Part III - Delegation of Financial Powers - Finance Department ...

GOVERNMENT OF RAJASTHANGENERAL FINANCIAL ANDACCOUNTS RULESAMENDED UPTO 31.12.2012Compiled/ComposedbyMr.S.K.AgarwalDELEGATION OF FINANCIAL POWERSPart – III

DELEGATION OF FINANCIAL POWERS(Refer Rule 26 of Part-I of G.F.& A.R.)GENERAL LIMITATIONS/CONDITIONS OF POWERS:The powers contained in the Delegation of Financial Powers are subject to the followinggeneral limitations/conditions:-(i)(ii)(iii)(iv)(v)No expenditure shall be incurred from the public revenue except on legitimateobjects of public expenditure.Nothing contained in these delegations shall empower any subordinate authorityto sanction, without the previous consent of Finance Department, any expenditurewhich involves the introduction of a new principle or practice likely to lead toincreased expenditure in future.The powers shall be subject to the budget provision and also to the specific budgetprovisions wherever mentioned in the delegations.The powers contained in the delegation shall be subject to the Stores PurchaseRules and other provisions contained in the G.F. & A.R. Part-I and II. Purchaseshall ordinarily be made on lowest rate through purchase committee exceptotherwise provided.The powers relating to Financial Matters (Part-I) and powers to contingentexpenditure (Part-II) and except purchase upto Rs. 2,000/- and those for regularand petty office expenses and personal claims shall be exercised only with theconsultation of the F.A./C.A.O./Sr. A.O./A.O./A.A.O. wherever posted in theDepartments/Offices.

DELEGATION OF FINANCIAL POWERS(See Rule 26 of Part I)Part I : FINANCIAL MATTERSS.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head of Departments Admn.Departments1. Revenue and Receipt :(a)To enter into Revenueyielding contracts.1. In case where the contractinvolves a short fall ascompared to average ofpreceding three yearssanction of next higherauthority shall invariablybe obtained.2. Powers will be exercisedthrough the Committee asprescribed under DepartmentalRegulations to theextent that if the highestbidder backs out.Upto Rs.25,000/- percontract.Upto Rs.1,00,000/- percontract.RemarksFull Powers. - -(b)To enter into revenueyielding contracts in casesof liquor and other StateExcise Contracts.i) The earnest moneydeposited by the highestbidder shall be forfeited.ii) in case the difference betweenhighest and the second highestbid is less than or equal that ofthe earnest money, thecontract shall be awarded tothe second highest bidderprovided that his bid is abovethe reserved price.- - ExciseCommissioner,Rajasthan, Udaipur.Full powers.- -1

S.No.Nature of Power Restriction/Conditions Head of Office RegionalOfficeiii) In case the difference betweenhighest and the second highest bidis more than the earnest money,all such tenders as have bid abovethe reserve price, shall be givenan opportunity for negotiation.iv) In case there is only one bidderleft, the contract may be awardedto him provided that his bid isabove the reserve price.Head ofDepartmentsAdmn.DepartmentsRemarks2. To sanction reduction of rent demandand from the rent roll of a particularpiece of land due either to the land beingsubmerged in the bed of river or tanks ordue to construction of road or due toland being acquired for a public purposeor a Khatedar dying heirless as a resultor which land remain uncultivated orwhere revenue yielding land wasdemarcated and reserved as grazingground under orders of the Collector ofthe District or reduction of demand ofland revenue due to surrender/abandonments of land by tenants orconversion of agricultural land for nonagriculturalpurposes.- Tehsildar UptoRs. 500/- ineach case/tenant.S.D.O. UptoRs. 1,000/- ineachcase/tenant.- CollectorsFull powers.- -3. To sanction reduction in assessment ofdemand of land revenue where suchdemand has been erroneously made.- Tehsildar UptoRs. 500/- ineachcase/tenant.- CollectorsFull powers.- -2S. Nature of Power Restriction/Conditions Head of Office Regional Office Head of Admn. Remarks

No. Departments DepartmentsS.D.O. UptoRs. 1,000/- ineach case.- CommissionerColonisationFull powers- -TehsildarColonisationUpto Rs. 500/-in each case.- Dy.CommissionerColonisation UptoRs.2,000/- in eachcase.- -4. To sanction reduction in thedemand of land revenue createderroneously due to change ofdate of Jagir resumption.S.D.O.ColonisationUpto Rs.1,000/-in each case.- - - -- - - Collectors- -Full powers.5. To sanction reduction inassessment of demand of WaterRevenue if erroneously made byPublic Health EngineeringDepartment.- ExecutiveEngineer UptoRs. 5,000/- ineach case.Suptdg. EngineerUpto Rs. 10,000/-in each case.Chief EngineerFull powers.- -6. To sanction reduction of demandraised on lands due to noncultivationon account of landhaving remained undersubmergence of Water of tank orriver.Assessment of Land revenue at fullrate will be made in such casesevery year but on non-cultivationdue to land having remained undersubmergence of water of tanks orriver, only one fourth of thedemand will be recovered andsanction for reduction of theremaining 3/4 th will be authorisedas per powers vested in this item.TehsildarUpto Rs. 500/- ineach caseS.D.O.Upto Rs. 1,000/- ineach case.CollectorsFull powers.- -3S.No.Nature of Power Restriction/Conditions Head ofOfficeRegional OfficeHead ofDepartmentsAdmn.DepartmentsRemarks

7. Recovery of arrears of landrevenue8. Remission :(i) To sanction remission of landrevenue due to causes other thancalamities or weather.(ii) To sanction immediateremission of land revenue dueto:(a) Loss of crops because of locustor other losses.To fix reasonable instalmentsso as to clear all arrears of landrevenue within a maximumperiod of five years.- - CollectorFull powers.Subject to rules on the subject. Collectors UptoRs. 5,000/- ineach case.- - - Collectors UptoRs. 5,000/- perharvest/District.- -DivisionalCommissionerFull powers.DivisionalCommissionerFull powers.-(b)Hail or other natural calamitiessuch as cold blasts.- - - Collectors UptoRs. 5,000/- perharvest/DistrictDivisionalCommissionerFull powers.-9. To sanction remission of rent ofthe salt area allotted on leaseunder the Rajasthan LandRevenue (Saline AreasAllotment) Rules, 1970 due tonatural calamities such as Floodetc.- - - Upto Rent of oneyear or a part of itin each casedepending on theextent of losssuffered.DivisionalCommissionerFull powers.-10. To sanction remission of penalinterest charges on account ofdelayed payment to PensionContribution.- - - Director ofPensionDepartment.Upto Rs. 5,000/-in each case.4Full powers. -

S.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartments11. To sanction remission of penal- - - Director Treasuinterestcharged on account ofries & Accounts.long term advances to Govern-Upto Rs.5,000/-ment Servants subject to regularin each case.payment of instalment.1 [12. To waive the enhanced rate of This power shall not be sub- - - Upto Rs.10,000/-interest in cases of extreme delegated further.in each case.hardship under rule 21 ofRajasthan State Aid to Industries(Loan) Rules, 1983.13. Time-Barred claims :To sanction time barred claimsand pre-check.As per provisions of rules 90to 93 and 188 of Part-I ofGF&AR and in accordancewith requirements givenbelow :(a) Pay and Allowances. (a) That proprietary of theclaim is established.(b) Copies of Orders ofthe documents on whichthe claim is based.(c) Periods of absencewhen employee remainedon leave, etc., during theperiod covered by theclaim...........................................................................................1. Substituted vide Circular No.5/2002 dated 27.3.2002.Full powersafter pre-checkby JuniorAccountant/Accountant/DivisionalAccountant ofclaims uptothree years.5Full powers afterpre-check byAccountant/DivisionalAccountant/AssistantAccountsOfficer of hisoffice of claimsof more thanthree years.Full powers afterpre-check byAccountant/Assistant AccountsOfficer/AccountsOfficer of hisDepartment forclaims of morethan three yearsin case there is noRegional Officer.Admn.DepartmentsFull powers.Admn.Department(Industries)Upto Rs.50,000/-in each case.]Remarks- -

S.Nature of Power Restriction/Conditions Head of Regional Office Head of Departments Admn. RemarksNo.OfficeDepartments(b) Contingent Claims (d) A statement showing the - -do--do-Full Powers -amounts already drawn,Old upto (i) Old upto 5 Years.the amount as per claim3 Years (ii) Upto Rs. 5000/- inpreferred and differenceeach case withoutany time limit.payable to the claimant.(e) Reference to TreasuryVoucher of thecorresponding period whenthe claim was either notdrawn or drawn less.(f) Prescribed bills duly signedand attested by thecompetent authority.(g) Reasons for delay keepingin view the provisions ofrules.14. Payments to heirs of deceasedGovernment servants.To make payment of arrears ofPay and Allowances of deceasedGovernment servants serving atthe time of death.15. Undisbursed pay andallowances.To order the retention ofundisbursed pay or allowancesof Government servant for aperiod not exceeding threemonths.As per provisions of rule 197of G.F.& A.R.As per provisions of Rule 193of G.F. & A.R.Full powersFull powers.6

S.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartments1 [16. Permanent AdvanceTo sanction permanent advance As per provisions of rule Rs.1000/- for Upto Rs. 3000/- Upto Rs.in respect of subordinate offices 212 of G.F. & A.R. own office in each case 15000/- in each(Automaticallycaseempowered fortheir own offices17.(i)To incur expenditure onpurchase of material for tablaus,dresses for folk dances, culturalprogrammes, decorations,distributions of sweets,Rewards, holding of publicmeetings, at homes, lunch,dinner, printing work and otherarrangements in connection withstate festivals on IndependenceDay, Republic Day andRajasthan DayAdmn.DepartmentsUpto Rs. 25,000/-in each case]GAD FullPowers, Subjectto BudgetProvision.Remarks(ii)To incur expenditure for StateFestivals on independence Dayand Republic day.Full Powers,Subject toBudgetProvision.Advances for Contingentexpenditure / Stores;18. To sanction advances for lawsuits to which the government isa partyUpto Rs.500/- ineach caseUpto Rs.2000/- ineach case-------------------------------------------------------------------------------------------------------------------------------------1. Substituted vide Circular No. 18/2010 dated 19.7.2010 for Rs. 200/-, 1000/-, 5000/-, 10000/- respectively.7Full Powers

