YA Handbook - Girl Guides Singapore

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YOUNGADULTHANDBOOKThis edition of the Handbook is a working document.The Developmental Programme will be testedfor 18 months when a review will be takenand the Programme modified accordingly.30.09.11Working document. Edition 1 - 30.09.11

CHAPTERS ....................................................................... 27HOW A CHAPTER WORKS ................................................................. 27Members......................................................................................................... 27Meetings and Groups ......................................................................................... 27Management .................................................................................................... 28Chapter Yearly Meeting ...................................................................................... 28Records .......................................................................................................... 29Finance .......................................................................................................... 29Mentor ........................................................................................................... 30Conflict Resolution............................................................................................ 30PROGRAMMING ACTIVITIES FOR CHAPTERS ........................................... 31Planning ......................................................................................................... 31Points to consider ............................................................................................. 31CHAPTERS FORMED FOR A PARTICULAR INTEREST .................................. 32RELATIONSHIP WITH YABC ............................................................... 32MENTORS ........................................................................ 33YA BRANCH WAYS OF WORK ................................................. 35YA BRANCH COMMISSIONER .............................................................. 36YA BRANCH COUNCIL...................................................................... 37Ongoing Committees.......................................................................................... 37Officers .......................................................................................................... 37Appointment of Officers (except the Chairman)....................................................... 38Committees ..................................................................................................... 39Appointment of members of committees................................................................ 39Duties of Officers.............................................................................................. 40MANAGING THE BRANCH.................................................................. 44Meetings and activities....................................................................................... 44Conflict Resolution............................................................................................ 45Monitoring the Developmental Programme ............................................................. 45PLANNING ................................................................................... 46One way to plan ............................................................................................... 47DEVELOPING THE BRANCH ............................................................... 48Opening new Chapters ....................................................................................... 48Recruiting new members .................................................................................... 48Forming a Chapter ............................................................................................ 48Closing Chapters............................................................................................... 49ACKNOWLEDGEMENT .......................................................... 50INDEX............................................................................. 52PERSONAL DEVELOPMENT RECORDS ....................................... 53Working document. Edition 1 - 30.09.11

Working document. Edition 1 - 30.09.11

WHAT YOU NEED TO KNOWWHAT YOU NEED TO KNOWBACKGROUNDBy joining the Young Adult (YA) Branch of Girl Guides Singapore (GGS)you join an organisation that has a history of almost 95 years of serviceto girls and young women and is affiliated with the World Association ofGirl Guides and Girl Scouts (WAGGGS), a ten million strong umbrellaassociation from 145 countries and the largest voluntary movement inthe world dedicated to girls and young women.Girl Guiding/Girl Scouting is open to all girls and young womenwhatever their religion, ethnic group or background. A Girl Guide orGirl Scout accepts the Fundamental Principles as expressed in theoriginal Promise and Law based on spiritual values, personaldevelopment and commitment to helping others. It gives a purpose andmeaning to life and provides Girl Guides/ Girl Scouts with a set ofvalues such as honesty, responsibility, integrity, loyalty, respect,tolerance, self-awareness and a moral framework. In the years sincethe founding of Guiding, tens of millions of girls and women have madethe Promise each in her own language. Although the words and theemphasis vary from nation to nation, the essential meaning is as Baden-Powell originally intended.There is a unique bond of friendship that stretches around the worldwhen you participate in the international activities of GGS andWAGGGS, either with Guiders if you are girls, or on your own or withfriends as young women.In the younger age groups the girls are led by capable women, Guiders,who allow the girls to develop and manage themselves through thePatrol System, the forming of groups and self government appropriateto age. In the YA age group the young women have moved on fromthere to manage themselves.Working document. Edition 1 - 30.09.11 1

WHAT YOU NEED TO KNOWYoung Adult Branch SingaporeThe Young Adult Branch offers youflexibility, self direction and choice asmembers of the senior Branch of GGS.Young women aged 17-25 who have beeninvolved in the younger Branches joinbecause they wish to extend theirrelationship with GGS; other young women join to commit to the valuesof GGS and form friendships amongst peers.The Branch is run by YAs for YAs through a Young Adult Branch Council(YABC) which meets the needs of the members and the policies of GGS.The Executive Committee (ExCo) of GGS appoints a YA BranchCommissioner to be the link between it and the YAs and to ensure thesmooth conduct of the YA Branch. See YA Branch Ways of Work page 35this Handbook.YAs are grouped together in chapters in different parts of Singapore tocarry out the Programme, forming relationships within and acrosschapters and coming together as a Branch when required. See YACHAPTERS page 27 this Handbook.Working document. Edition 1 - 30.09.11 2

WHAT YOU NEED TO KNOWTHE DEVELOPMENTAL PROGRAMMEThe Developmental Programme, the whole experience you have in YAs,follows the tradition of other member organisations of WAGGGS for thisage group of focusing on engagement with the wider world.You concentrate on developing your ability to take a confident place inthe adult world whilst still carrying on your responsibilities as amember of GGS. As you make the YA Promise to extend service to thelocal and world community you will know that you are joining aworldwide group of young women who have done the same.The Programme aims to provide fun andpersonal growth within a progressive self development frameworkenjoyment of the outdoor lifecommunity serviceflexible commitmentleadership participation within GGS and outsideparticipation in advocacy programmesparticipation in WAGGGS’ Initiatives such as the present MillenniumDevelopment Goals (MDGs)participation in international events and service projectsparticipation in small groups interacting and working with likeminded peopleThe Programme, uniting us with the rest of the 145 memberorganisations that comprise WAGGGS, is based on a core that will flowthrough all that you do:WAGGGS and thus GGS Fundamental Principles – the Promise and Lawexpressing our valuesserviceleadershipparticipation in international initiativesFrom this core, to meet the needs of the young women in Singapore,we have grown 6 Programme Focus Areas that are interconnected orstand alone as you wish and on which you can work at your choice, yourpace, on your own or with others.Working document. Edition 1 - 30.09.11 3

WHAT YOU NEED TO KNOWProgramme Focus Areas5-Point ProgrammeSocial NetworksServiceLeadership in GGSPeer EducatorNYAA ProgrammeA complete explanation of the Focus Areas starts on page 11 of thisHandbook.GGS VALUESAs a new YA you will explore the Promise and Law, which are theFundamental Principles of WAGGGS and thus GGS expressed as a codeof conduct and promise to live that code with the extendedresponsibility to the wider community.After you have been enrolled you will continue this explorationthroughout your membership as you grow in your development andexperience. The values are further explained on the YA websiteRESOURCES: TRAINING, Fundamental PrinciplesWorking document. Edition 1 - 30.09.11 4

WHAT YOU NEED TO KNOWYOUNG ADULT MEMBERSHIPYA MembershipYou are invited to join YAs if you are 17-25 and want to:explore WAGGGS Fundamental Principles as expressed in Promise andLawmake the GGS YA Promisejoin a chaptercomplete the YA Introductory Course and become enrolledexplore all aspects of leadership, including self government anddecision makingparticipate in WAGGGS initiatives as GGS decides and facilitatesself direct your personal growth through the Programme Focus Areaswork in small groups to achieve your own self development goals andhelp other YAs to achieve theirswork in small groups for certain projects / ad hoc activitiesMaintenance of MembershipTo maintain your membership you:annually pay capitation fee ($5.00 as at 2011)attend the Yearly Meeting of the YA Branch or be able to providemedical, examination or compassionate reasons not to attendattend 3 of 6 gatherings of the YA Branch held throughout the yeargive at least 25 hours of service, including preparation andexecution, to GGS HQ organised activities such as Thinking Day, AGM,Guiders’ Conference, GGS Trainings etc. See Service page 19 thisHandbook.Expectation of YAs by GGSThe expectations of you by GGS are in line with the expectations ofBrownies, Guides and adults who become a member of GGS. The GGSConstitution explains that YAs are the third Branch of the girl membersof GGS and are aged 17-25 and have girl member privileges not adultmember privileges.Working document. Edition 1 - 30.09.11 5

