Full packet, including printable forms - Oley Foundation

28th Annual Consumer/Clinician ConferenceCape Codder Resort & SpaHyannis, MALighting the WayJune 26–29, 2013Exhibitor Packet

Exhibitor GuidelinesBelow are important guidelines for all industry representatives, developed by members of industry toensure that Oley gatherings are free from sales pressures and that company participation is kept on alevel playing field:1. Companies are to display and promote their products and services only in designated exhibitareas or as a pre-approved part of specific conference sponsorships, and only at the publishedtimes. It is not appropriate to market your products or services during a focus group, educationalsession, or social event.2. Companies are prohibited from planning, sponsoring, underwriting, or paying for any non-Oley activity that involves consumers—unless all consumers involved in the activity are currentlyreceiving the company’s products and/or services—and it does not conflict with official Oleyconference programs/events.3. All companies are prohibited from:• Conducting sales transactions in the Exhibit Hall;• Dispensing cash payment to attendees for visiting their exhibits, or for any other purpose;• Including literature promoting products/services in Oley registration packets or on Oleyliterature tables without prior approval and payment;• Conducting recruitment interviews, or setting up “special services” for Oley attendees;• Contacting conference attendees on-site or after the conference unless the attendee hasinitiated it, or has given permission via a survey or raffle.• Conducting market research in any location other than a reserved exhibit booth or officialOley focus group.• Using images, testimonials, etc. from Oley staff, trustees, regional coordinator volunteers,or any of their family members, as part of the company exhibit or to promote companyproducts or services.“Great way to interactwith our consumersface to face or to meetpotential new users.Great energy!”—2012 Exhibitor“I liked that lunch washeld in the exhibit hall todrive greater traffic tothe booths.”— 2012 Exhibitor4. Exhibiting companies may, with prior approval of the Foundation, have raffles at their booth.Drawings will be coordinated by Oley and held on Friday (June 28) in the Exhibit Hall atapproximately 1:30 p.m. Details are available at www.oley.org.5. All company staff and family members (≥13 y.o.) must have “exhibitor” clearly marked ontheir badge, attend the mandatory exhibitor meeting, and sign an agreement to abide by theseexhibitor guidelines.Companies that violate these guidelines create a difficult situation forconsumers, and ultimately, it’s the Oley Foundation that suffers.We are grateful for your cooperation.

2013 Oley Conference Program Advertising ContractThe Oley Foundation’s 28th Annual Consumer/Clinician Conference program will be distributed toapproximately 350 home nutrition support patients, home care providers, and health care professionalsattending the conference in Hyannis, MA, and countless visitors at www.oley.org.1. Ad Rates & Specifications New Sizes!Ad Size Actual Dimensions CostFull page 7.75" (w) x 10" (h) $1,000Half page (premium) 7.75" (w) x 4.75" (h) $500Quarter page (deluxe) 3.625" (w) x 4.75" (h) $300Advertisers should submit black & white, camera-ready, high resolution pdf files by May17, 2013. We do not offer “bleeds” and all area within the quoted dimensions is “live.” Back upelectronic files (InDesign, PhotoShop or Illustrator documents, with supporting postscript fontsand graphic files) on CD may be needed. Call ahead for details.2. Contact InformationName of Co. __________________________________________Contact Person ________________________________________Telephone ( ________ ) _________ - _____________Email _____________________ @ ________________________3. Advertising AgreementPlease review the policies and procedures (on right), then read and sign the following agreement:I have read and agree to abide by the stated Advertising Guidelines.Signature _____________________________4. Submit Your Materials, PaymentThe following items must be received by May 17, 2013:Date _________ advertising contract (this form),___ exhibitor application (complete Sections 2, 6, and 7)___ payment, and___ advertising materialsComplete the Exhibitor Application online at www.oley.org/Exhibitor_Application.html, orsend materials to:The Oley Foundation214 Hun Memorial, MC-28Albany Medical CenterAlbany, NY 12208Ad Approval PoliciesThe Oley Foundation reserves the right toevaluate all statements and images in advertisements,and to reject any advertisementthat in the sole judgment of its editorialadvisors does not to conform to the OleyFoundation’s policies or mission. The OleyFoundation retains full editorial controlover all advertisements that appear in itsConference Program. You will be notified ifthe Oley Foundation advisors find the copyand/or images unacceptable for publicationin the Conference Program.Guidelines1. Advertisements that mention or criticizea competing company or a competingcompany’s products are unacceptable.2. Advertisements cannot contain photographsof, or testimonials from, Oleytrustees, staff, regional coordinators ortheir family members.3. Advertisements should not contain statementsthat are misleading, exaggerated,subject to misinterpretation, or contraryto accepted, scientific findings.4. Statements of properties, performance orbeneficial results of products should besuch that they can be verified by adequatedata published in scientific literature.5. Support documentation verifying claimsmust be submitted to the editor uponrequest before an advertisement will beaccepted for publication.6. The Oley Foundation retains control overpositioning of all advertisements in theConference Program.7. The Oley Foundation will not accept, orrefund payment for, cancellations madeafter the deadline date.8. Advertiser assumes liability for all contentof advertisements.or email to:dahlr@mail.amc.eduFor more information contact Roslyn Dahl at (800) 776-OLEY; dahlr@mail.amc.edu.

