2006-2007 Student Handbook - University of the Incarnate Word

Table of ContentsNon-Discrimination PolicyMission StatementHymn to the Incarnate WordPresident's Welcome/ Dean's WelcomeBoard of TrusteesOrganization ChartSGA OfficersCAB Officers/Peer MinistersUIW DirectoryCampus Life and ServicesAcademic AdvisingAcademic Testing CenterAlumni RelationsThe Arts on CampusAthletic ComplexBookstoreBusiness OfficeCampus Life OfficeCampus MinistryCampus PoliceCareer and Education ServicesCounseling CenterDevelopment OfficeDining ServicesELS Language CentersFinancial AssistanceFirst Year EngagementFoundations, Corporate & Govt.RelationsHealth ServicesInstitutional AdvancementInstructional Technology ServicesInternational InitiativeInternational Student OfficeJ.E. & L.E. Mabee LibraryLeadership ActivitiesLearning Assistance Center: TestingLearning Assistance Center:TutoringMcNair Scholars ProgramPost OfficeQuirkRegistrarResidence LifeStudent CenterStudent Disability Services OfficeStudent LockersStudent PublicationsStudent Success ProgramStudy Abroad OfficeTechnology ServicesAcademic PoliciesClass AttendanceClass Absence for School ActivitiesPolicy of Academic IntegrityStudent Complaint PolicyGraduationProbation and SuspensionPolicy on Privacy of StudentRecordsSchedule ChangesTranscriptsWithdrawal from the UniversityCommunity PoliciesAlcohol PolicyIllegal Drugs PolicyHIV/AIDS PolicyPosting PolicySales & SolicitationSexual MisconductStudent Sales & Fund-RaisingSmoking PolicyVendor Exhibitor PolicyStudent OrganizationsFree Speech and HarassmentConfidentiality and Reporting PolicyInvoluntary Student Withdrawal(Addressing Disruptive Behavior)AppendixComplaint Forms3

President’s WelcomeDear Students:Thank you for choosing the University of the Incarnate Word for your studies, and for entrusting youreducation to us. You have our pledge that we will do everything possible to ensure that you have apositive experience as a member of the Incarnate Word community.Incarnate Word is an institution that strives to provide students with a top-notch educational experienceby fostering excellence within a context of faith. You can be assured that when you graduate from theUniversity, you will meet the world with a great education and a strong sense of mission.The student handbook for 2006-2007 has been carefully prepared to assist you and all of us in the UIWcommunity in having a positive and productive school year. The publication opens with a copy of themission statement that identifies the core values that mark UIW as a unique institution – Faith, Service,Innovation, Truth and Education. Please make time over the year to read this statement and reflect onhow these values are at work in your life.The Handbook also contains the Student Code of Conduct. It provides the rules by which we expectyou, as students, to live and work together because we all require sound, ethical codes to guide ourinteractions. All of us have witnessed the chaos and pain that result when these systems fail. OurMission of human dignity and mutual respect calls for us to support one another and ensures that atUIW, we will not fail.Finally, the Handbook outlines the many outstanding academic and social opportunities that areavailable for you at UIW. I urge you to get involved! The faculty, staff and administration will doeverything possible to make your time here meaningful and challenging. But you as an individualreally shape your own destiny, so I challenge you to develop your leadership potential by takingadvantage of the many opportunities open to you. You really can make a difference in the community.This is a special time to be alive, and it is a wonderful time to be a part of a thriving community suchas ours. Welcome to the University of the Incarnate Word. I wish you every success!Sincerely,Dr. Louis J. Agnese, Jr.PresidentUniversity of the Incarnate Word5

Dean of Campus Life WelcomeDear Students:Greetings and welcome to the 2006 - 2007 academic year at the University of the Incarnate Word. As aUIW student, you are joining a community that is proud of its mission and heritage. This year theUniversity celebrates 125 years. The values and legacy of the Sisters of Charity of the Incarnate Word, ourfounding congregation, remain the central focus of our work and commitment to you.We hope that you will take full advantage of the offices, services and resources available on campus.Those services and UIW’s policies are outlined in this handbook. Whether you are a new or returningstudent, I urge you to commit yourself to excellence and success by expanding your universe. Ensure yourown personal growth by exploring another discipline; developing new relationships; studying abroad;serving your community; or joining a student organization.The entire University of the Incarnate Word faculty, staff and administration are here to serve you. Pleaselet us know how we can assist you to make your experience fulfilling and memorable.Sincerely,Renée Moore, Ph.D.Dean of Campus Life6

Board of TrusteesLouis J. AgneseUIW PresidentBoard of Trustees (Back to TOC)James “Fully” ClingmanUIW Chairman of the BoardCharles AmatoRenee Benson David Cibrian Jay ClingmanAlan Dreeben Mr. John Feik Sr. Marinela FloresGary Henry Peggy Lewis Sr. Walter MaherSr. Margaret Mary Mannion Gloria Massey Sr. Teresa Yolana MayaMr. William Moll Sr. Helena Monahan John MontfordPatty P. Mueller Sr. Anne Munley Dr. Gary NorganJohn Peveto Sr. Annette Pezold Marky PontiusJesus Rangel Joseph A. Reyes Sam SandersDick Schlosberg Thomas A. Stephenson Wendi StrongEmily ThussLarry WalkerEmeriti Board of Trustees (Back to TOC)Sam Barshop Kathryn Cane Charles CheeverSr. Helen Ann Collier Barbara Condos Berkley DawsonJames D. Ellis Sr. Rose Mary Forck (Dr.) Sr. Maria Flores (Dr.)Archbishop Patrick F. Flores Sr. Eleanor Geever Tena GormanOlga Hachar-La Vaude Sr. Neomi Hayes Sr. Rosita HylandSr. Rosa Maria Icaza Sr. Carol Ann Jokerst Mr. Charles KilpatrickMs. Dorothy Legan Mr. A.J. (Jack) Lewis Ms. Dolores MitchellMr. Lionel Sosa Sr. Teresa Stanley Ms. Ruth Eilene SullivanMr. W. Lawrence Walker, Jr.Mr. Mark Watson7

STUDENT GOVERNMENT ASSOCIATION EXECUTIVE OFFICERS (Back to TOC)(210) 829-3833NAMETITLESam Sanders (Senior)PresidentJose M. Lozano (Senior) -Already has a MAA Vice PresidentJames Longoria (Senior)TreasurerJulee Valdez (Soph.)SecretaryAshley N. Abrams (Jr.)Student Concerns/Public RelationsCristina Mondini (Soph.)House LiaisonEduardo “EJ” Galan (Soph.)Senate LiaisonSamantha Jacoby (Senior)ParliamentarianAlex SernaCarol MejiaNoell WebberAaron SainzJuan RiosCAMPUS ACTIVITIES BOARD OFFICERS (Back to TOC)(210) 841-7376NAMETITLEPresidentVice-President/MarketingFinance/Historian ChairEntertainment ChairDiversity ChairAllie MelanconAndrew DeegearArt MartinezBecky QuigleyNAMEBK DeRouen, Miguel Ochoa, Zack MurrayCarrie KalinecChelsey WebbIris JimenezLauna SteinsdoerferMeghan MikulkaPeter Fingar & Mayra VazquezStephanie VargasPEER MINISTERS (Back to TOC)(210) 829-3128Interfaith MinisterMusic MinisterFaith Formation AdvisorPeace & Justice MinisterRetreat MinistersTITLEFaith Formation Minister & Theology on TapFaith Formation Minister – Bible StudyCommunications PRCommunications MinisterCommunity Service MinisterLiturgical MinistersRetreat Advisor8

University of the Incarnate WordProvostDr. Terry DiciannaAcademic Structure2006-2007VP for Academic andStudent AffairsAsst. VP for A&SADr. Robert ConnellyDr. Denise DoyleFaculty SenateEXTENDED ACADEMIC PROGRAMSDean H-E-B School ofBusiness & AdministrationDr. Robert RyanDean School of Math.Science& EngineeringDr. Glenn JamesDean of Library ServicesMr. Mendell MorganDean of the School ofExtended StudiesMr. Vince PorterDean School of Nursing &Health ProfessionsDean of the College ofHumanities, Arts & S.S.Dr. Donna AronsonRegistrarDr. Bobbye FryDean of UniversityPreparatory ProgramsDr. Kathleen LightMr. Dan OchoaDean of the School of Grad.Studies & ResearchDean of the Dreeben School ofEducationDr. Denise StaudtDir. of Acad. Advising &Student Support ServicesMr. Moises TorrescanoDean of the Virtual UniversityDr. Cyndi Wilson-PorterDr. Kevin VichcalesDean Schl. of InteractiveMedia & DesignDir. Learning Asst. Ctr.Ms. Cristina ArizaDean Feik School ofPharmacy | Pre-PharmacyDean of CampusLifeDr. Cheryl AndersonDr. Arcelia Johnson-FanninDr. Renée MooreDir. Student Disability Svcs.Dr. Rhonda RappDir. of Residence LifeMr. Phil BlumDir. of Campus MinistryElisabeth VillarrealDir. of Career Svcs.Ms. Connie KuwamotoKEY:SupervisoryDir. of Ldrshp. ActivitiesDr. Angela WilliamsDir. of Health ServicesMs. Marveen MahonDirector of CounselingMr. Keith TuckerAdvisory9

UIW Directory (Back to TOC)Topic Contact Phone #Absences Notification University Advising 805-5814Academic Advising University Advising 805-5814Undeclared Majors University Advising 805-5814Declared MajorsDepartment Offices varyAccidents Campus Police 829-6030829-6020Accounts Business Office 829-6043Activities Campus Activities Board 841-7376Adding Courses Registrar 829-6006Admissions Admissions Office 829-6005Alcohol/Drug Info Health Services 829-6017Alumni Relations Alumni/Planned Giving 829-6015Ambulance Health Services 829-6017Campus Police 829-6030Athletic Teams Intercollegiate Athletics 829-6050Audiovisual Services Media Center 829-3945Automobile Registration Business Office 829-6043Billing of Accounts Business Office 829-6043Books for Sale Bookstore 829-6056Bus Passes Student Center Desk 841-7360Cafeteria Campus Dining 829-3820Campus Information Student Center Desk 841-7360Campus Ministry Campus Ministry 829-3128Career Counseling Career Services 829-3931and InformationCatering Campus Dining 283-5011Change of Address Registrar 829-6006Financial Assistance 829-6008Post Office (if moving off campus) 829-3963Human Resources (if employee) 829-6019Chapel Campus Ministry 283-5027Chaplain Campus Ministry 829-3131Class Schedule Registrar 829-6006Community Service Campus Ministry 829-3128Commuter Services Campus Life 829-6034Computer Lab Reservations Instructional Technology 829-3920Computer Questions Help Desk 829-2721Conference Room Student Center Desk 841-7360ReservationsCooperative Problem Counseling 829-3126SolvingCopy Machines Library 829-6010Counseling (Personal) Counseling 829-3126Course Registration Registrar 829-6006Dining Areas Hortencia’s Cafe 829-6055Java on the Hill 832-5315Marian Hall Cafeteria 829-3820Directory information Switchboard 829-6000Disabilities University Advising 805-5813Disciplinary Matters Campus Life 829-603410

UIW DirectoryTopic Contact Phone #Discrimination Complaints Campus Life 829-6034(race, gender, disability, age)Dropping Courses Registrar 829-6006E-mail Problems Administrative Computing 829-2721Emergencies Campus Police 829-6030829-6020Employment Info Career Services 829-3931English as a Second Language International Language Institute 283-5077Enrollment Verification Registrar 829-6006Event Planning Special Events 829-6045Exchange Students International Student Office 805-5700Final Exam Schedules Registrar 829-6006Financial Assistance Financial Assistance 829-6008First-year Advising/Assistance Office of First Year Engagement 805-3006Fitness Facility Wellness Center 805-5872Fulbright Grants International Academic Programs 805-5806Game room Student Center Desk 841-7360Graduation Registrar 829-6006Graduate School Graduate Studies 829-3157Health Services Health Services 829-6017Housing for Students Residence Life 829-6034ID Cards Campus Life 829-6034International Student International Student Office 805-5705AssistanceInternational Study International Student Office 805-5709Internships Career Services 829-3931Intramural Sports Athletics 805-5873Laptop questions Administrative Computing 829-2721Laundry Rooms Residence Life 829-6034Leadership Courses Campus Life 829-6034Learning Assistance Learning Assistance Center 829-3870Library Services J.E. & L.E. Mabee Library 829-6010Loans to Students Financial Assistance 829-6008Locker Assignments Campus Life 829-6034Logos Logos Office 829-3964Lost and Found Campus Police 829-6030829-6020Mail Post Office 829-3963Math Skills Learning Assistance Center 829-3870McNair Scholars McNair Scholars Program 829-2791Mediation Campus Life 829-6034Medical Problems Health Services 829-6017Meeting Rooms Campus Life 829-6034Mental Health Services Counseling 829-3126Movie Tickets Student Center Desk 841-7360Multimedia Support Instructional Technology 829-6067Nursing Information Nursing 829-6029Orientation Admissions 829-6005Parking Day Passes Campus Police 829-6030829-6020Parking Permits Business Office 829-6043Payment of Fees Business Office 829-604311

Athletic ComplexPhone: 829-6050 (Back to TOC)The athletic complex at the University of the Incarnate Word includes a variety of facilities designed tomeet the physical recreation needs of the entire Incarnate Word community. Included are the Alice P.McDermott Academic Convocation Center, the Ann Barshop Natatorium, Clarence Mabry Tennis Courts,three soccer fields, a baseball and softball field and a four-hundred meter running track. A three-quartermile jogging trail circles the entire complex.Use of Fields and FacilitiesIndividuals and groups desiring to use the athletic fields must get information on renting the facilities andclearance from the Director of Athletics (829-6053) prior to use.Wellness CenterHours: Mon - Thurs 6:00am-12:00amFriday 6:00am - 9:00pmSaturday 8:00am - 6:00pmSunday 12:00pm - 12:00amThe Wellness Center houses a weight room, an aerobics room, classrooms, three racquetball courts, asauna, a hot tub, a 730-seat gymnasium and locker rooms for UIW students, faculty, administration andstaff members. Memberships for the greater community may be purchased at the front desk. A pool is alsoavailable at Incarnate Word High School on limited time schedules. Call 829-5872 for information.Ann Barshop NatatoriumThe newest athletic facility, UIW’s natatorium, is capable of hosting international and NCAA meets due toits unique construction. Locker rooms and sunning decks await UIW students and community WellnessCenter members. The Department of Athletics main offices are located on the ground floor, along withlocker rooms for men’s and women’s soccer and softball. The natatorium also houses a state-of-the-arttraining room facility for the new Athletic Training program.Clarence Mabry Tennis CourtsEight tennis courts are available for use by students, faculty, administration and staff at specified hours.Classes, athletic practices and matches have first priority. Rules are posted at the tennis courts. To rent thecourts, contact the Director of Athletics.Alice P. McDermott Academic Convocation CenterThis multipurpose facility is popular with both the University and San Antonio communities. It is used byUIW volleyball, men’s and women’s basketball teams, and the intramural and recreational sportsdepartments. Graduation, fairs, meetings and dinners are held inside. Different civic organizations andathletic groups also rent the Convocation Center. The Gorman Mitchell Room upstairs houses thepharmacy department offices. Anyone desiring more information should contact the Director of Athletics.Intramural SportsIntramural sports include flag football, basketball, golf, softball, bowling, racquetball, volleyball andwhiffleball. A sign-up table for these activities is at the Activities Fair held once per semester.BookstorePhone: 829-6056 (Back to TOC)The UIW Bookstore provides new and used textbooks for all courses each term, as well as supplies, generalreference and reading books, UIW imprinted clothing and gifts, computer software and peripherals, CDs,greeting cards and much more. The Bookstore is open extended hours during back-to-school week eachfull term and for special events throughout the year. It is closed for all major holidays.14