WHAT YOU NEED TO KNOWAs soon as possible after joining a YA Chapter you will complete theIntroductory Course to give you a general understanding of the YABranch and Guiding fundamentals from the point of view of your agegroup, then make the YA Promise. After that you will self direct yourown personal growth and participate in the activities of your chapterand the YA Branch. See Induction Programme page 10 this Handbook.YA UNIFORMGGS, like members of all WAGGGS member organisations, is auniformed group and the YA Branch has both an official and workinguniform. If any other variations are needed e.g. pants/long skirt,please seek permission from the YA Branch Commissioner.1. Guider’s hat2.State Crest Badge3.Guider's scarf4.Scarf holder5.World Badge6.Name tag/YA Pin7.Trefoil9.Camper Licence/Pack Holiday Badge10.5-Point Badge / Service Badge11.NYAA Badge12.PGA Badge13.Leather belt with official buckle14.Whistle15.Side Pocket16.Single box pleats in front17.Black court shoesThe working uniform is the YA t-shirt, dark pants or jeansand closed shoes.Working document. Edition 1 - 30.09.11 6

WHAT YOU NEED TO KNOWPARTICIPATIONThe Young Adult Branch members know that today’s 17-25 year oldyoung women have demanding, competing and at times conflicting callson their time and the manner of participation in the Programme takesthis into account.You will join the chapter of your wish that may have been formed for aparticular reason such as exploring the outdoors or because YAs preferto meet at a location of their choosing. The chapter will have at least 6members but you will take responsibility for your growth. You join onechapter only but may move to another so long as you inform the YAHead of Membership and the GGS support staff.There are few ‘musts’ in the Developmental Programme and they are:attend the Introductory Course; make the YA Promise; pay capitationfee; attend Yearly Meeting; attend 3 of 6 gatherings of YA Branch; do25 hours service for GGS HQ and the rest is your choice.Your participation in the Programme might look like this.InductionChapterAnnuallyCapitation FeeAttend Yearly Meeting of YA BranchAttend 3 of 6 gatherings of YA BranchGive at least 25 hours of service to GGSHQ organised activitiesFocus Areas5-Point ProgrammePersonal –DevelopmentHomeOutdoorCommunityInternationalSocialNetworksServiceLeadershipin GGSBronzeSilverGoldPeerEducatorNYAABronzeSilverGoldPeak AwardWorking document. Edition 1 - 30.09.11 7

WHAT YOU NEED TO KNOWChaptersYour chapter manages itself, deciding the yearly calendar of activitiesand how often the members meet. Chapters may, and are encouragedto, invite members of other chapters to participate in activities.Your chapter members decide how the Developmental Programme willbe followed. If it has been formed for a particular reason the chaptermembers do not have to participate in more of the Programme otherthan to fulfill the obligations of membership of the Young Adult Branchfound in the ‘musts’ and on page 5, Maintenance of Membership.Your chapter will ensure that the Promise to serve in the widercommunity is represented in the chapter. The service may range fromfundraising for a particular purpose in the community to actuallyparticipating in service projects arranged by other YAs and orrequested by GGS. See CHAPTERS page 27 this Handbook.Individual MembersYou will take responsibility and self direct your own personal growthregardless of how your chapter chooses to follow the DevelopmentalProgramme and you will decide for yourself if you wish to participatemore broadly in the Programme than your chapter offers.You will form small groups to achieve your own goals and help otherYAs to achieve their goals without the direction of a Guider. You willdecide your involvement, your activity, make your own plans and findyour own money. These groups may be formed from within your ownchapter or from other chapters or the wider community. Some financialassistance may be available within strict guidelines so contact the YABranch Commissioner for details.Working document. Edition 1 - 30.09.11 8

WHAT YOU NEED TO KNOWMOVING ONIt will be time to move on after your involvement with the YA Branchwhen you turn 25. You will have gained many skills and made manyfriends. Ask yourself what you would like to do with all you havegained.Positions on GGS ExCo and its sub-committees are available; you canhelp in particular events being organised; continue your training as aPeer Educator and become a certificated trainer of adults and orchildren. The Trefoil Guild is there offering to continue the fun,friendship and service that you have experienced with YAs.What do you think GGS could expand into? Follow this up.Talk to the YA Branch Commissioner about the many opportunitiesavailable.Working document. Edition 1 - 30.09.11 9

INDUCTION PROGRAMMEINDUCTION PROGRAMMEIntroductory CourseInduction is mandatory for all new members, including past Guides.The aim of the Introductory Course is to provide a generalunderstanding of the YA and Guiding fundamentals from the point ofview of your age group and is conducted by the YA Vice Chairman inconsultation with the YA Branch Commissioner and the GGS TrainingCommissioner.The course comprises:WAGGGS Fundamental PrinciplesHistory of Guiding & YA BranchRelationship of YAs to WAGGGS through GGSBasic Structure of WAGGGSStructure of GGSResponsibilities and privileges of being a YAYA Developmental ProgrammeOn completion of the Course you will make your Promise if you are anew member of GGS. If you were a Guide you will renew your Promisewith the additional commitment to take the Promise into the widerworld.Promise CeremonyYour Promise Ceremony will be something like thisYA Branch Commissioner; Do you wish to make the YA PROMISE?YA: YesYA Branch Commissioner; Please doAll YAs and others present will salute as YA makes her PromiseYA Branch Commissioner: What is the additional commitment to thePromise from a YA?YA: To take my Promise into the wider worldWorking document. Edition 1 - 30.09.11 10

PROGRAMME FOCUS AREASPROGRAMME FOCUS AREASThe Programme Focus Areas are a collection of activities that can beused by chapters and individual YAs after completing the InductionProgramme and whilst participating in the core Programme.The 6 Focus Areas are designed to give choice of involvement allowingchapters and YAs to opt in and out with the option to choose as manyFocus Areas in which they wish to play a part. It is also possible to do aparticular section of a Focus Area for interest and development but notseek an Award.The Head of Programme Development of the YABC will co-ordinate the6 Focus Areas for individual YAs. Chapters may be formed for specificpurposes under each Area or chapters may include more than one Areawithin its management of the Developmental Programme.Objectives of Focus AreasOverallTo offer a multi faceted programme of flexibility and choice for selfdirection and progression to young women exploring their potential.Social NetworksTo provide opportunities for fun, friendship and social contact, indoorand outdoor, forming small groups to follow a common interest.ServiceTo provide opportunities to give service yet with learning and as part ofthe young woman’s growing commitment to WAGGGS’ FundamentalPrinciples.Leadership in GGSTo continue to provide opportunities to develop leadership skills that isa core element of GGS training of girls and young women.Working document. Edition 1 - 30.09.11 11

Peer EducatorPROGRAMME FOCUS AREASTo provide the opportunity to develop leadership and training skills,growing towards contributing to education of peers and younger.5-Point ProgrammeTo provide the opportunity to explore potential in a progressiveframework that continues from the earlier age groups in GGS whilstoffering choice and self progression towards the peak award.NYAA ProgrammeTo provide the opportunity to participate in a programme and gain anaward that is well recognised in the Singapore community.Working document. Edition 1 - 30.09.11 12

PROGRAMME FOCUS AREASFOCUS AREA – 5-POINT PROGRAMMEThe GGS 5-Point Programme has a progressive framework and some ofthe above Focus Areas will fit some of the modules. If you wish to takeup this Area you will do so in a self directed manner, completing inyour own way in your own time, forming small groups as necessary.The 5-Point Programme is coordinated by the Head of ProgrammeDevelopment of the YABC who continually seeks out ideas andopportunities, recording them on the YA Resource website. TheProgramme Development Committee processes the submitted planswithin 2 weeks of receipt.The structure has 1 level, with the progression within each activity;completing each activity will involve 3 segments:1. Learning and or Self Improvement2. Performing3. Application and AssessmentAwardsAt the completion of each Point a badge is awarded; when all Pointsare completed a badge representing all Points is awarded.To participateTopics for activities are suggested in each module under each point andyou may choose your own topic. It is up to you to expand the topic ofyour choice into an activity that will fit with the 3 segments ofprogression outlined above.You will choose and complete one activity from each module undereach 5-Point to gain the full badge.Activities under one module may gain credit under another, subject tothe YABC’s approval and on the recommendation of the Head ofProgramme Development. Activities do not have to be attempted inany order and you may do multiple activities in multiple modules butthe completion of one from each module is necessary to gain thebadge.Working document. Edition 1 - 30.09.11 13