S.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartments19. To sanction advance for Subject to Rule 67 ofUpto Rs. 10000/-purchase of Stores Machinery Stores Purchas Rulesor 75% of the costand other implements etc. contained in part –II ofwhichever is less.G.F.& A. R.Upto Rs.2,000/-in eachcase.Note : The Powers byHead of office will besparingly used in caseswhere adequate fundsare not available in thepermanent advance anddelivery of articles ofstores is not givenwithout first payingamount at the time ofmaking delivery ofarticle.Full powers subjectto powers ofpurchase or 90% ofthe cost of storeswhichever is less.Chief Engineer,RajasthanGround WaterDepartmenti) Upto 95% in caseof proprietaryitems against theproof of despatchby rail or roadii) Upto 100% incase ofexplosives onproof ofdespatch by railor roadAdmn.Departments-Remarks20. To sanction advances to the ratecontract firms for repairs andmaintenance of machinery andequipmentsSubject to Rule 67 andsubject also to thecondition that ratecontract containsprovisions of suchadvance as a conditionof rate contract and ratecontract has beensanctioned by thecompetent authorityFull Powers Full Powers Full Powers8

S. No. Nature of Power Restriction/Conditions Head ofOffice(i)That sanction contains details of estimatedexpenditure.(ii)That ceiling for each fair, exhibition, festivalshas been fixed by the Department inconsultation with Finance Department.(iii)That ceiling of amount and instalment of drawlof advance has been fixed for Republic Dayand Independence Day celebrations, etc.arranged by G.A.D.26. (i) To sanction advance for annual rate As per policy and directions of GovernmentFullcontract holders for cleaning, sanitation,plant protection, lift operations, securityPowersarrangements in big offices, hospitals,schools, colleges, etc.(ii)To sanction advance for otherdepartmental purposes not coveredabove.1 [(iii) To sanction advance for otherDepartmental purpose not covered underthe scheme of Ground Water Department- Upto Rs.1,000/- ineach case.As per the policy and directions of Government.ExecutiveEngineer Rs.10,000/- ineach case.RegionalOfficeHead ofDepartmentsFull powers Full PowersUpto Rs.5,000/- ineach case.SuperintendingEngineer Rs.15,000/- ineach case.Full PowersChiefEngineerFull Powers.Note : Such advance shall be given only for wages/loading un-loading of material and other wages for which payment is to be made at site. Second advance shall be given only afterrendering of accounts of first advance. Advance beyond Rs. 10,000/- shall be given in exceptional cases only.]2 [(iv) Development and Improvement –Programme/ Schemes :To sanction advance forimplementation of DevelopmentProgramme throughNGOs/Voluntary Organisations.1. The advance shall be granted on revolvingbasis upto 25% of the sanctioned cost ofthe project.On thebasis ofpowersdelegatedby HOD –Full- FullPowersPowers.2. For safety of the above advance, the land/instruments and other propertiespurchased with project funds shall behypothecated in the name of Governmentof Rajasthan.Admn.DepttRemarksThe advanceshall be paidto NGOs/AgenciesthroughAccountPayeecheque/ordemanddrafts intheir bankaccountonly.]..................................................................................................................................................................................................................................................................................................1. Added vide Circular No. 29/97 dated 16.9.1997. 2. Inserted vide Circular No.27/2006 dated 14.12.200610

S. Nature of Power Restriction/Conditions Head of Office Regional Office Head of Admn. RemarksNo.Departments Departments27. To sanction advance for the For purchases upto their powers in Part- Full Powers Full Powers Full Powers - -purchases made against ratecontracts of Directors GeneralSupply and Disposals or CentralStores Purchases Organisation asper terms and conditions of ratecontracts.III of Delegation of financial powers.28.[(a)- -To sanction advance forpurchase of petrol, oil andlubricants for GovernmentVehicles.1 [(b) To sanction advance forpurchases of petrol, oil,lubricants for DepartmentalVehicle from State MotorGarage.29. To sanction advances forpurchases of Motor Vehiclesand Accessories.- Upto Rs. 3,000/-per vehicle at atime.- Full powerssubject to thecondition that theadvance will beby Treasurychallan only.]The limits upto which an advance may besanctioned by Head of Department forpurchases of vehicles shall be as under :(i) 98% payment :(a) In respect of vehicles despatched byRail, 98% of the Ex-Factory price ofthe vehicles (Basic Government NDPtogether with Mark-up) plus 100% ofexcise duty, sales tax and railwayfreight, if any will be paid on proof ofdespatch of the vehicle to theconsignee and on production ofinspection note issued by theInspector, if inspection is desired bythe purchaser duly supported byRailway receipt, number and date.........................................................................1. Existing S.No.28 renumbered as Sl.No. 28(a) and new Sl.No. 28 (b) inserted vide CircularNo. 10/94 dated 24.2.1994.2. Substituted vide Circular No. 18/2011 dated 18.8.2011.Upto Rs. 3500/-per vehicle subjectto a maximum ofRs. 10000/- at atime.Upto Rs. 5000/-per vehicle.Subject to amaximum of Rs.20000/- at a time.]- - - -- - Full Powers.11

S.No.Nature of Power Restriction/Conditions Head ofOffice(b) In respect of vehicles despatched byRoad 98% of the Ex-Factory price ofthe vehicle (Basic Government N.D.P.+ make up) plus 100% of the Exciseduty, Sales Tax and Road transportationcharges will be paid on proof ofhanding over the vehicles to theauthorised Transport contractor and onproduction of Inspection Note issued bythe Inspector, if inspection is desired bythe purchaser.Note : The receipt of the Transportcontractor duly certified byInternal Auditor of themanufacturers, will be the proof ofdespatch for the purpose ofpayment of the paying authority.(c) In respect of vehicles purchased throughauthorised Local Dealers ofmanufacturers whose local depot is inRajasthan, 98% of the ex-factory priceof the vehicle(s) (Basic GovernmentN.D.P. together with mark-up) plus100% excise duty, sales tax and roadtransport charges will be drawn from theTreasury on production of proof that thevehicle is available with the dealerdepot, and is ready for supply.However, the payment will be made only onthe delivery of the vehicle.(ii) Balance 2% payment :RegionalOfficeHead ofDepartmentsAdmn.DepartmentsRemarks12

S.No.Nature of Power Restriction/Conditions Head ofOfficeBalance 2% payment shall be made onreceipt of vehicles and accessories by theconsignee and on assigning of theInspection note, copies, etc., the above shallbe subject to the following conditions :RegionalOfficeHead ofDepartmentsAdmn.DepartmentsRemarksi) The cost of vehicle is the same asapproved by the D.G.S&D, New Delhior as notified by the Government ofIndia for Government purchases. In theabsence of any such order, payment shallbe made on the ruling prices calculatedand certified by the Internal Auditors ofthe manufacturers for D.G.S.&Dsupplies. The supplier shall also given anundertaking with an Indemnity Bondthat they would refund any excessamount charged, on DGS&D finallynotifying rates, for the period.ii) If delivery is taken against supply orderat the manufacturers/dealers premises,payment shall be made after inspectionand satisfying that the vehicle is in goodcondition.iii) The Chief Superintendent, MotorGarage, has inspected the vehicle that itis in good and acceptable condition andverified the claim of the firm andcertified to that effect. Certificate shallform part of voucher.13

S.No.Nature of Power Restriction/Conditions Head ofOfficeiv) Provided that such an advance is asper terms of contract and is duly andfully accounted for within twomonths of drawl of such advances.Note : The amount of accessories shallnot exceeds Rs. 10,000/-.RegionalOfficeHead ofDepartmentsAdmn.DepartmentsRemarks30. To sanction advances for purchasefrom other Govt./State Govt. andCentral Government undertakings.As per terms of contract, if 100%advance is required to be made.FullPowersFull Powers Full Powers Full Powers -31. To sanction advances to publishers/Authorised suppliers for supply of local/foreign periodicals on proformainvoices.- FullPowers- - - -32. To sanction advance forseminar/conference/study tour/trainingcamps organised for compaign, etc., orotherwise.- Upto Rs.2,000/- ineach case.Upto Rs.5,000/- in eachcase.Full Powers. - -1 [32A To sanction advance to State Govt./Govt. undertakings for supply ofAgricultural inputs to cultivators undervarious State/Central Programmes.33. WRITE OFF OF LOSSES :(i) Irrecoverable loss of Stores orpublic money.Subject to Budget provision/ receipt offunds from Central Government.(1) These powers will be exercised subjectto the following conditions :(i) That the loss does not disclose a defectin rules or procedure, the amendment ofwhich requires the orders of higherauthority, and..................................................1. Added vide Circular No. 58/ dated 24.11.1993 w.e.f. 26.3.1993.14- - Director,Agriculture deptt.and Director,Horticulture Deptt.Full powers.]Upto Rs.1,000/- ineach case.Upto Rs.2,000/- in eachcase.Upto Rs. 50,000/-in each case.- -Upto Rs.1,00,000/- ineach case.-

S.No.(ii)Nature of Power Restriction/Conditions Head of Regional Head of Admn. Departments RemarksOffice Office Departments(ii) that there has not been any seriousnegligence on the part of anyGovernment servant which may callfor disciplinary action by a higherauthority.- - - - -(2) Write off of losses of cash in- - Upto Rs. 50,000/- Upto Rs. 1.00 lac at -treasuries whether in the course ofat the time of the time ofremittance or out of treasuryrevaluation of revaluation of stock.balances and of over-paymentsstock.made to Government servants aregoverned by separate rules.Deficiencies, depreciation inthe value of stores includedin the stock and otheraccounts.1 [A. Deficiencies/Depreciations inthe value of Gold, Silver, andother Metals, Ornaments inthe temples under the controlof Devasthan Department.(iii)(iv)(I)2 [Losses of revenue orirrecoverable loans andadvances.]Writing off irrecoverabledues of revenue earningdepartment.Commercial TaxesDepartment.(3) That the loss is not due to theft,embezzlement or fraud as providedin rule 20 (1) Part-I of G.F. & A.R.(4) For the purpose of these powers thevalue of the stores shall be 'bookvalue' at the time of writing off.- Throughlocalcommitteeconsistingof :...............................................1. Inserted vide Circular No. 58/93 dated 24.11.1993 w.e.f. 25.1.1993.2 Substituted vide Circular No. 44/94 dated 8.12.1994.15- - Upto Rs. 10,000/-per annum at thetime ofrevaluation.- - Upto Rs. 10,000/-in each case.- - -ThroughlocalCommitteeconsistingof :Through localCommitteeconsisting of :Upto Rs. 25,000/- perannum at the time ofrevaluation.]Revenue/ExciseCommercial TaxesDeptt. of Govt. Sectt.upto Rs. 50,000/-- ---

