Health & Safety Types of Stand Build and Submission Requirements

Health and SafetyHealth & SafetyThis section contains important information for Exhibitors and their Contractors. Please read it thoroughly and pass therelevant safety information on to all your team. It is the responsibility of the Exhibitor to ensure that work carried out bythem or on their behalf is safe and undertaken by trained and competent people – obtain a copy of your Contractors orDesigners H&S Policy, their show-specific Risk Assessment, Method Statement, Accident Record and Insurancedetails when you are contracting them. Stands must be safely designed so as to be erected and dismantled in thetimeframe given.• You WILL have to submit your Risk Assessment(s) with your Stand plans. However please note it is not theOrganisers, the Venue or their agents responsibility to ensure it is 'suitable and sufficient' - that is entirely theresponsibility of the Exhibitor and their Contractors. It is a legal requirement that you undertake a RiskAssessment. Follow the link to find out how to Undertake a Simple Risk Assessment• The Health and Safety Declaration form 1 (HS1) is now relevant to All Exhibitors on land and on theMarina.• Stand Submission Form . This is a checklist for you to make sure you have submitted all the relevantpaper work and advised us of your contractors and person responsible for health and safety onsite withtheir onsite contact details.• Boats at Height• Underground Cables - new 'Marquee Permit' system in place.Types of Stand Build and Submission RequirementsA Complex StructureA Complex stand will consist of one or more of the following:• Standfittings, structures or walling exceeding 4 metres high;• Multi-level stand build or double deck structures;• Platforms or raised walkways over 600mm above ground;• Rigging;• Staging and tiered seating area;• Steps or stairs of any height;• Boat Cradles;• Travel distance (on ground floor) exceeds 15 metres to a gangway;• Any structure that requires cross bracing;• Purpose-built stand interiors;• High risk Exhibits;• Emergency exits & alternative means of escape which must maintain a maximum travel distance on a Stand'supper level of 12m to the head of stairs;• Any other specific elements which in our absolute discretion we consider are complex structures and elements;If your stand has any of the features above, then please submit the following:Form Exhibitor Return date Location of FormStand Submission Form Complex Stands 16th July 2010Exhibitors StandSubmission FormHS1 Form Complex Stands 16th July 2010 HS1Stand Plans Complex Stands 16th July 2010 Individual to standMethod Statement Complex Stands 16th July 2010Individual to stand, Download

Structural Calculations Complex Stands 16th July 2010Risk Assessment Complex Stands 16th July 2010Fire Risk Assessment Complex Stands 16th July 2010SampleIndividual to stand DownloadSampleIndividual to stand, DownloadSampleIndividual to stand, DownloadSampleA Non Complex StructureA non complex stand includes the following stand types and which do not include any details listed in complex standabove:• Under Cover Open Space• Outdoor Open Space• Shell Scheme Exhibitors• Small Boat AreaPlease remember all stands within the Halls must have a suitable floor covering. You must also have a minimum 2.5mhigh wall between you and your neighbouring stands, unless you have gained an agreement in writing from yourneighbours and the Organisers. If your stand has any of the features above, then please submit the following:Form Exhibitor Return date Location of FormStand Submission FormHS1FormStand PlansRisk AssessmentFire Risk AssessmentNon Complex and ShellSchemeNon Complex and ShellSchemeNon Complex and ShellSchemeNon Complex and ShellSchemeNon Complex and ShellScheme2nd August 20102nd August 20102nd August 20102nd August 20102nd August 2010Exhibitors StandSubmission FormHS1Individual to standIndividual to Stand, DownloadSampleIndividual to stand, DownloadSampleForms to be