Image to be selected by the LOC/European - Msn

Team ManualSunday 14 December 2008www.brussels2008.com( Image to be selected by the LOC/European Athletics for each event )Park van Laken / Parc de Laeken - Brussels

15 th SPAR European Cross Country ChampionshipsBrusselsCONTENTS1. GENERAL INFORMATION 51.1 Host City Brussels1.2 Business Hours Shops, Government Offices, Banks2. ORGANISATIONAL STRUCTURE 62.1 European Athletics Council2.2 European Athletics Delegates2.3 European Athletics Office2.4 Executive Board of the Royal Belgian Athletic Federation2.5 Local Organising Committee2.6 Competition Organisation2.7 Participating Federations3. ARRIVALS 83.1 Arrival by Air3.2 Arrival by Train3.3 Arrival by Road3.4 Visa Requirements4. TRANSPORT 94.1 Transportation Desk4.2 Bus Service4.3 Return to Airport / Train Stations5. ACCOMMODATION 105.1 General Information5.2 Information desk5.3 Official Hotels5.4 Costs and European Athletics Quota5.4.1. Payment Procedures5.5 Meals5.6 Meeting Room for Teams5.7 Medical Services in the Hotels5.8 Telephone6. ACCREDITATION 136.1 General6.2 Accreditation Procedure6.3 Loss of Accreditation6.4 Access Areas for Teams7. TECHNICAL INFORMATION 147.1 Technical Information Centre (TIC)7.2 Technical Meeting7.2.1 Technical Meeting Agenda7.3 Inspection of the Competition Venue7.4 Dressing / Massage Rooms7.5 Training8. COMPETITION REGULATIONS 178.1 Entries8.1.1 Team Entries8.1.2 Individual Entries3

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels8.2 Final Entries8.2.1 Final Confirmation8.2.2 Withdrawal8.3 Starting Stations8.4 Competition Bibs8.5 Scoring8.6 Competition Clothing9. COMPETITION PROCEDURE 209.1 Timetable9.2 Warming up Before Events9.3 Assembly and Call Room Procedures9.3.1 Last Checkpoint9.4 Event Presentation Format9.5 Competition Preparations9.5.1 Starter’s Commands9.5.2 False Start9.6 Timing9.7 Leaving the Course after the Competition9.8 Protests and Appeals9.9 Interviews9.10 Doping Control9.10.1 Additional Testing9.11 Victory Ceremonies10. INFORMATION 2410.1 Clocks10.2 Announcements10.3 Start Lists10.4 Results / Intermediate Scores11. MEDICAL SERVICES 2511.1 General11.2 Medical Services in the Hotel11.3 Medical Services at the Competition Venue11.4 Physiotherapy11.5 Insurance12. SECURITY 2613. OPENING & CLOSING CEREMONIES 2613.1 Opening Ceremony13.3 Closing Banquet14. DEPARTURE 2615. CONTACT DETAILS 2716. APPENDICES 27Appendix 1 – Course Site and FacilitiesAppendix 2 – Course LapsAppendix 3 – Course Profile1. GENERAL INFORMATION1.1 Host City BrusselsBrussels, the heart of EuropeBrussels is the largest city in Belgium, and the administrative heart of the European Union (EU). The Cityof Brussels in the Brussels-Capital Region is the country's capital. Brussels has grown from a 10th centuryfortress town founded by Charlemagne's grandson into a city of over one million inhabitants.Brussels is also capital of the Brussels-Capital Region, of Flanders and of the French Community ofBelgium.Depending on the context, the word Brussels may mean the largest municipality of the Brussels-Capital Region officially called the City of Brussels (ca. 140,000 inhabitants), the Brussels-CapitalRegion (1,067,162 inhabitants as of 1 February 2008) or, the metropolitan area of Brussels (ca.1,350,000 inhabitants).Area: 33 km2Language: Dutch and French, almost everyone is able to speak EnglishCurrency: EuroReligion: predominantly catholic or non-religiousTime zone: GMT +1Electricity specification: 220V 16amp, 2 pin euro plugTelephone country code: + 32Mobile Phone Network: Proximus, Mobistar, BaseDriving: on the rightWater quality: excellent drinking water from the tapHealth: vaccinations are not required1.2 Business Hours Shops, Government Offices, BanksShops, Government Office, BanksShops are generally open from 09.00 (10.00) – 18.00 Monday to Saturday. Supermarkets business hoursare variable. Some will be open from 08.00 – 20.00. On Saturdays and Sundays all Government Officesand Banks are closed. On several places all over the town there are cash machines. All major pinpasses and credit cards such as Eurocard/Mastercard, American Express and Visa are accepted.At the Railway Stations of Brussels Midi there is a Bureau of Exchange. If you need to exchangemoney you can also use the Bureau of Exchange at Brussels International Airport (Zaventem).45