PROGRAMME FOCUS AREASYou may work on your own, in pairs or with a small group of 3-4people. If other YAs wish to work with a YA to complete that activityunder the module for their own achievement the Performing,Application and Assessment must be carried out so that the assessor orYABC, whichever is appropriate, can ensure each YA has adequatelylearned and is able to apply the topic.After choosing your activity from within a module, gather your smallgroup if you are working with a group, prepare and submit a plan tocomplete the activity, with suggestion for assessment, on the relevantform to the YA Programme Development Committee for immediateaction. See YA website RESOURCES: FORM – 5-Point Programme Plan.If you attempt the clauses for NYAA under this Focus Area the clausesmust be carried out in the same manner as any 5-Point activity andwithin the 3 segments as described below.1. Learning and or Self Improvement will be chosen by yourself2. Performing can be achieving the certificate if offered, eg first aid,or meeting the skill level demanded, eg a sport3. Application is by sharing with members of a chapter, Brownies,Guides, or others. Sharing can take the form of service, PeerEducation, advocacy, games / activities that shows that you canapply what has been learned, and will be the place you areassessed.Part of the assessment will include a reflection on what has beenlearned, what GGS values have deepened and what you intend to dowith the learning to further deepen your understanding of the value.To complete the ‘Application’ section for Service you will produce aportfolio of the service given and share the contents of theportfolio. The portfolio may be digital.Forms of assessmentSelf / peer / YABC / specialist / mix of all.Working document. Edition 1 - 30.09.11 14

PROGRAMME FOCUS AREASFRAMEWORKPOINT 1Personal Development – to enable a girl to develop to her fullest potentialHealthy LifestyleHealth Promotion Boardcurrent health focusHealth educationHealth talksNYAA module PhysicalrecreationSports competition withGuiderSports in a safe waySelf esteemSocial etiquetteImageArt therapyPublic speakingTopic of your choiceArts & CulturalDevelopmentMuseums visitsNYAA module SkillsConcertsNoise SG.Arts EducationProgramme ArtPerformanceCreative writingPhotographyScrapbookingHandicraftsTopic of your choiceLeadership DevelopmentLeadership fromProgramme Focus Area‘Leadership’Unit HelperSub committee memberof GGS and or YAPeer EducatorOrganise an event asProject leaderLeadership courseTopic of your choicePOINT 2Home – To enable a girl to develop skills to maintain a homePersonal ResponsibilityHealthy eating – cookingHostessFirst aidPeer EducatorCivil DefenceNeighbourhood WatchTopic of your choiceLife SkillsFinancial managementFirst aidPlanning for futureCareer talks / visitsFundraising – fund developmentProject managementSelf defenceTopic of your choiceWorking document. Edition 1 - 30.09.11 15

PROGRAMME FOCUS AREASPOINT 3Outdoor – To enable a girl to develop an awarenessand appreciation of the natural worldOutdoor SkillsNYAA module adventurous JourneyHikingCamping – helping GGS, such as QM, firstaid, activities etcCamping – having a YA CampCanoeing / Kayaking etc CoursesSwimmingLifesavingNight cyclingPeer Educator for Camp SkillsTopic of your choiceEnvironmental ResponsibilityVisits to organisations / sites promotingenvironment eg New Water MarinaBarrageWAGGGS Biodiversity BadgeRecyclingWAGGGS Climate Change BadgeTalks – attend / inviteEarth HourTopic of your choicePOINT 4Community – To enable a girl to develop the ability to relate to and communicate withthe wider worldMulti-cultural Exchange Service AdvocacyReligious Knowledge –visits to places of worshipNYAA Nexus websiteRacial harmonyInterracial celebrationSocial Etiquette +Topic of your choiceService from PlatformFocus Area ‘Service’NYAA module ServiceService LearningInternational ServiceOrganise Service for GGSTopic of your choicePublic SpeakingWork through WAGGGS’Advocacy Tool KitPeer EducatorTopic of your choiceWorking document. Edition 1 - 30.09.11 16

PROGRAMME FOCUS AREASPOINT 5International – To enable a girl to develop a commitment to Guiding valuesExploring Fundamental Principles as a YASpirituality Kit – WAGGGSWAGGGS Initiatives – MDGsRights and ResponsibilitiesMoral values eg sex; smoking; drugsRetreat to explore FundamentalPrinciples and selfTopic of your choiceWAGGGSParticipate in WAGGGS eventsHost international guestsVisit WAGGGS’ Member Organisation,make contact with Girl Guides and learnabout the country and GuidesGGS relationship and relationship toWAGGGSYAs rights under GGS ConstitutionTopic of your choicePeak AwardDetails of this will be provided on application to the YA BranchCommissioner.Working document. Edition 1 - 30.09.11 17

PROGRAMME FOCUS AREASFOCUS AREA – SOCIAL NETWORKSWe all join groups and participate because we make friends and thisFocus Area is to meet that need. All Chapters may include this FocusArea as part of their overall programme.Some reasons for YAs to take on this Area to form a chapter are below:to group Unit Helpersto give serviceto group Peer Educatorsto focus on participation in the 5-Point Programmeto focus on the participation on the NYAAto explore the outdoors further than their time in Guidesto become a movie-going groupto form a book club with young women of like valuesto get together a few times a year to catch up with each otherAwardsParticular awards are not specifically earned in this Focus Area,however external certificates and awards may be gained if a chapter isformed for a particular reason that earned awards such as the PeerEducators.To ParticipateChapters and YAs will include this Focus Area in the general running oftheir chapter as they wish.Working document. Edition 1 - 30.09.11 18

PROGRAMME FOCUS AREASFOCUS AREA – SERVICEService has always been an essential part of Guiding from the Brownie’s‘Lend a Hand’ through the Guides’ ‘Good Turn’ to the greater focus onservice to the community by the senior branches of Guidingorganisations as an important aspect of their commitment to theFundamental Principles. YAs give many hours of service to GGS incountless different ways and this Programme Focus Area will giveopportunity forService 1 – to GGS to maintain membershipService 2 – as service learning to GGS or another non-governmentorganisation (NGO) or Government Organisation (GO)Service 3 – to the wider world, local and international, withcommitment to the Fundamental Principles.AwardsService 1 Hours will be earned to maintain YA membershipService 3 levels 1, 2, 3, will earn bronze, silver and gold badge and atestimonial will be given signed by both GGS and the organisation atthe completion of each levelService 2 & 3 may earn credit under 5-Point Programme, Point 4,Service and the NYAA syllabusTo ParticipateService 1 – to GGS- will continue as now where YAs answer calls for help doing whateveris necessary and earn the 25 hours to maintain their membership of theYoung Adult Branch. The YABC will decide what service will qualify butLeadership in GGS and Peer Educator will not qualify.The need for help is advertised on Facebook and messages sent to YAsvia emails. It is up to the individual YA to keep account of her hours.See YA website RESOURCES: FORM – Service Membership Maintenance.Working document. Edition 1 - 30.09.11 19

Service 2 - as service learningPROGRAMME FOCUS AREAS- to GGS or another NGO or GO focused on the assignment anddeveloping the YAs involved especially in leadership and projectmanagement. The expectations is that when there is a special eventand YAs are needed to help they will be given overall control of theproject they are assigned be it stand alone or part of a big event.Overall control means once the project is assigned with appropriateand agreed objectives and outcome expectations the YA is responsiblefor the planning and executing of the project through to its conclusion.It can also mean being mentored or supervised but changes will not bemade without the complete consent and input of the YA.If this service is being carried out to comply with the 5-Point syllabusthen the three segments of the activity will need to be completed andthe Form 5-Point Programme Plan will need to be submitted to theYABC Programme Development Committee.If the service is being carried out as part of this Focus Area you decidethe event in which you wish to participate to carry out this serviceproject or contacts the YA Head of Programme Development toascertain events coming up that would involve such service. You submita plan of action, with budget if appropriate, to carry out the serviceproject to the YABC Programme Development Committee and the GGSor NGO person involved. The YABC Programme Development Committeewill respond within 2 weeks of submission. You must keep the GGS,NGO or GO person up to date with progress of project.To complete the project management learning part of this service yousubmit a final report to the YABC and the GGS or NGO person involvedat the end of the project including a reflection on what has beenlearned, what GGS Values have deepened and what you intend to dowith the learning to further deepen your understanding of the values.See YA website RESOURCES: TRAINING – Project Management.Working document. Edition 1 - 30.09.11 20