Completed by Exhibitors (if required)Form Exhibitor Return date Location of FormMedia PermitBoat Cleaning FormMarquee PermitExhibitors who wish to FilmonsiteExhibitors who need boatscleaningExhibitors who have amarqueeMedia Permit PDFPre Show Boat Cleaning PDFObtain onsitePDF Marquee PermitExhibitors who deal withHot Work Permitwelding, cutting, grindingObtain onsite Obtain Onsiteetc.Electrical Test Certificate All Exhibitors Obtain onsite Obtain OnsiteBoat Cleaning FormIf you require your boats to be cleaned, then the Boat Cleaning Form needs to be filled out, listing all the people whoneed access. Exhibitors will still need to purchase a Contractor Pass for each member of staff who needs entry.Please read the safety notices on the form before signing and update your Risk Assessment if necessary.Marina Exhibitors - go to the Marina Exhibitor tab of the manual

Submitting your Stand Plan DocumentsSimply, post all required documents to:OperationsPSP Southampton Boat Show 2010Marine HouseThorpe Lea RoadEghamSurreyTW20 8BFHS1 can be submitted on-line via the checklist and order forms tab, but all other documentation must be sent via postONLY.Please note that failure to submit your plans by the relevant date may mean the Exhibitor incurs a penalty of £250.If you have not received an official reply within 14 days upon receipt of your submissions then it is unlikely that we havereceived them. In this instance, please contact us immediately.Permission to Build NoticeUpon approval of the submissions, the exhibitor or their contractor (whoever submits the plans), will receive a‘Permission to Build Notice’ from the Organisers prior to arriving onsite. You or your Contractor must show this Noticeto the Floor Manager when you arrive so that you can start your stand build – do not start to build your stand until youhave gained this Notice. Should you not be in receipt of this NOTICE when arriving onsite then you may incur seriousdelays and costs for which the Organisers will not be held responsible.Plan Refusal NoticeShould any stand submission be incomplete or unacceptable, the Exhibitor or their Contractor (whoever submits theplans) will receive a ‘Plan Refusal Notice’ outlining the areas that require attention. You must ensure that you action orclarify the points therein, then re-submit the revised plans in order to obtain your ‘Permission to Build Notice’.Should you have any queries please call the show’s Health & Safety Consultant David Rogers on:Tel: 01202 679959Mob: 07763 140033Fax: 01784 439678Email: info@espevents.co.ukor contact the Operations Department on Tel: 01784 473377.Stand Safety Design DrawingsTo ensure that you submit the correct information and on time, please read and follow the stand plan submissiondetails as set out in the Stand Design and Construction Rules and Regulations .If you are having a display or feature with water, please indicate clearly on your stand drawing. Water must becontrolled by the methods outlined in the ‘Key Risk Areas ’. A nominal charge for water testing may be levied by theOrganisers.All stands within the Halls must have a suitable floor covering. You must also have a minimum 2.5m high wall betweenyou and your neighbouring stands, unless you have gained an agreement in writing from your neighbours and/or theOrganisers.Below are some diagrams which should help you interpret the Stand Design and Construction Rules and Regulations.Your stand plans need to include all structures on your stand e.g walls, boats, engines, store cupboards, fire alarms/smoke detectors, water features, stairs, kitchens etc.Useful Design DrawingsKey Points for Building Steps and Stairs.• All handrails must withstand a horizontal load of 1.5kN per metre run at 1100mm high.• Sizes and spacing of handrail and stanchion tubes and types of infill are just a sample selection of a multitudeof designs. All designs must meet the loading criteria.• A toe board should be fixed between stanchions on all handrails, min 150mm high.