Book BuybackThe Bookstore buys back books at the end of each term. Students can receive one half of the purchase pricefor books used for courses in the upcoming term. Textbooks, which will not be reused in future terms, arebought at an assigned wholesale value.Bookstore Credit & Refund PolicyStudent bookstore credit is granted through the Office of Financial Assistance. If a student’s financial aidpackage exceeds the amount due to the University, credit can be issued to the student for use at the UIWBookstore. If the student’s financial aid package contains loans, proof of loan approval from the bank mustbe presented before bookstore charges can be granted. Charges can be made within 30 days of the first dayof classes. Students requiring this service must contact the Business Office to make arrangements.Business OfficePhone: 829-6043 (Back to TOC)Payment OptionsOther than financial assistance and Work-study programs, the University accepts cash, checks and creditcards for payment of tuition and fees. Pay by credit card through a secured website(https://cygnus.uiwtx.edu:6091/) or by telephone, or mail payments to:UIW Business Office4301 Broadway CPO#291San Antonio, TX 78209All checks must include the student’s name, account number and specific term to insure proper credit toaccount. The University offers students a Tuition Payment Plan (deadlines are posted in the UIW CourseSchedule). The student can divide their payment into installments. It is the responsibility of the student toenroll in a payment plan each semester. Failure to remit these payments may result in withholding ofcredits, transcripts, diplomas and a late-payment fee each month for not submitting tuition payments asagreed. However, this will not exempt a student from liability for those charges. Enrollment into this planmay include an application fee. To enroll in the deferred payment plan or if you need additionalinformation, please come by the Business Office or call (210) 829-6043.Payment PolicyRegistration for an academic term is not complete until full payment for the current and/or prior term hasbeen made, or until a student has entered into a payment plan with UIW. Payment arrangements must befinalized by the eighth calendar day from the first class day of the semester or registration will be cancelled.All international students are required to pay the full semester’s tuition and fees upon registering eachsemester. International students are not allowed to enroll in a payment plan. Students who have not mettheir total financial obligations to the University may not be permitted to enroll for a subsequent academicterm and current registration is subject to cancellation.Withdrawal without proper notice entails failure in all courses for the semester, the student is held liable forthe full payment of tuition, fees and other charges.Students must pay their financial obligation to the University to have diplomas and transcripts released. Ifpayment is not paid in full, students may also be prohibited from participating in the graduation ceremony.The student agrees to assume liability for any debt incurred during his/her attendance at the University. Inthe event of a delinquency or default, the student will pay all reasonable costs of collection including, butnot limited to, attorney fees and necessary court costs.All fees are subject to change without notice.Returned Items/Insufficient FundsThe Business Office assesses a nonrefundable returned-check service charge for returned checks. Thestudent has 10 days from the date of notice to make full payment by cash, money order or cashier’s check.15

Once the student has had returned checks, the University reserves the right not to accept any personalchecks from the student for future payments. Returned checks not paid will be submitted for collections.Account Statements and DisputesThe University will send each student a monthly account statement. The statement will serve as a fullaccounting of the activity for the period. Each student must review the statement promptly and notify theBusiness Office immediately by telephone or mail of any error or omissions in the statement. If any studentdoes not receive a statement when it is due, the student should notify the Business Office promptly.Students are responsible for providing the University with their most current address and telephonenumber.A student must report any disputed items to the Business Office within 60 days after the items appear onthe student’s statement. If the student fails to report a disputed item, he/she may not claim any liability onthe part of the University in connection with the University’s handling of the item(s) in dispute. The studentmust give the University a written statement containing any reasonable information the University mayrequire (i.e., name, social security number, term and discrepancy).InsuranceAll full-time domestic students and all international students are required to participate in the studentaccident and sickness insurance plan. Only domestic students are allowed to waive insurance when proofof existing personal domestic coverage is presented and a waiver is signed and presented to the BusinessOffice. This plan protects students 24 hours a day, whether at home, school or while traveling. Theinsurance is also available for dependants. This coverage is in effect during the interim vacation periods.Participation in intercollegiate athletics is not covered. Brochures that describe student health insurancecost and coverage details are available from the Office of Health Services or the Business Office or bylogging on to: ww.sas-mn.com. Insurance must be waived on or before the stated waiver deadline postedin the Academic Calendar found in the University Course Schedule.Note: Insurance is automatically assessed against the student’s account. The charges will not be removedunless a waiver and proof of insurance is provided to the Business Office within the waiver deadline.Students currently enrolled in any University term(s) can purchase UIW student insurance for themselvesand their *dependents at anytime from the Business Office during the academic school year. If charges donot appear on your student statement it reflects, no insurance premium has been submitted on your behalf.*Individual student insurance must be purchased prior to availability for dependant coverage.Parking PermitsAll automobiles parked on campus must be registered with the Business Office.In order to park on campus, students must pay a parking fee that entitles them to obtain and display aparking permit. Parking fees are automatically assessed to a student’s account. To waive charges, a studentmust complete a waiver form on or before the stated waiver deadline posted in the Academic Calendarfound in the University Course Schedule. Students must present the following to the Business Office toreceive a permit:1. A valid driver’s license2. A copy of your vehicle registration(i.e., renewal of license plates)The following applies for individuals with a handicap placard:1. Present your original letter issued by the state or your handicap placard (decal)2. A valid driver’s license3. A copy of your vehicle registrationSince parking decals are issued annually, and in the event that you are not parking your vehicle on campusfor a respective term, you may be granted a parking waiver by returning the issued decal by the published16

parking waiver deadline. Part-time and graduate students will be assessed a fee dependent upon thenumber of semester hours taken in any given semester. The fee will be based on a per credit hour rate forpart-time and graduate students. A lost or stolen permite an be replaced at the Business Office. Theparking decal is not transferable. The fee for a replacement decal is the full-time charge for the respectivesemester. Failure to exhibit a decal will be cause for ticketing. Parking regeulations will be strictlyenforced. Violators will be ticketed and charged. A repeat violation will result in the towing of the vehicleat the owner’s expense.The University will not be responsible for automobiles parked on the campus, nor for damages thereto. TheUniversity assumes no responsibility for the condition, or cost for retrieval of, any vehicles towed due toparking violations.UIW resident students and students classified as Seniors only are eligible to apply for priority parking at thestart of classes. These decals are limited and will be issued on a first come first serve basis.Priority parking allows residents and senior students only to park in all lots except at the UIW KathleenMartin Watson Enrollment Center. These decals are available at the Business Office at a special rate.Campus Life OfficePhone: 829-6034Fax: 283-5023The Office of Campus Life promotes the social, personal, spiritual and intellectual development ofstudents.Students may enhance their total University experience through programs in student leadership andactivities, student government, student organizations, Residence Life, the Student Center, peer educationand food service. Participation in these various activities or living in one of UIW’s seven residencefacilities helps to make Incarnate Word a living, learning community.Mediation ServiceMediation is a process that attempts to establish communication between people having disputes and assiststhem in finding a mutually acceptable solution. The end result of a successful mediation is that there areneither winners nor losers, but rather, generally satisfied individuals who have arrived at an agreement,which resolves the dispute as they define it.The University of the Incarnate Word offers a mediation program designed to assist all members of theUniversity community—faculty, staff, administrators and students—to resolve problems and disputes. Formore information, call Bunnie Saathoff in the Counseling Center, 829-3127.Fax ServiceA fax service is available for students in the Campus Life Office. Fax charges are: $.50/page tosend/receive local$.50/page to receive long distance$1.00/page to send long distanceIdentification CardsEach enrolled student is provided with an official UIW Identification (ID) card to enable attendance atUniversity functions and use of University facilities and services. All entering freshmen and transferstudents obtain ID cards during orientation.ID cards can be used to purchase food on campus, check out books from the library and gain entry into theresidence halls, Wellness Center, athletic events and the Computer Center.17

The University ID card is nontransferable. Any alterations of the University ID card, false representationin obtaining, and/or violation related to one’s use of the ID card may result in serious disciplinary action,up to and including suspension from the University.Students should immediately report any lost, misplaced or missing ID cards in person to the Campus LifeOffice. The cost to replace a lost ID card is $10.00. Delay in reporting a lost ID card could result in suchthings as food being purchased by another student and library books being checked out without properauthorization. A University official may require students to present this card as evidence of student statusat UIW. Failure to present an ID could result in disciplinary action.Campus MinistryPhone: 829-3128 (Back to TOC)Mission StatementCampus Ministry celebrates the spirit of the UIW community and the presence of the holy among us.While expressing a Catholic identity and the Incarnational spirituality of the founding sisters, we areenriched by the religious tradition of each individual. Campus Ministry seeks to empower this communityto live the Gospel of Jesus Christ by facilitating initiatives of service, peace and justice.Campus Ministry engages in University life through prayer, liturgy, outreach, faith development andpastoral care. Student peer ministers are an integral part of this ministry and their growth in faith anddevelopment of leadership skills is a core aspect of our ministry. Together, the professional staff andstudent peer ministers seek to extend an invitation to all students to explore formative issues of faith, valuesand purpose.Personal and Spiritual Growth OpportunitiesOur student Peer Ministry team plans and leads all our programs – providing for you many opportunitiesfor personal and spiritual growth. Some of those opportunities include: weekly gatherings, Theology onTap, Bible studies, peace and justice initiatives, community service and retreats. Students can become apart of Campus Ministry by simply attending events or by formally signing up with a team member.Community ServiceCampus Ministry is a resource for community service opportunities. Campus Ministry also providesmonthly opportunities that broaden a student’s educational experience. The Alternative Spring BreakProgram provides experiential learning through service in our local and state communities as well asinternational sites in Mexico and Europe.WorshipA variety of styles—formal and informal, Catholic and Interdenominational—provide opportunities forstudents to develop ministry and leadership skills and to participate fully in prayer on campus. There arealso opportunities to prepare for the Sacraments of Initiation: Baptism, Confirmation and the Eucharist. Atleast once each semester, student retreats offer an inviting environment for building a relationship with self,God and others.Campus PolicePhone: 829-6030 or 829-6020 (Back to TOC)Committed to Excellence: Committed to Our CommunityThe University of the Incarnate Word Police Department is a professional police department staffed bypeace officers licensed by the State of Texas. The police force operates 24 hours a day, 7 days a week, 365days a year to enforce the laws of Texas and regulations of the University.18

The mission and duties of the campus police officer are similar to any other municipal police department,including traffic control, routine patrol, crime investigation and responding to emergencies. In addition,University police officers are responsible for securing buildings and grounds, enforcing the AlcoholicBeverage Code (underage drinking), the Education Code and the Health and Safety Code (controlledsubstances and drugs).As sworn peace officers, UIW police officers work closely with the San Antonio Police Department andother law enforcement agencies regarding crime on campus. Currently there is a command staff of sixteenofficers.The University Police patrol all UIW property, parking lots, residence halls and facilities. In addition to theUniversity, the police have jurisdiction over St. Anthony Elementary School, St. Anthony Catholic HighSchool, St. Peters Elementary School, Incarnate Word High School and the Incarnate Word Motherhouse.For the protection of all concerned, it is expected that students and staff carry a University ID card at alltimes.19

Call BoxesTo enhance access to security personnel, callboxes are placed in the following locations:. SACHS• Elevator in the main building2. IWHS• 1st floor Madeline Hall betweenMt. Erin Hall• Entrance to swimming pool• Back entrance to Madeline HallDorms3. 281 Bridge• East side of bridge near ICCparking lot4. ICC• Westside entrance• Eastside entrance5. ICC 2• 1 st floor near handicap spaces• 2 nd floor outside of elevators• Emergency phones in each elevator• (x 3)6. Convocation Center• South exterior wall facingsoccer/track field7. Nursing Building• In the elevator8. Wellness Center• Outside near roadway mounted onbrick wall9. Bonilla Science Hall• In the elevator10. Fine Arts Building• In the elevator11. Administration Building• Back door in the courtyard• In the elevator12. Joyce Building• Emergency phone in elevator13. Dubuis Hall• Eastside door mounted on wall14. Clement Hall• In the lobby next to front desk15. Agnese/Sosa parking garage• 1 st floor between elevators• Emergency phones in elevators (x2)16. Sand Volley Ball Court• Mounted on the southeast side ofGazebo17. Avoca Elevator to ICC 2• Outside of Avoca E18. Avoca C• 1 st floor19. Avoca B• 1 st floor20. Avoca A• 1 st floor21. Math/Science/Engineering(AT&T Center)• In both elevators22. Enrollment Center• In the elevator• By back entrance23. Natatorium• In the elevator• By the pool areVisitor ParkingWhenever possible, it is the responsibility of the host student to notify University Police in advance ofvisitors requiring temporary parking. The host student may then obtain the visitor-parking permit inadvance for the guest. All visitors after 11 pm should be instructed in advance to use the Burr/BroadwayStreet entrance to register their automobiles and receive a visitor’s parking pass. Appropriate signageclarifying this policy will be displayed at all campus entrances and exits.Campus parking regulations are strictly enforced. It is the responsibility of the student to become familiarwith parking policies and the consequences of their violation. A copy of the policies and procedures as wellas sanctions for their violation is available at the University Police Office and Business Office.Career Education & ServicesPhone: 829-3931 (Back to TOC)Career education: The most powerful item on your degree!This office provides a centralized and comprehensive resource center to meet the employment needs of allstudents, from freshmen to alumni. The staff offers a variety of programs to educate, develop and assist20