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels2. ORGANISATIONAL STRUCTURE2.4. Executive Board of the Royal Belgian Athletic Federation KBAB/LRBA2.1 European Athletics CouncilPresidentVice PresidentsTreasurerDirector GeneralCouncil MembersIAAF President (ex officio member)European Athletics Honorary Life President2.2 European Athletics DelegatesTechnical DelegateDoping Control DelegateJury of Appeal2.3 European Athletics OfficeDirector GeneralEventCompetitionMedia and CommunicationSales & MarketingHansjörg Wirz (SUI)José Luis de Carlos (ESP)Svein Arne Hansen (NOR)Karel Pilny (CZE)Christian Milz (SUI)Janez Aljancic (SLO)Franco Arese (ITA)Sylvia Barlag (NED)Jonathan Edwards(GBR)Frank Hensel (GER)Dobromir Karamarinov (BUL)Philippe Lamblin (FRA)Toralf Nilsson (SWE)Ludmila Olijar (LAT)Antti Pihlakoski (FIN)Jorge Salcedo (POR)Salih Munir Yaras (TUR)Vadim Zelichenok (RUS)Lamine Diack (SEN)Carl-Olaf Homén (FIN)Luis Landa (ESP)Frederic Depiesse (FRA)(to be appointed at the Technical Meeting)Christian Milz (SUI)Ivan Khodabakhsh (GER)Jérôme Parmentier (FRA) – Project LeaderBernadette Brun Brenger (FRA)Weronika Maslowska (POL)Célia Mendes (POR)Ede Rutkovszky (HUN)Ken Van Deyck (BEL)Pierce O'Callaghan (IRL)Lars Kaiser (GER)PresidentsGeneral DirectorGeneral SecretaryTreasurerBoard members2.5. Local Organising CommitteeEddy De VogelaerLéo LefévreWilly PennoitDominique GavageBert De BrabandereRoger VanbinstWilly NauwelaertsGeorges StruysHarry VanhexEric De MeuPierre HeuseNoël LevequeJean-Claude ThillLOC Co-PresidentsEddy De VogelaerLéo LefévreLOC Managing DirectorsChristophe ImpensWilly PennoitLOC Representative of the City of Brussels Christian FriantLOC Representative of the Brussels Capital Region Arlette VerkruyssenLOC Representative of the Brussels Environment Serge KempeneersTechnical Expert & Competition DirectorJos Van RoyMarketing & Communication DirectorGreg BroekmansEvent ManagerJeroen JanssensGeneral Secretary & AdministrationLiesbeth Peeters2.6. Competition OrganisationCompetition DirectorMeeting ManagerEvent Presentation ManagerCall Room RefereeRefereesTechnical Information Centre ManagerAnnouncersJos Van RoyChristophe ImpensWim DekeyserJohn DilsAndré ReniersGustaaf LancrietWillem QuintensJohan De BeuleLuc Carlier2.7 Participating Federations (based on the preliminary entries)ARM BLR CZE EST GBR HUN LUX NOR ROU SRB TURAUT BUL DEN FIN GER IRL MON POL RUS SUI UKRBEL CRO ESP FRA GRE ITA NED POR SLO SWE67