• Handrails must be 1100mm high on landings, upper decks and between 900mm and 1000mm high on stairs, asmeasured vertically from the top of the handrail to the front edge of the stairs.• If vertical bars are used as infill between stanchions, the gap between the bars must not exceed 100mm. Nohandrail gap must exceed 100mm.• All enclosed staircases should be a minimum of 1200mm wide and feature a handrail on each side.• ‘OPEN’ stairs must have a “NON-CLIMBABLE” handrail on both sides, to avoid a fall from height.• Handrails must comply with Part ‘K’ and Part ‘M’ of the Building Regulations, so far as is reasonably practicable.We recommend you to fit handrails every 1.8m apart on wide staircases, but please note that the veryminimum safe standard acceptable is to fit: A non-climbable handrail on each side of a wide staircase, aswell as a central handrail.• Ladders must not be used to provide visitors with access to boats during the Show. Steps/stairs to boats mustcomply to the normal staircase regulations.• Should visitors gain access to your boats via steps up to the swim platform, then the sides of the swim platformmust be blocked or barriered so as to prevent visitors (especially children) falling from height.Organisers ResponsibilityWe, Southampton International Boat Show Ltd (hereafter SIBS Ltd), take our responsibilities very seriously inaccordance with the Health & Safety at Work Act, 1974 (hereafter HASAWA74) especially HSG65 (Successful Health &Safety Management). It is vital that you the Exhibitor and your staff, appointed Designers and Contractors, do thesame. You, the Exhibitor, are fully responsible to ensure that all persons working on your behalf operate safely andresponsibly throughout the Build-up, Open and Breakdown periods, adhering to HASAWA74 and other mandatoryrequirements, including (where applicable):• The Management of Health and Safety at Work Regulations• The Manual Handling Operations Regulations• The Personal Protective Equipment at Work Regulations• The Workplace (Health, Safety and Welfare) Regulations• The Provision and Use of Work Equipment Regulations• The Control of Substances Hazardous to Health Regulations (COSHH)• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)• The Regulatory Reform (Fire Safety) Order 2005• Construction, Design and Management Regs (Designers and Supervisors Duties)• Health and Safety (First Aid) Regulations• Electricity at Work Regulations• Gas Safety (Installation and Use) Regulations• Lifting Operations and Lifting Equipment Regulations• CHIP (current version)• Disability Discrimination Act• Safety Signs Regulations• Environmental Protection Act• The Building Regulations• Noise at Work Regulations• Work at Height Regulations• The AEV/AEC Guide to H&S at Exhibitions & Events• The Purple Guide (Pop Code)• The Hampshire ActAdvice to our Exhibitors:Please note that there are many mandatory legal requirements that companies must work to whilst in the UK and arenot therefore just in relation to this event. As Organisers, it is our policy to manage this Show in accordance with theabove so far as is reasonably practicable, and we aim to provide all participants with some clear, simple suggestionsand help for understanding and complying with HASAWA74 onsite.This is not a comprehensive guide but must be actioned in conjunction with the relevant Regulations andIMPORTANTLY - your own Risk Assessment. Your RA must decide the precise safety control measures you need toimplement.All Exhibitors (and their Contractors) must undertake a suitable and sufficient Risk Assessment, which should be donein conjunction with your main Stand Contractor and/or your Stand Designer. Exhibitors must take all reasonable stepsto ensure suitable and sufficient safety control measures onsite. The Organisers cannot take responsibility for anyaccident, near miss or incidents that arise out of the action or inaction of the Exhibitor and their Contractors.Other H &S Help:The ‘Red Book’ has now been superceded by the AEO Eguide which is available online at the link:http://www.aeo.org.uk/page.cfm/Link=251/t=m/goSection=9.

We strongly advise that you visit the HSE website www.hse.gov.uk as it contains helpful advice on most subjects anddownloadable Guides, including guides on Working at Height and the Safe Use of Ladders and Scaffolding.The HSE National Information Line: +44 (0)8701 545500 can also offer further help on undertaking a suitable andsufficient Risk Assessment and complying with your legal duties under HASAWA74.The following guidance books are available to order online:• HSG65 - Successful Health & Safety Management(HSE Books* ISBN 0 7176 1276 7)• INDG163 - 5 steps to Risk Assessment(Available FREE from HSE Books)We strongly recommend that all Exhibitors (especially those with Complex stands) take advice from a competentHealth & Safety Advisor, qualified to NEBOSH General Certificate Level or equivalent. Such a person could be a staffmember, but please contact the Boat Show Health and Safety Manager who can recommend independent safetyadvisors to you.Organisers StatementAs overall Organisers, SIBS Ltd. are totally committed to the safe build-up, open and breakdown periods of the Show.We accept our responsibilities as laid out under HASAWA74 and our aim is to provide our Exhibitors and theirContractors with a safe place in which to work ie: Mayflower Park. To do this we will continue to provide the necessaryresources to constantly strive to ensure that the Venue is safe and standards of working practices remain high so far asis reasonably practicable.Therefore, special emphasis will be given to working in conjunction with the Authorities, Sponsors, Exhibitors andContractors in taking every reasonable and practical measure to ensure the safety and well being of all staff andvisitors. We reserve the right to impose any such measure to ensure safe working practices. Any company/individualfound to be placing themselves or others at unnecessary risk will be advised accordingly. Failure to act upon our advicewill result in the appropriate disciplinary action being taken. Under our Terms & Conditions, the