students in successfully meeting the challenges of the ever-changing work environment. Students andalumni develop effective job-seeking skills and techniques through programs addressing effective coverletter writing and mail campaigns, resume development and interview skills training. The office alsocoordinates visits by representatives from business, industry information about ones self, occupations,schools and programs of study, Myers-Briggs Type Inventory tests for personality type with a careerinterpretation.ConsultationsJob seekers have the opportunity for one-on-one career counseling on an appointment basis.SeminarsTopics include effective resumes and job applications, job search strategies, cover letter development, theinterview, utilizing a job/career fair, and time management.Career FairsCareer fairs provide the student and employer information opportunities to explore employmentpossibilities. Student and alumni may obtain information for on and off-campus fair activities.On-Campus InterviewsStudents and alumni can interview for professional employment with our On-Campus Interview Programeach fall and spring semester.Resume ReferralsEmployers unable to come on campus often request resumes be sent to them. Students may create aPlacement File with their resume and other documents which office staff can fax to prospective employersas opportunities arise.Job Vacancy ListingsJob announcements (part-time, full-time, seasonal and internships) are organized and updated daily andcompiled in loose-leaf binders. An online resume exchange program is offered, just register at the studentportion of ‘Career Circuit’ located at http://www.uiwtx.edu/~careers/Career Resource LibraryOn hand are self-help publications and corporate directories. Employer files contain recruiting literature,annual reports and/or promotional videotapes.Counseling CenterPhone: 829-3126 (Back to TOC)Personal counseling services are available to students of the University of the Incarnate Word on anappointment basis. The ever-challenging demands of growth, change and the expanding horizons oflearning are at times stressful and often require an adjustment of attitudes and new coping skills. Two fulltimeprofessional counselors and doctoral interns are present on a daily basis to assist you. Personalcounseling, couples issues, addiction, stress management and anxiety reduction are among the topics theycan address.Development OfficePhone: 829-6013 (Back to TOC)The Development Office is responsible for conducting fund-raising campaigns and special events tosupport the University’s Annual Fund. The Annual Fund provides monetary support for academicdivisions, scholarships, library and computer resources, academic and student services, campus ministryand counseling programs. Monies raised through the Annual Fund help make up the difference between21

student tuition (which covers approximately 70%) and the total cost of education at the University of theIncarnate Word.Students are encouraged to participate in the annual Swing-In Golf Tournament and Auction Party, whichsupport the annual scholarship fund.Dining ServicesPhone: 805-3563 (Back to TOC)There are four retail dining facilities on campus. Marian Hall Café is located in the Student Center atMarian Hall and is the main full-service facility. It features a full meal entrée line, a la carte selections,made-to-order grill items, salad and deli bars, cook-to-order entrée line, and desserts. Fountain drinks,bottled beverages, and snacks are also available.Hortencia’s Café is located on the ground floor of the Administration Building and features Chick-Fil-A,Freshens Yogurt, and Pretzel Logic. A variety of convenience items, snacks, frozen meals and prepackagedfoods can satisfy those in a hurry.Finnegan’s Coffee Shop, featuring Starbucks Coffee and Tea is located in the Mabee Library. Enjoygourmet sandwiches, salads, pastries and desserts, and an assortment of bottled beverages. Engage yourcolleague or your laptop in a warm & delightful setting.Java on the Hill, featuring Starbucks Coffee and Tea is located in the ICC2 building. Enjoy salads, pastriesand desserts, individual pizzas, and an assortment of bottled beverages, including beer and wine, in arelaxing environment.Catering (283-5011) is available to all offices and organizations on campus. A special catering menufeatures items designed for student tastes and student groups. Items are made to order and prepared forpick-up by the customer.Sodexho is the food service contractor for the University. The Director and staff are available to assist youwith your food service desires. If you have special dietary requirements, allow them to accommodate yourneeds.ELS Language CentersPhone 210-283-5077Fax 210-829-2790 (Back to TOC)ELS Language Centers provide pre and post-ESL testing and instruction for UIW international students. Atwelve-level program provides intensive (30 hours per week) and semi-intensive (20 hours per week)courses of study. Each level of instruction lasts four weeks. In addition, ELS provides special groupprograms and the ESL programs for Incarnate Word and St. Anthony’s High Schools.Financial AssistancePhone: 829-6008 (Back to TOC)The primary purpose of financial aid is to provide resources to students who would otherwise be unable topursue a post-secondary education. The UIW Office of Financial Assistance (OFA) will meet the directcosts or financial need of all eligible students until funds have been exhausted. All students are awarded ona first-come, first-serve basis, subject to the availability of funds, academic performance and demonstratedfinancial need.22

The priority deadline is April 1. In order to receive the best possible financial aid package it is importantfor students to meet this deadline. Current UIW students must have a complete file by the April 1 deadline.A complete file includes the Student Aid Report or its electronic equivalent, a completed UIW StudentInformation Form, plus verification documents if the student is selected to complete these forms.The OFA is open to students on a walk-in basis during business hours. The OFA offers a resource centerfor scholarship searches, electronic transmissions of FAFSA information and various lender and serviceinformation. The OFA web page at www.uiw.edu/finaid includes information about applying for aid awardstatus and various forms to download.General Eligibility RequirementsStudents must:* Be enrolled at least halftime in adegree-seeking program.* Be making satisfactory academic progress.* Not be in default on any federal and/orstate loan program.* Not owe a refund on any federal and/orstate grant.Types of Financial AssistanceEach program has its own set of eligibilityrequirements.Please check our web site for the specifics ofeach one of these financial aid programs:* Academic Scholarships* Performance Scholarships* Grants* Federal Work-Study* Student Loans* Outside ScholarshipsStudent Responsibilities* A student must report to the OFA any funds being received from outside resources. This includesscholarships, grants, tuition assistance, employer reimbursements, military benefits, etc. The OFA isrequired to include outside resources in your overall financial aid package.• Students must complete the loan process before the start of each semester to ensure thattuition and fees will be covered.• Students must maintain satisfactory academic progress. Go to www.uiw.edu/finaid for moredetailed information.Disbursement of Financial AssistanceAll grants and scholarships will be disbursed on the first day of class. Student loans will be disbursed bythe first day of class if the student completed the loan process in time. Loans processed late will bedisbursed within one day of receiving the roster from the lenders. All loans must be approved andprocessed before the student will be issued bookstore credit. If the student has more financial assistancethan billed charges, bookstore credit can be placed on the student’s account two weeks prior to the semesterstart date.Living expense checks are issued to students if there is an excess of financial assistance over and abovetheir billed charges. Living expense checks will not be issued to the student until after the 100% refundperiod has ended for each term of enrollment. The student must have an actual credit balance, whichmeans that all funds must be disbursed into the student’s account (no pending funds).First Year EngagementPhone: 805-3006We are the Title V funded program dedicated to promoting the success of first year students by enhancingstudent engagement. We are a “one-stop” for first year students to find answers to questions and identifyresources for their success.23

We assist first year students in identifying the appropriate resources for their academic success. First Yearstudents learn to understand “You own your Education” which introduces self responsibility and anawareness of their path to success!We assist first year students in obtaining:• Academic Success• Selection of Major• Study Skills• Time Management Skills• Campus Involvement• Campus Resources• A Peer MentorFoundation, Corporate & Government RelationsPhone: 829-2752 or 829-3948 (Back to TOC)This office is responsible for cultivating donor relationships with corporations—local, national andmultinational—as well as philanthropic foundations and the federal government. It continually researchesopportunities for funding from those sources, and submits proposals and applications accordingly. Theoffice assists faculty, staff and administrators in developing and preparing funding proposals and alsoinitiates its own projects and programs, writing proposals for their funding.Health ServicesPhone: 829-6017 (Back to TOC)At UIW, students are encouraged to take responsibility for their body, mind, and sprit and develop theirown personal wellness plan. Support is given for changes resulting in continued improvement and growth.The Campus Health Center assists students who are in need of basic medical service, health informationand health-related counseling.Campus PhysicianA doctor is available on campus Tuesdays, 8:30-10:30 am on a walk-in basis. Students’ medical recordsare confidential and maintained in the Campus Health Center. For any health services, please present yourStudent I.D. Seriously ill students are referred to an urgent care clinic or emergency room when deemednecessary by the Health Center Staff a hospital or the clinic of their choice.Health InsuranceEvery full-time undergraduate student is required to have health insurance. The University automaticallyassesses the cost of its student accident and sickness insurance plan against each student account. Thechanges will not be removed until the student provides a signed waiver and proof of insurance to theBusiness Office or Health Services. Insurance must be waived within 25 days of the first day of thesemester.The health insurance charges on a student’s bill automatically enrolls the student in the plan.The insurance plan protects students 24 hours of the day while at home, at school or traveling and is ineffect during interim vacation periods. Participation in intercollegiate athletics is not covered for domesticstudents; however, it is a prt of the international student health insurance plan.Health insurance coverage is available for dependents at an additional charge. Detailed information on thecoverage and cost is available from the Campus Health Center.24

ImmunizationAll full-time entering freshmen and transfer students must have an up-to-date immunization record in theCampus Health Center. Health services can provide the list of required immunizations on request.TransportationThe Campus Health Center can help students arrange transportation to and from a doctor’s office or othermedical facility.Institutional AdvancementPhone: 829-2748 (Back to TOC)The Division of Institutional Advancement coordinates and manages all fundraising activities amongfaculty, staff, alumni, parents, students, friends, corporations, foundations, community and governmentagencies and other organizations to provide support for University operations, capital projects and theendowment.The professional staff works closely with the University Development Board, a voluntary group of 50businessmen and women who assist the University of the Incarnate Word with fund-raising programs andspecial events.Institutional Advancement also provides direction for all campus-sponsored fundraising. Studentorganizations, campus organizations and individual students desiring to raise funds for personal or groupprojects and programs should contact the Vice President of IA or the Director of Development for adviceand assistance. Information will be provided about appropriate fundraising procedures and the initiativewill be assessed to determine if official University endorsement can be awarded.Instructional Technology ServicesPhone: 829-3923 (Back to TOC)UIW provides you with many resources to make the best possible use of technology in your studies. Thereare computers dedicated to scholarly research located throughout the library. A special computer assistancedesk is set up in the Mabee Library First Floor Stack Area where patrons can have their computer questionsanswered. In addition, students have dedicated access to the computer lab located in the Media ServicesCenter, The main source for these services is the Media Services Center, located on the ground floor ofMabee Library, though there are computers and printers available for student use located throughout thelibrary.The Media Services Center offers a full complement of technology services and tools, including computers,printers, scanners, graphics and multimedia design and editing tools. Individualized and group training onspecific technology topics or applications is also available to students through the Center. For a completelist of services available at the Media Services Center, point your browser to:http://support.uiwtx.edu/InstructionalTechnology/services.html.Please note that most services available through Instructional Technology are free to university students,but there are fees charged for some services. The Media Center is open seven days a week.Monday - ThursdayFridaySaturdaySunday8 am - midnight8 am – 5 pm1 pm – 5 pm2 pm – 10 pmContact the Instructional Technology Offices by calling 829-3945 or emailing mediacenter@uiwtx.edu.25

At the Media Services Center (or on the Center’s website) you can also sign up for classes that will helpyou make better use of technology during your time at UIW. You’ll especially want to sign up for classesthat help you master Blackboard (our online instructional software), Outlook Web Access (OWA – yourgateway to your UIW email account), and the various offerings we present that are targeted at tabletcomputer users.International InitiativesPhone 805-3015 or Fax 805-5701 (Back to TOC)The purpose of the Office of International Initiatives is to serve the Mission of the University of theIncarnate Word’s commitment to a global perspective in our efforts to recruit international students. As aninstitution, we welcome international students of diverse backgrounds to our community in the belief thattheir respectful interaction advances the discovery of truth, mutual understanding, self-realization, and thecommon good. We are committed to developing programs that offer international students an integratedcurriculum of liberal arts, professional studies, language training, and cultural experiences.International Student OfficePhone 805-5705 or Fax 805-5701 (Back to TOC)This office is the first personal contact with UIW personnel for most international students. Its staff issuesthe legal documents that enable international students to obtain visas to enter the United States. Once atUIW, these students will find assistance in many areas, such as adjusting to life in an American universitysetting, starting in their UIW academic experience, complying with university procedures and immigrationrules and regulations. An orientation program, required of all new international students, provides basicinformation for the start of their academic career at this university. The students should maintain closecontact with the office of International Student & Scholar Services during their entire tenure at UIW,especially for issues relating to their immigration status. The office of International Student & ScholarServices serves also as the liaison for all exchange students attending UIW, supporting and assisting themin any way possible to make their experience memorableJ.E. & L. E. Mabee LibraryPhone: 829-6010 (Back to TOC)The J. E. and L. E. Mabee Library is an inviting, up-to-date facility with a rapidly growing resourcecollection. It houses the latest in instructional and electronic technology, supporting resources in a varietyof formats to meet the expanding curricula and research programs of the university.Current library information regarding regular and holiday hours are by telephone at 210/829-6010, postedat the library entrance and on various campus and electronic bulletin boards, and on the library section ofthe university website at http://www.uiw.edu/library. Printed library guides, policies, information andbibliographic publications are provided on the library website and on the publication display rack near theCirculation Desk.A strong, well-balanced resource collection contains over 300,000 volumes/volume equivalents and over23,000 unique journal titles in print, electronic or microfilm/fiche formats. Students may gain full access toover 100 electronic indexes and other online journal collections using the VPN (Virtual Private Network)client software or a dial-up connection to the library gateway. Most of these are full text, with graphics andmake excellent resources for study and research in all curricular areas. Materials not available at UIW canbe obtained through a TexShare borrower’s card from participating libraries throughout Texas and/orthrough Interlibrary Loan. These services are usually without charge to the user. Locations for off-campus26

materials can be found through the OCLC (the international Online Computer Library Center) WorldCatdatabase or Internet-based catalogs of other libraries.The Mabee Library offers many services and features for student use. Professional assistance with researchand use of library technology is available every day the library is open. Students are required to pass TILT(Texas Information Literacy Tutorial) and may participate in an active program of Information Literacyclasses.Included among the fundamental spaces to house materials and study spaces are the following areas:Academic ResourcesAudiovisual ServicesThis growing collection includes CD’s and CD-ROMs, DVD’s and DVD-ROMs, video and audio cassettetapes, slides; educational and feature films for student and faculty. These non-print resources for checkoutare housed in Room 145 and on the south end of the Reference Room. Monitors with video and soundplayback equipment are also housed in this area.Information LiteracyRoom 230 provides instructional space to learn more about library research, to avoid plagiarism, identifyappropriate electronic resources on a subject, to formulate a search strategy and to retrieve pertinentelectronic data.PeriodicalsAll print periodicals, both current issues and retrospective issues in bound or microfilm/fiche formats arehoused on the second floor of the stacks. Most periodicals are now online and accessible by currentstudents from any PC following the proper log-on protocol.Room 138The south end of the first floor houses Texana, Fiction, the McNaughton Collection of popular titles, andcurrent books for student browsing and check out.Reference DeskThis desk at the center of the first floor is staffed to provide information about library resources andservices or offer assistance on doing subject research.Reference RoomRoom 143 contains the scholarly encyclopedias, dictionaries, handbooks and other publications to supportacademic research for all areas of the curriculum. This also includes an extensive bibliography section inaddition to many general and specialized reference sources and the Vertical File collection.ServicesCirculation DeskCentrally located at the first floor entrance, this is the place to borrow and return materials, check outconference or group study room keys, encode/add value to student IDs for use as copy cards in the Libraryand Media copiers/printers, to resolve overdue material issues, and to obtain change.Photocopy RoomRoom 135, between the Reference Desk and the Texana/Fiction Collections, contains photocopiers and awork counter. Additional photocopiers are available on the second floor and east wing of the first floorstacks.27

