRegistration@conferencemanagers.com or fax (703)964-1246. No refunds will be givenafter July 9, 2009.PLEASE NOTE: No-shows, including,but not limited to, cancelled/delayedtravel and/or inability to enter the US, arenon-refundable. Refunds will NOT begiven for social event tickets.11. All paid registrations (excluding ExhibitHall Only) include access to thescientific sessions.12. Program Cancellation: In the unlikelyevent of conference cancellation, MSAwill refund 100 percent of registrationfees paid. MSA assumes no liabilityfor any penalty fees on airline tickets,deposits for hotel accommodations, orany other fees, charges, penalties, orother incidental costs that a registrantmight incur as a consequence ofcancellation.For additional information, contact ConferenceRegistration at (703) 964-1240 x17 orMMRegistration@conferencemanagers.com.Online:Fax:Mail:Register online athttp://MM2009.microscopy.org(available February 2, 2009)Fax your registration form withcredit card payment information to(703) 964-1246.Mail completed form with creditcard information or check to:M&M 2009 Registration11260 Roger Bacon Drive,Suite 500Reston, VA 20190MSA Member ID MAS Member ID IMS Member ID_____________________________________________________________________________First Name MI Last Name_____________________________________________________________________________Title/Degree(s)Affiliation/University/Company_____________________________________________________________________________Email Address (REQUIRED-confirmations will be sent via email)_____________________________________________________________________________Address_____________________________________________________________________________City State/Province Zip/Postal Code Country_____________________________________________________________________________Phone (country code/area code/number)Fax (country code/area code/number)q I require special accommodation due to disability, health concerns, or physical challenges tofully participate in the M&M meeting. I have attached a written description of my needs.q Check if you do not wish to have your email and mailing address shared with our exhibitorsand sponsors. (Phone and fax numbers are never shared.) Checking this box will preventreceipt of hospitality event and extra-curricular educational invitations.STEP 2 CONFERENCE REGISTRATIONMember rates apply to members of all sponsoring societies (see box in STEP 1). Optional eventsin Steps 3-4 are NOT included in any conference registration package and must be purchasedseparately. Partial-day registration can be used for one day; two or more days require fullmeeting registration. (Conference Proceedings and Sunday Reception Ticket are included unlessotherwise indicated.)Check the box next to your selection EARLY REGULAR TotalOn or before June 15 June 16-July 21q In-Meeting Intensive Workshops $850 $950 $_______(Includes FULL MEETING registration andone workshop; check below. See Call forPapers for details.)Please check which you will attend (check only one):q X20 Basic Confocal Light Microscopyq X21 Introduction to SEM Imaging and X-ray Compositional Analysisq X22 Nanomaterial Microscopy & Microanalysis: Tools and Preparationq X23 High-resolution TEMq Member or q Invited Speaker (Full Meeting) $370 $475 $_______q Non-Member (Full Meeting) $475 $580 $_______q Student Member (Full Meeting)* $160 $160 $_______proof of student status req’d.q Student Non-Member (Full Meeting)* $160 $160 $_______no proceedings or Sunday Reception ticketq Emeritus Member (Full Meeting) $160 $160 $_______no proceedings or Sunday Reception ticketq Partial Meeting One Day $185 $210 $_______no proceedings or Sunday Reception ticketSpecify Day: q Mon q Tue q Wed q Thuq Exhibit Hall Only Pass: $25 $25 $_______*q | wish to apply for a student bursary and will be expected to work a minimumof 20 hours during the meeting and/or pre-meeting events. Please contact me.10M&M 2009 MeetingTOTAL STEP 2$_______

Microscopy & Microanalysis 2009Advance Registration BrochureM&M 2009 Meeting11260 Roger Bacon Drive,Suite 500Reston, VA 20190Address Service RequestedOPEN ME!Registration, Hotel & RichmondTour Information Inside!New Program Information Too!