The Arizona Open Meeting Law - Arizona School Boards Association

3.4.1 “All public bodies shall provide for the taking written minutes or a recording
of all of their meetings, including executive sessions.” 38-431.01.B
3.4.2. Contents 38-431.01.B
3.4.2.1 Date, time and place
3.4.2.2 Members present/absent
3.4.2.3 General description of matters considered
3.4.2.4 Description of legal actions proposed, discussed or taken, including
names of members who propose the action
3.4.2.5 Names of persons who make statements or present materials to the
public body
3.4.3 The OML does not require public bodies to approve their minutes, but best
practice is to review and approve minutes from previous meeting to help
ensure their accuracy.
3.4.4 Minutes (except for executive sessions) are subject to inspection. Minutes (or
the recording used to create minutes) must be made available to public wit
in 3 days after meeting. 38-431.01.D
3.4.5 Requirements for minutes of executive session are described at 7.3 below.
Conducting a Public Meeting
Rule 4 The president or chair of the public body should consistently follow
basic rules for conducting a public meeting.
4.1 Formally call meeting to order.
4.2 Follow all open meeting laws and board policies.
4.3 Cover all items on the agenda.
4.3.1 Agenda order may be changed, unless a “time certain” for an item appears on
the agenda.
4.3.2 Agenda items may be tabled without discussion.
4.4 Cover only items described on the agenda.
4.5 Require speakers to identify themselves.
4.6 Formally adjourn meeting.
- 3 -