Coffee ShopFinnegan’s in Room 126, off the first floor entrance atrium, is a food services area for light refreshmentsand casual reading in the library building.Student ID CardsThe student ID card must be used each time materials are borrowed from the Library. Only the personpictured on the ID—and in good standing with the Library—is eligible for borrowing materials. Only inrare and exceptional, special circumstances will Proxy borrowing privileges be considered. To printdocuments from the Internet or make copies on the Library staff is always available to assist with theprocess, and to demonstrate the use of an ID as a debit card for printing. Printer or Photocopy credit doesnot have an expiration date, and automatically continues into the following semesters. However, a usercannot cash in the remaining balance on a copy card. Credit is given only for misprints due to equipmentmalfunction.Service AreasComputer Access RoomRoom 110 is adjacent to the Reference Desk and houses multiple computer workstations for researchersaccessing the library online catalog, CD-ROM databases, Internet, and such subject specific subscriptionindexes as ABI/Inform, Lexis-Nexis, Medline, MLA and many others.Computer LabsUIW students with proper ID may use computers with word processing and special applications software inRoom G32. This area, managed by the Office of Technology Training, is located in the library basementand is entered from the south side of the library building. A Computer Assistance Desk and service centeris located near the lab computers. Additional computers, special applications software and writing roomsfor doctoral students are provided in Library 103, 105 and 223. Internet access is provided on all threefloors of the library building.Media ServicesG32 also houses the service desk for the media center where arrangements may be made to borrow A/Vequipment and schedule technology training as well as faculty production services.Study SpacesCarrelsStudy seating for undergraduate, graduate students and faculty are located on all three floors of thebuilding.Conference or Group Study RoomsKeys to group study rooms of various sizes may be checked out at the Circulation Desk for use by groupsof two to 12 UIW Students. Additional multimedia spaces equipped for electronic instruction usingcomputer and satellite downlinks include the Auditorium (Room 114) off the atrium, which seats up to 125for presentations, and the A/V Seminar Room (Room 144) at the west end of the Reference Room is alsoequipped for video teleconferencing for small and medium sized classroom groups.The library staff is committed to helping students attain their educational goals utilizing all availableresources. All students are invited and encouraged to stop at the Reference Desk to ask for assistance inidentifying and locating needed resources; to obtain professional assistance on research and librarytechnology. The library staff is the most important resource we have to help students find needed materialsand cordially welcomes inquiries in person and by telephone.28

Leadership ActivitiesPhone: 829-6034Fax: 283-5023 (Back to TOC)The purpose of Leadership Activities is to provide students with opportunities and direction to developknowledge and skills necessary for leadership. Students develop and practice leadership, team building andgroup problem-solving skills through participation in the student organizations, Greek life, leadershiptraining and seminars. Students can also develop relationships that increase the meaning of the Universityexperience.This is your university. It is you, the students, who give your university its unique character and identity.This personality is reflected in the many student groups and activities found on campus. Get involved andjoin an organization!Emerging LeadersIf you are a freshman or transfer student with less than 32 hours and interested in developing your ownleadership skills, consider participating in the Emerging Leaders class for elective credit offered each fallsemester. A variety of leadership topics are discussed in an interactive class environment that includesteamwork, communication and a learning retreat.For more information regarding Emerging Leaders or other ways to become involved in campus life, visitthe Office of Leadership Activities in the Student Center.Student Government AssociationSGA serves as the official representative of the views, needs and interests of the student body in relation tothe faculty, staff, administration and general public. The right of the student body to self-government,approved by the administration, is expressed through SGA. General meetings are open to all, unlessotherwise specified in advance. The president of SGA is traditionally nominated to serve as a votingmember of the Board of Trustees. The SGA advisor is the Director of the Student Center & LeadershipActivities.In the spring semester of each year, the student body elects the Student Government Association executiveofficers (President, Vice President, Secretary, Treasurer, and Student Concerns Representative). TheParliamentarian/Historian, House of Representatives Liaison, and Senate Liaison are appointed. Senatorsare elected to represent each class (freshman, sophomore, junior and senior), resident, commuter,international, graduate, and at-large students in the fall semester of each year. In addition, each academicschool/college nominates one senator.Students interested in running for office or volunteering their talents to help with committees or activitiesshould contact the SGA Office. The SGA office phone number is 829-3833.Campus Activities BoardThe Campus Activities Board (CAB) functions to meet the University community’s need for on-campusprogramming. Programming includes a variety of co-curricular opportunities such as cultural andeducational events, musical performances, exhibits, films, and novelty acts. In support of the Universitymission, the programs and activities are designed to be culturally diverse, educational, enlightening andentertaining.The Council is composed of six student executive officers. The Assistant Director of Leadership Activitiesserves as the advisor to the council. The CAB office phone number is 841-7376.Greek LifeUIW has four social Greek-letter organizations: Alpha Sigma Alpha and Delta Sigma Delta sororities, andChi Phi and Lambda Chi Alpha fraternities. Greek organizations participate in community service, mixers29

with other Greek organizations, formals, Greek Week, and the Greek Awards program held at the end ofthe spring semester.A student with at least 12 college credit hours and a 2.0 GPA is eligible to join a Greek organization.Recruitment/Rush is held in the fall and spring semesters. The Multicultural Greek Alliance establishescommunication between the students of UIW and national multicultural Greek organizations. Students whohave joined Greek organizations at other institutions should join MGA to continue their collegiateexperience. The Greek Life Coordinator serves as the advisor to Greek Life and the All Greek Council. TheGreek Life Coordinators phone number is 829-3818.All Greek CouncilThe purpose of the All Greek Council is to create and maintain high standards in the life of fraternities andsororities by addressing, coordinating and developing strategic action plans; to unify organizations,promote higher education, provide community service, enhance leadership and serve as a liaison betweenthe All Greek Council, the University student body and administration thereby improving the campusclimate.Learning Assistance Center: TestingAD 206Phone: 829-3876 (Back to TOC)The Learning Assistance Center administers a variety of exams that are scheduled several times per weekthroughout the year and once every month on a Saturday:• For incoming freshmen and transfer students we administer the Placement tests. The purpose ofthese tests is to place students in the appropriate English and Mathematics courses.• Students interested in obtaining Credit by Examination may take CLEP and DANTES exams,demonstrate knowledge, save money in tuition and advance to higher level courses.• By taking the Computer Competency Test, students can obtain credit or may waive therequirement for the Computer Literacy course.• Every semester, we also administer many Professors’ Make Up exams.• Additionally, we administer the Nelson-Denny Reading Test to Education majors, Nursing majorsand the McNair Scholars.• For all testing an appointment is needed.The Director of the Learning Assistance Center also administers national exams such as CFA, LSAT, CDE,etc.Those interested in taking a test in the LAC need to make an appointment. For more information visit theLAC website at: www.uiw.edu/lacLearning Assistance Center: TutoringAD 206Phone: 829-3870 (Back to TOC)• The LAC provides excellent services to assist students in their quest for success. For thoseseeking to improve their performance in any academic area, the LAC tutors can help in acompetent, friendly, and professional manner. Tutors also assist with note taking, timemanagement, and study skills. One-hour sessions for individuals or groups are available.• Foreign students searching to practice their English language skills and interact with Americanstudents outside a classroom environment are invited to Conversation Hour every other Fridayfrom 1-2 PM.• Students enrolled in language courses may practice with native speakers of those languages.30

LAC tutors are recommended by three faculty members and have a 3.5 GPA or higher. For more information visit our web site:www.uiw.edu/lacMcNair Scholars ProgramPhone: 829-3929 (Back to TOC)The McNair Scholars Program prepares undergraduate students for doctoral programs who are either lowincomefirst generation in college or from underrepresented groups (i.e., Hispanic, African-American,Native-American) for doctoral programs. The program provides students with preparation for graduateexams, assistance in applying for graduate school, academic, career and personal counseling, and exposureto professional role models.The McNair Program emphasizes careers in research and college level teaching, therefore, programactivities include intensive research internship with a faculty mentor, professional development seminarsand participation in professional or research conferences. Students must complete a research internshipduring the summer portion of the program. The internship requires a 320-hour commitment, and studentsreceive training in research methodology, funding for research materials and a $2,800 research stipendupon completion of the requirements.Eligibility, applications and detailed information for the McNair opportunity are available at the McNairScholars Programs Office, Room 120 in the Administration Building.Post OfficePhone: 829-3963 (Back to TOC)Hours of Operation:Monday - Friday: 8:30 a.m. to 5:00 p.m.Closed Saturdays, Sundays and School HolidaysThe Post Office is located on the ground floor of the Administration Building and provides mail boxservice for resident students, faculty and administration. In addition, the Post Office offers the samewindow service as any United States Postal Facility. Services include selling stamps, shipping packages(eg. UPSP, UPS, FedEx) and renting mailboxes. Questions regarding mailbox assignments should bedirected to the postal manager.Students please remember when picking up your mail or packages you are required to have your mail keyand Student ID. You can replace a lost mailbox key for $25.00 through the Post Office. Also please keep inmind that you are required to return your mailbox key to the Post Office at the end of each school year.QuirkPhone: 283-5061 (Back to TOC)Quirk is UIW’s student-produced literary journal. Published every spring by the members of Editing andPublishing (ENGL 3365), Quirk contains poetry, short stories and artwork, including photographs,drawings and computer-generated images. The editors solicit manuscripts from all over the world. Studentsmay send submissions of creative writing or artwork to quirk@uiwtx.edu. The resulting book sells for $6 tomembers of the Incarnate Word community and the community-at-large.31

Registrar’s OfficePhone: 829-6006 (Back to TOC)The Registrar’s Office is responsible for enforcement of the academic catalog, maintaining studentenrollment and academic credits, and certifying eligibility to graduates. Additionally, the Registrar’s staffcertifies students for athletic eligibility and veteran’s benefits.Residence LifePhone: 829-6034 or Fax: 283-5023 (Back to TOC)The philosophy of the Office of Residence Life is to give students an opportunity to learn and grow in aliving environment that fosters personal and community development. The residence halls are an excellentplace to meet new friends, participate in numerous activities, develop new interests, and learn to live in acommunity rich in diversity.On-campus housing is available for full-time students. All first year students who are not living withparents or guardians while attending UIW are strongly encouraged to live on campus. First year housing isoffered in Clement, Colbert, and Marian. Upperclass housing is offered in Agnese/Sosa, Dubuis, ICC II, St.Joseph’s, and the Avoca Apartments. Each housing facility has air conditioning and equipped with laundryfacilities.In order to reserve a residence hall room, new students who indicate an interest in on-campus housing aresent a Housing/Board Application and an Occupancy Agreement after they have been accepted to theUniversity. Interested students submit the completed application and agreement with a $200 deposit to theOffice of Residence Life.Any accepted or admitted student may request an application at any time by contacting the Residence LifeOffice. Room assignments are made based on application and deposit dates, and in a nondiscriminatorymanner without regard to race, creed or national origin. Whenever possible, mutual requests for roommatepreference or stated room requests are honored; however, the University maintains the right to make roomassignments. Due to the increased demand for on-campus housing, use the following dates as guides forsubmitting a housing application and deposit:Summer Sessions March 31Fall Semester May 1Spring Semester November 1Applications are accepted after these dates; however, choices of residence halls may not be available. Theresidence hall agreement is binding for the entire academic year (fall and spring) or for any remainingportion of the contract if it is signed after the beginning of the fall or spring semester. Cancellation requestsmust be received in writing by the following dates:Fall ApplicationsBefore May 1Before July 1After July 1100% Refund50% RefundNo RefundSpring ApplicationsBefore Nov. 30Before Dec.15After Dec.15100% Refund50% RefundNo RefundThe Office of Residence Life employs Resident Assistants (RAs) who are student staff members living ineach residence hall. RAs are students who have a high level of maturity, social skills, enthusiasm and desireto serve the campus community. They help students deal with problems, plan educational, social, andcultural programs and help members of the community stay within written guidelines for campus living.32

Guidelines for Community Living in the Residence Halls, a publication distributed to all residents, outlinesexpected conduct and provides information about the residence facilities.During the breaks, housing is provided in all university housing for an additional charge.Housing is available for summer sessions. All residents are required to purchase a meal plan eachsemester. Unused meal points will be retained by the university after the Spring Semester. Residents inAvoca, ICC II, or St. Joseph’s have the option to purchase a meal plan at a reduced rate from the StudentBoard Plan. (Meal Plan A)Student Center ServicesPhone: 841-7360 (Back to TOC)The Student Center, located in Marian Hall, serves as a gathering place for students and the focal point forprograms, activities and socialization. It is the place where students come together to meet friends, studyand just relax. It is equipped with a game room where students can play pool, ping-pong, and air hockey.The Student Center information desk serves as the source for general campus information. Through theinformation desk, students can reserve Student Center facilities and game room equipment. Discount movietickets, VIA bus passes, and limited school supplies are available for purchase. During semesters, theStudent Center is open Monday through Friday from 9am -12am and weekends from 12pm -10pm.Student Success ProgramPhone: 210-805-5812 Fax: 210-805-5895 (Back to TOC)The Student Success Program is a federally-funded TRIO program that provides opportunities for academicdevelopment, assists students with basic college requirements, and serves to motivate students towards thesuccessful completion of their postsecondary educational goals.The overall mission of the Student Success Program is to increase the retention and graduation rates of itsparticipants and to foster an institutional climate supportive of their specific needs. The Student SuccessProgram achieves its mission through a variety of services and activities that are FREE to all programparticipants. Available services include, but are not limited to: a Summer Bridge-To-College program;peer mentoring; individual tutoring; small group tutoring; a math and writing lab; program retreats andother social activities; financial, career, personal and graduate school counseling; College Successworkshops; and learning communities. All freshmen and sophomores who are first-generation collegestudents, Federal Pell Grant eligible and/or students with disabilities are invited to apply for admission tothe program.Applications and detailed program information are both available in the Student Success Program office inRoom 115 of the Administration Building.Student Disability Services OfficePhone: 805-5813 (Back to TOC)The University of the Incarnate Word is committed to providing a supportive, challenging, diverse, andintegrated environment for all students. In accordance with Section 504 of the Rehabilitation Act – SubpartE and Title III of the Americans with Disabilities Act, the University ensures accessibility to its programs,services and activities for qualified students with documented disabilities.For more information or to set up services through the Disability Office, contact the Student DisabilityServices Office • Administration Building - Room 117 • Phone (210) 805-5813 ● FAX (210) 805-589533