support and cooperationof Exhibitors and their Contractors forms part of the contractual, legal and moral obligations of exhibiting.Managers of every Exhibiting Company must be aware it is their legal and moral responsibility to ensure the health,safety and welfare to all persons under their control (Staff, Contractors, Sub Contractors) or who may come into contactwith their work processes (Visitors, General Public etc) and provide them with suitable information, instruction, trainingand supervision to ensure their health and safety, and that any plant or systems of work which may be used are safeand without risk.We have appointed a Health & Safety Advisor for the Show and suitable and sufficient Medical, Security, Cleaning andWelfare facilities are provided onsite. General safety information by the way of Safety Bulletins and EmergencyProcedures will be distributed to all Exhibitors onsite. Please contact the Organisers Office onsite should you notreceive these documents. Distribute them to all relevant Stand Staff, Contractors and Sub Contractors and keep in aprominent place on your stand.Murray EllisDIRECTOR OF OPERATIONSNATIONAL BOAT SHOWS LTDHierarchy of Responsibility1. A Rough Guide to the Exhibitor & Contractor Relationship:Every Exhibitor is responsible to ensure that they hire and use only experienced and competent Contractors and Staff.Senior staff in the exhibiting company and the Contractors company can be held personally liable under UK Law shouldtheir Contractors or Staff have, or cause, an injury, loss or accident onsite.The ‘Red Book’ has now been superceded by the AEO Eguide which is available online. Go directly to the website.http://www.aeo.org.uk/page.cfm/Link=251/t=m/goSection=9. This seeks to clarify this relationship in more detail thanwe can here, and is the exhibition industry’s recommended Code of Practice. It covers wide-ranging issues,responsibilities, and provides recommended safety advice.Some of the key risk areas you may encounter onsite are outlined on the following pages, but it is vital that eachExhibitor (along with their contractors) do the following:a) Undertakes a suitable and sufficient Risk Assessment (RA) with their main Contractor/Designer for the Buildup andBreakdown (stand build and dismantlement) and to cover the Open Period. This should cover all the major hazardsarising from your working practices onsite including: lifting, rigging, Working at Height Regs, PPE, fire control

measures, the exhibits live on-water demonstrations, deep water, COSHH, RIDDOR, and how your work may affectthose on neighbouring stands or the General Public. Please see the sample RA herein, but also refer towww.hse.gov.uk for full advice;b) Please note that Shell Scheme Exhibitors must also undertake a Risk Assessment, but they do not have to includethe work done by the Shell Scheme or Electrical Contractors that the Organiser has officially appointed. You must stillinclude the safety control measures required for your own work practices and the Contractors that you appoint, ofcourse;c) EVERY Exhibitor MUST undertake a suitable FIRE Risk Assessment – please complete and return the simple oneherein. Complex stands may wish to create one in their own preferred format;d) Undertake a Method Statement with your Principal Contractor where you intend to erect a complex structure or havespecial exhibits. Please see the example on following pages;e) Complete and return the Health & Safety Declaration Form HS1 by the due date.2. The Suggested Hierarchy of Responsibility on each Stand:- The Exhibitor:Must undertake a Risk Assessment with their Contractors;Must ensure that all Contractors they use are competent;Must obtain copies of Risk Assessments and Method Statements from all parties who undertake work on theirstand;Must train all their stand staff and notify them of the venue’s emergency procedures;Should take advice from a competent Health & Safety Advisor.- The Stand Designer:Must be competent;Must ensure that the erection, maintenance and dismantlement of the stand design has the ability to be carried outsafely by the contractor, and in the timeframe given;Must ensure that the stand and stand materials complies with all current UK legislation, especially the fire controlmeasures;Must ensure that the stand is safe to both use and visit.- The Foreman/Stand Manager:Must be the designated Fire Marshall;Must appoint a designated First Aider;Must liaise with all parties, understand and provide input into the full Risk Assessment;Must obtain suitable & sufficient Method Statement with the Principal Contractor or Stand Designer;Must prepare a Health & Safety Policy and plan on all working practices;Must schedule a late working rota to avoid accidents.- Principal Contractor & Sub-ContractorsMust provide a suitable & sufficient Risk Assessment, H&S Policy, Insurance details & Method Statement to theExhibitor;Must be experienced & competent;Must co-operate with each other and Employers/Exhibitors/Organisers; Must train all their staff and provide suitableplant and equipment;Either the Exhibitor or their Principal Contractor may be directly responsible for all Sub-Contractors, who, in turnmust provide Method Statements and Risk Assessments as required to the Exhibitor or their Principal Contractor.Key Risk AreasListed below are some of the major hazards that may be encountered onsite together with suggestions on how toeliminate or minimise the risk. You should include these as well as other hazards identified in your own riskassessment. Please notify your staff and contractors of all relevant hazards prior to coming onsite:1. Boats at Height:Visitors could fall if you do not take adequate safety precautions on your boat. You can personally be held liable for allinjuries and losses arising from such an accident. Therefore:A) If you exhibit your boat on land, then visitors are not allowed to go out past the enclosed cockpit area of your boat,even if you escort them. Do not let them go around the edge of the boat or anywhere where they may suffer a fallfrom height. You must ensure that all your staff are aware of this requirement.