Service 3 –to the wider worldPROGRAMME FOCUS AREAS- will be a sustained service within the community chosen by you andapproved by the YABC. You will decide the service focus and theorganisations you wish to work with. The service will start with thebronze and if all three are completed a total of 270 hours over 54months will be served earning all 3 badges60 hours over 12 months (bronze)90 hours over 18 months (silver)120 hours over 24 months (gold)You may change the type of service and the organisation after the first6 months but may only work with up to 3 organisations over the 54months.If this service is being carried out to comply with the 5-Point syllabusthen the three segments of the activity will need to be completed andthe Form 5-Point Programme Plan submitted to the YABC ProgrammeDevelopment Committee. If this service is being carried out to complywith the NYAA syllabi the ways of work for NYAA will be used.If the service is being carried out as part of this Focus Area you decidethe service and the organisation and submit the details to the YABCProgramme Development Committee Programme DevelopmentCommittee for approval. The YABC Programme DevelopmentCommittee will respond within 2 weeks of submission. At thecompletion of the service you submit notice that the service iscompleted (or you have stopped) to the YABC, including a reflection onwhat has been learned, what GGS Values have deepened and what youintend to do to further deepen your understanding of the values. TheYABC, if appropriate, will authorise the presentation of the badge andtestimonial.Working document. Edition 1 - 30.09.11 21

PROGRAMME FOCUS AREASFOCUS AREA – LEADERSHIP IN GGSLeadership is not only about being at the ‘top’; it is about having theskills to be someone who contributes positively in a group, who islistened to and whose ideas are taken up. Guiding continually developsleadership skills from Brownies’ Sixes, Sixers and Pow Wow to Guides’Patrols, Patrols-in-Council and Patrol Leaders’ Council. You have theopportunity to take up leadership positions in GGS such as1. positions on the YABC2. leader or committee member of a YA Chapter3. leader of a small group in participation in a chosen activity4. Unit Helper5. Voluntary Adult Leader (VAL)6. Camp Specialist7. serve on one of the GGS Standing CommitteesAwardsAll leadership positions may earn credit under the 5-Point ProgrammePoint 1, Leadership Development. Unit Helper receives a Unit HelperWarrant Certificate and VAL receives VAL Certificate and gainsPermanent Warrant after 6 months work with a Unit or Pack.To ParticipateIf this service is being carried out to comply with the 5-Point syllabusthen the three segments of the activity will need to be completed andthe Form 5-Point Programme Plan will need to be submitted to theYABC Programme Development Committee.If the leadership is being carried out as part of this Focus Area you willdecide what form of leadership you would like to carry out and notifythe YABC Programme Development Committee who will respond within2 weeks of receiving the request with instructions for further actions.Working document. Edition 1 - 30.09.11 22

PROGRAMME FOCUS AREAS1. Positions on the YAC are varied; the leadership requirement is for 2years and a number of meetings throughout the year. See YA BranchWays of Work page 35 of this handbook.2. Leader or committee member of a YA chapter is a commitment of12 months and a number of meetings per year. See Chapters page 27this Handbook.3. Leader of a small group in participation in a chosen activity is forthe length of the activity and meetings would be as necessary.4. Unit Helpers help at schools’ Guide or Brownie Meetings attending75% of those meetings each year and can do so until she turns 25.5. Voluntary Adult Leaders (VAL) help at school but are able to domore than Unit Helpers and choose their own time requirements. Atthe moment if a YA becomes a VAL and gains a Permanent Warrantshe relinquishes her YA membership.6. Camp Specialist are accredited to hold pack holidays or camps; actas camp first aiders, quartermasters and campfire leaders. The timerequirement would be as needed for preparation and the length ofthe camp.7. Serving on one of the GGS Standing Committees gives the YA aninsight into the ways of work of a big NGO like GGS; the timerequirement is according to committee meeting times.Training for LeadershipThere is particular training needed for some of the leadershipopportunities. The training for Unit Helpers, VALs, Camp Specialist, andGGS Committee Members are the responsibility of the GGS TrainingCommittee and outlined in the Training Scheme of GGS. However, theHead of the Training Committee of the YABC is responsible for liaisingwith the GGS Training Committee to ensure the training takes place.See YA website RESOURCES: TRAINING – Leadership.Working document. Edition 1 - 30.09.11 23

PROGRAMME FOCUS AREASFOCUS AREA – PEER EDUCATORBecoming a Peer Educator gives you the opportunity to explore yourleadership skills and the ability to share your knowledge and worktowards becoming a GGS trainer if you so desires. You train your peersor younger on specific topic. You willcomplete an induction training for Peer Educatorsgain accreditation in the topic you want to trainGGS topics could includeGuide Badges such as Homemakerparticular sessions at Patrol Leaders Trainingparticular sessions at Sixers Trainingparticular modules of the BTC1 & BTC2topics that GGS may think helpful for girl members on such issues ascyber bullying, eating disorders, safety on the internet etcothersExternal topics to instruct could includekayakingfirst aidpioneeringflower arranging andany others that GGS and YAs might be interested inAwardscertificate on completion of Induction Training for Peer Educatorscertificate for the topic of peer education accredited by GGSexternal certificate to instruct in chosen topiccredit under 5-Point Programme Point 1, Leadership DevelopmentYou can work towards the GGS Training Certificate with thesecertificates.Working document. Edition 1 - 30.09.11 24

To ParticipatePROGRAMME FOCUS AREASIf this service is being carried out to comply with the 5-Point syllabusthe three segments of the activity will need to be completed and theForm 5-Point Programme Plan will need to be submitted to the YABC.If the Peer Educator is being carried out as part of this Focus Area youwill decide if you would like to be a Peer Educator and what you wouldlike to instruct and notify the YABC Programme DevelopmentCommittee who will respond within 2 weeks of receiving the requestwith instructions for further action.Peer Educator training will be offered by the GGS Training Committeeon its annual calendar along with training in the areas that GGS willopen to Peer Educators. However, the Head of the Training Committeeof the YABC is responsible for liaising with the GGS Training Committeeto ensure the training takes place. Content of training is available atYA website RESOURCES: TRAINING – Leadership.Working document. Edition 1 - 30.09.11 25

PROGRAMME FOCUS AREASFOCUS AREA – NYAA PROGRAMMEThe NYAA programme is available to you. Some of the above focusareas fit some of the modules. If you wish to take this up you willcomplete it in your own way in your own time according to therestraints of the NYAA guidelines. You do not have to start at Bronzeand you may start at Gold if you feel you are able to complete a higheraward.AwardsBronze, Silver or Gold Award on completion.To ParticipateThe YA coordinates with the YABC and the GGS NYAA Facilitator. Anoverview is given below of the requirements; for completerequirements apply to the YABC Head of Programme Development.Section Bronze Silver GoldService 15 hours over 3monthsAdventurousjourneySkillsPhysicalRecreationResidentialProject2 days and 1 night12 hours activity, 6hours each dayFollow chosen skillfor 6 monthsFollow chosenactivity for 20 hoursover 8 weeks30 hours over 6months3 days and 2 night21 hours activity, 7hours each dayFollow chosen skillfor 12 months ifdirect entry and 6months if holder ofBronze AwardFollow chosenactivity for 30hours over 10weeks60 hours over 12months4 days and 3 nightin remote area32 hours activity, 8hours each dayFollow chosen skillfor 18 months ifdirect entry and 12months if holder ofSilver AwardFollow chosenactivity for 40hours over 12weeksN/A N/A Undertake aproject which willhave a beneficialimpact oncommunity at largeWorking document. Edition 1 - 30.09.11 26

CHAPTERSCHAPTERSEarly in the calendar year the Introductory Course is held followed bythe Induction of the new YAs and a renewal of the Promise by others.During this time the different YA chapters will have booths and givepresentations on their chapters to help the new YA decide whichchapter she will join. The new YA, particular chapter members and theYA Branch Commissioner will make the final decision.Chapters are conducted knowing that flexibility, self direction andchoice are the basic elements of belonging to the YA Branch but thereare a few important ways of work needed to act in accordance withmembership of GGS and the YA Branch. The YA Branch Commissionerand YABC make sure that the chapter is conducted according to theGGS policies. Your chapter members decide the interest of the chapterand when, where, how often and for what purpose you meet.If you wish to form a new chapter please contact the YA BranchCommissioner for information on how to go about it.HOW A CHAPTER WORKSMemberschapters have at least 6 YA membersthe members are enrolled members or getting ready to be enrolledmembers and the responsibilities of YA membership is outlinedearlier in this Handbook on page 5chapters and chapter members are registered with GGS through theYABC and responsible to the YABCMeetings and GroupsYou meet together as a chapter for activities, fun and selfdevelopment. When you decide how often you meet you also decidewhat activities you will do; see Programming Activities for the Chapterbelow.The chairperson or Leader of the chapter informs all your memberswhen meetings and activities will be held; meetings should be heldand not cancelled even if only a few have indicated attendanceWorking document. Edition 1 - 30.09.11 27