Student LockersPhone: 829-6034 (Back to TOC)Long-term lockers for commuter students are located on the ground floor of the Administration Building.Students may reserve a locker by going to the Campus Life Office in Marian Hall.Students must renew lockers by the last day of each semester. Failure to do so will make the lockeravailable for issuance to someone else. Locks from those lockers will be cut off the day before thefollowing semester begins. The University does not assume responsibility for items left in the lockers orthe locks that are destroyed.Student PublicationsThe LOGOSPhone: 829-3964 or Fax: 283-8005 (Back to TOC)The Logos is the official student newspaper for the University of the Incarnate Word. It is publishedseveral times each semester. The award-winning Logos is produced and edited by a mostly volunteerstudent staff. It reports campus news, sports and special events. It also provides a medium for expressionof student thought through articles and editorials. Students wishing to contribute story ideas, articles,graphic art and/or photography are always welcome.Study Abroad OfficePhone 805-5709Fax 805-5701 (Back to TOC)This office provides assistance to students and faculty who wish to participate in an exchange program withone of our international sister schools. Students who choose to study abroad in other types of programs willfind help and support from this office as well. The office has a library of related materials and informationon study abroad issues and maintains its own Web site at www.uiw.edu/studyabroad. The staff encouragesall interested students to make an appointment to discuss the variety of options available for foreign study.Technology ServicesHelp Desk: 829-2721Multimedia Specialist: 829-3945Media Services: 829-3920 (Back to TOC)Technology at UIW – What you need to knowOverviewAt the University of the Incarnate Word we’re proud of the services we offer students to help them in theirsuccess at the University. Here’s a summary of the most important of those services, but remember – ifyou have a technology concern or question that isn’t answered here, just ask us, and we’ll do our best tohelp you. Here are some key points of contact that may help you:Chief Information Officer: 829-3866, or jparlett@uiwtx.edu. UIW Administration BuildingTechnology Support Services (Help Desk and general technology information): 829-2721 orhelpdesk@uiwtx.edu. UIW Administration Building34

Instructional Technology Services (Media Center): 829-3945 or mediacenter@uiwtx.edu. Groundfloor, Mabee LibraryThe UIW NetworkUIW is a fully networked campus. That means that all buildings at the university are wired for Internetaccess, including dorm rooms. Just as importantly, UIW is a fully wireless campus, which means thatInternet access is available virtually anywhere on the campus that a student might want to go, includingdorm rooms, Marian Hall, the Mabee Library, and shady spots under trees throughout the main campus!No matter where a student wants to go, the Internet and all its resources are available through a laptop ortablet computer properly equipped with a wireless network card and authenticated for UIW network accessthrough our Help Desk, which is located on the Ground Floor of the Administration Building.The main UIW network is managed by the university’s Technology Department. If you have any problemsaccessing this network (and the Internet) contact the Help Desk at 829-2721.UIW operates a second network for its dormitory residents. This network – called ResNet – is maintainedfor UIW by Apogee Telecommunications. Students living in UIW dormitories receive both wired andwireless network/Internet access from Apogee. Basic connectivity, which is more than enough for moststudents, is free to dormitory residents. Premium connectivity, which provides “power users” withincreased bandwidth, is available for an additional charge directly from Apogee. Check flyers posted inthe dormitory common areas or come by the Help Desk for more information about ResNet.ComputersAt UIW we’re proud of our long history of progressive thinking where student and faculty technology useis concerned. We are among the first fully wired campuses in the nation.We expect students to have and use mobile technologies to help them study and learn. Students mayeither fulfill this expectation by purchasing a laptop or tablet computer and bringing it with them whenthey arrive on campus, or they may take advantage of our exclusive partnership with Gateway topurchase a UIW-supported laptop or tablet computer that comes equipped with everything a studentneeds to be successful at the university. Details about purchasing a Gateway computer from theuniversity can be found on the UIW technology website. Point your browser to:http://support.uiwtx.edu/helpdesk/laptop.htmlIf you have purchased a computer from UIW, you’ll find that the Technology Help Desk is a one-stopshop for service for your computer. We’re an authorized Gateway Service Center, so we can help youfix any problems you encounter with Gateways purchased through the university. We also provideservice for Dell and IBM laptops previously purchased by students under our historical agreementswith those companies. Please note that, because of their age, IBM laptops may be “out” for up to twoweeks while they are serviced and replacement parts are procured. Lines at the Help Desk are usuallyshort, and turnaround times for repair or warranty work are usually 2 days or less (often much less, asmany problems students encounter can be easily resolved by one of our professionals).If you have chosen to bring your own laptop to UIW, the Help Desk staff will be able to assist you inresolving network/Internet access issues. For other problems, you’ll need to contact the servicenetwork that supports your system.The Help Desk is open Monday through Friday from 7:30 in the morning until 8:30 in the evening and islocated on the ground floor of the Administration Building. Contact them by phone at 829-2721 or byemail at helpdesk@uiwtx.edu.Managing your University InformationAll student information is managed using an enterprise-wide system called Banner. The self-service orBannerweb site provides a secure and convenient method for viewing and/or updating informationregarding your accounts, registration, grades, and personal contact information.35

First, point your browser to:http://www.uiwtx.edu/downmsg/homepage.htmClick on one of the links to the left to access the Secure Area. To do this, you’ll need a UserID and aPersonal Identification Number, or PIN, which is assigned to you by the University. If you have notreceived your ID and PIN, follow the directions on the Secure Area homepage or contact the Registrar’sOffice at 829-6006.Upon first entry into the secure area of Bannerweb, you will be prompted to change your PIN to a passwordof your choice. You cannot go beyond the login screen without resetting your PIN. You will be promptedto verify your PIN after the initial entry. To verify your PIN, re-enter your new PIN at the prompt.Be sure to create a PIN hint question and answer, in case you forget your password and need it reset to thedefault.After three attempts of entering the wrong PIN, your PIN will become inactive and will no longer work.You must then contact the Registrar's Office at 829-6006 to have your PIN reset.Questions? Contact the Help Desk at 829-2721 or email helpdesk@uiwtx.eduKeeping in TouchAll UIW students are issued university email addresses. This address is important, because it’s theelectronic address to which official university correspondence is sent. We use Outlook Web Access as ourclient for student email, so you get all the benefits of Microsoft Outlook (calendar, contacts, inbox,task/assignment lists, and notes) while being able to send and receive mail from any web-enabledcomputer, anywhere in the world.Incoming freshmen are sent a letter after they have registered for classes to advise them of their emailaddresses and how to use those addresses. If you never got your letter or have lost your username andpassword, contact the Help Desk for assistance in recovering your username and password.Remember: protecting your password is important. Don’t give out your password to anyone!Don’t ForgetAt the university we govern ourselves and our actions on the Internet through the use of several acceptableuse policies. We’ve summarized the “do’s and don’t’s” of these policieson the UIW technology serviceswebsite. You can view the full text of these policies at:http://support.uiwtx.edu/uiwtechpol/index.htmlIn all cases, remember; you are part of the UIW community, and these rules/recommendations have beenwritten to protect the rights and ensure the responsibilities of all members of our community, includingyou!Return to Table of Contents36

Academic PoliciesClass Attendance (Back to TOC)Students are required to attend class regularly and be punctual. Attendance policies for individual classesare set by the instructor and written into the course syllabus. Responsibility for attendance is placedprimarily on the student. Students with a poor record of attendance may be given a grade of “F” for thecourse or be required to withdraw from the course.Students who are unable to attend scheduled classes should notify the University Advising Center (829-3926). The office staff will notify the instructor. This notification does not excuse you from class.Completion of assignments must be arranged with the instructor. An “excused” absence is declared at thediscretion of the individual instructor.Class Absence for School Activities (Back to TOC)At times, a student who is participating in an activity approved by the University is required to miss a class.Some examples of such activities are: (1) those that a student participates in as a condition of his or herUniversity-sponsored scholarship, (2) a College Dean-approved event, or (3) those that are a condition ofsatisfactorily completing the requirements of his/her major.No student participating in any such event shall be charged with a specific penalty for missing the class andany student will be given the opportunity to make up work missed in that class within some reasonableperiod of time. Instructors may wish to indicate more specifically how they will deal with thesecircumstances in their syllabi.It is recognized that there are other activities that may be important to the student. Arrangements fordealing with any class work missed as a result of these activities must continue to be negotiated betweenthe student and the instructor.In any event, instructors may ask students who will miss more than 15% of the scheduled classes throughany combination of excused and/or unexcused absences to withdraw.Policy on Academic Integrity (Back to TOC)University of the Incarnate Word is strongly committed to the nurturing of academic excellence. TheUniversity expects its students to pursue and maintain truth, honesty and personal integrity in theiracademic work.Academic dishonesty, in any form, constitutes a serious threat to the freedoms, which define an academiccommunity. The following definitions and guidelines have therefore been established to secure themaintenance of academic integrity at Incarnate Word.I. Forms of Academic Dishonesty include, but are not limited to:1) Cheating• Fraudulent or deceitful work on tests, examinations, or other class or laboratory work.2) Plagiarism• Appropriation of another’s work and the unacknowledged incorporation of that work in one’sown written work offered for credit.3) Counterfeit Work• Including turning in, as one’s own work, that which was created, researched or produced bysomeone else.4) Falsification of Academic Records• Knowingly and improperly changing grades on transcripts, grade sheets, electronic datasheets,class reports, projects or other academically related documents.5) Unauthorized Reuse of Work37

• The turning in of the same work to more than one class without consent of the instructorinvolved constitutes academic dishonesty.6) Theft• Unauthorized use or circulation of tests or answer sheets specifically prepared for a givencourse and as yet not used or publicly released by the instructor of a course, or theft ofcompleted tests.7) Collusion - Involvement in Collusion• Unauthorized collaboration with another to violate a provision of the Code of AcademicIntegrity.8) Facilitating Academic Dishonesty• Intentionally or knowingly helping or attempting to help another to violate a provision of theAcademic Integrity Policy of the University.Instructors who are concerned that some form of academic dishonesty has occurred shall confront thestudent directly and may take the matter to the Dean of their College/School.Any member of the student body or staff of the University of the Incarnate Word who is concerned that astudent has engaged in some form of academic dishonesty should report the incident to the Dean of theCollege/School which oversees the course in question. The Dean will then convene the College/School’sAcademic Honor Board and initiate the process of investigation outlined in II.B.II. Procedures for Investigating Claims of Academic Dishonesty & Assessing SanctionsA. Sanction Assessed by FacultyBefore any sanction by a faculty member is assigned, the instructor must meet with the student aboutthe violation. Sanctions must be confirmed in writing to the student, copied to the Dean of theCollege/School of which the instructor is a member, and to the Academic Vice President. Theserecords ARE NOT placed in the student’s permanent academic file and will be destroyed when thestudent graduates or otherwise ceases his/her relationship with the University.1. When Guilt Is AdmittedIf a student who is confronted by a faculty member for engaging in academic dishonestyopenly admits to wrongdoing, the instructor will:• Give the student an F for the assignment in question, and may• Forward the case to the Academic Honor Board of the College/School to consideradditional sanctions.2. When Guilt Is Not AdmittedIf a student accused by a faculty member of academic dishonesty does not admitwrongdoing, his/her appeal should be made directly to the Dean of the College/Schoolwith course responsibility so that the Academic Honor Board can formally investigate theallegation and decide which action should be taken.B. Sanctions Assessed by the Academic Honor BoardWhen cases alleging academic dishonesty are forwarded to a College Dean, he or she will convenean Academic Honor Board. The student (respondent) alleged to have engaged in academicdishonesty will be notified of the convening of the Board.Notices may be personally delivered to the respondent or by placing a notice addressed to therespondent in the respondent’s Campus Mail Box.The Board will be comprised of two faculty members from the School/College selected by theAcademic Dean and two students previously identified by the college faculty. The Dean will serve aschairperson of the Board; however, he/she will only vote in cases where the Board is split on anydecision.38

The respondent may request that a student or faculty member not sit in judgment if he/she feels thatthe vote may be biased or prejudiced as a consequence. Some substantiation of the claim ofprejudice may be required and the final decision shall rest with the Dean. The Dean of theCollege/School that convened the Board shall make substitutions to the Board in order to maintain aquorum of five members.The student (respondent) is presumed not to have engaged in academic dishonesty. A finding ofacademic dishonesty shall be by majority vote of the Board. If the Board finds that the respondentengaged in academic dishonesty the Board may impose sanctions. Sanctions may include:1. Receiving an “F” for the assignment in question,2. Receiving an “F” for the course,3. Academic suspension,4. Dismissal from the University and/or5. Other action deemed appropriate.The procedure of formal inquiry by the Academic Honor Board will include:1) Securing a written statement describing the nature and circumstances of the alleged offensefrom the student, faculty or staff member making the allegation.2) Securing a written statement from the respondent relating to the allegations.3) Interviewing separately the respondent and the faculty/staff member alleging the dishonestyin order to clarify and to expand the written statements.4) Interviewing any witnesses or other persons claiming knowledge of the incident.5) Securing, examining and retaining any physical evidence related to the incident. Usingwritten statements, interviews and available physical evidence, the Academic Honor Board willdecide the validity of the alleged incident of academic dishonesty. The decision of the Boardwill be communicated in writing to the respondent by being personally delivered; placing thefindings in an envelope addressed to the respondent at the respondent’s Campus Mail Box orsent by certified mail to the respondent’s home address. Pending the finding of the AcademicHonor Board, the status of the student shall not be altered, and his/her right to be present oncampus, to attend classes and/or to participate in University-sponsored activities shall not beaffected.III. Appeal of Sanctions Assessed by the Academic Honor BoardAny respondent who disagrees with the findings of an Academic Honor Board may appeal to the VicePresident for Academic and Student Affairs who will create a Committee on Academic Integrity to becomprised of two senior tenured faculty members and an elected member of the Student GovernmentAssociation (SGA).A. Timetable: Appeals to Academic Honor Board decisions must be submitted in writing to the Committeeon Academic Integrity within 10 working days of the Board’s decision.B. Following a review, the Committee on Academic Integrity may uphold, modify or reverse the findingsof the Academic Honor Board.C. The decision of the Committee on Academic Integrity shall be final. A written statement shall be sent tothe appellant no later than three days after the Committee’s decision is reached.39

