Time Guidelines for MA and PhD students and their supervisors
Time Guidelines for MA and PhD students and their supervisors
Time Guidelines for MA and PhD students and their supervisors
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<strong>Time</strong> guidelines <strong>for</strong> <strong>MA</strong> <strong>and</strong> <strong>PhD</strong> <strong>students</strong> in MLCS <strong>and</strong> <strong>their</strong> <strong>supervisors</strong>1The purpose of these time guidelines is to provide guidance <strong>for</strong> graduate <strong>students</strong> <strong>and</strong> <strong>their</strong><strong>supervisors</strong> in the scheduling of the program’s major steps so that <strong>MA</strong> <strong>and</strong> <strong>PhD</strong> <strong>students</strong> cancomplete <strong>their</strong> studies in a timely fashion. <strong>MA</strong> <strong>students</strong> normally complete <strong>their</strong> studies within 2years, <strong>and</strong> <strong>PhD</strong> <strong>students</strong> in 4 ½ years.<strong>MA</strong>-th:<strong>MA</strong>-crse:<strong>MA</strong> thesis-based<strong>MA</strong> course-basedWhen Event - Participants ResultFrom December toMayEnd of August –first days ofSeptemberEarly September[= required]September toDecemberEarly to mid-DecemberMid- to end ofJanuaryMarch 1[= deadline]Mid-April to early-MayMLCS e-mails to c<strong>and</strong>idates<strong>and</strong> (tentative) <strong>supervisors</strong>that the department issending a positiverecommendation to FGSR<strong>for</strong> <strong>their</strong> admissions – withname <strong>and</strong> e-mail of tentativesupervisorYear 1 – Fall – First termNew graduate student meetswith Associate chair <strong>and</strong>Grad AdministratorNew graduate student meetswith (tentative) supervisor<strong>and</strong>, if necessary, graduateadvisorSupervisors or Graduateadvisors<strong>MA</strong>-th / <strong>PhD</strong>: While taking<strong>their</strong> courses, <strong>students</strong> readmore about <strong>their</strong> researchtopic.<strong>MA</strong>-th / <strong>PhD</strong>: <strong>students</strong> meetwith <strong>their</strong> <strong>supervisors</strong>Within two weeks of MLCS e-mailto c<strong>and</strong>idate, the tentativesupervisor contacts the c<strong>and</strong>idate<strong>and</strong> provides a tentative list ofcourses <strong>for</strong> the first year (with cc toGrad Admin)General in<strong>for</strong>mation on MLCS <strong>and</strong>the student’s programList of courses on MLCS courseregistration <strong>for</strong>m - registrationCheck <strong>and</strong> sign MLCS courseregistration <strong>for</strong>m <strong>for</strong> all <strong>students</strong>taking coursesStudents start developing <strong>their</strong>research proposal.Discussion on the research topicYear 1 – Winter – Second term<strong>MA</strong>-th / <strong>PhD</strong>Students h<strong>and</strong> in the first completedraft of <strong>their</strong> 3-5 page thesisproposal to <strong>their</strong> <strong>supervisors</strong> (withbibliography)<strong>PhD</strong>- Students h<strong>and</strong> in approved thesisproposal to the office.- Supervisors h<strong>and</strong> in <strong>for</strong>m oncomposition of supervisorycommittee.<strong>MA</strong>-thStudents h<strong>and</strong> in approved thesisproposal.<strong>PhD</strong> : Students meet with - first tentative definition of the<strong>their</strong> supervisory committee three areas of examination <strong>for</strong> thec<strong>and</strong>idacy exam- tentative procedure <strong>for</strong> defining