B) Physically prevent visitors from going in such areas by affixing a rope barrier and a sign stating ‘Warning: NoEntry’.C) Fit higher than normal firmly fixed temporary handrails. Other solutions include netting the sides or use as fallarrestnets but we stress that there should be no way a visitor is able to suffer a fall in the first place. You couldalso build a suitable wall around areas where there would otherwise be a high drop.D) Do not let visitors onboard who are under the influence of alcohol, under 16 and/or carrying babes-in-arms.Disabled persons will require special assistance. Make visitors aware of potential trip hazards such as ropes, boatcleats, etc, that cannot be removed beforehand.E) If you supply overshoes to visitors when on board then these should be of a suitably non-slip design and availablein different sizes to suit. Deck shoes and bare feet may be acceptable, but visitors wearing socks or just stockingclad feet should not be allowed on board due to the potential to slip and fall. Ensure the decks are dry, level andnon-slip at all times.F) Should you have steps inbuilt on the boat, then these steps must be clean, dry and non-slip. If they are made ofhighly-polished wood or feature different measurements to that of normal steps/stairs then you must implementstrict control measurements, make them non-slip and assist visitors when letting them onboard.G) Boat cleaners must be especially supervised and competent and work in a safe manner. Obtain the ‘Boat CleaningPermit’ and the 'Boat Cleaning Safety Guidelines' for further details. Working at heights, on decks with lowhandrails, working in low-level lighting or poor weather conditions must be done so safety and the safety controlmeasures clearly set out and communicated via your RA. Do not use untrained staff.H) Your RA should highlight exactly the safety control measures you need to implement to eliminate hazards.I) Please see the Safety Team to give you specific guidance onsite. They are here to help you and usually haveexcellent solutions to unusual problems2. Ladders and Working at Height:A) You and your contractors must not use domestic steps/ladders when working at the Show. All steps/ladders mustbe of a class 1 (industrial) standard and/or to EN131.B) Use steps/ladders properly and do not overreach when using a ladder. Consider the use of simple mobile scaffoldtowers instead. Boat cleaning companies must undertake a suitable and sufficient risk assessment and obtain the‘Boat Cleaning Permit ’ prior to starting work.C) Please consider whether you can avoid working at height or use something better and safer than a ladder. If youhave to use a ladder:- ensure it’s of an industrial type.- keep 3 points of contact on it.- don’t use a ladder which is too short or balance on the top step.- don’t stand a ladder on an unsteady base or grass.- don’t allow more than one person on a ladder at a time.- don’t overreach from a ladder.- don’t use a ladder for visitors to access boats.- Fix it off at the top and have a person foot it where applicable.D) If building a high level platform around your boat exhibit ensure the stand edge is protected and highlighted at alltimes. If this is not possible during the construction and dismantling stage, you must instruct and train staff not togo near the stand edge and ensure that only specifically trained and competent persons assemble the handrails.Fall-arrest harnesses should be worn.E) Exhibitors should refer to the HSE website: www.hse.gov.uk for full guidance. Exhibitors must comply with thecurrent work at height regulations and adopt a pro-active approach to the correct use of ladders and other accessequipment.