Complaint Policy (Back to TOC)Student Complaint Policy (Approved by Executive Council, 3/2/05)The University of the Incarnate Word (UIW) is committed to fostering a learning environment thatpromotes academic excellence and personal development. Students are encouraged to voice theircomplaints and concerns in a manner that is respectful of the dignity of the individual, if any, who is thesubject of the complaint. It is the policy of UIW that students with complaints be treated honestly andfairly, and that their complaints be handled in a timely manner with regard to resolution of the issue(s)presented. Any UIW student may express a concern or complaint by following these procedures. Pleasenote that UIW explicitly prohibits any member of the UIW community from harassing or retaliating againststudents who file complaints.General GuidelinesComplaints are most effectively and efficiently managed by first expressing them to the individual, if any,who is the subject of the complaint. Students are strongly encouraged to first discuss their complaintdirectly with any such individual involved.If the complaint involves a policy, procedure, or area of responsibility of a specific administrativedepartment, it should be directed to the supervisor/manager of that department. In each instance of adepartmental complaint, the appropriate individual will investigate the complaint, seek a solution, andreport back to the student in writing within 10 school days. The department supervisor/manager will keep arecord of the decision.For more information about how to process a complaint or to appeal a decision, the student should contactthe appropriate office below.Offices to Contact for Different Kinds of ComplaintsCourse Work ComplaintsStudents who have complaints about what they believe to be unfair treatment involving their academicwork should contact the appropriate College/School Dean.College of Humanities, Arts, and Social Sciences, Administration Building 163, CPO 144, (210)829-6022HEB School of Business and Administration, Administration Building 156, CPO 123, (210) 805-5884Dreeben School of Education, Gorman Business & Education Center, 124, CPO 16, (210) 829-2761School of Interactive Media and Design, Administration Building 112, CPO 107, (210) 829-6091School of Mathematics, Science, and Engineering, Science Hall, 112, CPO 68, (210) 829-2718School of Nursing and Health Professions, Nursing Building Foyer, CPO 300, (210) 805-1213Other Academic ComplaintsStudents who have complaints about academic advisement or other issues related to academic policies,procedures, or deadlines should contact the Director of Academic Advising, Administration Building, 105,CPO 286, (210) 829-3928.Administrative Department ComplaintsThe University of the Incarnate Word (UIW) is committed to fostering a learning environment thatpromotes academic excellence and personal development. Students are encouraged to voice theircomplaints and concerns in a manner that is respectful of the dignity of the individual, if any, who is thesubject of the complaint. It is the policy of UIW that students with complaints be treated honestly andfairly, and that their complaints be handled in a timely manner with regard to resolution of the issue(s)presented. Any UIW student may express a concern or complaint by following these procedures. Please40

note that UIW explicitly prohibits any member of the UIW community from harassing or retaliating againststudents who file complaints.Complaints are most effectively and efficiently managed by first expressing them to the individual, if any,who is the subject of the complaint. Students are strongly encouraged to first discuss their complaintdirectly with any such individual involved.If the complaint involves a policy, procedure, or area of responsibility of a specific administrativedepartment, it should be directed to the supervisor/manager of that department. In each instance of adepartmental complaint, the appropriate individual will investigate the complaint, seek a solution, andreport back to the student in writing within 10 school days. The department supervisor/manager will keep arecord of the decision.For more information about how to process a complaint or to appeal a decision, the student should contactthe appropriate office below.Students who have complaints about what they believe to be unfair treatment involving their academicwork should contact the appropriate College/School Dean.College of Humanities, Arts, and Social Sciences, Administration Building 163, CPO 144, (210)829-6022HEB School of Business and Administration, Administration Building 156, CPO 123, (210) 805-5884Dreeben School of Education, Gorman Business & Education Center, 124, CPO 16, (210) 829-2761School of Interactive Media and Design, Administration Building 112, CPO 107, (210) 829-6091School of Mathematics, Science, and Engineering, Science Hall, 112, CPO 68, (210) 829-2718School of Nursing and Health Professions, Nursing Building Foyer, CPO 300, (210) 805-1213Students who have complaints about academic advisement or other issues related to academic policies,procedures, or deadlines should contact the Director of Academic Advising, Administration Building, 105,CPO 286, (210) 829-3928.Students who have complaints about the policies, procedures, or deadlines of an administrative area ofUIW, or the personal treatment they have received from an administrative area of UIW should contact theappropriate major office of UIW.Admissions, Watson Enrollment Center 112, CPO 285, (210) 805-3550Business Office, Administration Building 190, CPO 291, (210) 829-6088Disability Services, Administration Building 119, CPO 28, (210) 829-3938Financial Aid, Watson Enrollment Center, CPO 308, (210) 829-3912Graduate Studies and Research, Administration Building 180, CPO 387, (210) 805-5840Library 215, CPO 297, (210) 829-3837Registrar, Administration Building 129, CPO 304, (210) 829-3919Technology Services, Administration Building 3, CPO 103, (210) 829-3866Any member of the UIW community, including faculty and students, may file a complaint against anystudent for alleged violations of the UIW Student Code of Conduct by contacting the Dean of Campus Life,Marian Hall Student Center, CPO 306, (210) 829-6034.Students who have a general complaint regarding UIW policies, procedures, or personnel should contactthe Dean of Campus Life, Marian Hall Student Center, CPO 306, (210) 829-6034.Students who believe that they have been subjected to harassment or treated in a way that violates UIW’santi-harassment policy (i.e., harassment related to an individual’s race, color, sex, religion, national origin,sexual orientation, citizenship status, or disability) by another student, a UIW employee, a contractor, or avisitor to the campus, should immediately report the alleged harassment to the Director of Human41

Resources, Administration Building, Foyer, (210) 829-6019, or to the Dean of Campus Life, StudentCenter, CPO 306, (210) 829-6034.Violations of the Student Code of ConductAny member of the UIW community, including faculty and students, may file a complaint against anystudent for alleged violations of the UIW Student Code of Conduct by contacting the Dean of Campus Life,Marian Hall Student Center, CPO 306, (210) 829-6034.General Concerns or ComplaintsStudents who have a general complaint regarding UIW policies, procedures, or personnel should contactthe Dean of Campus Life, Marian Hall Student Center, CPO 306, (210) 829-6034.Harassment ComplaintsStudents who believe that they have been subjected to harassment or treated in a way that violates UIW’santi-harassment policy (i.e., harassment related to an individual’s race, color, sex, religion, national origin,sexual orientation, citizenship status, or disability) by another student, a UIW employee, a contractor, or avisitor to the campus, should immediately report the alleged harassment to the Director of HumanResources, Administration Building, Foyer, (210) 829-6019, or to the Dean of Campus Life, StudentCenter, CPO 306, (210) 829-6034.Additional ResourcesMediation ServicesMediation is a process that attempts to establish communication between people having disputes and assiststhem in finding a mutually acceptable solution. The end result of a successful mediation is that there areneither winners nor losers, but rather, generally satisfied individuals have arrived at an agreement, whichresolves their dispute as they define it. Mediation is a confidential process. The agreements made by theparties involved are non-binding. UIW offers a mediation program designed to assist all members of theUIW community to resolve problems and disputes. Anyone may initiate mediation. To initiate mediation,contact the Counseling Center, Chapel Building 1, CPO 35, (210) 829-3129.The Student Government AssociationStudents may address various concerns and comments to the Executive Officers of the UIW StudentGovernment Association (SGA). Concerns regarding specific matters related to clubs and organizations,University policies and practices, or ideas and suggestions for UIW administrative offices may be directedto SGA. Concerns are accepted verbally at their twice-monthly general assembly meetings, at SGAsponsoredstudent forums, or by addressing an SGA officer. Students may also share their concerns inwriting by using the forms provided at SGA suggestion boxes that are located in each building on campus.Concerns directed to the SGA may be submitted anonymously. Concerns are subject to publication in theLogos, the UIW student newspaper. Students’ concerns are addressed by officers at their regular meetingswith UIW administrators or in public forums. The concerns received are also compiled each semester bythe SGA and priority issues are presented to the University Planning Commission for discussion and action,as needed. Student Government Officers may be reached in the Student Government Office, Marian HallStudent Center, CPO 1210, (210) 829-3833.Student Complaints Related To Faculty Decisions About Student Course WorkProcedure Guidelines (Approved by VPASA, 10/27/05, and Faculty Senate, 10/26/05)The University of the Incarnate Word (UIW) is committed to maintaining a learning environment whichpromotes academic excellence and personal development. The following procedure guidelines assurestudents the opportunity to register their complaints about what they believe to be unfair treatmentinvolving their academic work and to receive prompt resolution of matters related to the complaint.“Unfair treatment” applies to any act which may be perceived as either prejudiced or arbitrary in theevaluation of a student’s performance, or in the imposition of sanctions without regard for due process.42

Students are to complete the following steps:1. Informal Meeting with the Instructor to Resolve a ComplaintThe student should seek resolution of a complaint by talking to the instructor as soon as an incident ofperceived unfair treatment occurs. After this step, the student may decide to initiate a Formal Conferencefor the record.2. Formal Conference with the Instructor to Resolve a ComplaintThe student is responsible for initiating a Formal Conference by completing Part I of the ConferenceDocumentation Form (*see appendix) obtained from the office of the Dean in whose college/school theinstructor resides.a. The student completes Part 1 of the Documentation Form (*see appendix) and then meets with theinstructor within 10 school days of the alleged unfair treatment, or in the case of a final grade,before the beginning of the semester following the alleged unfair treatment. The student explainsthe complaint and attempts to resolve the matter with the instructor.b. The instructor will sign the form acknowledging that there was discussion with the student aboutthe complaint and indicate whether she/he is providing comments.c. The instructor may provide written comments as an attachment to the complaint form. Thecomments must be provided to the student within three days of meeting with the student.d. After the conference, the student completes Part 2 of the Documentation Form (*see appendix)and signs the document.e. The student delivers this form, and any written comments provided by the instructor, in a sealedenvelope to the Dean of the college/school in which the instructor resides.3. Appeal to the DeanIf the complaint is not resolved to the satisfaction of the student, the student shall have the right to appeal adecision in writing to the Dean or a person designated by the Dean. The student completes the form calledthe Appeal Form for Student Complaints about Faculty Decisions (*see appendix), and delivers it in asealed envelope to the appropriate Dean’s office within three school days of meeting with the instructor.1. To begin the appeal process, the student completes the Appeal Form for Student Complaints (*seeappendix) about Faculty Decisions and attaches to the form a written statement a) of the complaint,b) the student’s perception of the results of the conference with the instructor, and c) reasons why themeeting did not resolve the matter of the alleged unfair treatment.2. The Dean shall meet with the instructor, and others as appropriate, to clarify the relevant facts andperceptions in the matter.3. The Dean shall meet with the student* to clarify the relevant facts and perceptions in the matter asdescribed in the student’s written statement.4. The Dean then makes a decision on the matter.As an alternative, the Dean has the option of deciding to convene a review committee.2. a. The Dean creates a committee consisting of at least two faculty, and one of these, ifpossible, from the same department as the faculty being complained about, and a student(the SGA School Senator is one possibility), who is not in the same course as thecomplainant. The Dean shall appoint one of the faculty to chair the meeting.3. a. The committee will meet with the student** and the instructor.4. a. The committee shall report its findings and recommendations to the Dean who makes adecision on the matter.5. The Dean’s decision shall be communicated in writing to the student and the instructor within 10school days of receipt of the student’s completed Appeal Form for Student Complaints about FacultyDecisions.6. The Dean’s decision is final and there is no further appeal to another administrator or office.43

If the complaint involves an individual assignment grade or a final grade, the Dean may ask theinstructor to change the grade only in cases involving a procedural error in the conduct of the courseor due to evidence of unfair treatment.7. Records of the Dean’s decision shall be kept in a file separate from the faculty permanent file in theDean’s Office.*The student may choose to bring an observer to the meeting. The role of observers is to provide supportbut they may not actively participate in the conversation. If an observer is present, the Dean may alsochoose an observer to be present. If the student’s observer is also a lawyer, the Dean shall postpone themeeting until university counsel can be present.** The student may choose to bring an observer to the meeting. The role of observers is to provide supportbut they may not actively participate in the conversation. If the student’s observer is also a lawyer, thefaculty chair shall notify the Dean and postpone the meeting until university counsel can be present and theDean will then chair the meeting.Graduation (Back to TOC)Students who expect to complete all degree requirements during the next academic year must submit an“Application for Graduation” form to the Registrar’s Office by the deadline indicated below. Upon receiptof the application, a degree audit will be prepared and sent to the student indicating clearance to graduate orwill list deficiencies that will prevent graduation as intended.Applications received after the first week of the final semester during which the student intends to graduateare subject to the following conditions:• Acceptance of the application after the deadline does not guarantee eligibility to graduate as intended.Eligibility to graduate is dependent upon the student meeting all degree requirements.• Applications received after the first week of the final semester during which a student intends tograduate will result in a late fee of $150 (payable in advance) regardless of his/her eligibility tograduate.• Acceptance of the application after the first week of the final semester during which the student intendsto graduate does not guarantee that applicants will receive tickets for Commencement even if weconfirm your eligibility to graduate. All planning, including ticket distribution numbers, are basedupon the number of students who apply to graduate by the deadline.All associate degrees require a minimum of 64 hours of which 24 of the last 30 hours must be completed atUIW. All baccalaureate degrees require a minimum of 128 hours of which 42 must be advanced. Aminimum grade point average of 2.0 is required to graduate. Academic Literacy and English as a SecondLanguage courses will not count toward either the required 128 hours or the 2.0 grade point average.Specific graduation requirements are listed in the University catalog. It is the student’s responsibility toensure that all University requirements have been met for graduation. To participate in graduationceremonies, a student must have registered for and remain enrolled in all required courses necessary forgraduation before or during the same semester in which she/he intends to graduate.Should a student not complete the course required for graduation under the application for the conferralperiod indicated by the student, s/he must reapply for graduation and pay applicable fees, to include thediploma reorder fee as well as any late fees. Diplomas will not be released until the student has met allUniversity obligations (financial or otherwise). Students may not participate in the Commencementceremonies unless their account balance is paid in full by the Friday of the week before finals begin.Probation and Suspension (Back to TOC)Full-time undergraduates who earn a grade point average of less than a 2.0 (C) in any 12 semester hours ormore will be placed on scholastic probation.44

A student on probation for one semester may choose to withdraw or may be continued on probation for oneadditional semester. If, at the end of this semester, the student has not been removed from probation, uponthe recommendation of the Committee on Student Academic Probation and Suspension, the student will berequired to withdraw from the University. Part-time students enrolled for at least six semester credits andearning less than a 2.0 may be placed on probation. Part-time students who fail to earn a C (2.0) in any sixhours out of 12 semester hours attempted may be required to withdraw from the UniversityPolicy on Privacy of Student Records (Back to TOC)The University of the Incarnate Word maintains educational records for all current and former students whoare officially enrolled. Student records at the University are subject to the provisions of the FamilyEducational Rights and Privacy Act of 1974, as amended. Students have the right to file a complaint withthe U.S. Department of Education concerning compliance issues. The name and address of the appropriateoffice is:Family Policy Compliance OfficeU.S. Department of Education400 Maryland Avenue, SWWashington, DC 20202-4605Review of the Educational RecordStudents have the right to inspect and review their educational record. All requests must be in writing to theRegistrar and must identify the record(s) they wish to inspect. The University official will makearrangements for access and notify the students of the time and place where the records may be inspected.If the University official to whom the request was submitted does not maintain the records, that officialshall advise the student of the correct official to whom the request should be addressed. The response fromthe University official will be within 45 days of the receipt of the request for access.Educational Records on CampusEducational records are those records directly related to a student for the purpose of recording theeducational endeavor of the student. They do not include law enforcement records, employment records,medical records, alumni records or faculty advisor/instructor notes. Educational records may be stored inmany media and are not limited to an individual file. See Table III.Amendment of the Educational RecordThe student may request an amendment to the educational record if she/he believes it is inaccurate ormisleading. The amendment of the educational record does not pertain to the grade assigned by the faculty.The student should write to the Registrar to request the amendment. The request must clearly identify theportion of the record she/he wants changed, specifying why it is inaccurate or misleading. If the Universitydoes not amend the record as requested, the University will notify the student of the decision and advise thestudent of his or her right to a hearing regarding the request for amendment. Information regarding thehearing procedures will be provided to the student when notified of the right to a hearing.Directory InformationThe University of the Incarnate Word will not disclose any personally identifiable information aboutstudents (except directory information listed below) without the written consent of the student.Directory information at the University of the Incarnate Word has been identified as:1. Student's name2. Participation in officially recognized activities and sports3. Address4. Telephone listing5. Weight and height of members of athletic teams6. Electronic mail address7. Photograph8. Degrees, honors, and awards received45