S.No.Nature of Power Restriction/Conditions Head of Office RegionalOffice(5) The authority sanctioning (i) C.T.O.(i) D.C.the write off of losses of (ii) Accountant of (Admn.) ofrevenue and irrecoverable the concerned Zone.loans and advances is circle or in his (ii) C.T.O.satisfied that all possible absence another concernedsteps short of civil suit had deputed by of Zone.been taken to effect the F.A./CAO of the (iii) A.O.recovery and that a civil suit Department. Upto (Recovery)would not yield any better Rs. 5,000/- in each Upto Rs.results either because of lack case.40,000/- inof assests or serious defectseach case.in title or other equally validreasons, provided that incases where the amountinvolved for recovery is notmore than Rs. 500/- and theHead of the Departmentconsiders that further effortsfor recovery would not beworthwhile he may write offthe amount on his authority.Head of Departments(i) Commissioner.(ii) C.A.O.(iii) D.C. (Admn.) ofZone.(iv) C.T.O. concerned.Upto Rs. 2 lacs ineach case.Admn.DepartmentsAbove Rs. 2lacs and uptoRs. 5 lacs.RemarksII. Other Departments (6) In cases of loss by fraud,embezzlement, theft, thesepowers will be exercisedonly after final sanction ofcriminal proceedings.Through acommitteeconsisting of :Through acommitteeconsisting of:Through a committeeconsisting of :Admn.DepartmentRs. 1 Lac ineach case.-16

S.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartments(7) The terms "each case" referred to above (i) Head of (i) Concerned (i) H.O.D./ Dy.shall be interpreted with reference to a Office. (ii) D.L.O.H.O.D. (ii)given point of time. If on a particular A.A.O. /(ii) Concerned F.A./occasion a number of items of stores are Accountant of Regional Officer. C.A.O./Sr.A.O.to be written off, powers of the Region.(iii) Sr.A.O./A.O. (iii) Concernedsanctioning authority should be (iii) An Officer nominated by Regionalreckoned with reference to the total nominated by Head ofOfficer.value of stores intended to be written off Regional Officer. Department. Upto Rs.on that occasion and not with reference Upto Rs. 1,000/- Upto Rs. 20,000/- 50,000/- in eachto individual articles constituting the lot. in each case. in each case. case.In this context, losses arising out of oneincident shall not be split up and writtenoff separately on different dates to avoidsanction of the higher authority. Lossesdue to one specific cause like fire, theft,flood etc. should be written off at onetime. There is, however, no objection tolosses arising out of more than one causebeing written off at one time. Thecompetence of the officer writing off theloss will depend upon the amountwritten off each time.Admn. RemarksDepartments- -(v)Writing off ofirrecoverableirrigation dues underRajasthan Irrigationand Drainage Rules.The above conditions shall not be necessaryfor the Commercial Taxes Departmentwhere the certificate shall be given in thesanction in the following form :Executive Engineer,Irrigation through aCommittee of :(i) E.E. (ii)DivisionalAccountant. (iii)A.A.O. of circle.Upto Rs. 1500/- ineach case.Suptdg. EngineerIrrigation through aCommittee of : (i)S.E. (ii)Concerned E.E.(iii) A.O./A.A.O.nominated.C.E./Addl.C.E.,Irrigation thougha Committee of :(i) C.E./A.C.E.(ii) F.A./C.A.O ./Sr.A.O./ A.O.(iii) S.E. of Circleconcerned.17

S.No.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartments(a) That the loss does not disclose a defect Upto Rs. 1,500/- Upto Rs. 3,000/- Upto Rs.in rules or procedure/or loss disclose a in each case. in each case. 5,000/- in eachdefect in rules or procedure and action tocase.remove such defect has been initiated.Admn. RemarksDepartments- -(vi)Irrecoverable losses ofLibrary Books/Journals.(b) That action has been initiated toascertain whether there has been anyserious negligence on the part of anyGovernment servant which may call fordisciplinary action.(c) Such Writing off will not lead to releaseor waive by Government of its claim.(d) That the amount written off has beentaken on a separate register and theGovernment will have the right duringthe next 60 years counting from the dateof claims to recover the amount by CivilSuit if it appears to the Government thatthe defaulter has got assets or means topay.Upto Rs. 1,000/-per annum.Upto Rs. 2,000/-per annum perinstitution.Upto Rs.20,000/- perannum perinstitution.Full Powers.34. TO WRITE OFF OFLOSSES OFOVERPAYMENTSOF PENSION,Gratuity exceptpayments madethrough Banks.On the recommendation of TreasuryOfficer.- - (i) Director ofPensions. UptoRs. 2,000/- ineach case.(ii) CollectorsUpto Rs. 500/-in each case.Upto Rs.5,000/- ineach case.18

S.No.Surplus/Unserviceable/Obsolete Stores:35. To declare any storesas surplus.Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartmentsArticles should be declared obsolete/unserviceable/surplus by the Committee andas per provisions of Rules 16 to 19 of Part-II of G.F.& A.R.- Upto Rs. 10,000/-per annum.Upto Rs.50,000/- perannum.Admn.DepartmentsUpto Rs. 2lacs for eachdepartment.Remarks-1 [36. To declare any storesas obsolete, unserviceableand to disposethem off by sale/publicauction, destruction.Articles should be declared obsolete/unserviceable/surplus by the Committee andas per provisions of Rules 16 to 19 andSection VII of Chapter-I of GF&AR Part-II.- - - - -(i)When the period ofserviceability has beenprescribed:(a) After expiry of period. - Full Powers Full Powers Full Powers. - -(b)Before expiry of theprescribed minimumperiod (except forvehicles).(ii) When the period ofserviceability has notbeen prescribed.Vehicles :37. Declaring of Vehicles- Rs. 1.00 lakh(subject to cost ofeach item notbeing more thanRs. 5000/-)- Upto Rs. 1.00Lakh per annum.Provided that :as :...............................1. Substituted vide Circular No.8/2006 dated 10.7.2006.19Rs. 1.00 lakh(subject to cost ofeach item notbeing more thanRs. 25000/-)Upto Rs. 2.00Lakhs per annum.Upto Rs.5.00Lakhs.Upto Rs. 5.00Lakhs perannum.Full Powers -Full Powers]

S.No.Nature of Power Restriction/Conditions Head ofOfficeRegional OfficeHead ofDepartmentsAdmn.DepartmentsRemarks(a) Unserviceable (i) The vehicle has covered the minimumroad kilometers of use as prescribed inAnnexure B – Part II and inspected byCommittee constituted under rule 18 ofPart-II of G.F.& A.R.(ii) The committee shall record thefollowing certificate :(a) That the vehicle has run thedistance of use as per conditionNo. (i).(b) That the vehicle is beyondeconomic repairs anduneconomical to operate due toexcessive consumption ofpetrol/diesel.(c) That the replacement of partsshall cause heavy expenditureand further running of thevehicle shall be uneconomical.- Full powers on therecommendation ofprescribedcommittee.Full Powers on therecommendations ofthe prescribedCommittee.- -- - - - -- - - - -(b)Where the vehicle hasnot covered theprescribed minimumroad kilometrage,subject to fulfilment of(b) & (c) above.- - - - Full Powerson therecommendation of theCommittee.-20

S.No.(c)Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartmentsVehicles lying unused The above Committee shall record the- - Full Powers. Onfor last 7 years and following certificates :the recommendationrelevant documentsof theindicating year of (a) That the relevant record relating to yearprescribedpurchase andof purchase, kilometers are not availableCommittee.kilometers run not with the Department.available.(b) That the vehicle has not been put to usefor the last seven years and is not likelyto be used in future.Admn. RemarksDepartments- -(d)Vehicles met with anaccident and not to beuseful after repairs.The Committee mentioned above shallrecord the following certificates :(a) That the vehicle is beyond economicalrepairs and un-economical to operatedue to accident.- - Full powers ontherecommendationof the prescribedCommittee.(b) That the replacements of parts shallcause heavy expenditure and furtherrunning of vehicle shall beuneconomical.(c) That the total cost of repairs andreplacement of parts shall be Rs..... ascertified by the Surveyor of MotorGarage Department.38. REFUNDS:21

S. Nature of Power Restriction/Conditions Head of Office Regional Office Head of Admn. RemarksNo.Departments Departments1 [1. Refunds of Revenue: Subject to rule 255 of Part-I of GF&AR with - Upto Rs. 1000/- (i) Upto Rs.Upto Rs. -following limitations and conditions.in each case. 50,000/- in each 1,00,000/- incase.each case.(ii) CommissionerColonisation FullPowers.(A) REVENUE(i) The claimant is legally entitled to the refund (i) Tehsildar Addl./Asstt. - - -DEPARTMENT/and where fees are remitted the remission is upto Rs. 200/- Collectors/SDO'sCOMMERCIALdone by competent authority.in each case. upto Rs.1000/- inTAX/EXCISEeach case.DEPARTMENT(ii) The credit is duly verified.(iii)Reference to the refund is recorded againstthe original entry in the cash book or otherdocuments so as to prevent the entertainmentof a double or erroneous claim.(iv)The refund is drawn only on the demand andreceipt of the person entitled to refund andnot for deposit pending of demand.(v) The departmental officer may sanction therefund when a refund is to be made underorders of court of competent jurisdictionwhich has become final.(vi)In all other cases sanction of Governmentshall be obtained.](ii) Commercialtax officer/excise officerupto Rs. 1000/-in each case.- - - -1.Substituted vide Circular No. 21/94 dated 23.4.1994.22