<strong>Time</strong> guidelines <strong>for</strong> <strong>MA</strong> <strong>and</strong> <strong>PhD</strong> <strong>students</strong> in MLCS <strong>and</strong> <strong>their</strong> <strong>supervisors</strong>3End of Septemberto early January(i.e. no later than 3weeks after draft’ssubmission)October to early<strong>MA</strong>-crseSupervisors h<strong>and</strong> in comments onfirst complete draft of projectJanuary <strong>MA</strong>-th Students revise <strong>their</strong> thesisBe<strong>for</strong>e end of <strong>PhD</strong> : Student meets withDecember supervisory committee- Written timeline <strong>for</strong> preparation ofthe c<strong>and</strong>idacy exam (goal: firstcomplete draft of the c<strong>and</strong>idacythesis proposal to be submittedbe<strong>for</strong>e May– approx.15 p + biblio)- all members of the supervisorycommittee approve in writing thethree reading lists <strong>and</strong> h<strong>and</strong> incopies to the officeYear 2 – Winter – Fourth termFebruary-May <strong>PhD</strong> Students h<strong>and</strong> in first completedraft of c<strong>and</strong>idacy thesis proposal(approx.15 p + biblio)February-June (i.e.no later than 3weeks after draft’ssubmission)<strong>PhD</strong>Supervisors h<strong>and</strong> in comments onfirst complete draft of c<strong>and</strong>idacythesis proposalBe<strong>for</strong>e April - May <strong>MA</strong>-th Students defend <strong>their</strong> thesis<strong>MA</strong>-crseStudents submit <strong>their</strong> projectFirst week of May[= deadline]<strong>PhD</strong> / <strong>MA</strong>Progress report (from the<strong>supervisors</strong> / supervisorycommittee) <strong>and</strong> annual report (fromgrad stud)Year 3 – Fall – Fifth termBe<strong>for</strong>e end ofSeptember<strong>PhD</strong>Students revise <strong>their</strong> thesisproposalBe<strong>for</strong>e December <strong>PhD</strong> C<strong>and</strong>idacy exam completedWithin 2 weeksafter the c<strong>and</strong>idacy<strong>PhD</strong> : Student meets withsupervisory committeeWritten timeline <strong>for</strong> completion ofthe thesis.examYear 3 – Winter – Sixth term<strong>PhD</strong>Thesis workYear 4 – Fall <strong>and</strong> Winter<strong>PhD</strong>Thesis workYear 5 – Fall – Ninth termBe<strong>for</strong>e December <strong>PhD</strong> Thesis defenseNote 1: When <strong>MA</strong>-course based <strong>students</strong> choose a course-paper written during <strong>their</strong> first yearto develop into a project, it is highly recommended that they submit <strong>their</strong> first complete draft inSeptember of <strong>their</strong> second year <strong>and</strong> revise it while taking <strong>their</strong> final two courses. This way, theycould complete <strong>their</strong> studies in December, <strong>and</strong> would not have to be registered full-time <strong>and</strong> paythe corresponding tuition fees <strong>for</strong> the Winter term.
<strong>Time</strong> guidelines <strong>for</strong> <strong>MA</strong> <strong>and</strong> <strong>PhD</strong> <strong>students</strong> in MLCS <strong>and</strong> <strong>their</strong> <strong>supervisors</strong>4Note 2: The spring/summer are an integral part of the <strong>students</strong>’ length of study, <strong>and</strong> thepurpose of this list of basic readings is to help them take advantage of the time when they haveno courses to prepare <strong>for</strong> <strong>their</strong> c<strong>and</strong>idacy exams.a) In disciplines / areas where there are master reading lists <strong>for</strong> c<strong>and</strong>idacy exams, <strong>students</strong>receive a list of readings that would figure on <strong>their</strong> own c<strong>and</strong>idacy reading lists. At this point, thec<strong>and</strong>idacy reading lists may not be complete yet.b) In disciplines / areas where there are no master reading lists <strong>for</strong> c<strong>and</strong>idacy exams <strong>and</strong> where<strong>students</strong> normally prepare <strong>their</strong> own reading lists, the supervisory committee makes sure thatthe student, with the help of the supervisory committee, has a list of basic readings that will helpwith the preparation of the thesis proposal.
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