9. Date and place of birth10. Major field of study11. Dates of attendance12. Grade level13. The most recent educational agency or institution attendedEach student has the right to restrict the release of any or all this directory information by submitting awritten request to the Registrar’s Office. School officials with legitimate educational interests may haveaccess to educational records, without the student’s consent, if the record is needed in order to fulfill his orher personal responsibilities. School officials are identified as a person employed by the University in anadministrative, supervisory, academic or research, or support staff position, a person or company withwhom the University has contracted, a person serving on the Board of Trustees, or a student serving on anofficial committee or assisting another school official in performing his or her tasks.Schedule Changes (Back to TOC)Schedule adjustment deadlines are published in the schedule of classes, on the Registrar’s Office bulletinboard, and on signs distributed throughout the campus prior to the deadline. The Registrar’s Office, thefaculty and the administration enforce all published or announced deadlines.Students may adjust their schedules after registration upon completion of the add/drop form availableonline at http://www.uiw.edu/registrar or in the Registrar’s Office. Advisor signatures are required for allschedule adjustments. Changes are not official until the completed form is returned to the Registrar’sOffice. Notice to an instructor or other office does not cancel registration or a student contract with theBusiness Office. Drops or withdrawals without proper documentation may result in failure in the course orcourses for the semester and the student will be responsible for full payment of all tuition, fees and othercharges.Students who drop a course or courses before the deadline for doing so will receive a grade of “W.” Afterthe deadline to drop a course with a “W,” students may not adjust their schedule and will receive a gradebased upon the work completed in the class.Schedule adjustments requested after the posted deadline for that activity may result in a separateadministrative fee, per adjustment. Refer to the schedule of classes for a complete list of fees.Transcripts (Back to TOC)Official transcripts are available from the Registrar’s Office upon the request of the student. Requests froma third party will not be honored. All requests must be cleared through the Business Office, the Loan Officeand the Registrar’s Office before the request will be honored. There is no charge for individual transcriptsup to 10 transcripts. Requests of more than 10 transcripts result in a charge of $5.00 per transcript. Pleaseallow three to five working days to process the request. The same-day-service fee for transcripts or otherservices is $10.00. During peak periods (registration and end of the semester) the process may take longerand same-day-service may not be available. Copies of transcripts submitted to the University for admissionor evaluation are not available for reproduction or return to the student. Please allow three to five workingdays to process the request.Withdrawal from the University (Back to TOC)Students who find it necessary to discontinue their enrollment in all courses during a semester mustcomplete the withdrawal process. Students who complete a semester and are not able to return for thefollowing semester must complete the withdrawal process only if they have already registered for the nextsemester. The withdrawal procedure is initiated by requesting a withdrawal form in the University AdvisingCenter.Return to Table of Contents46

Community PoliciesStudent Code of ConductBased upon the model codes of Stoner and Sokolow*Section 1IntroductionThe University of the Incarnate Word community is committed to fostering a campus environment that isconducive to academic inquiry, productive campus life, and thoughtful study and discourse. A communityexists on the basis of shared values and principles. At University of the Incarnate Word, student membersof the community are expected to uphold and abide by certain standards of conduct that form the basis ofthe Student Code of Conduct. These standards are embodied within a set of core values that includeintegrity, fairness, respect, community and responsibility. When members of the community fail toexemplify these values, campus conduct proceedings are used to assert and uphold the Student Code ofConduct.Ultimately, each member of the University of the Incarnate Word community is expected to assumeresponsibility for her/his conduct, and to assume reasonable responsibility for the behavior of others. Onoccasion, this will involve kind and courteous admonition done when one member observes another ininappropriate conduct. At other times it will involve cooperation when the authorities are investigatinginstances of alleged misconduct.The student conduct process at University of the Incarnate Word is not intended to punish students.Rather, it exists to protect the interests of the community, and to challenge those whose behavior is notin accordance with our policies. Sanctions are intended to challenge students’ moral and ethicaldecision-making and to help them bring their behavior into accord with our community expectations.When a student is unable to conform his/her behavior to community expectations, the student conductprocess may determine that he/she should no longer share in the privilege of participating in thiscommunity.Students should be aware that the student conduct process is quite different from criminal and civil courtproceedings. Procedures and rights in student conduct proceedings are conducted with fairness to all, butdo not include the same protections of due process afforded by the courts. Fair process, within theseprocedures, assures written notice and a hearing before an objective decision-maker. No student will befound in violation of university policy without information showing that it is more likely than not that apolicy violation occurred, and any sanction will be proportionate to the severity of the violation.Section 2Jurisdiction over Student ConductStudents at University of the Incarnate Word are annually given a copy of the Student Code of Conduct.Students are charged with the responsibility of having read, and agreeing to abide by, the provisions of theStudent Code of Conduct and the authority of the student conduct process. The Student Code of Conductand the student conduct process apply to the conduct of individual students and university-affiliated studentorganizations. Because the Student Code of Conduct is based on shared values, it sets a range ofexpectations for the University of the Incarnate Word student no matter where or when their conduct maytake place.Therefore, the Student Code of Conduct will apply to behaviors that take place on the campus, atuniversity-sponsored events, and may also apply off-campus, when the administration determines that the47

off-campus conduct affects a substantial university interest. A substantial university interest is defined toinclude:• Any action that constitutes a criminal offense as defined by Texas law. This includes repeatviolations of any local, state or federal law committed in the municipality where the university islocated.• Any situation where it appears that the student may present a danger or threat to the health orsafety of him/herself or others.• Any situation that significantly impinges upon the rights, property or achievements of self orothers or significantly breaches the peace and/or causes social disorder.• Any situation that is detrimental to the educational interests of the university.The Student Code of Conduct may be applied to conduct that takes place during the time a person isenrolled as a student, including during semester breaks and between semesters. Further, the Student Codeof Conduct applies to guests of community members, whose hosts may be held accountable for themisconduct of their guests. Visitors to and guests of University of the Incarnate Word are also protected bythe Student Code of Conduct, and may initiate grievances for violations of the Student Code of Conductcommitted by members of the University of the Incarnate Word community against them. Otherwise, thereis no time limit on reporting of violations of the Student Code of Conduct, as long as the offending studentis still enrolled at University of the Incarnate Word. However, the longer someone waits to report anoffense, the harder it becomes for University of the Incarnate Word to obtain information and witnessstatements, and to make a determination regarding alleged violations. Those who are aware of misconductare encouraged to report it as quickly as possible to the Office of Campus Life and/or Campus Police.Section 3Violations of LawViolations of federal, state and local laws are incorporated as offenses under the Student Code of Conduct.When an offense occurs over which the university has jurisdiction, the university conduct process willusually go forward notwithstanding any criminal complaint that may arise from the same incident. Shoulda student withdraw from the university when a criminal complaint is made, the university may pursueinvestigation and resolution of campus conduct matters, regardless of the fact that the student haswithdrawn.When a student is accused, arrested, charged or indicted for a violent or drug-related off-campus crime, theuniversity may elect to take action against that student for violation of the code of conduct, whichincorporates violation of local, state and federal laws as code infractions.When it has reasonable cause to separate a student from the community, the university may suspend astudent for a reasonable time pending the scheduling of a campus hearing for violation of the code ofconduct. The university reserves the right to exercise its authority of interim suspension upon notificationthat a student is facing criminal investigation and/or complaint. The university will permit a student whoreceives an interim suspension to request a meeting with the Dean of Campus Life to show cause why aninterim suspension is not merited. Regardless of the outcome of this meeting, the university may stillproceed with the scheduling of a campus hearing.When criminal charges are pending, the university may be delayed or prevented from conducting its owninvestigation, and moving forward with a campus hearing. When this happens, the university will delay itshearing until such time as it can conduct an internal investigation, or obtain from law enforcementsufficient information upon which to proceed.It may be in the best interests of students accused of crimes to withdraw from the university, withoutpenalty, until the criminal charges are resolved. The university has a procedure for voluntary withdrawals,under the following conditions. If the alleged victim of the crime is a student, the alleged victim must48

approve of the withdrawal and delay of the hearing. The accused student must comply with any and allcampus efforts at investigation that will not prejudice their defense in the criminal trial, and the accusedstudent must agree that in order to be re-instated to active student status, they must first be subject to andfully cooperative with a campus hearing, and must comply with any sanctions that are administered.Section 4Special ProvisionsA. Attempted ViolationsIn most circumstances, University of the Incarnate Word will treat attempts to commit any of theviolations listed in the Student Code of Conduct as if those attempts had been completed.B. University as ComplainantAs necessary, University of the Incarnate Word reserves the right to initiate a complaint, to serve ascomplainant, and to initiate conduct proceedings without a formal complaint by the victim ofmisconduct.C. False ReportsUniversity of the Incarnate Word will not tolerate intentional false reporting of incidents. It is aviolation of the Student Code of Conduct to make an intentionally false report of any policy violation,and it may also violate state criminal statutes and civil defamation laws.D. Group ViolationsWhen members of groups, individuals acting collusively, or members of an organization act in concertin violation of any policy, they may be held accountable as a group, and a hearing may proceed againstthe group as joint accused students. In any such action, individual determinations as to responsibilitywill be made and sanctions will be proportionate to the involvement of each individual.E. Immunity for VictimsThe University of the Incarnate Word community encourages the reporting of conduct code violationsand crimes by victims. Sometimes, victims are hesitant to report to university officials because theyfear that they themselves may be accused of policy violations, such as underage drinking at the time ofthe incident. It is in the best interests of this community that as many victims as possible choose toreport to university officials. To encourage reporting, University of the Incarnate Word pursues apolicy of offering victims of crimes amnesty from policy violations related to the incident.F. Good SamaritanThe welfare of students in our community is of paramount importance. At times, students on and offcampusmay need assistance. University of the Incarnate Word encourages students to offer help andassistance to others in need. Sometimes, students are hesitant to offer assistance to others, for fear thatthey may get themselves in trouble (for example, as student who has been drinking underage mighthesitate to help take a sexual misconduct victim to the Campus Police). University of the IncarnateWord pursues a policy of limited immunity for students who offer help to others in need. While policyviolations cannot be overlooked, the university will provide educational options, rather thanpunishment, to those who offer their assistance to others in need.G. Parental NotificationThe University of the Incarnate Word reserves the right to notify parents/guardians of dependentstudents regarding any conduct situation, particularly alcohol and other drug violations. The universitymay also notify parents/guardians of non-dependent students who are under age 21 of alcohol and/ordrug policy violations. UIW will contact parents/guardians of students to inform them of situations inwhich there is a health and/or safety risk. UIW also reserves the right to designate which university49

employees have a legitimate need to know about individual conduct complaints pursuant to the FamilyEducational Rights and Privacy Act, and will share information accordingly.H. Notification of OutcomesThe outcome of a campus hearing is part of the educational record of the accused student, and isprotected from release under a federal law, FERPA. However, UIW observes the legal exceptions toFERPA as follows:1. Complainants in non-consensual sexual contact/intercourse incidents have an absolute right to beinformed of the outcome and sanctions of the hearing, in writing, without condition orlimitation.2. Complainants in sexual exploitation/sexual harassment complaints have a right to be informed ofinformation regarding sanctions that personally identifies and is directly pertinent to them, suchas the imposition of a restriction on physical contact between the complainant and the accusedstudent. Otherwise, information on the outcome and sanction cannot be shared.3. Students who bring any sort of sexual misconduct complaint against faculty or staff may beinformed of the outcome and sanction, because FERPA does not apply.4. The university may publicly release the name, nature of the violation and the sanction for anystudent who is found in violation of a university policy that is a “crime of violence,” including:arson, burglary, robbery, criminal homicide, sex offenses, assault, destruction, damage, orvandalism of property and kidnapping or abduction. The university may release thisinformation to the complainant in any of these offenses regardless of the outcome.Complainants are cautioned that FERPA does not permit them to re-release this information toothers unless the accused student is found in violation.I. DefensesIt has become common for students accused of policy violations to try to defend their actions withexcuses, such as prescription drug interactions, self-defense, disabilities, etc. The university’s policyon defenses is clear. Defending your actions with an excuse is admitting to a policy violation. “Yes,we fought, but he started it.” This still means you had a fight, and that violates our rules. You mayhave taken someone’s property under the influence of an anti-depressant, but you still took someoneelse’s property. While your defense will not excuse your actions, UIW will take the legitimacy of yourexcuse into consideration in addressing the proper sanction. For example, if you were not theaggressor in a fight, you will still be sanctioned, but your sanction may be lesser than the sanction ofthe person who started the fight.Section 5Student Code of Conduct: The PolicyA. Definitions1. The term “the University” means University of the Incarnate Word.2. The term “student” includes all persons who have accepted admission, enrolled at and/or are takingcourses at the university, full or part-time, undergraduate, graduate or non-matriculated.3. The term “faculty member” means any person hired by the university to conduct instructionalactivities.4. The term “university official” includes any person employed by the university, performingadministrative or professional supervisory responsibilities.5. The term “member of the university community” includes any person who is employed by,volunteering for or attending the university as student, faculty, administrator, staff, intern or volunteer.50