CHAPTERSYou will form small groups with like minded people to carry out yourown self development projects and help others to carry out theirsAs well as your own chapter and group meetings you attend at least 3activities that the YABC holds throughout the year and the YA BranchYearly Meeting. These activities give you the chance to meet otherYAs, to share what you are doing and to join and work together.ManagementManagement means running the chapter: having a chapter yearlymeeting; keeping records; having meetings; making and carrying outdecisions; finding money to do activities in accordance with GGSguidelines (see Finance below); setting the calendar of activities andgetting help to run the activities and keeping the YABC up to date withthe status of the chapter.if there are less than 12 members, the members decide who takesresponsibility to carry out the management tasks, but there is alwaysan agreed Leader of the chapterif there are 12 or more members you elect a committee to managethe chapter that comprises of: Chairman; Vice Chairman if required;Treasurer; Secretary, and up to 3 other persons who may be co-optedto serveeach committee has a term of office of one year, whose membersare eligible for re-election for no more than 2 years eachChapter Yearly MeetingA Yearly Meeting will be held for the committee to report on theactivities of the chapter, elect committee members and discuss theplans for the future year.the chairman or Leader of the chapter will chair the meetingthe YA Branch Commissioner or another member of the YABC will beinvited to attend and chair the election of the committeeOther YABC members and members of other chapters may be invitedto attendWorking document. Edition 1 - 30.09.11 28

CHAPTERSRecordsProper records are kept, so the secretary or designated person recordsthe Minutes and sees that everyone involved get copiesshe keeps a record of the members, ensures the members are up todate with their membership and informs the YABC Head ofMembership of current membersshe keeps records of individual YA’s participation, especially if theyneed verification of their service and CCA record and informs theYABC Head of Membership of changesFinanceYou raise your own funds but there are strict rules about this becauseGGS is under the Charity Council and the way funds raised by GGSmembers is strictly controlled.you can raise funds amongst yourselves such as selling craft withinyour chapter or at a YA activity or even at a GGS event withpermission, such as the Guiders’ Conference. Permission must begained from the YA Branch Commissioner for any other fundraising,including asking for donations.You may apply for approval for funding from the YABC if you openyour activity to all YAs and hold that activity at a time all mayattend if they wish.if you are going to seek funding from the YABC you will need todraw up the plans and apply at least in September of the yearprevious to the projected date of the activity as the YABC willneed to include your submission (if approved) in the budget for thenext year; the YA Branch Commissioner will put that budget toExCo for approval in October.However, if, in the course of the year there is a programme whichyou think is suitable for the YAs you may put it forward as aproposal at least 3 months in advance to the YABC for approval.proper records are kept of financial proceedings and any moneycollected is accounted for and is kept with the GGS funds or theinstitution’s funds if appropriate; no chapter keeps its own funds.See YA Branch Commissioner for detailsthe accounts will be audited annually by the Treasurer of the YABCWorking document. Edition 1 - 30.09.11 29

MentorCHAPTERSThe chapter decides if it would like to have a mentor; for details of amentor and how the system works with chapters see page 33 of thisHandbook. If it is decided that there will be a mentor, the chaptermembers discuss with the YA Branch Commissioner the reason and therole of a mentor. Members choose the person, approach them and ifshe says ‘yes’ the YA Branch Commissioner is asked to conduct anintroductory talk so that the mentor understands her role.Conflict ResolutionConflict is part of life and how we manage it helps us grow withinourselves and becomes part of our values system. In a YA chapter themembers who are involved in the conflict try to manage it betweenthemselves. If this is not successful, if they have a mentor they will callon her, and if not they will call on the YA Branch Commissioner.It is vital to remember that all persons involved in the conflict areimportant so it is best that other members do not take sides or repeatstories. For more information on conflict resolution see YA websiteRESOURCES: TRAINING, Conflict Resolution.Working document. Edition 1 - 30.09.11 30

CHAPTERSPROGRAMMING ACTIVITIES FOR CHAPTERSPlanningIt is a good idea to formulate a calendar of meetings and activities fora few months and even a year so all of your members know what ishappening. Try the method below.Put a day or at least a few hours aside and ask members to thinkabout what their self development goals are and what they might doto reach them for the next period of time, possibly a yearbrainstorm from the members a list of activities - use the FocusAreas, especially the 5-Points for ideas; add the ‘must’ activities egThinking Day; other GGS demands; and others you can think of;if you are looking for more ideas for programmes check the YAwebsite RESOURCES: PROGRAMME IDEAS. It is updated by the YAHead of Programme Development.do not try to limit the ideas as you think of them as it is a goodidea to have more ideas than you have time to doif you want to do an activity that is too big for your chapter think ofasking another chapter to join in or even open the activity to othermembers of GGSremember to include the chapter’s requirement for service in thewider communityPrioritise the list; decide what can be done and by whom; decidewho will lead that particular activity; budget the activities and placein a scheduleMake sure you give a copy of the schedule to all your members, theYABC and the YA Branch CommissionerPoints to considerBe aware that all members have competing times and what is decidedat one point may not be able to be carried out at another so do not bedisappointed but try to do all activities even though only a few indicateattendance. However if you have given your word to your chapter thatyou will attend do try to stay committed and turn up.Working document. Edition 1 - 30.09.11 31

CHAPTERSConsider opening invitations wide from the start to other chapters,other GGS personnel, such as Guiders and Guider, and people from thewider community; you will meet other people to broaden your outlookand give greater awareness of your chapter and the YA Branch to GGSand the wider community.CHAPTERS FORMED FOR A PARTICULAR INTERESTIf a chapter has been formed for a specific purpose and that purposeregistered with the YABC and GGS, chapter members do not have toparticipate in activities beyond those the chapter chooses and theobligations of membership of the Young Adult Branch. Individualmembers of that chapter will decide for themselves if they would liketo participate more broadly in the Programme and form groupsaccordingly.These chapters will manage themselves in the same manner as above.RELATIONSHIP WITH YABCChapter Leaders and Chairmen will gather at least once a year, otherthan the Yearly Meeting, with the YA Branch Commissioner andmembers of the YABC to give an update on, and share: development;activities; and concerns of the chapters.Working document. Edition 1 - 30.09.11 32

MENTORMENTORSEach chapter may ask a suitable person to become a mentor to thatchapter only. The YA chapter that decides to have a mentor discussesthe reasons with the YA Branch Commissioner and a member of theYABC and chooses and approaches the person.If she agrees the mentor undertakes an introductory programme by theYA Branch Commissioner ensuring she understands and meets therequirements of the role. The Commissioner appoints the mentor.The mentor could be apresent or past member of GGStrusted person in the communityThe mentor will be someone whois 21 years or abovewaits until she is asked to get involveddoes not interfere with the final decision of the YA Chapterlistensoffers no orders or directionis a trusted ‘shoulder’helps others explore opportunitieshas good ideas about how to deal with difficult situationsshares their experience and knowledgehelps others to stay on track and reach their goalsstays independent not getting personalWorking document. Edition 1 - 30.09.11 33

Working document. Edition 1 - 30.09.11 34

YA BRANCH WAY OF WORKYA BRANCH WAYS OF WORKThe YA Branch is a committee of the GGS ExCo thus there is an elementof control by the ExCo as for all its committees; ExCo appoints the YABranch Commissioner to ensure the GGS’ policies are implemented inthe YA Branch.However the Young Adult Branch is run by YAs for YAs under the YABranch Commissioner so there is great opportunity to influence thedirection of the Branch through participation in decision making. AllYAs come together once a year for the Yearly Meeting of the Branchwhere the YABC reports on the activities and growth of the Branch. Atthis meeting the new YABC and committees as well as plans for theBranch for the coming year and beyond are presented.ExCoYA BranchCommissionerYA Branch CouncilYA Branch Commissioner (Chairman)Vice ChairmanSecretaryTreasurerHead of Programme DevelopmentHead of TrainingHead of MembershipUp to 3 othersFinanceProgrammeDevelopmentTrainingMembershipWorking document. Edition 1 - 30.09.11 35