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels3. ARRIVALS3.1 Arrival by AirThe official airport is Brussels International Airport (Zaventem) which is situated 15 km from the Parc deLaeken.Upon arrival at Brussels International Airport the teams will be met by their Team Attachés. TheWelcome Desk is situated in the arrival zone at the airport. Opening hours will depend on the travelschedules.After collecting luggage, team members will be escorted to the official buses by the welcome deskstaff and taken to the team hotel, approximately in less than 30 minutes from the airport.3.2 Arrival by TrainThere will be no Welcome Desk at the Brussels South (Bruxelles Midi) railway station. Teams arriving bytrain will be met by LOC representatives and taken to the team hotel, according to the arrival timesgiven in the final entry system.3.3 Arrival by RoadTeams arriving by road are kindly asked to go directly to their hotels, where representatives from theLOC will welcome them.3.4 Visa RequirementsCountries requiring visas to enter Belgium should obtain them from the Belgian Embassy or Consulatein their country.The following countries require visas to enter:Albania Georgia RussiaArmenia Former Yugoslav Republic SerbiaAzerbaijan of Macedonia TurkeyBelarus Moldova UkraineBosnia & HerzegovinaMontenegroIn case of problems please contact the Local Organising Committee:Mrs. Aurora Kenis Phone: +32(0)11 45 99 27 Fax: +32 (0)11 45 99 10 E-mail: aurora.kenis@golazo.com4. TRANSPORT4.1 Transportation DeskThe LOC information desk will be located in the lobby of the hotels.For opening times please check “Accommodation & Hotel Information”.4.2 Bus ServiceA regular bus service will be provided between the team hotels, training venues, social functions, thetechnical meeting and the competition venue. Transfer times between the hotels and thecompetition venue will be between 10 and 20 minutes depending on the traffic conditions.Transfer schedules between the teams’ hotel(s) and the several venues will be as follows:Saturday 13 DecemberTraining - Parc de LaekenHotel: Departure time Return timeThon Brussels City Centre 9:15 9:50 12:00 12:40Thon Brussels Airport 9:15 9:50 12:00 12:40Technical meeting & Dublin LOC presentation – Parc de LaekenHotel: Departure time Return timeThon Brussels City Centre 9:15 9:50 14:30Thon Brussels Airport 9:15 9:50 14:30Sunday 14 DecemberCompetition – Parc de LaekenHotel: Departure time Return timeThon Brussels Airport 8:30 10:00 11:30 14:00 15:50 17:00Thon Brussels City Centre 8:30 10:00 11:30 14:00 15:50 17:00Athletes lunch – King Baudouin StadiumContinuous shuttle between 12:00 and 15:30 (= opening hours restaurant). Every 20 minutes betweenthe course and the Stadium.Course – departure times: 12:00 – 12:20 – 12:40 – 13:00 – 13:20 – 13:40 – 14:00 – 14:20 – 14:40 – 15:00 –15.20King Baudouin Stadium – return times to the course: 12:10 – 12:30 – 12:50 – 13:10 – 13:30 – 13:50 – 14:10– 14:30 – 14:50 – 15:10 – 15:30Closing Banquet – King Baudouin StadiumHotel: Departure time Return timeThon Brussels Airport 18:30 22:00 23:30 1:00Thon Brussels City Centre 18:30 22:00 23:30 1:00Full details of the schedule will be displayed at the Information Desk in each hotel.4.3 Return to Airport / Train stationTransport will be arranged according to the flight schedules submitted by the teams.Further information will be available at the Information Desk in each hotel.89

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels5. ACCOMMODATION5.1 General InformationA 3 and 4 star hotel in Brussels providing full board accommodation, is reserved for the teams.5.2 Information Desk(s)An Information Desk(s) will be located in the lobby of each team hotel(s) with qualified personneloffering relevant information about all aspects of the 14 th SPAR European Cross CountryChampionships Brussels. The Information Desk(s) opening hours will be as follows:Thursday 11 th according to arrivalsFriday 12 th 10:00 - 22:00Saturday 13 th 08:00 - 22:00Sunday 14 th 08:00 - 20:00Monday 15 th 08:00 - according to departures5.3 Official HotelsThe official hotels for the 15 th SPAR European Cross Country Championships Brussels will be:Teams HotelTHON HOTEL BRUSSELS CITY CENTRE****Avenue du Boulevard 171210 BrusselsT: +32 2 205 15 11F: +32 2 201 15 15www.thonhotels.beTHON HOTEL BRUSSELS AIRPORT***Berkenlaan 431831 DiegemT: +32 2 721 77 77F: +32 2 721 55 96www.thonhotels.beEuropean Athletics Family HotelSHERATON BRUSSELS HOTEL****Place Rogier 31210 BrusselsT: +32 2 224 31 11F: +32 2 201 15 15http://www.sheratonbrussels.beMedia & Technical Partners HotelHOLIDAY INN GARDEN COURT BRUSSELS EXPO***Av. Imp. Charlotte 61020 LaekenT: +32 2 478 70 80F: +32 2 478 10 00http://www.holiday-inn.com/bru-expo5.4 Costs and European Athletics QuotaAccording to Regulation 310.4 the European Athletics shall pay the board and lodging expenses fornot more than 3 (three) days and for a maximum of: 4 (four) male and 4 (four) female athletes in the Junior category 4 (four) male and 4 (four) female athletes in the U23 category 4 (four) male and 4 (four) female athletes in the Senior category 1 (one) official from each visiting Member Federation.No contribution shall be made in respect of athletes representing the host European AthleticsMember Federation.For the remaining team members, the following rates apply. This includes full board andaccommodation and applies to any additional days for Athletes and Officials within the ratio andoutside the ratio:Group Single room (€) Double/Twin room (€)Athletes outside the quota 102 76Officials outside the quota 108 83Additional nights (Athletes and Officials) 108 83All prices include VAT.Accommodation prices have been calculated with the exchange of October 5, 2008 (1€ =1.56CHF)Each participating team shall be allocated a minimum number of single rooms (for the price of atwin room) equal to 10 per cent of the total number of team members entered in the final entries.Additional single rooms can be requested and will be given according to availability.Cancellation policyThe final account for accommodation attributable to each Member Federation shall be based onthe numbers declared in the Final Entries and this shall be paid in full, no allowance being made forany subsequent reduction in the actual numbers of athletes and/or officials.1011

