HDFC Fixed Maturity Plans - Series XI - HDFC Mutual Fund

CHECKLISTPlease ensure that your Application Form is complete in all respect and signed by all applicants: Name, Address and Contact Details are mentioned in full. Status of First/Sole Applicant is correctly indicated. Bank Account Details are enteredcompletely and correctly. Permanent Account Number (PAN) of all Applicants is mentioned irrespective of the amount of purchase and proofattached (if not already validated) Please attach proof of KYC Compliance status Appropriate Plan / Option is selected. If units are appliedby more than one applicant, Mode of Operation of account is indicated.Your investment Cheque / DD should be drawn in favour of “HDFC FMP 13M October 2009” dated, signed and crossed ‘A/c Payee only’. ApplicationNumber is mentioned on the reverse of the Cheque/DD.Documents as listed below are submitted along with the Application Form (as applicable to your specific case).Documents Companies Trusts Societies Partnership FIIs NRI Investments throughFirmsConstituted Attorney1. Resolution / Authorisation to invest 2. List of Authorised Signatories withSpecimen Signature(s) 3. Memorandum & Articles of Association 4. Trust Deed 5. Bye-Laws 6. Partnership Deed 7. Notarised Power of Attorney 8. Account Debit Certificate in case payment is madeby DD from NRE / FCNR A/c. where applicable9. PAN Proof 10.KYC Acknowledgement Letter (or erstwhileMutual Fund Identification Number (MIN)allotment letter) / Print out of KYC ComplianceStatus downloaded from CDSL Ventures Ltd.website (www.cvlindia.com) using PAN Number All documents in 1 to 6 above should be originals or true copies certified by the Director / Trustee / Company Secretary / Authorised Signatory /Notary Public, as applicable.INSTRUCTIONS1. GENERAL INSTRUCTIONSPlease read the terms of the Key InformationMemorandum and the Scheme Information Document(SID) carefully before filling the Application Form.Investors are deemed to have accepted the terms subjectto which this offer is being made and bind themselvesto the terms upon signing the Application Form andtendering payment.Investors have been provided one Application Formwith Nomination Facility.The Application Form should be completed in ENGLISHand in BLOCK LETTERS only. Please tick in theappropriate box for relevant options wherever applicable.Please do not overwrite. For any correction / changes(if any) made on the application form, applicants arerequested to authenticate the same by canceling andre-writing the correct details and counter-signed by thesole / all applicants.Applications completed in all respects, must be submittedat the Investor Service Centres (ISCs) / Official Points ofAcceptance.Please write the Serial Number of the ApplicationForm / Folio Number on the reverse of the cheque /demand draft.Applications incomplete in any respect are liable to berejected.The AMC / Trustee retains the sole and absolute discretionto reject any application.It may be noted that the Securities and Exchange Boardof India (SEBI) has issued a circular that with effect fromNovember 1, 2001, only those agents / distributors whohave passed the Association of Mutual Funds in India(AMFI) certification programme can be empanelledas agents / distributors. In case of firms / companies, therequirement of certification is applicable to personsengaged in sales and marketing.The existing agents / distributors were required to passthe certification programme by September 30, 2003.Further, no agents / distributors would be entitled tosell units of mutual funds unless the intermediary isregistered with AMFI.2. EXISTING UNIT HOLDER INFORMATIONInvestors already having an account in any of HDFCMutual Fund Schemes should provide their Folio Number,complete details in section 2 and proceed to section 6.The personal details and Bank Account details as theyfeature in the existing folio would apply to thisinvestment as well and would prevail over any conflictinginformation furnished in this form. Unitholders' nameshould match with the details in the existing folionumber, failing which the application form is liable tobe rejected.3. UNIT HOLDER INFORMATIONName and address must be written in full. In case theInvestor is an NRI/FII, an overseas address must beprovided. A local address if available may also bementioned in the Application Form.Name of the Parent or Guardian must be mentioned ifthe investments are being made on behalf of a minor.Applications under a Power of Attorney or by a limitedcompany or a corporate body or an eligible institutionor a registered society or a trust fund must beaccompanied by the original Power of Attorney (or acertified true copy of the same duly notarised) or therelevant resolution or authority to make the application(or duly notarised copy thereof) as the case may be,along with a certified copy of the Memorandum andArticles of Association and/or bye-laws and/or trustdeed and/or partnership deed and/or Certificate ofRegistration. Authorised officials should sign theApplication Form under their official designation. A listof specimen signatures of the authorised officials, dulycertified / attested should also be attached to theApplication Form. In case of a Trust/Fund a resolutionfrom the Trustee(s) authorising such purchase must besubmitted.Applications not complying with the above areliable to be rejected.All communication and payments shall be made in thename of and favouring the first / sole applicant.In case of applications made in joint names withoutindicating the mode of holding, mode of holding willbe deemed as 'Joint' and processed accordingly.In case an investor opts to hold the Units in dematform, the applicant(s) details mentioned in Section4a, should be the same as appearing in demataccount held with a Depository Participant.4a. BANK DETAILSIn order to protect the interest of Unit holders fromfraudulent encashment of redemption / dividendcheques, SEBI has made it mandatory for investors toprovide their bank details viz. name of bank, branch,address, account type and number, etc. to the MutualFund. Applications without complete bank details shallbe rejected. The AMC will not be responsible for anyloss arising out of fraudulent encashment of cheques /warrants and / or any delay / loss in transit.Unit holders are free to change their bank detailsregistered with the Mutual Fund subject to adherencewith the following procedure:(i) Unit holders will be required to submit a valid requestfor a change in bank account details along with acancelled original cheque leaf of the new bankaccount as well as the bank account currentlyregistered with the Mutual Fund (where theaccount number and first unit holder name is printedon the face of the cheque). Unit holders shouldwithout fail cancel the cheque and write 'Cancelled'on the face of it to prevent any possible misuse.(ii) Where such name is not printed on the originalcheque, the Unit holder may submit a letter fromthe bank on its letterhead certifying that the Unitholder maintains/ maintained an account with thebank, the bank account information like bankaccount number, bank branch, account type, theMICR code of the branch & IFSC Code (whereavailable).(iii) In case of non-availability of any of these documents,a copy of the bank pass book or a statement ofbank account having the name and address of theaccount holder and account number.(In respect of (ii) and (iii) above, they shouldbe certified by the bank manager with his / herfull signature, name, employee code, bank sealand contact number)(iv) Unit holders may also bring a copy of any of thedocuments mentioned in (iii) above along with theoriginal documents to the ISCs/Official Points ofAcceptance of HDFC Mutual Fund. The copy ofsuch documents will be verified with the originaldocuments to the satisfaction of HDFC Mutual Fund.The originals documents will be returned across thecounter to the Unit holder after due verification.In the event of a request for change in bank accountinformation being invalid / incomplete / not satisfactoryin respect of signature mismatch/document insufficiency/not meeting any requirements more specifically asindicated in clauses i-iv above, the request for suchchange will not be processed. Redemptions / dividendpayments, if any, will be processed and the last registeredbank account information will be used for such paymentsto Unit holders. Unit holders may note that it is desirableto submit their requests for change in bank detailsatleast 7 days prior to date of redemption / dividendpayment, if any. Further, in the event of a request forredemption of units being received within seven daysof a request for change in bank account details, thenormal processing time as specified in the SchemeInformation Document, may not necessarily apply,however it shall be within the regulatory limits.Unit holders are advised to provide their contact detailslike telephone numbers, mobile numbers and email IDsto HDFC Mutual Fund in writing.page 7