S.No.(B)Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartmentsFOREST DEPARTMENT/COMMERCIAL TAXESDEPARTMENT/ EXCISEDEPARTMENT:Admn.DepartmentsRemarks(i)Excess amount deposited orover collections.- - (i) Dy. Commissioner,commercialTaxes/Excise.Full Powers.- - -(ii)Money paid for Licences notsanctioned.- - (ii) Conservatorof Forest.Full Powers.(iii) In other cases. - - (iii) Upto Rs.10,000/- ineach case.- - -Full Powers. - -(C)(i)(ii)EDUCATIONDEPARTMENT :In the event of award of freestudentship.In respect of fee accepted bythe Institution.- Head MastersPrincipal ofSecondary/Hr.SecondarySchools.Dy. Director/CorrespondenceCourse (EducationDepartmentUdaipur).Head of Colleges/Polytechnics/I.T.Is./ SadulPublic School/S.T.C. schools orother SpecialEducationalInstitutions.- -- Full Powers. Full Powers. Full Powers. - -- - Full Powers. Full Powers.23

S.No.(D)(E)Nature of Power Restriction/Conditions Head of Office Regional Office Head ofDepartmentsAdmn.DepartmentsRemarks- Medical Officer incharge of - - - -Hospitals/Dispensaries andPrimary Health Centres.Full Powers.MEDICAL DEPARTMENT:In respect of fees charged inexcess for supplies andservices rendered in theInstitutions under their chargeis waived by competentauthority.PUBLIC HEALTH &ENGINEERINGDEPARTMENT:Water rates and charges.(F) LAND & BUILDINGSTAXES DEPARTMENT1 [(G) GROUND WATERDEPARTMENTIn respect of excess amountdeposited by farmers other partieslike State/Central Govt.Departments, Undertakings andother agencies for executingblasting, drilling, testing work orfor works not done.2 [(H) TRANSPORTDEPARTMENT:Refund of Excess tax tovehicle owners- Executive EngineerUpto rs. 5,000/- in eachcase.- Asstt. DirectorsUpto Rs. 2,000/- in each case.- Executive EngineerUpto Rs.25,000/- in eachcase.As per conditions underthe Rajasthan MotorVehicle Taxation Act,1951 and rule madetherein.District Transport Officerup to Rs. 20,000/- in eachcase.Suptdg. EngineerUpto Rs. 10,000/-in each case.C.E./A.C.E.Full Powers- -- Full powers. - -SuperintendingEngineerUpto Rs. 50,000/-in each case.RegionalTransport Officer- Full Powers.]Chief EngineerFull Powers.]- -- - -(I) ADMINISTRATION OFJUSTICE:1. Substituted vide Circular No. 17/94 dated 29.3.1994.2. Substituted vide Circular No. 16/2008 dated 20.10.2008.24

S.No. Nature of Power Restriction/Conditions Head ofOfficeRegionalOfficeHead ofDepartmentsAdmn.DepartmentsTo sanction refund of fines, Refund will be sanctioned after the order reversing Courts including Revenue Courts realising fines, penalties, etc.penalties, etc. imposed in judicial the sentence of fines, etc. has become final.and Revenue cases and credited toFull powers.treasury or sub-treasury.1 (J) Rajasthan Public ServiceCommission (On cancellation ofexaminations.)2 [K. Mines DepartmentRefund of Royalty to thecontractor on the basis ofassessment.(1) On cancellation of any examination, the RPSCmay suo-moto refund the fee without asking for areceipt.(2) The entire amount of fee shall be refunded by theRPSC without any deduction for the moneyorder charges etc.(3) The refund will be sent by money order whichwould automatically result in receipt given fromthe candidates in due course.]Subject to Rule 255 of Part-I of GF&AR with thefollowing conditions :1. The claimant is legally entitled tothe refund.2. The credit is duly verified.3. Assessment of the royalty isdone by the competentauthority.4. Refund is drawn on the demandand receipt of person entitled tothe refund.RemarksFull powers. - Full powers. - -To whom delegated PowersSuperintending Mining Engineer Upto Rs.1.00 lac in each case.Additional Director Mines Upto Rs. 3.00 lac in each case.Director Mines Department Full powers.]3 [2. TO SANCTION REFUND OFDEPOSIT /LAPSED DEPOSIT-](i) Revenue Deposits. Authority which ordered the acceptance of deposits. Full powers.(ii) Civil & Criminal Court deposits. Authority which ordered the acceptance of deposits. Full powers.(iii)DEPOSITS MADE BYSUPPLIERS/CONTRACTORS ASSECURITY FOR THE DUEPERFORMANCE OF THECONTRACT.in addition to the conditions laid down in item 38-I of thedelegation, powers of refund of deposits shall also besubject to the provisions contained in Rule 263 of ChapterXV of Part-I of GF&AR.Authority upto extent of their powers to sanction the contract. Full powers.Superintending Engineers of Mines & Geology Department. Full powers.----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------1. Added vide Circular No.24/99 dated 4.11.1999 w.e.f. 1.12.1993. 2. Added vide Circular No.1/2003 dated 24.2.2003. 3. Substituted vide Circular No. 28/2004 dated 13.12.2004.25

Nature of Power Restriction/Conditions Head ofOfficeRegionalOfficeHead of Departments39. MONETARY RELIEF TO VICTIMSOF RIOTS, ETC.To grant monetary relief to the victims In accordance with the schemes sanctioned - - Collectorof communal riots/incidents.by the Government in Home Department.Full powers.40. Interim compensation awarded by - - - Upto Rs.20,000/-M.A.C.T. under Motor Vehicle Act.in each case41. investmentsInvestment in new CooperativeSocieties or additional investment inthe existing Cooperative Societies.Subject to the conditions that Societies arerunning in profit for the last preceding 3years and that there are no accumulatedlosses under various scheme approved underprinciples agreed to by State Government.Admn.Deptt.Remarks- -UptoRs.50,000/-in eachcase.- - Full Powers. - --42. SECURITY DEPOSIT FROMSUBORDINATES:To accept security from a subordi- nateauthority entrusted with the security ofCash/Stores, etc. in any of the formsprescribed under rule 317 of G.F.&A.R.- Full powers. - - - -43. OTHER SUBJECT:Destruction of official recordsconnected with accounts.Subject to rules contained in Appendix 6 ofPart-I of G.F.& A.R.- - Full powers. - -44. To fix sale price of commoditiesproduced or dealt by State EnterprisesDepartments or other Govt.Institutions/Agencies/ Departments.In accordance with the Governmentdirections and formula prescribed by theGovernment.26- - i)General Manager of Headsof respectiveundertakings/GovernmentalInstitutions/Agencies/Departments. Full powers to accepthighest bid of commoditiessold by tender.ii) General Manager, Raj. SaltSources/Head ofInstitutions/UndertakingsDeptt.Full Powers.

S.No Nature of Power Restriction/Conditions45. WAIVING OFRECOVERIES1 [(i) To waive objections or toforgo recovery of irregularexpenditure detected in AuditReportHead of Office Regional Office Head of Departments Admn.Deptt.AAO upto Rs. 300/- in eachcase.AO/Sr. A.O. uptoRs. 500/- in eachcaseCAO/FA upto Rs.1000/-in each caseRemarks(ii)For items placed underobjections not because thewhole or any portion of theexpenditure is unjustifiable initself but because it is notexactly covered by rule or theauthority for it is un-sufficientof full proof such as itafforded by sub-vouchers thatit has been incurred has notbeen producedRecovery orobjections may bewaived under thefollowingconditions:-(a) the expenditure isnot of a recurringnature.(b) when theobjection is based onthe insufficiency ofsanction an affidavitfrom the claimantconcerned stating inclear that the amountof expenditure wasactually been paid byhim.AAO upto Rs. 500/- in eachcase.AO/Sr. A.O. uptoRs. 1000/- in eachcaseCAO/FA upto Rs.2000/-in each case(c) where theobjections is basedon the insufficiencyof proof of payment,the authority shownin column 4,5&6 issatisfied that unduetrouble would beAAO is satisfied that theauthority empowered to sanctionexpenditure would accordsanction if requested to do so.AO/Sr. AO issatisfied that theauthorityempowered tosanction expenditurewould accordsanction if requestedto do so.CAO/FA is satisfiedthat the authorityempowered tosanction expenditurewould accord sanctionif requested to do so.1. Substituted vide Circular No. 63/93 dated 28.12.1993 and again substituted vide Circular No.4/2011 dated 21.2.2011.

S.No Nature of Power Restriction/Conditions Head of Office RegionalOfficecaused by insistence in the admissionof full proof and see no reason ofdoubt that the charge has actuallybeen paid.(iii)Where expenditure underobjection has for any reasonbecome irrecoverable.AAO upto Rs. 300/-AO/Sr.A.O. uptoRs. 600/- ineach caseHead of DepartmentsCAO/FA upto Rs.1500/-in each caseAdmn.Deptt.-Remarks-(iv)In the cases of payments onaccount of personnel claimswhich are placed underobjection for more than tenyears.When satisfied that it was drawn byGovernment servant under areasonable belief that he was entitledto it, may forgo recovery on behalf ofthe State Government.AAO upto Rs. 500/-in each case.AO/Sr.AOupto Rs.1000 ineach caseCAO/FA upto Rs. 2000in each case]--- -28

PART – II CONTINGENT AND MISCELLANEOUS EXPENDITURES.No.1 [1. PAYMENTNature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.Remarks(a) Part time work Subject to the condition that in case the work is ofless than four hours duration, the payment will bereduced proportionately.(i) Skilled Upto Rs.900/-permonth per person(ii) Unskilled Upto Rs. 600/-permonth per person.(b)Filling of water for drinking afternormal office hours, if the job isperformed by Government servantin addition to his own duties.Not exceeding Rs. 100/- per month Full Powers Full Powers Full Powers]2. OFFICE EXPENSES;(a)(b)Annual Rate Contract for cleaning,sanitation, plant protection, securityarrangements, lift operations in bigoffices, hospitals, school, collegesetc.Books, Acts, Codes, Rules Govt.Publications, Reports and booksrequired in schools, Colleges,training institutions, libraries,departments & Offices.As per policy and directions of Government andafter inviting tenders as per the Store PurchaseRules.Full Powers Full Powers Full PowersFull Powers Full Powers Full Powers(c)1. Substituted vide Circular No. 9/95 dated 25.2.1995 and again substituted vide Circular No. 15/2008 dated 26.9.2008 again substituted vide Circular No.6/2011 dated 31.3.2011.S.No.29Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.Remarks