YA BRANCH WAY OF WORKYA BRANCH COMMISSIONERA YA Branch Commissioner is appointed by the GGS Council; sheis the link between the GGS ExCo and the YA Branchis the person responsible for the smooth conduct of the Branch,ensuring that GGS’ policies and decisions relating to the YA Branchare implementedsubmits the annual plans and budget for the YA Branch to the ExCois chairman of the YA Branch Yearly Meeting and the YABC meetingswith an original and casting vote if there is a tied votetogether with the YABC Vice Chairman ensures responsibilities of YABranch are carried outtogether with the YABC Vice Chairman ensures the YABC strategicand action plans, with budget, are drawn up and submitted to theYearly Meetingtogether with the YABC Vice Chairman and Secretary draws upagenda and monitor implementation of action of minutes of the YABCfinalises the choice of appointments for YABC and committees inconsultation with the YABC Vice Chairmaninducts new YAsappoints mentors, if requested, to a chapter in consultation with amember of the YABChas oversight of the budget and petty cash expenditureoversees funding requests from chaptersWorking document. Edition 1 - 30.09.11 36

YA BRANCH WAY OF WORKYA BRANCH COUNCILThe YABC is not a chapter; its overall responsibility is to ensure the YABranch grows and the members have an up to date progressive selfdevelopment programme. It meets up to 6 times a year, chaired by theYA Branch Commissioner.It is responsible fordeveloping the direction and plans, including budget, for the YABranch in line with the GGS Strategic Plans and the needs andaspirations of the YA membersmanaging the Branchforming such ongoing committees and other committees as necessaryto carry out its responsibilitiesrecruiting new members, opening new chapters and appointing theHead of Membership Committee to liaise with the chapter asnecessarymonitoring the implementation of the Developmental Programme,the maintenance of its quality and coordinating its use to meet theMission of GGSmeeting at regular intervals to ensure above and plan centralisedgatherings for all members across the chaptersOngoing CommitteesThe ongoing committees for the YABC areFinanceProgramme DevelopmentTrainingMembershipSee below for more information about committees.OfficersThe YA Branch Commissioner is the Chairman of the YABC with theresponsibilities stated on the previous page. She holds this role as sheis appointed by the ExCo of GGS in accordance with the GGSConstitution, clause 30.2.Working document. Edition 1 - 30.09.11 37

YA BRANCH WAY OF WORKOther Officers of the YABC are presented at the Yearly Meeting toserve for 2 yearsVice ChairpmanSecretaryTreasurerHead of Programme DevelopmentHead of TrainingHead of MembershipUp to 3 other members may be co-opted based on projected plansAppointment of Officers (except the Chairman)Three months before the Yearly Meeting the YABC decides the skillsneeded in the positions to be vacant and calls for nominations outliningthe skills necessary. They request those nominating to submit anapplication form, available on the YA website FORM, showing theirability to undertake the particular office and reasons for wanting to doso.Appointed members hold office for two years and are eligible for reappointmentfor a further two years. No member may serve in anycapacity for more than four years accumulatively, but may inextenuating circumstances with the approval of the YA BranchCommissioner and the YABC be able to serve another year.only registered YA members who have paid the latest capitation feemay nominate or be nominated for a positionmembers may be nominated by another YA or may nominatethemselves but their chapter must endorse the nominationonly registered YA members who have paid the latest capitation feemay nominate personstwo month before the Yearly Meeting the YA Branch Commissionerand YA Branch Chairperson will short list the nominations and finalisethe positionsthe new Officers and committee members will be presented to theYearly Meeting.Working document. Edition 1 - 30.09.11 38

YA BRANCH WAY OF WORKCommittees of the YABCThere are ongoing committees for the YABC as outlined above and theYABC may form other committees or small groups at the Yearly Meetingor at other times as necessary for specific purposes identified by theYABC.all committeesare chaired by a YABC memberconsist of 2-3 members, including the YABC membermeet as necessary up to 4 times a yearthe YABC memberchairs the meetingensures Minutes are taken and distributed to members after themeetingreports as necessary to the council on relevant businessAppointment of members of committeesTwo months before the Yearly Meeting the YABC calls for nominationsexpressing interest and outlining the reason for wanting to join aparticular committee. Appointed members hold office for two yearsand are ineligible for re-appointment to the same committee withoutagreement from the YABC.only registered YA members who have paid the latest capitation feemay nominate or be nominated for a positionmembers may be nominated by another YA or may nominatethemselves but their chapter must endorse the nominationonly YAs who are registered and have paid the latest capitation feemay nominate persons for committee1 month before the Yearly Meeting the YA Branch Commissioner andVice Chairperson will short list the nominations and finalise thepositionsThe new members will be presented at the Yearly MeetingWorking document. Edition 1 - 30.09.11 39

YA BRANCH WAY OF WORKDuties of OfficersVice ChairmanRepresent the YA Branch Commissioner as appropriate, includingattendance at the ExCo Meeting (GGS Constitution 29.7) and makedecisions on her behalf when she is not availableChair the YABC when the YA Branch Commissioner is not available orat her directionRepresent YA Branch as necessarytogether with the YA Branch Commissioner ensure responsibilities ofYA Branch are carried outtogether with the YA Branch Commissioner ensure the YABC strategicand action plans, with budget, are drawn up and submitted to theYearly Meetingtogether with the YA Branch Commissioner and Secretary draw upagenda and monitor implementation of action of minutes of the YABCfinalise the choice of appointments for YABC and committees inconsultation with the YA Branch CommissionerSecretarytogether with the YA Branch Commissioner and Vice Chairman drawup agenda for meetings and monitor implementation of actions ofMinutescall YABC members to meetings and circulate relevant documentstake, write and distribute Minutes of meetingsensure invitations for YAs to participate in GGS organised activitiessuch as Thinking Day and camps, as well as activities by the YABC arecirculated and coordinated.provide administrative support to YABCTreasurercost the yearly action plan, develop annual budget for approval inconsultation with YA Branch Commissioner and Vice Chairman andmonitor expendituresource funding for action plan items in accordance with GGS policiesand guidelines and apply for such funding through the GGS Office ifapproved by the YA Branch Commissioner and the YABC and GGSWorking document. Edition 1 - 30.09.11 40

YA BRANCH WAY OF WORKwith oversight from the YA Branch Commissioner hold petty cash ofup to S$200.00 and keep account in a petty cash book and reconcilebefore giving to YA Branch Commissioner for request to GGS for topup; ensure all items of expenditure are accounted for with a receipt.annually audit the accounts of the chaptersHead of Programme DevelopmentFocus Area responsibilitiesCoordinate all Developmental Programme Focus Areassource, record ways to support YA members to carry out theseFocus Areasensure the relevant records of progress of YAs in all essential areasof the Developmental Programme information are keptensure any questions / requests for help with the ProgrammeFocus Areas are answered within 2 weeks of receipt and report tothe Programme Development Committee at its next meeting.Requests could be ‘is someone else is interested in a particularactivity’ or ‘how to find instruction for an activity’ etcensure plans submitted for the 5-Point Focus Area are dealt withwithin 2 weeks of receiptorganise meetings, at the direction of the YA Branch Commissionerand YABC, to develop the strategic and action plans in line with GGSMission and Strategic Plan (see preparing plans below)research and make suggestions for the 6 activities to be placed in theYABC action plan for the maintenance of membershipensure the core topics of the Developmental Programme of the YABranch: commitment to the Fundamental Principles; service;leadership; and WAGGGS Initiatives as decided by GGS find a place inthe strategic and action plansresearch, make suggestions and place on the YA website PROGRAMMEactivity suggestions for chaptersliaise with the Head of TrainingHead of Trainingcoordinate the Training in the YA Branch in consultation with theProgramme Development Committee, YABC and the GGS TrainingCommittee to meet the needs of YAs and ensure the trainings takeWorking document. Edition 1 - 30.09.11 41