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels5.4.1 Payment ProceduresAn invoice will be sent to each Federation detailing the amount they owe based on their preliminaryentries. Federations are kindly encouraged to make an advance payment of at least 50% by 24November. Advance payments should be made in € (Euros) by bank transfer to the followingaccount:Bank account name: SPAR EXCH Brussels 2008Bank reference:KBC TessenderloBank account number: 735-0205991-48Bank address:Markt 4, B-3980 TessenderloSwift No: BE 11 7350 2059 9148IBAN:KREDBEBBNote: A copy of the bank transfer will be required upon arrival.The balance of the payment must be paid on-site by the Team Leader on arrival at theAccreditation Centre. Payment can be made by credit card or by cash (Euros).The Team Leader must settle phone bills and all other extra services at the hotel reception, beforedeparture. The Team Leader will be requested a credit card by the hotel reception desk for extras.All payments must be made in Euros.5.5 MealsAll meals will be taken in the teams hotel restaurant. The restaurant opening times are:Saturday 13 DecemberBreakfast: 07:00-10:00Lunch: 12:00-14:30Dinner: 19:00-22:00Sunday 14 DecemberBreakfast: 07:00-11:30Closing Banquet (no dinner will be provided at the teams hotel) 19:00Meal vouchers will allow access to meals in the hotel restaurant.For lunch and dinner, mineral water and one soft drink per person are available free of charge. Allother drinks have to be paid for.On the competition date late serving provisions will be made for those athletes detained at thevenue due to doping controls or protests.5.6 Meeting Room for Teams5.7 Medical Service in the hotelMedical service and/or emergency calls will be available by phone (information is available at thehotel reception).5.8 Telephone CallsThe telephone will be automatically activated to make room to room calls. Any athletes ordelegation officials requiring the use of the room phone for outgoing calls must make arrangementswith the information desk at the hotel. The telephone will be made available upon the presentationof a credit card to cover all charges.6. ACCREDITATION6.1 GeneralEach team member will receive an accreditation card, which must be worn at all times and shouldbe clearly visible. Security personnel will control all areas. The accreditation is not transferable anddoes not allow the holder to take another person beyond checkpoints. Photos are not required forthe accreditation card system.6.2 Accreditation ProcedureAccreditation cards will be prepared in advance, based on the information provided by theMember Federation through the online entry system. No changes will be accepted after the finalentry deadline.Accreditation cards will be distributed in Thon Hotel Brussels City Centre. The Team Leader will beresponsible for collecting the team’s accreditation cards.Team Leaders are requested to take the athletes’ passports to the Accreditation Centre at the ThonHotel Brussels City Centre in order to allow verification of Junior and Under 23 participants’ age.The Team Leader will settle the payment of accommodation for team members outside theEuropean Athletics quota and confirm the athletes participating in the Championships.After the payment and confirmation the Team Leader can collect the accreditations cards for thewhole team.6.3 Loss of an Accreditation CardAny lost or damaged accreditation cards should be reported to the LOC Information desk.Duplicate cards can be obtained where proof of identity can be established.Arrangements can be made for a team meeting room through the Information Desk in the Teamshotel. Requests shall be made 12 hours in advance.12 13