(i) Conveyance Hire :(a) To Non-gazetted including class-IVGovernment servantsIn accordance with rule 225 (5)of Part-I of G.F.&A.R. andinstructions contained inAnnexure 'A'.Full Powers Full Powers Full Powers.Place Rate each way Both ways Maximumamount admissiblepermonth(a) (i) At Jaipur/Delhi Rs. 5/- Rs. 10/- Rs. 100/-(ii) Other DistrictHeadquarters.Rs. 4/- Rs. 8/- Rs. 80/-(b)To a Gazetted Officer appointed asOfficer-in-charge in a Court case forattending Courts/Tribunals etc. orvisiting Govt. Advocates at their office/residences for consultation when calledby them to prepare written statementsetc. in connection with the Court case.(b) (i) At Jaipur, Delhi,Jodhpur, Kota &Udaipur.(ii) At Other Hqrs.Rs. 15/-Rs. 8/-Rs. 30/-Rs.16/-Rs. 250/-Rs.160/-(c)For Officers/doctors located outsideRajasthan having no official vehicle.In accordance with ordersissued by the Government.Full Powers. Full Powers. Full powers. Full Powers.(ii)To Govt. Directors/Non-official/ Retiredpersons attending meetings of the Boardof Directors Committees etc.In accordance with the scalesprescribed under T.A. Rules.Full Powers. Full Powers. Full Powers. Full Powers.(d) Electric and Water Charges Full Powers Full Powers Full Powers30

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(e) Expenditure on petty works andrepairs: to purchase of articles requiredto maintain Government OwnedBuildings (under the administrativeControl of PWD) including sanitaryfitting, Water supply and electricinstallations and their repairs.(f) FREIGHT AND DEMURRAGECHARGES, CUSTOMS EXCISEDUTY:(i) Freight Charges:(ii)Demurrage :- Upto Rs. 3,000/- perannum(a) Purchases have been made undercompetent sanction.(b) Reasons to be recorded for paymentof demurrage charges.(c) For regularisation of these charges,the case shall be submitted to thenext higher authority who will takeaction against the delinquent, if any,if he is not competent to take actionagainst the delinquent, he will referthe case to the authority competentto take action against thedelinquent.Full powers.Full powers.Full powers.Upto Rs. 5000/-per annum---Upto Rs. 10,000/-per annum.(iii) Customs and Excise Duty. Full powers - -(g)[(i)] Hiring of motor vehicles in emergentcases, Locust, Floods, Election worketc.Only when Government vehicles are notavailable.Full powers. Full powers. Full powers.1 [(ii)] Hiring of Motor Vehicles Only when Govt. vehicles are notavailable and subject to budgetprovision.1. Existing item (g) renumbered as (g)(i) and new item (ii) inserted vide Circular No.4/97 dated 28.1.1997.- - Full powers.]---Remarks31

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(h) Hiring Furniture & Fixtures, Fans etc. (i) Not for normal officeworking, only for Camps,Festival, functions,conferences Seminarexhibition etc.(ii) For Office (Fans or RoomCooler only)Upto Rs. 2,000/- peroccasion.Upto Rs. 200/- per annum.Upto Rs. 5,000/- peroccasion.Upto Rs. 500/- perannum.Full Powers.Full powers.Remarks(i) Hot and cold Weather charges. Full Powers. Full Powers. Full Powers.(j) Hired/Requisitioned Buildings:(i)To incur expenditure on purchase andrepairs of articles relating to electric,sanitary fittings and water arrangementsrequired to maintain such privatebuildings.Provided these are not arrangedby house owners.Upto Rs. 1,000/- per annum.Upto Rs. 2,000/- perannum.Upto Rs.5,000/-per annum.(ii)To incur expenditure onalterations/temporary structure/partitionin the buildings.Provided these are not arrangedby house owners. Providedwhen the buildings is releasedGovt. should have the right toremove such installations andmaterial added.Upto Rs. 5,000/- per annum.Upto Rs. 10,000/- perannum.Upto Rs.50,000/- perannum.Admn.Deptt.Full Powers.(k)Liveries and clothings and stichingcharges (summer clothings, water proofcaps, Turbans, Umbrellas, Jersies, Warmclothing, badges & like.)The scale limit of expenditureand supply shall be governedby Rules and liveries andorders of Government.Full Powers. Full Powers. Full Powers.(l) Maintenance of garden :32

S.No.(m)(n)Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head ofDeptt.Purchase of seeds, fertilisers, pesticides,plants, tree guards fencing etc.Obtaining of standard forms by indenton the printing & stationery department.Other charges e.g. Petty items likeSurahi, bastas, glass, periodicals,newspapers maps, battery cells, electricbulbs, fire woods, torch, bags phenyle,finit, soap, buckets, mugs, doormats,carpets, rubber stamp, seal etc. usuallyneeded to manage the office.- Upto Rs. 2,000/-per annum.Upto Rs. 5,000/- perannum &Horticulturist (PWD)Rs. 5,000/- perannum.Full powers.- Full powers. Full powers. Full powers.(i) Periodicals/newspapers to be purchasedin scales to be prescribed by the Headof Department. Rubber stamps andoffice seals shall be made/purchasedwith caution from firms of repute only.1 [(ii) Periodicals/News papers to bepurchased for Secretaries/SpecialSecretaries to Governmentincluding Commissioners andSecretaries to Govt. as per scalesprescribed as under:-News papers or 2 Newspapers andone periodical.(iii) Periodicals/Newspapers to bepurchased for Dy. Secretaries to Govt.and equivalent officers as per scalesprescribed as under:-2 News papers or 1 News paper and 1periodical.Full powers. Full powers. Full powers.Full powers. Full powers. Full powers.Full powers. Full powers. Full powers.2 [Note : News Papers/Periodicals as per prescribed scale can be purchased at residence/office. Where News Papers/Periodicals are used for reference purpose, they neednot be deposited. Past cases may be also covered under this clause. ]1. Existing Restrictions/Conditions numbered as (i) and new item (ii) & (iii) inserted vide Circular No. 58/93 dated 24.11.1993 w.e.f. 5.2.1993 respectively.2. Inserted vide Circular No. 11/2009 dated 1.6.2009.33Remarks

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(o) Pictures and Paintings Through purchase committee. - - Full powers.(p) Polythene Bags - Full powers - -(q) Payment of incentive money to thepersons and motivators under Familywelfare programmes.As per rates and norms prescribed by theGovernment.Full powers - -Remarks(r) (i)(ii)Postage and telegrams and telephones(including postal commission forVPP/DD charges).Commission on postal M.O. to be sent tocontractors or suppliers in unavoidableSubject to limits of local calls at residence asspecified by the Government from time to time.cases or Government servants.2 [(iii) Courier Services Expenditure should be within the limits/savingsavailable in the same budget head/sub-head fromstamps/postal charges.1 [(s) Purchase of stationery (Plain andPrinted)(i) Government Press shall notify detailedspecifications and rates for various types ofstationery item from time to time for issue toGovernment offices.(ii) The Government Offices may buy the stationeryitems (Plain & Printed) from Government Presson the notified rates.(iii) At the same time the Government Offices will befree to buy stationery (Plain & Printed) of thesame specification from the open market, uptothe rates notified by the Government Press,without obtaining N.A.C. from GovernmentPress and without any tender.(iv) Where Government Press has not notified therates for certain Stationery items, GovernmentOffices shall be free to buy such stationery itemsfrom open market as per rules.]1. Substituted vide Circular No. 9/96 dated 21.3.1996.2. Added vide Circular No. 24/2006 dated 25.11.2006. 34Full powers Full powers Full powers- Full powers Full powers Full powers- - Full powers]Subject to the following conditions:- Full powers Full powers Full powers

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(t) Repairs and maintenance of furnitureand other items viz. fire extinguishers,chairs, tables, racks, carpets, curtains,sofasets, coats, locks etc.- Full powers - -Remarks(u) Repairs of bicycles. - Full powers - -(v)Repairs and maintenance oftypewriters, duplicators and otheroffice machines and equipments otherthan covered under item (U) above.(i) In case repairs and maintenance ofmachines and equipments are on ratecontract firms with C.S.P.O. repairs shall begot done from those firms only.Full powers - -(ii) Where there is no rate contract or in urgentcases. Subject to provisions of rules 225 (4)of Part-I of G.F.& A.R. & conditions asbelow:Upto Rs. 500/-in each case.Upto Rs. 1,000/-in each case.Full powers(a) Only original and genuine partsmanufactured are fitted and such partsexcept rubber and plastic shall carryguarantee of one year.(b) Repairs will be carried only when guaranteeperiod has expired.(c) Drawing and Disbursing Officer shallcertify the nature of urgency.35

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(w)Repairs and maintenance ofphotostat/Copiers machines, Computers,Refrigerators, Air-conditioners, T.V.,Calculating Machines, V.C.R./V.C.P.,Fax, Kitchen Equipments/Medical/Scientific Instruments and equipmentsand electronic machines like X-ray,Sonography, etc. Intercom-telephones,Tractors, Cameras over-head/ FilmProjectors from original equipmentmanufacturers/ distributors/ theirauthorised dealers shops.(i) In each case of annualRate contract either withCSPO or DepartmentalRate Contract.(ii) Without Rate Contract orwhere CSPO firms do nothave their offices/ Units orin urgent cases.Full powers.Upto Rs. 5,000/-in each case.-Upto Rs.10,000/- in eachcase.-Fullpowers.Remarks(x)Repairs of electric lamps, fans and other electricequipments, Radio and Musical Instruments etc.Full powers - -(y) Repairs to and Carriage of tents, etc. Full powers. - -(z)Refreshment served in meetings/ Conferenceetc.Subject to the orders issued by theGovernment.Full powers. - -(aa)Transportation/Distribution/ Storage Charges/Carriage of records.(a) For lowest tenders. Full powers. - -(b) Without tenders at the approvedrates of transport union.36Upto Rs. 20,000/- ineach case.Upto Rs. 50,000/-in each case.Full powers.