F) The Exhibitor must provide adequate information, instruction, training and supervision as well as safe plant andequipment to their contractors. A safe system of work must be adopted and a suitable RA undertaken andfollowed.3. Underground Cable Warning if you have a Marquee:A) Anyone wishing to fix a marquee of any size into the ground must get a Marquee Permit prior to starting work.B) All known underground power cables at the show have been spraypainted in RED on the actual ground. Theirapproximate positions have also been marked on the special, 'Underground Cables Floorplan' so check your areafirst!C) There are unknown cables and services in the ground, as there are no precise plans available from the localcouncil. Therefore, prior to erecting a marquee or otherwise fixing into the ground, you must first make a thoroughcatscan of the area concerned.D) Do not under any circumstances dig or knock in spikes or tent poles, etc. until you are positive the ground is safe.Damaging an underground cable could be fatal.E) If you are still unsure, then please contact the Show’s appointed electricians Solent Power on +44 (0) 1722712555 who may be able to advise further on the approximate positions of cables. However, Solent Power are notresponsible or able to detect all underground pipes or cables. It is, therefore, the responsibility of the Exhibitor toensure that the ground is safe before penetrating the ground with spikes etc.4. Electrical Safety Test Certificate:A) Upon completion of the wiring to each stand, the exhibitor will be required to sign a test sheet to confirm that all oftheir own electrical wiring and equipment is safe and has been properly installed/connected. This requirement isalso necessary for all boats displayed.B) Lighting: ensure your stand is adequately lit at all times, throughout the build-up, open and breakdown periods.5. Plant & Power Tools:A) 240v generators and power tools are not allowed to be used outdoors at the show due to the high risk ofelectrocution.B) All portable tools and equipment must have been recently pat tested.C) Only use 110v generators which must be suitably earthed (with an earth rod normally) or battery powered toolsand equipment.D) Machinery, especially bench saws, must have the correct guards fitted. Portable power tools and equipment musthave the minimum length of trailing lead which must be taped down to protect it from damage and to avoid causinga trip hazard.6. Fire Precautions:A) You must ensure that all your staff know what to do in an emergency. Please clearly display the ‘emergencyprocedures’ in your staff area and make sure all staff are aware of them, as well as the location of the medicalcentres at ‘e gate’ and ‘c gate’, fire exits and assembly point.B) You must undertake a suitable Fire Risk Assessment – see the sample version herein, that you can use toassist you in compiling your fire risk assessment.C) A competent person on the stand must be the designated Fire Marshall. This can be more than one person (tocover different times) but they must ensure a fire risk assessment is completed and all relevant fire controlmeasures are in place on your stand.

D) All stands with offices, storerooms, corridors or void areas under the main platform must have suitable fireprecautions, including:i) Smoke detectors in all areas, linked together.ii)A ‘howler’ should be fitted adjacent to all final exit doors, as well as one in the main office area. The Howlershould be used as a manual warning siren to help evacuate the larger stands. Link all howlers together togive standstaff an audible early warning of a fire/emergency, and make sure they know how/when/why to usea howler.iii)The Boat Show ‘fire door sign’ must be fitted prominently onto all final exit doors, preferably near a ‘howler’.Ensure your staff are aware of the sign and the instructions on it.iv)Emergency lighting to BS5266 part 8, including a maintained emergency light above all emergency exits andclear directional exit signs to BS2560/BS5499 along all exit routes.v)Suitable fire extinguishers to BSen3 1996. Exhibitions should each have at least one on their own stand. (Nb:standard fire extinguishers will be positioned around the show. Other special extinguishers are available viathe organisers but must be ordered at least one month prior to the show).vi) All materials should be to BS476 part 7, class 1.E) As an option complex stands can fit a simple fire detection system to BS5839-1 2002, fire alarm code nondomesticto standard 15. Smoke detectors in such systems should be fitted to BSEN54-7.F) Ensure that smoking is banned on your stand, and that staff do not smoke underneath the stand, in storage areasout of sight.G) For very large stands with many staff, we recommend you have a simple system in place to ensure that all staffmembers are recorded upon arrival on the stand (name and their mobile number) so that they can be easily tracedin the event of a stand or hall evacuation.H) Complex stands should have their own first aid box and qualified first-aider,I) Please also see the ‘double deck fire strategy’ advice sheet from the organisers onsite.7. Lifting:Lifting operations can only be carried out by the appointed show contractor. All lifting areas on or around your standthat you are responsible for must be suitably guarded and warning signs hung. Hard hats and hi-vis jackets must beworn at all times when in the vicinity of lifting. Never work under overhead work being carried out.8. 