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels6.4 Access Areas for TeamsAll team accreditation cards will allow access to the warm-up area, changing facilities andphysiotherapy rooms. Only athletes who are directly involved in the competition will have access tothe call room and to the course.The Head of Delegation from each team is invited to the VIP Hospitality area and will be given thenecessary access number on the accreditation card.Separate cards will be issued for the Team Leaders, for access to the information available in theTechnical Information Centre (TIC).Doping Control Passes will be managed by the Doping Control Area, according to the needs.7. TECHNICAL INFORMATION7.1 Technical Information Centre (TIC)The main function of the Technical Information Centre is to ensure smooth communication betweeneach Team Delegates and the LOC, the European Athletics Technical Delegate and theCompetition Management, regarding technical matters.The TIC is located only at the venue and is open on Saturday 13 and Sunday 14 December at thefollowing time:Opening hours:Saturday 13 December 10:00 - 14:00Sunday 14 December 09:00 - 16:30The TIC will be linked to all Information Desks set up for this event and shall be responsible for thefollowing:• Settlement of technical enquiries from delegations• Competition information• Recovery of confiscated items at the Call Room• Applications for additional doping control tests• Urgent notices – collection and delivery of any urgent written notices to the Team Delegationsfrom Technical Delegates, European Athletics and LOC• Publication of results• Receipt of protests from the teamsAll technical information regarding the competition will be distributed to each delegation in apigeon box given to each team. This information will also be displayed on information boards.Access to the information to be distributed at the TIC will be controlled by a separate card, not bythe accreditation card. TIC cards will be given to each Team Leader.Teams that are not able to attend the Technical Meeting, under extreme circumstances, can collecttheir information material from the TIC after the technical meeting.7.2 Technical MeetingThe Technical Meeting will be held on Saturday 13 December at 12:00 at the Press Centre on thecompetition venue. Each team may be represented by a maximum of two team delegates and, ifnecessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.All questions related to the Technical Meeting must be presented in writing in English, at the TICbefore Saturday 13 December at 11:00 in the appropriate form. The Technical Meeting will be heldin English.The Technical Meeting will be attended by:• LOC President• European Athletics President• European Athletics Officiating Persons (Technical and Doping Control Delegate)• Jury of Appeal• Competition Director• Competition Officials• TIC Manager• Competition Data Handling Representative (if required)• European Athletics Staff7.2.1 AgendaThe preliminary agenda of the Technical Meeting includes:• Welcome by the President of the Local Organising Committee• Welcome by the European Athletics President or his representative• Presentation of the Competition Officials• Information briefing by the Technical Delegate on matters not covered by the Team Manual• Presentation of the competition and warm-up venues & dressing rooms• Bibs/Transponders• Call Room procedures and schedule• Mixed Zone• Scoring & Ties• Protests• Opening/Closing Ceremony and Closing Banquet• Information briefing by the Doping Control Delegate• Answering of questions submitted in writing by federations7.3 Inspection of Competition VenueThere will be no organised tour as the presentation regarding the competition and warm-up areaswill be given at the Technical Meeting.Heads of Delegation and team members may visit the venue inspecting access routes and otherfacilities which will be important to the teams on Saturday 13 December during the training.1415

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels7.4 Dressing / Physiotherapy RoomsDressing rooms and physiotherapy rooms are located at the Parc de Laken.The allocation of the athletes’ dressing rooms will depend on the number of the delegationmembers. Further details will be given in the technical meeting. The access to the dressing roomsand physiotherapy rooms will be controlled by the LOC staff.7.5 TrainingThe Course will be open for training on Saturday 13 December, from 10:00 until 12:00.Transport will be provided according to the following schedule:Hotel Departure time Return timeThon Brussels City Centre 9:15 9:50 12:00 12:40Thon Brussels Airport 9:15 9:50 12:00 12:40The transport schedule will be also displayed at the Information Desks in each hotel.8. COMPETITION REGULATIONS8.1. EntriesEvery European Athletics Member may enter 1 (one) team for each event.In accordance with European Athletics Regulation 302.8, each European Athletics MemberFederation may enter a maximum of 8 (eight) athletes in each event, of which a maximum of 6 (six)may participate, in the following conditions: Only athletes aged at least 16 (sixteen) and not more than 19 (nineteen) years on 31 Decemberof the year of the competition may participate in the Junior events; Only athletes aged at least 20 (twenty) and not more than 22 (twenty two) years on 31December of the year of the competition may participate in the Under 23 events; Only athletes aged at least 20 (twenty) years on 31 December of the year of the competitionmay compete in the Senior events.All athletes must be able to present, if requested to do so by the Technical Delegate an officialdocument stating their date of birth.Each athlete may only be entered in one race of the Championships and he/she can only competein the race for which he/she was entered.Although the European Cross Country Championships are basically a team competition, individualentries may be accepted.8.1.1 Final EntriesFinal entries shall be made through the European Athletics Teams Online Entry System. The onlineentry system will be accessible at the European Athletics website: www.european-athletics.org in thesection “Member Federations Zone/Competition”. Member Federations should use the alreadyknown ID and password.Final entries indicating the names of the competitors and of the officials must be received not laterthan 10 (ten) days before the event. According to the regulations the deadlines for the final entriesare:• Opening date of the online entry system: 21 November 2008• Deadline for the final entries: 4 December 2008 24:00 (CET)8.2 Final ConfirmationTeam Leaders or their representatives must confirm the names of those competitors already enteredwho will actually take part in the competition. Forms for the final declaration and confirmation will bedistributed to each delegation during accreditation. These forms must be completed and returnedimmediately or no later than 9h00 Saturday, 13 December.Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’participation via email to competition@european-athletics.org.Final start lists will be ready for collection together with the bibs after the Technical Meeting.1617