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(bb) Testing charges of material inGovernment/ Recognised Laboratoresand Inspection wing of DGS&D.As per provision of agreements. Full powers - -Remarks(cc) Training Expenses:(i) Expenses on Training within thecountry:(a) Without fees - - Full powers - -(b) With fee - - - Upto Rs. 3000/-in each case.Admn. Deptt.Full powers.2 [Note : In Police Department, powers vested in Admn.Deptt. for above item (cc)(i) will be exercised by Director General (Police), through a Committee of the following officers:-(1) ADGP (Training) (2) IGP (Personnel) (3) Director, RPA and (4) Financial Advisor, PHQ.](ii) Expenses of Seminar/Study Tour/ - Rs. 2000/- in Rs. 5000/- in each Full powers. -Conference.each case. case.(dd) Washing Charges - Full powers. - - -(ee) Winding and regulating of officeclocksother than electronic clocks.Not exceeding Rs. 15/- per month in any oneoffice.Full powers. - - -1 [(ff) To sanction cost imposed by the courtsin cases of Rajasthan State InsuranceDepartment.- - - DirectorInsurance UptoRs. 5000/- in eachcase.Admn.Deptt.Finance (I&P)Upto Rs.10,000/- in eachcase.]3. Purchase of non-recurring items:(i) Bicycles:(a) Purchases The number of bicycles required for each office Full powers. - - -will be fixed by the Head of Department.1.Added vide Circular No. 6/2000 dated 1.3.2000 and substituted vide Circular No.14/2012 dated 8.5.2012.2.Inserted vide Cir. No.12/2007 dated 7.6.2007.37

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(b) Replacement : Provided that if the bicycle has been Full powers - -used for more than 5 years and isunserviceable, and the cost on repairswill be excessive, so as to beuneconomical.Remarks1 [(ii) Computers, Software and I.T.Project. 1. As per policy and instructions of theGovernment.2. Specific budget provision.3. Purchases through DoIT&C/RISL/NIC/NICSI.- - Full powers.](iii) Crockery and Cutlery. - Upto Rs.400/- perannum.Upto Rs. 600/-per annum.Upto Rs.5,000/- perannum.(iv)(a)Duplicating Machines and Typewriters(including Electronic).Subject to specific budget provision,Typewriters of all kinds shall beobtained only from (C.S.P.O.) FinanceDepartment.Full powers. - -(b) Calculators Calculating Machines and Other OfficeEquipmentsFull powers. - -(c) Training Equipments like overhead - Full powers. - -Projector, Film Projectors, etc.......................................................................1. Substituted vide Circular No. 16/2012 dated 17.5.2012.38

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(v) Electric Lamps, Table Fans, Tubelightsand Other Electric Equipmentsand apparatuses.For purchase of electric light, bulbs and tubelightsit will not be necessary to purchase themthrough the P.W.D. nor will a N.A.C. be requiredfrom P.W.D.- - -Remarks(i) In case of Rate Contract (Six Tubelights and12 bulbs may be purchased from market evenwhen there is Rate Contract in emergency).Full powers. - -(ii) In case there is no rate contract.Upto Rs. 1,000/- ineach case.Full powers. Full powers.(vi)(a) Furniture & Fixtures. (i) When there is no rate contract. Upto Rs. 5,000/- ineach case.Upto Rs.10,000/- ineach case.Full powers.(ii) In respect of items on C.S.P.O. list/D.S.S.&D. Rates and Rate contract finalisedby Department.Full powers. - -(b) For Educational Institutions. In case there is no rate contract. Upto Rs. 10,000/-in each case.Upto Rs.20,000/- ineach case.Full powers.(vii)(viii)Fire Protection purchase of fireextinguishers.Inter-com equipments dictaphone andother telephone equipments.- Full powers. - -Subject to specific budget provision. Full powers. Full powers. Full powers.39

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(ix) Kitchen Utensil and equipments. - Upto Rs. 10,000/- ineach case.Upto Rs. 20,000/-in each case.SuperintendentHospitals FullPowers.Full powers.(x) Photostat/Copiers Subject to specific budget provision. - - Full powers.(xi) Room Cooler fans and pumps - Upto Rs. 3,000/- per Upto Rs. 6,000/- Full powers.annum.per annum.(xii) Tents and Camp Furniture and Subject to specific budget provision and - - Full powers.Equipments.scales, if any.(xiii) Water Cooler, Air Conditioners,Refrigerators, Cameras etc.Subject to specific budget provision andscales, if any.- - Full powers.Remarks4. PAYMENT FOR PROFESSIONALAND SPECIAL SERVICES:(a)Remuneration for holding examination,paper setting, evaluation, superintendenceetc.As per rates prescribed by Government. Full powers. Full powers. Full powers.(b) Charges to artists. As fixed. Full powers. Full powers. Full powers.(c)Charges for experts honorarium fordelivering lectures or expertsparticipating as resourcement inseminar, symposium workshoporganised by training institutes/Deptt.As per rates fixed by Government. Full powers. Full powers. Full powers.(d) Copying and section writing. Subject to verification by Govt. Advocate. Upto Rs. 500/- ineach case.40Upto Rs. 1,000/-in each case.Full powers.

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(e)(i) Fees to Advocates/ Arbitrators. As per Rules of the Government. Full Powers Full Powers Full PowersRemarks(ii)Fees to pleaders engaged to defendindigent persons.For matters under Rajasthan Legal AidRules, 1984.Committee constittutedunder theRajasthan LegalAid Rules,1984–Full Powers.(iii)(iv)Payment of legal fees for criminaland Civil & Misc. Cases.Payment of fees to Advocatesoutside the State.Where no rules exists to determine the legalfees or where the amount is inadequatelooking to the status of advocate.Where rates have not been fixed by theGovernment.Upto Rs. 2,000/-in each caseUpto Rs. 5000/-in each caseLawDepartmentUpto Rs.35,000/- in eachcase.Upto Rs.10,000/- in eachcaseAdmn.Deptt.Full Powers5. RENT, RATES, TAXES &ROYALTY:(a)(i)Rent of private building foroffice accommodation ifGovt. building is notavailable.(1) Certificate once in two yearsfrom Collector (or GAD in caseof Jaipur) that suitable buildingof Govt. is not available(2) Certificate that the rent chargedis reasonable, is necessary fromP.W.D. (B&R) authoritiesspecified by the Chief Engineer.Upto Rs. 2000/-per monthUpto Rs. 4000/-per monthFull Powers41

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.(3) Certificate from PWD that rent charged isreasonable is necessary only when building isfirst taken on rent and not every year.Note:1. Rent Upto 9% of the cost of building(including land) is considered reasonablerent.2. The licence/Lease will be for a period of fiveyears initially.1 [3. In the agreement for tenancy in respectof lands and buildings taken on hireby the State Government, the initial rentmay be fixed as assessed by P.W.D. asper existing rules. After a period of 5years, the lease shall be extendable onthe option of the State Government, andBEYOND 10 years the lease may beextended by mutual consent. The rentshall, however, be increased as per theprovisions of Rajasthan Rent ControlAct as amended from time to time.RemarksHowever, where the Rajasthan RentControl Act is not applicable the rent shall berevised after 5 or beyond 10 years, as thecase may be, on the basis of reassessment ofrent by the PWD or on increase of rent by25% whichever is less.]1.Substituted vide Circular No.11/2004 dated 10.5.2004.42

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.4. The aforesaid provision willalso be applicable in respect oflands and building already onhire with the StateGovernment.5. The Government would becompetent to terminate thetenancy earlier than theprescribed period or extendedperiod, as the case may be, bygiving 3 months previousnotice.Remarks(ii) Hiring of buildings without P.W.D. assessment. (i) Rent payable per Sq.Ft. forsemi-pucca building withoutwater and electricity.(ii) Rent for a pucca buildingwithout water and electricity.(iii) If the building is electrified.Upto 45 Paisaof per Sq.ft.plinth permonthFull powers.Upto 65 Paisaper Sq.ft. plinthper month.Full powers.Upto 5 paisa ofper Sq.ft. ofplinth permonth extraFull powers.43

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.(iv) If the building has waterconnection.Note : Rent will not exceedRs. 3000/- per annum.Upto 5 Paisa of perSq.ft. plinth areaper month.Full powers.Remarks(b)Local Taxes on building (Municipalrates and Taxes etc.)Expenditure to be borne bythe owner of the building.(c)To sanction rent for officeaccommodation over and aboveP.W.D. assessment.Reasons will be recorded. Admn.Deptt.Full powers.6. PUBLICATION:Printing & binding from other thanGovt. Presses.Work will be got done as perprovisions of rule 225 (3) ofChapter XI of Part-I ofGF&AR.44

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.NAC will be deemed to have beenobtained if not received fromGovernment Press within 15 daysof the date of issue or request forNAC. Request be sent byoutstation officer under theregistered A/D letter. For officeslocated at the headquarters ofGovernment Press writtenacknowledgement will besufficient. Work will be inaccordance with jobs specified inNAC.Remarks(a) With NAC from Govt.Press.(b) 1 [Without NAC from theGovt. Press.]7. ADVERTISING ANDPUBLICITY EXPENSES:(a) Exhibition/Fairs/Compaign Camps. Arranged as per directions ofthe Government/Head ofDepartment.1. Substituted vide Circular No. 58/93 dated 24.11.1993 w.e.f. 7.9.1993.Upto Rs.5,000/- ineach case.Upto Rs.1,000/- ineach case.Upto Rs.20,000/- ineach case.Upto Rs.5,000/- in eachcase.- Upto Rs.5000/-Full powers.Upto Rs.20,000/- in eachcase.Secretary toGovernorFull Powers.Full powers.Admn.Deptt.Full Powers.45

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.(b)(i) Varity programme, KaviSammelan, Mushairas,Quawwalis, Puppet shows,Hari Katha etc., underFamily Welfare Programmesor fairs, festivals organisedby Tourism Department.1 [(ii) Publicity of Small Savingsschemes through Audio-Visual methods. Hoardings,Keosks, Bus panels, displayboards, Balloons, wallpaintings and throughvarious conventional andinnovative modes.- - Upto Rs. 5,000/- Full powers, -Subject to budget provisionsRs.10,000/- foreach item in a year.- Upto Rs. 1 Lacfor each item ina year.]Remarks(c) Printing of Publicity Material - - Upto Rs. 5,000/- Full powers(d) Advertisement Charges To issue advertisements (excludingdisplay advertisement) in papers andrates approved by Director of PublicRelations, Rajasthan.- - - Secretary, RPSC & ChiefEngineers Full powersTo issue advertisements relating to StateLotteries on Commercial rates toD.A.V.P. approved newspapers whichdo not accept the DAVP rates.1. Renumberred and added vide Circular No. 18/98 dated 31.10.1998 and again substituted vide Circular No. 7/99 dated 4.3.1999.46- - - Director, State LotteriesRajasthan Full powers