6. Company Information (*information will be published in conference program)Company Name*______________________ Contact Person _________________________Address* __________________________________________________________________City, State, Zip*_____________________________________________________________Office No. ( _____ ) _____ - _______Cell No. ( _____ ) _____ - _______E-mail ________________ @ ________________ Web Address* _________________________ 50-word company description and logo* send by May 17 for inclusion in the program to:dahlr@mail.amc.eduTwo company reps to receive complimentary registration:(1) Name ___________________________ E-mail _______________ @ ______________(2) Name ___________________________ E-mail _______________ @ ______________Additional company reps ($100 each)(1) Name ___________________________ E-mail _______________ @ ______________(2) Name ___________________________ E-mail _______________ @ ______________Family members of company repsName ______________________________ Age _______Name ______________________________ Age _______7. Application and Payment Due: May 17, 2013An online version of this application is available at www.oley.org/Exhibitor_Application.html.Complete credit card information below, or at www.oley.org:____ VISA ____ MC ____ American ExpressDate _____/ _____/ _____Cardholder Name ______________________________________Credit card # ______________________________________Signature ______________________________________Or send checks to:The Oley Foundation214 Hun Memorial, MC-28Albany Medical CenterAlbany, NY 12208Tel. (518) 262-5079Fax: (518) 262-5528bishopj@mail.amc.eduExp. Date_____/ _____Past Exhibitors Have Included:Abbott NutritionAdept Ltd.Applied Medical TechnologyAlcavis HDCAmbient HealthcareApria HealthcareAstraZenecaBard Access SystemsBaxter HealthcareBD Medical SystemsBioScrip, Inc.Boston ScientificBrooks Health Care, Inc.Calmoseptine, Inc.CarePoint PartnersCera ProductsClarian TransplantContinental Health CareConvatecCoram Specialty Infusion ServicesCorpak MedsystemsCovidienCritical Care SystemsCuraScript Infusion PharmacyEMD SeronoEmmaus MedicalFairview Home InfusionHealth Care SolutionsHeartland IV CareHome Solutions Infusion TherapyHormel HealthlabsHospiraIndiana Universiy Health TransplantInfuScienceInvacare Infusion SystemsIvera Medical Corp.Kimberly-ClarkLifeCare SolutionsMealtime NotionsMedical Specialties DistributorMOOG Medical Device GroupNations HealthcareThe Nebraska Medical CenterNeoSan PharmaceuticalsNestlé Healthcare NutritionNorfolk MedicalNPS PharmaceuticalsNutricia North AmericaNutrishare, Inc.Pediatric Home ServicePromptCare Home InfusionShield Health CareSigma-Tau PharmaceuticalsThriveRxTransportation Security AdministrationViasysWalgreens Infusion Services

2013 Oley Walk-A-ThonHyannis, MAJune 29, 2013Join in the Fun!Join us Saturday, June 29, for the ninth annual Oley Walk-A-Thon in Hyannis, MA. Proceeds from the walk benefitthe Oley Foundation, a non-profit organization that empowers people on home IV and tube feedings to lead healthy,full lives. More information about Oley programs is available by calling (800) 776-OLEY or visiting www.oley.org.The walk-a-thon should take most adults about 30 minutes to walk at a comfortable pace.Your Support Counts!This event has been a very successful fundraiser, netting over $10,000 for Oley programs! With your help, we canraise even more. Companies are encouraged to partner with us:• get your company logo on the back of the t-shirt ($500),See Section 3 of the Exhibitor Application. Send your logo on CD as a camera-readyeps file, 3” x 5”, 300 dpi, black and white only, by May 17, 2013• organize an employee walking team (priceless),• sponsor individual walkers (priceless).For more information, or to download additional walker sponsorship forms,visit www.oley.org; email dahlr@mail.amc.edu; or call (800) 776-6539.Thank You!214 Hun MemorialAlbany Medical Center, MC-28Albany, NY 12208(800) 776-OLEY • (518) 262-5079www.oley.org • bishopj@mail.amc.edu

