duplicate diploma and transcript request - Louisiana Department of ...

STATE OF LOUISIANADEPARTMENT OF EDUCATIONPOST OFFICE BOX 94064, BATON ROUGE, LOUISIANA 70804-9064Toll Free #: 1-877-453-2721http://www.doe.state.la.usDuplicate High School Transcripts and DiplomasPolicies and ProceduresPermanent records are under the control and care of local schools and school systems. Records maintained bythe Department of Education are only copies of the originals as provided by the local schools and schoolsystems.To request a copy of a high school transcript or diploma, please follow these steps:1. Complete the enclosed request form. Be sure to include the correct year of graduation and highschool. If the graduate attended summer school or received a Certificate of Achievement, pleaseindicate so and include necessary details. If the student received a GED, please contact the Division ofFamily, Career and Technical Education at (225) 342-0444.2. Because these records are confidential, the graduate must authorize their release. If a third-partyindividual or agency is making the request on behalf of the graduate, the request must include asigned release statement from the graduate.3. Include the appropriate fees. There is a non-refundable processing fee of $2 per transcript and $10per diploma. We can accept money orders, cashier checks, and company checks. Fees arenonrefundable.Important Notice: if you graduated from an independent private school that has been closed aduplicate diploma cannot be issued because of signature requirements. You will be provided with acopy of the transcript indicating your graduation status from the previously SBESE approved privateschool.4. Transcripts usually require 2-4 weeks for processing. Because a duplicate diploma is not valid until it issigned by the local Superintendent, the School Board President, and the local high school Principal,duplicate diplomas may require 4-6 weeks or more for processing. The Department of Education willmail the diploma directly to the local school system, which will obtain all necessary signatures and thenforward it to the graduate.5. Mail the completed form and fees to:Louisiana Department of EducationAttn: Duplicate Diplomas and TranscriptsP. O. Box 94064Baton Rouge, LA 70804(You may also utilize overnight USPS mail, FedEx, UPS, etc.; however, these deliveries are timeguaranteedto the building mailroom, not individual offices.)Physical Address:Louisiana Department of EducationAttn: Duplicate Diplomas and Transcripts1201 North Third St.Claiborne Building, 4 th FloorBaton Rouge, LA 70802“An Equal Opportunity Employer”

STATE OF LOUISIANA Revised 10/30/03DEPARTMENT OF EDUCATIONPOST OFFICE BOX 94064, BATON ROUGE, LOUISIANA 70804-9064http://www.doe.state.la.usToll Free: 1-877-453-2721REQUEST FOR HIGH SCHOOL DUPLICATE TRANSCRIPTS AND/OR DIPLOMAS(For a copy of GED Score/Diploma, please contact the Division of Family,Career and Technical Education at 225-342-0444; do NOT complete this form.)Note: No fee is required for high school graduation verification only. Contact our office or visit our website for the“High School Graduation Verification Request” form. Duplicate Diplomas ($10.00* each) will be sent directly tothe school system for required signatures by principal andsuperintendent and forwarded to the graduate by the local schoolsystem unless indicated otherwise below.( ) I prefer to obtain required signatures myself.( ) Please forward completed diploma to an address other thanthe graduate’s. (See “Other Mailing Address” below.) Duplicate Transcripts ($2.00* each)will be mailed directly to the graduateunless indicated otherwise below.( ) Please forward transcript to anaddress other than the graduate’s. (See“Other Mailing Address” below.)*Money Orders, Cashiers Checks, and Company Checks made payable to LA Department ofEducation are the only acceptable forms of payment. Cash and personal checks are not accepted. If youare requesting more than one of these items, you may submit one payment for the total amount. Fees arenonrefundable.PRINT or TYPE the following information:Student’s Current Name (First, Middle, Last)Student’s Name When She/He Graduated (First, Middle, Last)Date of Birth (Month, Day, Year)Social Security NumberMonth & Year of Graduation Name of High School School Location (Parish & City)( ) Summer( ) Spring( ) Fall( ) Public( ) Independent Private( ) Catholic( ) I received a Certificate of AchievementOfficial State Use Only( ) Approved nonpublic school participating in the GraduationExit Examination for the 21 st Century (GEE 21).( ) My School is Now ClosedPlease read the top of the form carefully and provide the proper addresses.Graduate’s Mailing Address:Other Mailing Address:____________________________________________________________________________________________________________________________________________________________________Name of Company, Institution, etc.:_____________________________________________Attn: __________________________________________________________________________________________________________________________________Return this completed form and the appropriate fee(s) to:Signature of GraduateTranscripts & DiplomasLouisiana Department of EducationPost Office Box 94064Today’s Date Baton Rouge, LA 70804-9064“An Equal Opportunity Employer”