YA BRANCH WAY OF WORKplace within a reasonable time frame such as 6 months fromrequest. Such training will include but not be limited toUnit HelpersPeer EducatorsOther leadership trainings, either outlined in the Focus AreaLeadership or considered needed by YAsUpgrading skills to manage the YABC and chapters such as accountsand record keeping; conducting a meeting; planning; projectmanagement.Training that the YABC identifies as necessaryIntroductory Courseannually survey YABC, chapters and YAs to gather information oftraining needs and ensure those needs are met by inserting them intothe strategic and action plans and coordinate matters to see thetrainings happenensure that all necessary trainings outlined above appear in thestrategic and action plan as neededliaise closely with the Head of Programmerepresent the YA Branch and its interest in the GGS TrainingCommitteeHead of Membershiprecord the maintenance of membership by individual YAs as per theclauses of membershipkeep records of registration and payment of capitation feeskeep up to date the YA attendance file for future referenceconcerning CCA Record and ensure the information is passed to theYA support and IT staffmaintain Facebook accountensure the promotion of the YA Branch continues throughout theyear by having a display at events such as GGS AGM; Guiders’Conference; GGS Trainings etcensure display material is up to date and changes for each event ifpossibleensure the promotion of the YA Branch appears in the strategicand annual plansdevelop promotion material for this activityWorking document. Edition 1 - 30.09.11 42

YA BRANCH WAY OF WORKliaise with chapters torecord the membership of the chapters and ensure the informationis passed to the YA support and IT staffcanvass the needs of the chapters and inform the YABCpromote YA activities and opportunities for YAsliaise with GGS support staff to confirm attendance to future YABCevents, and reconfirm attendance with YA near the eventarrange manpower for HQ organised events or YA related activities,at the direction of the YA Branch Commissioner and the ViceChairmanWorking document. Edition 1 - 30.09.11 43

YA BRANCH WAY OF WORKMANAGING THE BRANCHThe YA Branch is managed by the YABC and means ensuring thateverything that is decided at the Yearly Meeting is carried out ordeciding that it can’t be carried out and letting members knowaccordingly. This is done throughhaving regular meetings with proper agenda that refer back todecisions made so that the meeting can know if they were carriedout and if not decide what to dokeeping minutes that show who will do what and by whenensuring the committees carry out their duties and report what isnecessary to the YABC so that it can be sure the business of thecommittee is being donekeeping in touch with chapters and individual YAs to know what ishappeningmaking and monitoring your plansTaking the advice of the Chief Commissioner when necessaryMeetings and activitiesThe YABC is responsible to organiseYearly Meeting of the YA Branchregular business meetings of the YABCat least one gathering for the chapter Leaders and or chairmen orthe nominee in her capacity of all the chapters to meet with YABC(not with the Yearly Meeting)6 activities for the YA members to meet the requirements of theirmembershipRemember that the 6 activities are not to be confused withchapter activities as the YABC is not a chapter and it is possiblethat the YABC members do not belong to the same chapterIf all members of the YABC attend as many of its meetings as possibleand actively help with the business and activities the YA Branch willruns smoothly. To make sure that the meetings are quick and efficientthe Chairman will ensure that the agenda is concise and a length oftime for the meeting is decided and if there is a need to go over timeWorking document. Edition 1 - 30.09.11 44

YA BRANCH WAY OF WORKeveryone agrees for how long that will happen. See YA websiteRESOURCES: TRAINING – How to run business meetings.Monitoring the Developmental ProgrammeYou will monitor the implementation of the Developmental Programmeat your regular meetings by having an item of the agenda for anyupdates and problems when the Head of Programme Development givesan update.Do not make this onerous but rather have an overview of what isgoing on and take a more in depth look when you are preparing yourreport for the Yearly Meeting.Conflict ResolutionConflict is part of life and how we manage it helps us grow withinourselves and becomes part of our values system. In the YABC themembers who are involved in the conflict try to manage it betweenthemselves; if this is not successful, they will call on the ChiefCommissioner. In the last resort the Dispute clause 50 of the GGSConstitution may be activated under the Chief Commissioner’sdirection.It is vital to remember that all persons involved in the conflict areimportant so it is best that other members do not take sides or repeatstories. For more information on conflict resolution see YA websiteRESOURCES: TRAINING, Conflict Resolution.Working document. Edition 1 - 30.09.11 45

YA BRANCH WAY OF WORKPLANNINGIt is the business of the YABC to develop the direction and plans for theBranch, including budget, in line with the GGS Strategic Plans and theneeds and aspirations of the YA members and present a plan to theYearly Meeting for adoption.Direction means deciding how you willmeet GGS policiesexpand the membership of the Branchmake sure that the Developmental Programme continues to meet theneeds of the membersA good idea is to have a few overall goals for three years, such asbelow, to include working towards those overall goals each year andstill meet YABC’s responsibilities for the Branchopening one chapter per year and recruit 100 new YAs per yearas many YAs as possible to go to a World Centre in 3 years timereview the Developmental Programme 3 years from nowWhen you are working on the plans it helps to have an outside person,perhaps someone from the ExCo or GGS Council to facilitate theprocedure so that everyone can be involved in the creative process.Planning means that you have a schedule of what you want to do andyour plans are SMARTspecific – says exactly what you will domeasurable – says when, how much will happen, who will participateachievable – asks can it really happen, will ‘everyone participate’ orjust 50%realistic – considers personnel, funds etctime bound – states when it will be finished so you can decide itssuccessTo begin remember that your plan willshow how the YABC will promote the YA Branch for the whole year toincrease the membershipgive members the opportunity to choose between 6 activities peryear to meet their membership requirementWorking document. Edition 1 - 30.09.11 46

YA BRANCH WAY OF WORKoffer activities to ensure that the core of the DevelopmentalProgramme appears in the overall Developmental Programme of theYA Branch: commitment to the Fundamental Principles; service;leadership; and WAGGGS Initiatives as decided by GGS.take into account what activities might help the members to achievetheir self development goalsaddress the identified training needs of YAs and the members of theYABC and chaptersconsideration given to chapter plansbe diverse, ranging from outdoor skills to social and life skills, takeinto account the feedback from YAs and includes full use of FocusAreasproperly costed and budgetedOne way to plandecide your overall 3 year goals and what you need to do in the nextyear to work towards achieving themtowards the end of the calendar year ask all YAs to respond to asurvey saying what activities they would like to have the next year,in view of their self development goalsdecide as the YABC where the expansion focus for membership willbe for the coming year; see Developing the Branch on the next pagelist the ‘must’ activities eg Thinking Day and other GGS demandsbrainstorm from above and create a list of activitiesbe realistic about the YABC’s strengths and constraints to carry themoutprioritise the list and ask the SMART questionsdecide what can be done and by whom and who will lead thatparticular activity; budget the activities and place in a scheduleWorking document. Edition 1 - 30.09.11 47

YA BRANCH WAY OF WORKDEVELOPING THE BRANCHOpening new ChaptersIn your overall plans decide what and where you wish to open chapters.Make your decisions on plans that you have made for a three yearperiod and decide where the most suitable place to begin recruitment,given the current personnel and budget.Consider what your competition is and what you are ‘selling’ andapproach accordingly. Seek help from the Communications andMembership Committees of GGS.See section below for what is involved in forming a new chapter andpage 27 this Handbook for How a Chapter Works.Recruiting new membersMembers will mostly come from the secondary schools and recruitmentneeds to be ongoing to those girls. Consider the ways that you couldpromote the YA Branch to those girls rather than expect them to cometo headquarters. Seek help from the GGS Communication andMembership Committees; have brainstorming session, adding to thefollowing suggestions:‘YA stall’ at Division functions and HQ functions especially towardsthe end of the year and Thinking Day‘target’ particular schools, asking Guiders can a YA rep talk at theirmeetings‘YA stall’ at the CCAs in targeted junior colleges or polytechnicsHave handouts ready for the above; take names and phone numbersand FOLLOW UPForming a ChapterThe need to form a chapter can come from two sourcesThe YA Branch Commissioner or YABC establish the needA YA or potential YA requests the YABC that a chapter be establishedOn deciding to form a Chapter the YA Branch Commissioner, YABC ViceChairman and the YABC Head of Membership meet with interested YAs,past Guides or other young women. See CHAPTERS page 27 thisHandbook.Working document. Edition 1 - 30.09.11 48