2013 Oley Walk-A-ThonThe Oley Foundation is a national, non-profit organization that provides education, outreach andpeer support to people on home intravenous or tube-fed nutrition. Funds raised through this Walk-A-Thon help cover the costs of the Foundation’s programs, which are offered free of charge to patientsand families. Donations are fully tax-deductible. A copy of Oley’s latest NYS Report may be obtainedfrom the NYS Department of State, Office of Charities Registration, Albany NY 12231.Walkers: collect your sponsorships at the time the pledge is made. Cash or checks (made payable to “TheOley Foundation”) can be turned in at the walk or mailed to the Oley Foundation at the address below. Orhave your sponsors donate online at www.oley.org (select “Credit Card Gifts” from the “Donate!” menu, andtype in “Walkathon pledge for ...” on the “In honor of” line).Walker’s NameAddress City ST ZipDaytime Phone ( ) — E-mailSponsor’s Name Address AmountCollectedExample: Jane Doe 123 Main St., Happy Town, NY 12345 $251.2.3.4.5.6.7.8.9.10.TOTALSTATEMENT OF CONSENT I understand the risks involved in participating in the Oley Foundation Walk-A-Thon and willingly and voluntarilyaccept these risks. I attest that I am physically fit and prepared for this walk. I grant permission for the organizers to use photographs/images and quotations from me in accounts and promotions of this event._______________________________Signature_______________________________Parent/guardian Signature (if under 18 y.o.)214 Hun Memorial • Albany Medical Center, MC-28 • Albany, NY 12208 • (800) 776-OLEY • bishopj@mail.amc.edu • www.oley.org

1225 Iyannough Road Hyannis, MA 02601 508-771-3000ELECTRICAL EQUIPMENT REQUEST FORMITEM: QUANTITY: DAILY RATE EACH: # OF DAYS20 amp, 120 Volts, Single Phase __________ $40.00 _________30 amp, 208 Volts, Single Phase __________ $75.00 _________30 amp, 208 Volts, Three Phase __________ $100.00 _________60 amp, 208 Volts, Three Phase __________ $125.00 _________Extension Cords/Strips __________ $20.00 _________Sub Total, (Qty x Rate x Number of Days)_________________*19% Administrative Fee _________________7.00% MA Tax: _________________Grand Total:_________________All requests for power must be received 14 days prior to the event. Check payable to Cape Codder Resort & Spa or Credit Cardinformation must accompany this form. All equipment must be properly tagged and wired with complete current voltage,amperage, and phase information. Over loading and over current and damages resulting are the exhibitor’s responsibility.*The 19% administrative fee does not represent a tip or service charge for wait staff employees, service employees or servicebartenders. These employees are compensated by being paid a higher hourly rate.FUNCTION/SHOW NAME: The Oley Foundation ConferenceFUNCTION/SHOW DATES: June 26–29, 2013NAME: ________________________________________________________DATE: ___________________COMPANY NAME: _________________________________________________________ADDRESS: _______________________________________________________________CITY: _____________________ STATE: __________ZIP: _________________CHARGE TO:Credit Card Number: ____________________________________Exp Date: ______________Name of Cardholder (Print): _____________________________________________________Phone: ________________________________Signature of Authorized User: ________________________________________________________YOU MUST ATTACH AN ENLARGED, CLEAR COPY OF THE FRONT AND BACK OF YOUR CREDIT CARDTHE INFORMATION PROVIDED HEREIN IS FOR RESORT USE ONLY AND WE RESPECT OUR OBLIGATION OFCONFIDENTIALITY WITH REGARD TO THIS INFORMATION.MAIL TO: Cape Codder, 1225 Iyannough Road Hyannis, MA 02601, OR FAX TO: 508-790-8145SALES DEPT. 08/01/09