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels8.2.1 WithdrawalWithdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawalform.8.3. Starting StationsFor each race, each team will be allocated a starting station, the position of which will be drawn bythe Technical Delegate. The result of the draw will be announced at the technical meeting anddisplayed at the Information Desk in the team hotels as well as on the start gantry at the course.8.4 Competition BibsThe bibs will be delivered after the Technical Meeting. Each athlete will receive 2 bibs: 1 to be put onthe back of the singlet and the other one for the bag. One additional number, including the chiptransponder will be distributed in the Call Room. This one has to be pined in front of the singlet.The competition bibs may not be cut, bent, covered or ruined in any way.8.5 Scoring8.6 Competition ClothingCompetitors must wear the Federation’s official team clothing. IAAF Rule 143 will be strictly applied.Please make sure to follow the IAAF Advertising Regulations (version January 2008). Clothing anditems not conforming to this rule and the current IAAF Advertising Regulations will be removed fromthe call room.The European Athletics has a record of the Team vests of all Member Federations on its website. Ifthe team vest displayed on the website differs from your current official team vest, a full set ofphotographs must be provided to the European Athletics Office (preferably in an electronic version)by November 25 at the latest:• JPEG file, maximum resolution and size 300 dpi / 500KB• Compressed ZIP file, if possible• Mail to: competition@european-athletics.org• Otherwise, the existing records will be used as referenceTeam clothing must be uniform. A competitor wearing any other clothing will have no access to thecompetition area and will not be allowed to compete. This rule applies both to competition clothing(vest, shorts and tights) as well as to tracksuits.Each race shall be scored separately. In all races, 4 (four) athletes shall score. The team results shallbe decided by the aggregate of placing recorded by the scoring athletes of each team. The teamwith the lowest aggregate of placing points will be judged the winner.If a team fails to finish with a complete scoring team, it will not be classified in the team result. Theathletes finishing shall be counted as individuals in the race result and shall be eligible for theindividual placing. No adjustment to the scoring placing of the finishing teams shall be made inrespect of any non-scoring team runners or of individual entries.8.5.1 TiesIn the event of a tie, it shall be resolved in favour of the team whose last scoring runner finishesnearest to the first place in accordance with European Athletics Regulation 302.16.If two or more athletes tie for a place in any event, the attributable points shall be divided equallybetween them.1819

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels9. COMPETITION PROCEDURE9.1 TimetableThe timetable on Sunday 14 December will be:07:00-11:30 Breakfast11:00 Opening Ceremony11:15 Junior Women: 1 lap of 1.000m + 2 laps of 1.500m, total 4.000m11:40 Junior Women Victory Ceremony (individuals)11:45 Junior Women Victory Ceremony (teams)11:55 Junior Men: 4 laps of 1.500m, total 6.000m12:20 Junior Men Victory Ceremony (individuals)12:25 Junior Men Victory Ceremony (teams)12:35 U23 Women: 4 laps of 1.500m, total 6.000m13:05 U23 Women Victory Ceremony (individuals)13:10 U23 Women Victory Ceremony (teams)13:20 U23 Men 8.000 m: 2 laps of 1.000m + 4 laps of 1.500m, total 8.000m13:55 U23 Men Victory Ceremony (individuals)14:00 U23 Men Victory Ceremony (teams)14:10 Senior Women: 2 laps of 1.000m + 4 laps of 1.500m, total 8.000m14:45 Senior Women Victory Ceremony (individuals)14:50 Senior Women Victory Ceremony (teams)15:05 Senior Men: 1 lap of 1.000m + 6 laps of 1.500m, total 10.000m15:40 Senior Men Victory Ceremony (individuals)15:45 Senior Men Victory Ceremony (teams)9.2 Warming Up Before EventsWarming up will take place in the warming up area in front of the entrance of the athletes clothingtent. At the end of the warming up the athletes shall prepare for the race and will put the removedclothing in dedicated baskets identified with the respective country code name (one for eachFederation). These will be transported by the LOC staff from the start to the mixed zone.9.3 Assembly and Call Room ProceduresThe first call for the participants will be made in the Call Room near the start line. It is the responsibilityof the team managers to ensure that their athletes are aware of the last check-in times for entry tothe Call Room. Athletes arriving late may be excluded from participation in the event.All athletes must report to both the call room and the last checkpoint. Athletes must report to theCall Room before each event as follows:• 10:55-11:20 Junior Women• 11:35-11:45 Junior Men• 12:25-12:35 U23 Women• 13:05-13:15 U23 Men• 13:55-14:05 Senior Women• 14:45-14:55 Senior MenOn leaving the call room, athletes will be directed into the start area to prepare for the race. Awarning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race.9.4 Event Presentation formatFor each race, each team will be allocated a starting-box, the position of which will be drawn by theEuropean Athletics Technical Delegate. The result of the draw will be announced at the technicalmeeting and displayed at the Championship Information Desk in the team hotels as well as on thestart gantry at the course.9.5 Competition Preparations9.5.1 Starter’s CommandsAll instructions will be given in English. The command is ”On your marks” followed by a shot from thestarter’s gun.9.5.2 False startIn the event of the false start, the starter will fire a second shot and officials will raise a tape across thecourse, 100 m from the start line.9.6 TimingThe official timing will be provided by Omega and will be displayed on the official electronic timinginstrument and photo finish cameras provided by Omega.9.7 Leaving the course after the competitionAfter the competition, athletes leave immediately the course through the mixed zone where they willfind the clothing baskets and the media interviews will be carried out.Athletes attending the award ceremony will be accompanied directly to the Victory Ceremony zone.2021