S.No.Nature of Power Restrictions/Conditions P o w e r sRemarksHead of Office Regional Head of Deptt.1 [ To issue advertisement to All India Radio& Door-Darshan for incentive schemes ofSmall Saving Department at the approvedrates of All India Radio & Door-Darshan tothe extent of budget provision underadvertisement and publicity head.- - - Director, Small SavingsDepartment Full powers](e) Publicity and advertisement charges Education Publicity Officers of U.N.F.P.A.Schemes of Medical & Health Department.2 [(f) Production of feature film. Subject to the availability of specificbudget provision.Upto Rs.1,000/-at a time limitedto Rs.5,000/- perannum.- - 1 Lac perannum- - -Admn. Deptt.Full Powers(g)Publicity, Advertisement &Brodcasting through All India Radio& Doordarshan at their approvedrates.Subject to the availability of specificbudget provision for the same.- - 1 Lac perannumAdmn.Deptt.Full powers]8. GRANT-IN-AID/CONTRIBUTION/SUBSIDIES :(i)To sanction grant in aid to voluntaryagencies under approved schemes ofpublic co-operation.As per rules ensuring proper safe-guardsfor securing proper utilisation of funds.- - Full powers -(ii)To sanction subsidy (Central &State) to industrial Units on theapproval of State Level Committee.- - - DirectorIndustriesDepartmentFull powers.-1. Inserted vide Circular No. 32/97 dated 14.10.1997.2. Added vide Circular No.8/2002 dated 7.6.2002.47

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt1 [(iii) To sanction capitalInvestment Subsidy (Central& State) to Industrial Unitson the approval of DistrictLevel committee.RemarksGeneral ManagerDistrict IndustriesCentreFull Powers]2 [(iv) To sanction subsidy to thefarmers under the approvedscheme of AgricultureDepartment.As per rules ensuring propersafeguards for securing properutilisation of fundsRs.30,000/-in eachcase .Rs. 90,000/- in eachcase.Full powers.] -9. SCHOLARSHIP ANDSTIPENDS:Subject to provisions off rules. Full powers. Full powers Full powers -10.(a)WORKS:To execute works throughand agency other thanPWD in case of buildings,other departmental worksetc. the administrativecontrol of which is entrustedto them.-1.Added vide Circular No. 11/94 dated 4.3.19942.Added vide Circular No. 2/97 dated 18.1.1997 and substituted vide Circular No. 4/2008 dated 12.3.2008.47-A

S. No. Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt(i) Original Works Subject to observance of rulescontained in chapter XIII of Part-Iof GF & AR regarding sanction,estimates, M.B. etc.Upto Rs.10,000/- ineach case.Up to Rs.30,000/- in eachcaseUpto Rs.2.00Lacs in eachRemarksAdmn.DepartmentUpto Rs. 5.00Lacs in eachcase.(ii)Repairs includingspecial repairsNote:-The above condition will notapply to expenditure Upto Rs.1 [50,000] incurred in repairsincluding Special repairs.3 [Upto Rs.25,000/- ineach case.]3 [UptoRS.50,000/- ineach case.]Full Powers.2 [(b) Public Ceremoniesconnected withlaying of foundationstone or inaugurationof Governmentbuildings, etc.The expenditure would includeprinting of invitations, hiring ofshamianas, refreshments, garlands,photographs, etc.- - Upto Rs.10,000/- ineach case.Admn.Deptt.Upto Rs.50,000/- ineach case.11. MACHINERY /EQUIPMENTS /TOOLS AND PLANTS:1. Substituted for – [30,000/-] vide Circular No. 8/94 dated 9.2.19942. Substituted vide Circular No. 16/2009 dated 29.6.2009 - for Upto Rs. 5,000/- in each case under heading HOD.3. Substituted vide Circular No.17/2009 dated 25.8.2009 for "Upto Rs.10,000/- in each case and Upto Rs. 20,000/- in each case" respectively.47-B

S.No.(A) Purchases:Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.Scientific, Drawing Surveying andmathematical instruments,Lab.Equipments, SurgicalInstruments, Electrical & ElectronicEquipments, machines forHospitals/Dispensaries, Plants &Machinery/tools, Equipments,Tractors, Tankers, Compressors,Generators, Motor Pumps, Grassmover and Other Equipments,Agricultural implements approveditems manufactured by RajasthanState Agro Industries, Corporation,Musical Instrument including T.V.,V.C.R./V.C.P. Cassettes etc.12. Maintenance and Repairs of OtherEquipments............................................................................................1. Substituted vide Circular No. 12/2009 dated 4.6.2009.Subject to specificbudget provision, and(a) If there is contractentred into by theHead of Deptt./CSPO DGS & D.(b) In case the Govt. hasissued directions thatcertain items shall bepurchased from aspecific corporation/organisation. Thepurchases shall bemade from them only.1 [(c) If there is no ratecontract48Full PowersFull Powers50,000/- perannumFull powers1,00,000/- perunit per annumFull PowersFull Powers]Remarks

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Head of Deptt.Repairs/erections and maintenance of Machinesand equipments other than motor vehiclesincluding spare parts.Subject to the provisions of rule225(4) of Part-1 of GF &ARRemarks13. To arrange audio-video for educational, medicalprogramme, etc.14. Live-Stock:(i) Where there is no annual ratecontract.1 [(ii)As per rate contract enteredinto by the Heads ofDepartments/Government.]Work shall be got done fromfilm producers, reputedadvertising agencies etc. at DPRrates, and programmes shall beapproved by Head ofDepartment.(a) Purchase of animals and birds. Through Purchase Committeeconstituted and expenditureregulated as per prescribed scale.(b) Feed and fodder for animals/birds. (a) If there is a rate contractentered into by the Head ofDepartment.Upto Rs. 10,000/- ineach case.Upto Rs. 20,000/- ineach case.Full PowersFull Powers Full Powers Full PowersFull Powers Full Powers Full PowersFull Powers. Full Powers. Full PowersFull Powers. Full Powers. Full Powers.15. MOTOR VEHICLES:(b) If there is no such ratecontract/approved tender.Upto Rs. 30,000/- perannum.Upto Rs. 50,000/- perannum.Full Powers.1. Substituted vide Circular No. 58/93 dated 24.11.1993 w.e.f. 12.10.1993.49

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(i)(a) Purchases (a)(i) Subject to the conditionslaid down by the Govt.and specific budgetprovision.- - Full PowersRemarks(ii) Purchase will be made ofordinary make or model ofvehicles as given inDGS&D rate contract.- - Full Powers(iii) Accessories will not exceedRs. 10,000/- per vehicle.- - Full Powers(b)Repairs and Maintenance including petrol andlubricants, tyres and batteries, etc.(b)(i) Petrol, Oil and Lubricantsand customs charges forimported vehicles.Full Powers Full Powers Full Powers(ii) Repairs, retreading of tyres,tubes, batteries, etc.Full Powers Full Powers Full Powers(c)(i) Fabrication of bodies for buses etc. - - - Full Powers(ii)Repairs to motor vehicles from privateworkshop without NAC from State MotorGarage.Repairs and maintenance ofmotor vehicles shall be got donein accordance with rule 225(4)of Part-I of these Rules andspare parts shall be purchased inaccordance with store purchaseRules.50Upto Rs. 3,000/- ineach case.Full Powers Full Powers

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(iii) To carry repairs to motor vehicles from privateworkshops with NAC from Motor Garage orDepartmental Workshop.16. MATERIAL & SUPPLIES:(a)Bed Sheets/Covers, Galicha, Towels, Blankets,pillow covers, quilts, matresses and other linen.Spare parts shall be purchasedonly from authorised dealers ormanufacturers, sole distributorsor original equipment suppliersas per store purchase rules.Full Powers Full Powers Full PowersRemarks(i)For Circuit Houses, under control of G.A.D. andRaj. Houses, Jodhpur House, New Delhi.- Upto Rs. 5,000/- peryear.- Collector/ResidentCommissioner,DelhiFull Powers.Admn.Deptt./GADFull Powers(ii)For Rescue/Shelter/Aftercare Homes, DakBungalows, Rest Houses, etc.- Upto Rs. 5,000/- perannum.- Full Powers(iii) For Hospitals. - - Supdt. Hospitals/ Full Powers.CMHOs 50,000/- peryear.(b) Bhang and Liquor If purchased from Govt.companies/undertakingsFull Powers Full Powers. Full Powers(c) Chemicals, Paints, Seeds, Fertilizers, Pesticides. - Full Powers Full Powers Full Powers(d) Cotton Yarn & Wool. - Full Powers Full Powers Full Powers(e) Curtains and furnishings. As per norms and fixed limits. Full Powers Full Powers Full Powers51

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(f) Diet for indoor patients in Hospitals. As per norms prescribedby Govt.Full Powers Full Powers Full PowersRemarks(g) Games & Sports (i) Where, there is ratecontract.Full Powers Full Powers Full Powers(ii) Where, there is no ratecontract.Upto Rs. 5,000/-per annum.Upto Rs. 10,000/-per annum.Full Powers.(h)(i)Groceries, toiletary items, vegetables,edible oil/Ghree spices, fire wood, coal,LPG Tinned/ Bottled items, milk dairyproducts, meat, eggs, etc. cold drinkrelating to catering articles and foodstuffs.Herbs/Drugs and Medicines, mercury,citric acid, tartaric etc.- Full Powers Full Powers Full Powers.(i) If on rate contract. Full Powers Full Powers Full Powers.(ii) If not on rate contract. Upto Rs. 30,000/-in each case.Upto Rs. 50,000/-in each case.Full Powers.(j)Purchase of films/photography material/X-ray plates, etc.(i) If the rate contract isapproved by theCSPO/DGS&D/ Head ofDepartment.Full Powers Full Powers Full Powers.52

