Minutes - Manly Village Public School P&C

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4.1. Art Show Fundraiser Wrap-Up - Rachel DefinaThe art show was a great success. The hall looked spectacular with fantasticdecorations. The online auction helped encourage interest and attendance at theevent, as did having the hall open during the day of the markets which enabledpeople who could not attend the auction the chance to view the artwork. 200people attended on the night.It was noted that one of the reasons the art show was so successful is due to thecamaraderie between the team that put it together and the teachers andstudents. There was also no unrealistic expectations on the amount of moneythat should be raised.The total amount raised has yet to be confirmed as there are outstandinginvoices to be paid. Leonie offered the following figures based on paymentsreceived through the school accounts:Silent Auction: $7427.20Building fund $4300.00Library Fund: $12690.00General P&C Fund: $2070.00Rachel Defina was thanked for the huge effort she put into organizing the event,ably supported by a great Year 2 Fundraising Team.It was suggested that having an art show every year would be too difficult butperhaps every other year would be more reasonable.4.2 Other Fundraising Activities - Marcus PoleE-card Christmas Fundraiser –Marcus and Heather Nash have been discussing the possibility of an ecardChristmas fundraiser which has been successful in the UK.4.3 Royal Far West Development: Update - Julie BeagleyMVPS P&C wrote to the Department of Planning and got an extension of time forour submission on the revised plans until after the October P&C meeting.Submissions officially closed on 21 September but we have until 31 October.Councillors Barbara Aird and Hugh Burns called an extraordinary Manly CouncilMeeting which was held Wednesday 10 October. Paul spoke at that meeting. AMotion was passed at this meeting to call for Public Hearings and hold ameeting with the Local MP to make him and others aware of public concerns.Julie, with the input of the P&C Exec has drafted up the P&C Submission. Thiswas summarised and read out. No changes were suggested.Motion:Motion: That Julie and Paul send the submission to the Department of Planningand the Department of Education by 31 October.Moved: Simon DodshonSeconded: Sarah HeesomMVPS P&C Meeting Minutes 10 September 2012 2
Carried Unanimously.Colleen Woulfe voluntered to organise a school community petition. It wouldl beconducted outside the school gates. This is due to the political nature of thepetition which cannot be conducted on the school grounds. Julie will assistColleen in drafting the petition and information will be sent through the CPRnetwork.4.4 Playground Master Plan update: Leonie BlackThe costings for the Playground Master Plan from the architect were broken upinto 4 sections:Site works: $20,700 (Includes site preparation, demolition, subsoil drainage,grading…)Pavement edges: $135,250 (Includes concrete edges, stepping stones, artificialturf, reprinting of lines on sports courts, bitumen resurfacing.)Features: $44,250 (Includes pallet seats, timber decking, sitting walls and cubby.)Planting: $15,560 (Includes planting mix,bark surface, plants.)The sub total is: $215,760. In addition to this is sundries and unmeasured at$5394, overheads at $11 057.70 and contingency at $11610.59.These estimates are based on current pricing. Because the projects are intendedto be carried out over a period of ten years, the pricing will change. The bitumensurfacing is being funded by the Department of Education and will be carried outover the upcoming summer school holidays so the estimate for this would besignificantly less. It was also noted that spending too much money on bitumenresurfacing can be a waste because of ongoing damage caused by tree roots.It was noted that the costings should have been broken down and prioritised intosmall manageable projects however Leonie stated that the landscape architect isnot in a position to prioritise projects. It is a school decision and Leonie willrequest funding from the P&C for funding when it is appropriate to go ahead withthe implementation of other projects on the Master Plan. Parent and teacher inputwas sought, and this feedback will be considered to assist with priorities. Thepriorities identified were:1. Maintaining open running areas (bitumen being replaced this year)2. Farmer Brown Vegie Garden (current priority)3. Play equipment (already installed)Because of current building works and the upcoming bitumen resurfacing, otherprojects on the master plan will not be looked at until later next year..Dependent upon revenue, the P&C will endeavor to set aside approximately$20,000 per year for funding projects on the Master Plan. It was noted thatsetting a target for a specific project is a good fund raising initiative.It was suggested that having a 3D model of the Master Plan from the architect ora member of the school community with relevant experience would give people abetter idea of how the playground will look.The copy of the master plan in the office will be moved to the library for referenceduring P&C meetings.MVPS P&C Meeting Minutes 10 September 2012 3
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Minutes - Manly Village Public School P&C

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