5mph Speed Limit:Vehicles are to observe a 5mph speed limit and switch hazard lights on. Please use a Banksman when reversing.Beware of pedestrians and remove the vehicle straight after unloading. To avoid fumes, do not let it idle.9. Late Working:All work must stop during the hours of twilight and darkness although some temporary lighting may be required in theearly evening and under multi-level stands. Do not permit lone working at any time.10. Guarding of Exhibits & Demos:All moving, sharp or hazardous parts of machinery, exhibits and engine displays (ie: propellers) must be adequatelyand safely guarded so as to prevent injury to persons - especially visitors - throughout the build-up, open andbreakdown periods. Should you wish to remove any normal guarding for display purposes you must get the writtenapproval of the Safety Manager first. A suitably strong see-through material may be used along with a large warningsign and distance guards (simple rope and post may suffice in some cases). The engine or machine must beelectrically and mechanically disconnected and a suitable and sufficient RA undertaken in writing. The Safety Managermust inspect and approve all such items prior to the Show opening. All equipment being operated or demonstrated

shall be inherently safe and not create a hazard to the demonstrator or visitor. The organisers have the right toterminate any such display or demonstration.11. Children:Children under the age of 16, or any animals, are not allowed on site during build up and breakdown. This includeswithin the cabs of vehicles when you are working. You will be turned away from site if you bring a child with you.12. Hazchems:Any and all Hazchems/anti-foul paint etc, you wish to bring onsite must be brought to the attention of the Healthand Safety Manager at least one month prior to the start of tenancy for permission. Take note of the COSHHprecautions contained within the safety data sheet (SDS) required for certain solvents or substances used in cleaningboats, applying anti-fouling paint or stand fitting. Wear appropriate PPE. All flammable liquids and substances must beused and stored safely and removed by the exhibitor to dispose of properly - not placed in general rubbish bins or skipsas serious fines will be levied by the local authority. The current CHIP (chemicals hazard information and packaging)regulations must be complied with, along with all other approved codes of practice and the current COSHH Regs. Allspillages onsite must be cleared up immediately. Spillages of hazardous substances (boat cleaning fluids/diesel, etc)must be dealt with in accordance with the manufacturers safety data sheet (SDS). Please notify the organisers or floormanagers immediately in all cases.13. Scaffolding:Correct scaffolding must be used and constructed as per British Standards and comply with the European directive ontemporary work at height regulations, and other such requirements from the HSE. This means, amongst other things,that the team must use full arrest harnesses and cordon off the scaffolding area. A competent person from thescaffolding company must issue an inspection certificate for the finished scaffold, or may face being removed from thesite. There must be no risk to pedestrians from falling objects. Mobile tower scaffolds must always be properlystabilised and propped (bearing in mind any uneven or soft ground) with suitable handrails, locking wheels, toe boardsand full width working platforms. Do not move them with persons or tools onboard!14. PPE:Contractors must wear suitable protective clothing (PPE) that includes head, eye, ear, foot and hand protection asrequired.15. Hot Work:Any cutting, grinding, soldering, welding or ‘shrink-wrapping’ boats involving an open-flame must first be approved via ahot work permit issued by the organisers. You will need a fire screen, fire extinguisher, PPE and proof ofcompetency/previous experience before work of this nature can be permitted.16. Marina and Deep Water Safety:Please read the Marina Section and note that all Marina Exhibitors are responsible for visitor safety on and aroundtheir boats at all times.A) Safety onboard:Please ensure that Visitors (especially with children) are escorted by a responsible member of Staff at all times.Battery-charging must not be done during the Show’s open hours and be suitable vented. Suitable life savingequipment must be onboard. Ensure that you have a suitable fire extinguisher onboard and you know the location ofall lifebelts. Please ensure that waste material is not left blocking the walkways.B) Steps/stairs on marina:All purpose-built steps/stairs that visitors or staff use to access your boat must comply fully with the boat show standfitting regulations in the exhibitor manual and be safe to use.C) Steps/Stairs onboard boats;Should you have steps inbuilt on the boat itself, then these steps must be clean, dry, level and non-slip. If they aremade of highly-polished wood or feature different measurements to that of normal steps/stairs then you mustimplement strict control measures (make them non-slip; assisting Visitors etc) when letting Visitors onboard.17. Boat Cradles:If you are exhibiting boats on your stand, then the method of supporting them - be it cradle or road going trailer - mustbe structurally sound and strong enough to withstand the static load of the boat, together with the live load that Visitorswill subject it to. Trailers should be chocked so that the weight of the trailer body is fully supported and the wheels areoff the ground. All cradles must be of sufficient capacity to support the weight of the boat and be designed andconstructed to enable the boat and cradle to be moved together, if necessary. Scaled drawings (including structuralcalculations allowing for the full live load of the boat and cradle together in its final position) must be submitted to theOrganisers for approval, at the same time as submitting your stand design submissions. The Organisers have the rightto refuse to lift or move any boat/cradle combination that they feel is unsafe. The Exhibitor shall be liable for any costsor delays that are so incurred.