YA BRANCH WAY OF WORKAt this meeting the interested parties are informed aboutelecting a Leader / chairman and committeekeeping records of membership, informing YABC of new members andmembers leaving and or transferring to another chapterfinance arrangements of chaptersrelationship with YABC; Leader’s / chairman’s obligation to meetwith YABC once a year, not Yearly Meetingthe Developmental Programme including the core and the FocusAreasinforming the YABC if chapter is to be formed for a particular FocusAreaservice responsibilitypoints as above in CHAPTERS page 27choosing a mentorthe responsibility of those not YAs to become enrolled and of all YAsto maintain their membership and the responsibility of individual YAsto GGS and membership of YAsclosing a chapterClosing ChaptersYou will monitor the activities of the chapters to ensure they areactive; this will be doneby the Head of Membership maintaining a linkby the gatherings you have with the Leaders and or chairpersonsmonitoring the data baseWhen they seem not to be active the YA Branch Commissioner willcontact the chapter Leader / Chairman to discuss the problems andattempt to find a resolution. If resolution is not possible the chapterwill inform the YA Branch Commissioner through filling out theappropriate form. On receipt the YA Branch Commissioner will ensurethat all administrative procedures are implemented to note theclosure.If there are YAs who would like to continue appropriate steps will betaken to find another chapter for them to join. If there are any fundsthey are returned to the YABC.Working document. Edition 1 - 30.09.11 49

ACKNOWLEDGEMENTThis 2011 Developmental Programme for YAs owes its genesis to the concernof the ExCo of GGS for the development of the young women in its care.It was in 2000 that the YAs of GGS came into being and its trainingprogramme has served well the young women who have passed through.Nonetheless much has changed in that time and a programme that addressesthe trends of today is needed now.Research to ascertain the need was carried out through focus groups,interviews and literature reviews. Programmes for similar age groups inother member organisations of WAGGGS were researched. The findings wereshared with stakeholders and the idea of the Core Programme and the sixFocus Areas came into being. One can say that the YAs with the input ofmany others developed this Programme.Many people have generously given of their time and energy to theproduction of the Programme attending meetings, reviewing manuscripts andanswering constant questioning plus a great deal of creative input. Thesepeople are too numerous to mention individually but we must acknowledgethe input of Mrs Chua Yen Ching, Chief Commissioner of GGS, Mrs AnnaTham, member GGS Council, Dr Eileen Aw, member GGS Council, Ms ValeriePang, YA Branch Commissioner, Ms Chua Siew Ying, Chairman Young AdultsBranch Council, Ms Amirtha Chidambara Raj, member YA Branch and JanMacIntyre, Training Project Officer. The many others have been YAs; ExComembers; GGS Council members; Trefoil members; past and presentmembers of GGS; staff and interested stakeholders.We extend our thanks to all who have contributed to this DevelopmentalProgramme for the future years.Young Adults Programme Development TeamSeptember 30 th , 2011Working document. Edition 1 - 30.09.11 50

GLOSSARYBTC 1&2 Basic Training Course 1&2ExCo Executive CommitteeGGS Girl Guides SingaporeGO government organisationMDGs Millennium Development GoalsNGO non government organisationNYAA National Youth Achievement AwardWAGGGS World Association of Girl Guides and Girl ScoutsYA(s) Young Adult(s)YABC Young Adults Branch CouncilWorking document. Edition 1 - 30.09.11 51

INDEX55-Point Programme, 4, 12, 13,14, 18, 19, 20, 21, 22, 24, 25Aactivities, 2, 1, 5, 6, 8, 11, 14, 16,27, 28, 31, 32, 35, 40, 41, 43,44, 46, 47, 49CChapterchapter, 2, 6, 14, 22, 27, 28, 32,33, 48, 49, 55chapters, 41Chapters, 1, 2, 8, 11, 18, 23, 27Committeecommittee, 2, 13, 14, 23, 25,28, 37, 41, 42, 51, 56DDevelopmental ProgrammeProgramme, 1, 2, 3, 7, 8, 10,11, 37, 41, 45, 46, 47, 49, 50EExCo, 2, 9, 29, 35, 36, 37, 40, 46,50, 51FFinance, 2, 28, 37Fundamental Principlesvalues, 3, 4, 41, 47, 55funds, 29, 46Ggatherings, 5, 7, 37, 49Induction, 6, 10, 11, 24, 27, 53internationalInternational, 1, 3, 17, 19, 54leadership, 3, 5, 11, 12, 20, 22,23, 24, 41, 42, 47Leadership in GGSleadership, 4, 11, 19ILMManagement, 2, 20, 28, 55Membership, 1, 7, 8, 19, 29, 37,38, 42, 48, 49, 55membership, 4, 5, 8, 19, 23,27, 29, 32, 41, 42, 43, 44, 46,47, 49, 55mentor, 30, 33, 49NNYAA Programme, 4, 12, 57PPARTICIPATIONparticipation, 1Peak AwardAward, 1Peer Educator, 4, 9, 12, 15, 16,19, 24, 25, 56Programme Development, 13,14, 37, 41, 50Programme Focus AreasFocus Areas, 3, 5, 11, 41Promise and LawPromise, 1, 3, 4, 5, 55Rrecords, 28, 29, 41, 42, 49SserviceService, 1, 3, 5, 7, 8, 9, 11, 14,18, 19, 20, 21, 22, 25, 31, 41,47, 49Serviceservice, 4, 5, 6, 11, 14, 16, 19,20, 21, 26, 54, 55TTraining, 1, 10, 23, 24, 25, 37, 38,41, 42, 50, 51, 56UUNIFORM, 1Unit Helpers, 18, 23, 42WWAGGGS, 1, 3, 4, 5, 6, 10, 11, 16,17, 41, 47, 50, 51, 54YYA Branch Commissioner, 2, 6,8, 9, 10, 17, 27, 28, 29, 30, 31,32, 33, 35, 36, 37, 38, 39, 40,41, 43, 48, 49, 50Yearly Meeting, 2, 5, 7, 28, 32, 35,36, 38, 39, 40, 44, 45, 46, 49Young Adults Branch Council, 2,50, 51Working document. Edition 1 - 30.09.11 52

PERSONAL DEVELOPMENT RECORDSINDUCTIONIntroductory CourseAssessorInduction CeremonyFOCUS AREAS – 5 Point ProgrammeDate completedDate5-Point Module Structure DatecompletedPersonalDevelopmentHealthLifestyleArts & CulturalDevelopmentLeadershipDevelopmentPersonal Development Badge Awarded:1. learning2. performing3. application1. learning2. performing3. application1. learning2. performing3. applicationAssessorHome5-Point Module Structure DatecompletedPersonalResponsibilityLife SkillsHome Badge Awarded:1. learning2. performing3. application1. learning2. performing3. applicationAssessorWorking document. Edition 1 - 30.09.11 53

5-Point Module Structure DatecompletedOutdoorOutdoor SkillsEnvironmentalResponsibilityOutdoor Badge Awarded:1. learning2. performing3. application1. learning2. performing3. applicationAssessor5-Point Module Structure DatecompletedCommunityCross CulturalExchangeServiceAdvocacyCommunity Badge Awarded:1. learning2. performing3. application1. learning2. performing3. application1. learning2. performing3. applicationAssessor5-Point Module Structure DatecompletedInternationalExploringFundamentalPrinciples as aYAWAGGGSinternational Badge Awarded:1. learning2. performing3. application1. learning2. performing3. applicationAssessorWorking document. Edition 1 - 30.09.11 54

ServiceThere are 3 forms of Service1. Service to GGS to maintain membership2. Service learning to GGS or another NGO3. Service, sustained for commitment to Fundamental Principles1. Service to GGS to maintain my membership (min 72 hours) See form onRESOURCES: FORM Service Membership2. Service to GGS or another NGO for Project ManagementDateService plan approvedService startedService finishedSubmission of report3. Service for Fundamental Principles See website for record sheet.LeadershipPosition on YABC (state)1.2.3.4.5.Leader or committee member YAChapter(state)1.2.3.4.5.Role Date started Date finishedWorking document. Edition 1 - 30.09.11 55

Leader small group for own activity(state activity)1.2.3.4.5.Unit HelperVoluntary Adult HelperCamp Specialist (state)1.2.3.4.5.Serve on GGS Committee (statecommittee)1.2.3.4.5.Peer EducatorPeer Educator training completedTraining in specialty completed (state)1.2.3.4.5.DateSignedNYAA Programme Please use NYAA bookWorking document. Edition 1 - 30.09.11 56

Working document. Edition 1 - 30.09.11 57

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