Real Estate Appraiser Board - Nebraska Secretary of State

Schedule 71NEBRASKA REAL ESTATEAPPRAISER BOARDNebraska Records Management Division440 South 8 th Street, Suite 210Lincoln, NE 68508(402) 471-2559

INSTRUCTIONS FOR USING THIS SCHEDULERecords retention and disposition schedules are designed to serve as your records managementguidelines for storing and disposing of agency records, regardless of the media on which theyreside. This schedule was written specifically for records unique to your office and the StateAgencies General Records Schedule #124 contains those records common to most stategovernment agencies. These retention schedules, which are approved by the State RecordsAdministrator, provide your only ongoing authority to dispose of records. Listed below are somebasic procedures to follow when applying your schedule.DISPOSING OF RECORDS1. Check your schedules to see what the retention period is. Note: Your agency'sunique schedule will take precedence over State Agencies General RecordsSchedule #124 for any items which have differences in retention requirements.2. Dispose of records that have met their retention periods.3. Complete a Records Disposition Report for the records you dispose. The RecordsDisposition Report form is the last page of this schedule. Remove the form,photocopy it, complete the form, make a photocopy for your records, and send thecompleted form to the Records Management Division at the address below. If youwish, you may receive this form electronically by contacting the RecordsManagement Division. This report establishes that the destruction was performed inyour normal course of business.Please remember to retain the blank form for future use.NON-SCHEDULED RECORDSContact a Records Management Consultant in Records Management to see whether the recordswill fit under an item already on the schedule. If they do not, they must be retained until they areadded to the next revision of your schedule.SCHEDULE UPDATEIt is the responsibility of each agency to periodically update their schedule. A Records ManagementConsultant in Records Management can assist you with the schedule update, which involvesadding new records and making revisions to existing items. Keeping your schedule current willensure that you have the ongoing authority to discard records when their useful life has ended.QUESTIONSIf you have any questions about these procedures, please contact your agency Records Officer oryour Records Management Consultant in Records Management. We will help you with anyquestions the schedule may present, including: transferring records to the State Records Center orState Archives, microfilming records, scanning records, etc.Records Management Division440 South 8th Street, Suite 210Lincoln, NE 68508-2294402-471-2559

INDEXSCHEDULE 71NEBRASKA REAL ESTATE APPRAISER BOARDItemPageACTIVE APPRAISER ROSTER................................................................. 71-3 5APPRAISAL REPORTS - PROOF OF EXPERIENCE............................... 71-9 6APPRAISER EXAMINATION FILES.......................................................... 71-8 6APPRAISER FILES ................................................................................... 71-1 5EDUCATION PROVIDERS AND INSTRUCTORS FILE............................ 71-10 6EXAMINATION RESULTS MATERIAL...................................................... 71-7 5NON-RENEWED APPRAISER ROSTER .................................................. 71-4 5PENDING APPRAISER APPLICATIONS .................................................. 71-2 5POCKET CARDS ...................................................................................... 71-5 5REGISTERED, LICENSED, AND CERTIFIED APPRAISER STUBS........ 71-6 5(4)

Nebraska Real Estate Appraiser Board__________________________________________________________________________________________________________________________________________________________________________________________________71-8 APPRAISER EXAMINATION FILESDevelopment papers, correspondence, and copies of the exams as administered from1974-1990.Immediately dispose of obsolete record71-9 APPRAISAL REPORTS - PROOF OF EXPERIENCEConfidential real estate appraisals submitted with applications for Licensure andCertification.APPROVED APPLICANTS: Return to applicant or dispose of afterlicense/certification issuance.REJECTED APPLICANTS: Return to applicant after license/certification issuanceor dispose of after 1 year, whichever is sooner.71-10 EDUCATION PROVIDERS AND INSTRUCTORS FILEFile of providers and instructors giving pre-licensing and CEU training courses on RealEstate Appraising. Includes supplementary information such as training coursematerials, exams, etc.SUPPLEMENTARY INFORMATION: Dispose of 2 years after no longer approvedto provide educational instruction or dispose of after 5 years, whichever issooner.ALL OTHER RECORDS: Dispose of 2 years after no longer approved to provideeducational instruction.NOTE1. These records may be disposed of after the required retention period provided the audit of theComprehensive Annual Financial Report (CAFR) is complete and any required federal audit is complete, andall related audit comments have been resolved. Check with the organization that performed the audit, eitherthe Auditor of Public Accounts or the federal cognizant agency, if there is a question whether resolution iscomplete.(6)

RECORDS DISPOSITION REPORTTO: SECRETARY OF STATERECORDS MANAGEMENT DIVISION440 S. 8 TH STREET SUITE 210LINCOLN, NE 68508-2294AGENCYDIVISIONSUB-DIVISIONREQUIRED INFORMATION:In accordance with the Records Management Act, records of this agency have beendisposed of under the authorization granted by the following schedule(s):SCHEDULE NUMBER(S) ONLY(DO NOT INCLUDE SECTION AND ITEM NUMBERS)TOTAL VOLUME DISPOSED(SEE REVERSE)OPTIONAL INFORMATION (FOR YOUR USE ONLY):You may include detailed information which will be useful to you in recordingexactly what records were disposed of and under what authority. This mightinclude such things as schedule section and item numbers, title of records, inclusivedates of records, etc. This information is not required to be filed with RecordsManagement.DATESIGNATURESEND ORIGINAL TO RECORDS MANAGEMENT.RECORDS.RMA 03006DMAKE A PHOTOCOPY FOR YOUR(7)

VOLUME ESTIMATING GUIDE(PLEASE NOTE THAT FOR REPORTING PURPOSES, A BALLPARKESTIMATE OF THE TOTAL VOLUME OF MATERIAL DISPOSED ISADEQUATE.)Vertical File Cabinet, 4 drawer letter-size ......................................................................6 cubic feetVertical File Cabinet, 4 drawer legal-size.......................................................................8 cubic feetLateral File, 4 drawer/shelf letter-size ............................................................................9 cubic feetLateral File, 4 drawer/shelf legal-size...........................................................................12 cubic feetRecords center carton..................................................................................................... 1 cubic footAbout a pickup load......................................................................................................50 cubic feet(8)