S.No.(k)(l)(m)Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.(ii) If there is no rate contract. - - Upto Rs. 30,000/- at a timefrom the manufacturer or theirauthorised dealers on their netprice. D.G. Police/Director,Medical & Health Deptt./Director, Animal Husbandaryand Principal MedicalCollegesFull PowersPurchase of Caccine/ 1 [Frozen Semen] & From approved Government Institutions. Full Powers Full Powers Full Powersantigen.Purchase of cerals like wheat, gram, Bajra,Maize, Sugar etc.Stores for works to be carried through ownagency.2 [(n) Miled Steel, Electrical goods, PVC wire,welding material, Hexablade, Electrical casing,caping, Leth Tools, Kitket fuse and any othermaterial used as raw material in training/educational institutions.3 [(o) For Hostels under control of Social Justice &Welfare Department:(i) Bedsheet/Covers, Galicha, Towels,Blankets, Pillow Covers, Quilts,(i) If purchased from Food Corporationof India and Rajasthan CumsumersFederation/Food Department.(ii) If through approved tenders inaccordance with norms, scales fixed.Subject to delegation No.10 for workswhich are executed through their ownagency.Subject to prescribed norms for thecourse.Full Powers Full Powers Full PowersFull Powers Full Powers Full PowersFull Powers to theextent for storesrequired forcarring out work.50,000/- perannum.- Rs. 2.00 Lac perannum.Matresses and other Linen.(ii) Furniture & Fixture - Rs. 2.00 Lac perannum(iii) Kitchen Utensil and equipments - Rs. 50,000/-perannumFull Powers Full Powers1,00,000/- perunit perannum.Full Powers.]- Full Powers- Full Powers- Full Powers]Remarks1. Substituted vide Circular No. 25/94 dated 25/5/1994. 2.Added vide Circular No.4/2005 dated 19.2.2005. 3. Added vide Circular No. 20/2007 dated 24.10.20072. Substituted vide Circular No. 12/2009 dated 4.6.2009 for 25000/- p.a., 50,000/- p.a. and full powers respectively.

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.17. TO SANCTION TENDER OTHER THANLOWEST:Reasons shall be recorded whichshall be sufficient cogent andself speaking. Reasons may bebroadly low quality,unsatisfactory past performance,unusual terms of payments orother similar reasons.- - PurchaseCommittee atthe leavel ofHead ofDepartmentFull powersincluding fortenders receivedat Regionallevel.RemarksDepartmentalpurchasecommitteeFull powersincluding fortendersreceived atHead ofDepartmentlevel.18. TO CONDUCT NEGOTIATION WITH THETENDERS:Negotiations will be carried outas per provisions of Storepurchase rules.Full Powers throughpurchase committee.Full powersthroughpurdchasecommittee.Full powersthroughpurchasecommittee.-19. PRICE PREFERENCE: As per provisions of Rules forprice preference contained inAppendix 1 & 2 of Chapter II ofPart-II (Stores).Full powers throughpurchase committee.Full powersthroughpurchasecommittee.Full powersthroughpurchasecommittee.-20. OTHER CHARGES:(a) Cash doles As per rates fixed by theGovernment.1 [(b) Experimental operations As per policy and direction ofGovernment and after invitingtenders as per the store purchaserules and also subject to specificbudget provision.1. Substituted vide Circular No.41/95 dated 1.12.1995.54- - Full powers. -Upto Rs. 30,000/- perfarm per year.Upto Rs.50,000/-per farm peryear.Full powers.]

S.No.(c)Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head ofDeptt.Rewards/awards andincentives/Bonus.NOTE:Where an item is notcovered by an entry inthese powers, thegeneral monetary limitshown below will beoperative:In accordance with rules made in consultationwith Finance DepartmentMonetary Limits :(a) Recurring(b) Non-Recurring(i) "Per annum in respect of recurring contingent expenditure means"each type of expenditure e.g. if an authority is empowered toincur expenditure in repairs upto Rs.3,000/- per annum in eachcase, it would be competent for that authority to incurexpenditure on repairs on any number of occasions during theyear but subject to a limit of Rs.3,000/- for the year.(ii) "Each case" in respect of non-recurring contingent expendituremeans "on each occasion" if on a particular occasion, a numberof articles of furniture are to be purchased, the powers of thesanctioning authority should be reckoned with reference to thetotal value of the articles of furniture to be purchased on thatoccasion and not with reference to individual articles like tables,chairs, racks, etc. constituting the furniture. Thus an authorityempowered to incur expenditure on the purchase of furniture tothe extent of Rs.3,000/- in each case would be competent topurchase various articles of furniture not exceeding Rs.3,000/-in value of each occasion.1.Substituted vide Circular No.26/2010 dated 22.10.2010 for - "Upto Rs. 50,000/- per annum."55Upto Rs.5,000/- perannumUpto Rs. 5,000/-per annumRemarks- - Full powers -Upto Rs.10,000/- perannum.Upto Rs. 10,000/-per annum.Upto Rs.25,000/- perannum.Upto Rs. 25,000/-per annum.Admn.Deptt.Upto Rs. 1.00 Lac perannum.Admn. Department1.00 Lac per annum1 [Secretary toGovernor(i) Recurring - Upto Rs.50,000/- per annum.(ii) Non-recurring - Upto Rs.1.00 lac per annum.]

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head of Deptt.1 [(d) To incur expenditure on hiringof consultancy services as perRule 38(A):(i) By invitingdirect offersfrom a shortlist preparedby Department(ii) By inviting openoffer/tender1. Subject toavailability ofspecific budgetprovision for hiringof consultancyservices.2. A Committee shallbe constituted as perRule 38(A) ofGF&AR Part-II.3. The terms ofreference of the taskdesired to beachieved from theconsultancy shouldbe properly spelledout.4. Either a prequalificationsystem may beadopted orquality-cum-cost(QC) systemmay be adopted forinvitingand evaluating bids.Powers of Admn. Department.Upto Rs. 5.00 lac or 3% of the project cost whichever is less, in each case.Full Powers upto 3% of the project cost on the recommendation of committee.]1. Existing item No.20(d) & (e) Substituted vide Circular No.26/2004 dated 10.12.2004 and again substituted vice Circular No. 14/2008 dated 8.9.2008Remarks56

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer Head ofDeptt.1 [(e) To incur expenditureon hiring ofconsultancy servicesof PDCOR Ltd.(i) Necessary prior provision in the budget for hiring ofconsultancy services should exist either with thedepartment or through Rajasthan Project DevelopmentFund.(ii) Administrative departments shall have the choice tohire directly the services of consultancy from PDCOR,or select the consultants through a competitive process.(iii) The decision to hire consultancy from PDCORdirectly, shall be taken by the Pr.Secretary/Secretary ofthe Administrative department with approval of ChiefSecretary, subject to the following conditions :(a) Where consultancy fees is upto Rs. 2.00 Crore.(b) There is urgency in preparation of consultancyreport, such urgency being decided by giving reasonsin writing and shall be recommended by theAdministrative department and approval of ChiefSecretary taken in every such case.- AdministrativeDepartmentUp to Rs.2.00 CroreRemarks- To hireconsultancy fromPDCOR withoutbids up to theextent of Rs. 2.00Crore.----------------------------------------------------------------------------------------1. Existing item (f) Added vide Circular No.13/99 dated 30.4.1999 and renumbered as (e) vide Circular No.26/2004 dated 10.12.2004 and deleted vide Circular No. 14/2008dated 8.9.2008 and again inserted vide Circular No. 13/2009 dated 18.6.2009 again substituted vide Circular No. 27/2010 dated 22.11.2010.56 A

S.No.Nature of Power Restrictions/Conditions P o w e r sHead of Office Regional Officer HeadofDeptt.1 [21. Redeploymentin Works (PWD,Irrigation andPHED) -To effectredeployment ofdivisions/subdivisionsbyabolition andcreation.This shall be subject to the conditions that :(i) There shall not be any change in the accounting unit of division andsub-division.(ii) No additional post shall be created/added nor any post shall beupgraded in any category/cadre. All vacant posts (in scale no.1 to 6)shall be abolished.(iii) The cadre/category wise posts under Non Plan/Plan/CSS with inthe department shall not exceed the sanctioned and working strength ineach cadre/category of post under Non Plan/Plan/CSS.(iv) No additional budget in any head shall be required on account ofsuch reorganization/ shifting/creation of a division/sub-division.(v) The residuary work of a division/sub-division abolished shall bemerged/formally assigned to another existing division/sub-division ornewly created division/sub-division as the case may be.(vi) Necessary record of establishment shall be maintained by theAdministrative Department.(vii) Copy of the orders so issued shall invariably be conveyed to AG,Rajasthan, the District Collector and the Treasury Officer concernedand Finance Department.2 [Note : The above will not apply to deployment of divisions/subdivisionsand staff from one Project to another Project, or from Projectto/as a regular division, which will continue to require approval in thenormal manner.]1. Added vide Circular No.12/2006 dated 18.8.2006.2. Added vide Circular No.13/2006 dated 26.8.2006.56 BAdmn. Deptt.Full powers.Remarks

Refer item 2 (n)(i) of DelegationINSTRUCTIONS REGARDING PAYMENT OF CONVEYANCE HIRE CHARGESThe payment of conveyance hire charges to Govt. servants shall beregulated in accordance with the following instructions:1. The conveyance hire charges shall be admissible at the ratesprescribed vide item 2(n)(i) in cases where he is sent on dutyfrom his office or is summoned to his office outside the ordinaryhours of duty by a special order of gazetted officer on furnishingcertificate prescribed in (2) below.Certified that :(i) I have not used any staff car or Govt. vehicles for visiting theplace mentioned above.2. The Government servant entitled to claim conveyance hire chargesshall be required to furnish the following certificates in support ofhis claim duly countersigned by Head of Office.(ii)(iii)(iv)I have not applied for compensatory (Casual) leave forattending office on Sunday or other public holidays.I have not claimed honorarium for extra hours of wok doneoutside the ordinary hours of duty.I am not entitled to draw T.A. under ordinary rules for thejourney and that I am not in receipt of any conveyanceallowance.57