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels9.8 Protests and AppealsProtests are permitted and will be processed in accordance with IAAF Rule 146.In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by aresponsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct ofan event shall be made within 30 minutes of the official announcement of the result of that event(posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by aresponsible official on behalf of the athlete and submitted to TIC within 30 minutes after the officialannouncement of the decision made by the Referee.When submitting an appeal form, a deposit of EUR 70, as set in the rules, must be paid. If the protest isunsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing.9.9 InterviewsImmediately after the competition, the flash interview group will interview the winning athletes. Theseinterviews will be distributed on information sheets to the media. In the mixed zone, all athletes meetthe media: first TV, then radio and finally the written press. It is for the athlete to decide whetherhe/she will give an interview.The first three athletes in each event may be asked to attend an official press conference. These pressconferences will take priority over all other interview requirements. They will usually be held beforedoping control testing.9.10.2 Selection of AthletesThe selection of athletes for control will be made on a final position and/or random basis under thesupervision of the European Athletics Doping Control Delegate. In addition, the selection of furtherathletes may be ordered at the discretion of the European Athletics Doping Control Delegate.9.10.3 Additional ControlsAdditional athletes, such as those achieving National Records who have not been selected for dopingcontrol, may present themselves for testing. These athletes must report to the TIC where they will haveto complete the “Doping Control Request Form”. They will then be escorted to the Doping ControlStation.The cost of this control will be paid by the European Athletics and will be deducted from the memberfederation’s European Athletics subvention after the Championships.9.11 Victory CeremoniesThe victory ceremony for individuals and teams will take place on the venue immediately after finishof each race, as scheduled on the event programme.Athletes must wear the official team clothing for the ceremonies.9.10 Doping Control9.10.1 General InformationDoping control shall be conducted in accordance with IAAF Rules and Procedures under thesupervision of the European Athletics Doping Control Delegate. Both urine and blood samples may becollected immediately before, and during, the Championships.Athletes selected for doping control shall be informed by anti doping officials. Athletes will be requiredto sign a confirmation of notification. Athletes who are to be tested may invite a team official toaccompany them to the Doping Control Centre (DCC).A selected athlete will be allowed a maximum of one hour to report to the DCC but should report assoon as possible from the time of official notification. All selected athletes will be accompanied by atrained chaperone or Doping Control Officer from the time of notification until arrival at the DCC.Athletes are reminded that refusal to provide a sample can render them liable to disqualification andmay lead to further disciplinary action.Athletes who are required to use prescribed medication for the treatment of a medical conditionshould ensure that they have registered their medication, where necessary, through the TherapeuticUse Exemption system prior to attending the Championships.2223