18. Assisting the Disabled and the DDA:Please note that the step/stair dimensions were changed some years ago – please see the stand fitting section for fulldetails, but note:A) Handrails:Having insufficient handrails may mean that your stand will be subject to an ‘Improvement Notice’ and be closed tovisitors. Therefore, to comply with Part ‘K’ and Part ‘M’ of the Building Regulations, we recommend you fit handrailsevery 1.8m apart on wide staircases. Should an Exhibitors Risk Assessment identify a different requirement, thenplease note that the very minimum safe standard acceptable is: a non-climbable handrail on each side of a widestaircase, as well as a central handrail.B) Staircases:Read the ‘Staircases’ section in the ‘Stand Design and Construction Rules and Regulations’ for full details, and submitclear stair drawings with your stand design submission, but it is imperative that you ensure:• Treads must be 280mm min (340mm max).• Risers must be 170mm max (150mm min).• Stairs should be a minimum of 1.2m wide.• The rise of a flight should contain no more than 12 risers for treads 350mm.• You must have a handrail on both sides of any step/stair which would otherwise be open. These handrails musthave solid or non-climbable in fills.• The Organisers reserve the right to remove any set of stairs or steps that are considered unsafe.C) Ramps:For stands that have overall low platforms up to 150mm high, ramps with a 1:12 gradient should be fitted for thedisabled.D) Access statement for helping the disabled:Exhibitors must actively seek to comply with the DDA and not discriminate against any form of disability when personswho may have difficulty walking, seeing or hearing wish to access your stand. A suitable ramp should be incorporatedinto all stands that have overall platforms where space permits, or a pro-active means of entertaining and dealing withthe disabled wishing to access your stand must be carefully thought out.Where there is no space available to fit a 1:12 ramp, nor budget available for a lift, then the question “how will disabledvisitors be catered for?” must be answered with another official ‘Access Statement’ as well as detailed in the individualExhibitors RA.This ‘Access Statement’ should be similar to “we do not have the space or infrastructure for a lift, and a suitable rampwould have to extend outside our stand limits. However, to assist the disabled we will......” Then set out exactly how youare going to mostly comply with the DDA to ensure that you do not actively discriminate against (all forms) of disability.This solution could take the form of a written statement like:‘We have a single 1:20 ramp up to level one of the stand where our sales people can meet and greet all disabledpersons; or, we have a special area set aside for wheelchair users in our VIP area; or, we have fitted a Stannah chairliftto our main stairs; or we have a sign and doorbell/intercom at the front of the stand which states that wheelchair usersshould wait there and summon assistance, then they will be helped onto the stand by specially trained staff dedicatedto looking after the disabled visitor.’Note: your written access solution must be effective and actively monitored and physically carried out by members ofyour stand staff onsite.Information Download- How to Undertake a Simple Risk Assessment- Sample Method Statement- Useful Design Drawings- Southampton Emergency Procedures- Fire Risk Assessment

(Please brief your staff on these and display on yourstand)