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels10. INFORMATION10.1 ClocksA clock showing the race time is positioned on the finish line gantry as well as at the lap point. Finaland intermediate results of the races and the respective team points will be indicated on the videoboard.10.2 AnnouncementsOfficial announcements will be made in Dutch, French and English.10.3 Start ListsStart Lists will be available for Team Leaders at the TIC after the Technical Meeting on Saturday 13December.10.4 Result Lists / Intermediate ScoresResults will be displayed on the notice boards near the TIC and the Media Centre immediately aftereach race with the publication hour. A copy of each event results will be available at the TIC in eachteam pigeon box.The complete results of the 15 th SPAR European Cross Country Championships Brussels 2008 in the formof a booklet will be issued and distributed to the Team Leaders at the Closing Banquet.11. MEDICAL SERVICES11.1 GeneralThe medical service will provide medical information and assistance to teams, organisation personnel,and honorary guests as well as, during the competition, to the spectators.In case of emergency, please contact the nearest medical first aid station.11.2 Medical Services in the HotelFor medical or emergency needs Team Leaders will contact the hotel receptions (medicalinformation and phone numbers available on site).11.3 Medical Care at the Competition VenueA medical tent will be active at the Venue site for acute medical assistance. First aid teams Red Crossmarked, supervised by doctors, will be distributed around the course during the competition.The local medical service will be responsible for any problem concerning the athletes’ health both atcompetition and warming up areas. In case of injuries, only the official physician will be admitted tothe course. The respective physician will decide on the further treatment of the injured athlete.Team doctors will have access to the medical service facilities when an athlete of his/her own team ishurt or is in need of other medical attention.11.4 PhysiotherapyEquipped physiotherapy facilities will be available in the hotels.Thon Hotel Brussels City Centre• Saturday 13 December from 15:00-17:00Thon Hotel Airport• Saturday 13 December from 17:30-19:00Sunday 14 December the LOC physiotherapists will be available in the Medical Centre at the venue.11.5 InsuranceAccording to the Regulation 310.9 the participating Member Federations are responsible for takingout their own insurance to cover the risk of illness or injury of any member of their team when travellingto and from the European Athletics event and during the event itself. Please take the necessary stepsto fulfil these requirements well in advance.2425

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrussels12. SECURITYInstructions given by the LOC, the security personnel and the police must be followed in all areas, aswell as during transport from one location to another. The accreditation card must be worn at alltimes. If an accreditation is lost, this should be reported immediately to any LOC information desk.If necessary, the police can be contacted through the LOC information desk at your hotel.13. OPENING CEREMONY AND CLOSING BANQUET13.1 Opening CeremonyThe Opening Ceremony will take place on Sunday 14 December at 11:00 on the venue.13.2 Closing BanquetThe Closing Banquet will take place on Sunday 14 December at 19:00 at the King Baudouin Stadium.Everyone with accreditation or an invitation is welcome to attend.14. DEPARTURE15. CONTACT DETAILSFor further details about the 15 th SPAR European Cross Country Championships Brussels 2008 in theParc de Laeken please contact Mr Christophe Impens, LOC Managing Director:Brussels 2008Schoebroekstraat 83583 Paal-BeringenBelgiumTel: + 32 11 45 99 62Fax: + 32 11 45 99 10info@brussels2008.comhttp://www.brussels2008.com16. APPENDICESAppendix 1 – Course Site and FacilitiesAppendix 2 – Course LapsAppendix 3 – Course ProfileTeams will be asked to provide full travel details together with the final entries. Teams will also receivea departure form, which should be completed and returned to the LOC Information desk in the hotel,at least 24 hours before departure, especially if there are any changes to the provided details.Departure times of the shuttle buses from the hotel will be provided and displayed at the LOCInformation desk.All outstanding fees, charges and possible other expenses must be settled with the cashier. On theday of departure the LOC Hotel Manager will check the rooms together with the Team Leaders.2627

15 th SPAR European Cross Country ChampionshipsBrussels15 th SPAR European Cross Country ChampionshipsBrusselsWarming up zoneAthletes clothes depositCall roomPre start zoneStartFinish lineMixed zoneClothes collectionAwards roomAward podiumDoping controlResultsTimingCopy centrePhotographers podiumTechnical information centerLOC & EA officeVideo screenFirst aidTeam toilettesPress centrePress tribuneVIP loungeVIP grand standAthletes parkingAthletes entrancePress parkingPress entranceVIP entranceVIP parkingPublic entrancePublic toiletsPublic refreshmentsTV compoundSPAR IRIS youth races2829

15 th SPAR European Cross Country ChampionshipsBrusselsCATEGORY LAPS DISTANCEJunior Women 1 x 1000 m 4000 m2 x 1500 mJunior Men 4 x 1500 m 6000 mUnder 23 Women 4 x 1500 m 6000 mUnder 23 Men 2 x 1000 m 8000 m4 x 1500 mSenior Women 2 x 1000 m 8000 m4 x 1500 mSenior Men 1 x 1000 m6 x 1500 m 10.000 mheight above sea level (m)60profile (1500 m lap)50403010020030040050060070080090010001100120013001400length (m)1500height above sea level (m)60profile (1000 m lap)504030100200300400500600700800900length (m)100030

INTERNATIONAL PARTNERSINTERNATIONALSERVICE PARTNERSNATIONAL PARTNERSINSTITu TIONS32