2. COMMUNITY: UIW students honor and value their community. Behavior that violates this valueincludes, but is not limited to:a. Misuse of access privileges to university premises or unauthorized entry to or use of buildings,including trespass;b. Misuse or unauthorized use of university or organizational names and images;c. Knowingly taking possession of stolen property;d. Intentional and unauthorized taking of the property of the university or personal property of amember of the university community which is on campus;e. Intentional and unauthorized destruction or damage to university property or to the property ofanother;f. Misuse of university computing facilities, equipment, network, passwords, accounts orinformation. Students who connect their personal computers to the campus network will be heldresponsible for any violation of this policy that originates from that computer. Examples ofmisuse include but are not limited to:F.1. Use of computing facilities to send harassing or abusive messages;F.2 Use of computing facilities to interfere with the work of other community members;F.3. Unauthorized access to a file or personal or group account;F.4. Use of computing facilities to interfere with normal operation of the universitycomputer system;g. Anonymous or forged network news articles or e-mail messages;h. Disk usage over the allotted limit without prior approval;i. Unauthorized transfer of a file;j. Unauthorized use of another individual’s identification and password;k. Gambling;l. Possession of firearms, explosives, other weapons (including, but not limited to BB/pellet guns,slingshots, and sharp edged instruments, such as hatchets when used as weapons), or dangerouschemicals while on campus, unless properly authorized;m. Violation of state, local, or campus fire policies, including:m.1. Failure to evacuate a university- owned building during a fire alarm;m.2. Improper use of university fire safety equipment;m.3 . Tampering with or improperly engaging a fire alarm in a university building.3. FAIRNESS: UIW students exemplify fair treatment of all members of the community in their dealingsand interactions. Behavior that violates this value includes, but is not limited to:a. Disruption of university operations, including obstruction of teaching, research, administration,other university activities, or other authorized non-university activities which occur on campus;b. Obstruction of freedom of movement by community members or visitors; Abuse, interference orfailing to comply in university processes including Conduct and Honor Code hearings;c. Abuse of the campus conduct system, including:c.1. Failure to attend meetings scheduled for conduct code administration purposes;c.2. Falsification, distortion, or misrepresentation of information;c.3. Failure to provide, destroying or hiding information during an investigation of an allegedpolicy violation;c.4. Attempting to discourage an individual’s proper participation in, or use of, the campusconduct system;c.5. Harassment (verbal or physical) and/or intimidation of a member of a campus conduct bodyprior to, during, and/or after a campus conduct proceeding;c.6.c.7.Failure to comply with the sanction(s) imposed by the campus conduct system;Influencing or attempting to influence another person to commit an abuse of the campusconduct system.4. RESPECT: UIW students show respect for each other, for property and for the community. Behaviorthat violates this value includes, but is not limited to:52

a. Threatening or causing physical harm, verbal abuse, or other conduct which threatens orendangers the health or safety of any person;b. Discrimination, intimidation (implied threat), harassment;c. Abusive affiliation (as defined in the abusive affiliation policy in this document);d. Violence between those in an intimate relationship to each other;e. Stalking, defined as repetitive, menacing pursuit, following, harassment and/or interference withthe peace and/or safety of a member of the community; or the safety of any of the immediatefamily of members of the community.f. Sexual misconduct, including sexual harassment; non-consensual sexual contact; non-consensualsexual intercourse; sexual exploitation;g. Inappropriate conduct which is disorderly, disruptive, or indecent while on campus or at functionssponsored by, or participated in by the university;h. Failure to comply with directions of university officials or law enforcement officers during theperformance of their duties and/or failure to identify oneself to these persons when requested to doso;i. Smoking in any non-residential university building or in areas of residential buildings designatedas non-smoking.5. RESPONSIBILITY: UIW students are given and accept a high level of responsibility as role models.Behavior that violates this value includes, but is not limited to:Use, possession, or distribution of alcoholic beverages except as expressly permitted by law and theuniversity’s Alcohol Policy. This includes possession/consumption by those under the age of 21,providing alcohol to those under the age of 21, possession of a common source container (empty orfull) unless they are part of an approved event (keg, beer ball, etc.), driving under the influence, andpublic intoxication by persons of any age (Please see the full policy on alcohol and event registration.);a. Use, possession, or distribution of narcotic, or other controlled substances, as well as drugparaphernalia, except as expressly permitted by law;b. Assisting in the violation of university policies or public laws;c. Violations of federal, state or local laws which affect the interests of the university community,whether on or off-campus;d. The knowing failure of any organized group to exercise preventive measures relative to violationsof this Student Code of Conduct by members;e. Violation of other published university policies, rules, or policies;f. Intentionally or recklessly causing a fire which damages university or personal property, or whichcauses injury to any member of the community.Section 6Conduct AuthorityA. The Dean of Campus Life is the person designated by the Vice President for Academic & StudentAffairs, who has been charged by the President of the University, for the administration of TheStudent Code of Conduct.The Dean of Campus Life will assume responsibility for the investigation of an allegation ofmisconduct to determine if the complaint has merit. No complaint will be forwarded for a hearingunless there is reasonable cause to believe a policy has been violated. Reasonable cause is defined assome information to support each element of the offense, even if that information is merely a crediblewitness or victim’s statement. A complaint wholly unsupported by any information will not beforwarded for a hearing.If the allegations can be disposed of by mutual consent of the parties involved on a basis acceptable tothe parties involved and the Dean of Campus Life, such disposition will be final and there will be nosubsequent proceedings. The Dean of Campus Life has discretion to refer a complaint for mediation.53

All parties must agree to mediation, and to be bound by the decision with no review (appeal). Anyunsuccessful mediation can be forwarded for formal processing and hearing. However, at no time willcomplaints of physical sexual misconduct or violence be mediated as the sole institutional response.The Dean of Campus Life may also suggest that complaints that do not involve a violation of theStudent Code of Conduct be referred for mediation.If the complaint cannot be disposed of in a manner mutually acceptable, the Dean may later serve inthe same matter as the Conduct Council, or may refer the complaint to the Student Conduct ReviewCouncil (SCRC). The SCRC is a body of students responsible for assisting in the interpretation andimplementation of The Student Code of Conduct and conduct process. Members are responsible forensuring that students receive the procedural fairness rights granted them. These rights are detailedbelow.The Dean of Campus Life will be responsible for assembling the SCRC according to the followingguidelines.One voting student representative from each residence hall/apartment complex to be nominated by therespective hall/apartment complex preferably no later than the third week of class each fall semester, toserve for one academic year. Nominated student will complete the application process.Two commuter student representatives from the commuter student population will be selected after anapplication process preferably no later than the third week of class each fall semester, to serve for oneacademic year.1. One voting student representative to serve as the liaison to the SGA Executive Council,preferably no later than the third week of class each fall semester, to serve for one academic year.2. The Dean of Campus Life will have final authority to approve students serving on the SCRC.Members must be in academic and conduct good standing in the semester(s) they serve, though aserious history of misconduct could disqualify a student for service. For this purpose, academicgood standing is defined as a semester GPA of at least 2.0 and conduct good standing is definedas having no record of misconduct (as defined by the Student Code of Conduct) during thesemester(s) a student serves.The non-voting conduct advisor to the SCRC is the Dean of Campus Life, with responsibility fortraining the SCRC, preliminary investigation, holding student representatives accountable for decisionsmade by the Council, and ensuring a fair process for the complainant and the accused student.The Chairperson of the SCRC will be selected before the beginning of each hearing. The chairpersonis ineligible to vote except to break a tie vote.1. In the event of a resignation, the group from which the representative came is responsible forproviding a replacement as soon as possible.2. At all hearings of the SCRC, the presence of at least 4 members will be necessary and sufficient toconstitute a quorum. The Dean of Campus Life may designate appropriate substitutes includingfaculty or administrators.3. The Dean of Campus Life will develop procedural rules for the administration of hearings that areconsistent with provisions of the Student Code of Conduct. Material deviation from these ruleswill generally only be made as necessary, and will include notice to the parties.54

4. Decisions made by the SCRC or the Dean of Campus Life will be final, and sanctionsimplemented, pending the normal review process. The Dean of Campus Life has the authority tostay implementation of sanctions pending review, at her discretion.5. Some violations of university policy committed by resident students will be handledadministratively by the Director of Residence Life (or her/his designee). These violations mayinclude, but are not limited to noise, visitation, trash, emergency evacuation, disabling a smokedetector and smoking tobacco products in an unauthorized area. Specified sanctions are also listedin The Guidelines for Community Living in the Residence Halls, and the UIW Student Handbook.Students may petition for review of administrative decisions to the Dean of Campus Life for ahearing by the SCRC. Petitions for review must be based on written documentation of one ormore of the criteria defined in the “Review” Section.6. For such violations, the decision rendered on petition to the SCRC is final.Section 7Interpretation & RevisionA. Any question of interpretation regarding the Student Code of Conduct will be referred to the Deanof Campus Life, whose interpretation is final.B. The Dean of Campus Life may make any necessary modification to procedures that does notmaterially jeopardize the fairness owed to any party.C. The Student Code of Conduct will be reviewed every two years under the direction of the Dean ofCampus Life.Section 8Conduct ProceduresPart of the education process is learning how to live in harmony with community members and withina system of standards established for and by the community. Students are accountable to students andothers in the community for these standards through procedures outlined below. This system is not alegal process but an administrative hearing system. Principles of fairness govern all review bodies.Any student who violates these standards will be held accountable for his/ her behavior through aprocess that assures the rights of both the complainant and the accused student will be upheld.A. Complaints and HearingsAny member of the university community, visitors or guests may file a complaint against any studentfor misconduct. Complaints will be presented to the Dean of Campus Life (or designee). Anycomplaint should be submitted in writing as soon as possible after the event takes place, preferablywithin one semester. At the discretion of the Dean of Campus Life, the university may pursue acomplaint made much later. The university has the right to pursue a complaint or perception ofmisconduct on its own behalf, and to serve as complainant. When such procedures are used, the SCRCwill be used in lieu of an administrative hearing.a) The Dean of Campus Life will assume responsibility for the investigation of the alleged violation asdescribed in the section titled “Conduct Authority".B. Notice and pre-hearing procedures1. Once a determination is made that reasonable cause exists for the Dean of Campus Life to refer a complaint fora hearing, notice will be given to the accused student. Notice will be in writing, and may be delivered in person55

y the Dean of Campus Life or designee, or mailed to the local or permanent address of the accused student.Once mailed or received in person, such notice will be presumptively delivered.a. The letter of notice will state briefly a description of the incident alleged, as well as stating allpolicies the accused student is alleged to have violated and the possible consequences if theaccused student is found in violation. Relevant procedures for resolution of the complaint will beincluded in the notice.b. The letter of notice will direct the accused student to contact the Dean of Campus Life within twoclass days of receipt to respond to the complaint.c. A meeting with Dean of Campus Life can be arranged to explain the nature of the complaint andthe conduct process. Within the two-class-day period, the accused student must indicate in writingto the Dean of Campus Life whether s/he admits or denies the allegations of the complaint.d. Where the accused student admits to violation(s) of the StudentCode of Conduct, the Dean ofCampus Life may invoke informal resolution procedures to determine and administer anappropriate sanction without a formal hearing.2. Where the accused student denies the violation, the formal hearing will be followed. Where a studentdenies violation of the Student Code of Conduct, the Dean of Campus Life will upon receipt of awritten denial from the accused student, schedule a hearing.a. Written notice of the time, date and location of the hearing will be sent to all parties to thecomplaint, who may additionally be notified in person, by telephone, or by e-mail.b. If there is an alleged victim of the cnduct in question, the alleged victim may serve as the complainant, ormay elect to have the administration serve as complainant. Where there is no victim, the administrationwill serve as complainant.c. If a student fails to respond to notice from the Dean of Campus Life, the Dean of Campus Life will initiatea complaint against the student for failure to comply with the directives of a college official, and givenotice of this offense. Unless the student responds to this notice within two class days by answering theinitial notice, the student may be administratively withdrawn from attending classes until such time as s/heresponds to the initial complaint.3. Once a student denies a violation, they will be given a minimum of seven (7) days to prepare for a hearing. Atleast forty-eight hours before any scheduled hearing, the following will occur:• The accused student will deliver to the Dean of Campus Life a written response to the complaint;• The accused student will deliver to Dean of Campus Life a written list of all witnesses the accused studentwants to appear at the hearing on his/her behalf;• The accused student will deliver to Dean of Campus Life a written list of all items of physical informationthe accused student intends to use or needs to have present at the hearing, and will indicate who haspossession or custody of such information, if known;• The complainant will deliver to the Dean of Campus Life a written list of all witnesses the complainantwants to appear at the hearing on his/her behalf;• The parties will notify the Dean of Campus Life, at least forty-eight hours prior to the hearing, of thenames of any advisors who may be accompanying the parties at the hearing;The Dean of Campus Life will ensure that this information and any other available written documentationis shared between the complainant and accused student at least twenty-four hours before any scheduledhearing. In addition, the parties will be given a list of the names of all the hearing officers for thecomplaint.Should either party object to any members of the board or panel, they must raise all objections in writing tothe Dean of Campus Life immediately. Hearing officers will only be unseated if Dean of Campus Lifeconcludes that their bias precludes an impartial hearing of the complaint. Additionally, any SCRC or56

hearing officer who feels they cannot make an objective determination must recuse himself or herself fromthe proceedings.4. The complainant and the accused have the right to be present at the hearing, but not duringdeliberations. If a student cannot attend, it is that student’s responsibility to notify the Dean ofCampus Life no later than 24 hours before the hearing, to arrange another time, place and date. Exceptin cases of grave or unforeseen circumstances, if the accused student fails to give 24 hours notice, or ifthe accused student fails to appear, the hearing will proceed as scheduled. If the complainant fails toappear, the complaint will be dropped unless the university chooses to pursue the allegation on its ownbehalf, as determined by the Dean of Campus Life.Except in a complaint involving failure to obey the summons of the Dean of Campus Life, no student maybe found to have violated The Student Code of Conduct solely because the student failed to appear. In allcomplaints, the information in support of the complaint will be presented and considered.C. Hearing Procedures1. The Dean of Campus Life and the Student Conduct Review Council will conduct hearings, according tothe following guidelines:a. Hearings will be closed to the public.b. Admission to the hearing of persons other than the parties involved will be at the discretion of theStudent Conduct Review Council and the Dean of Campus Life.c. In hearings involving more than one student, the standard procedure will be to hear the complaintsjointly. However, the Dean of Campus Life (or designee) may permit the hearing concerning eachstudent to be conducted separately. In any joint hearing, separate determinations will be made asto the responsibility of each student accused.d. The complainant and the accused will will have the right to an advisor of his/her own choosingONLY from within the University of the Incarnate Word community. The advisor may not makea presentation or represent the complainant or the accused student during the hearing.e. The complainant, the accused student, the Student Conduct Review Council and the Dean ofCampus Life will have the privilege of presenting witnesses, and questioning all parties andwitnesses.f. Pertinent records, exhibits and written statements may be accepted as information forconsideration by the Student Conduct Review Council, the Dean of Campus Life or designee.Formal rules of evidence are not observed. The Dean of Campus Life may limit the number ofcharacter witnesses presented or accept written affidavits of character instead.g. All procedural questions are subject to the final decision by the Dean of Campus Life.h. After a SCRC hearing, the Council will deliberate and determine by majority vote whether it is morelikely than not that the student has violated the Student Code of Conduct. The Dean of Campus Life willbe present and available as a resource during all deliberations. Once a finding is determined, if that findingis that of a policy violation, the SCRC will determine an appropriate sanction. The Dean of Campus Lifeis responsible for informing the SCRC of applicable precedent and any previous conduct violations by theaccused student. The Chair will prepare a written deliberation report to the Dean of Campus Life detailingthe finding, how each body member voted, the information cited by the body in support of its finding, andany information that the body excluded from its consideration, and why. This report should conclude withany recommended sanctions. This report should not exceed two pages in length, and must be submitted tothe Dean of Campus Life within 48 hours after the end of deliberations. The Dean may make appropriatemodifications and then will implement the final determination and inform the parties (in accordance withthe university determination of outcomes policy) within seven (7) days after the hearing.57

i. After a hearing by the Dean of Campus Life (or designee) or Council, a decision will be made onthe basis of whether it is more likely than not that the student has violated The Student Code ofConduct.j. There will be a single verbatim record, such as a tape recording of all hearings. The record will bethe property of the university. Deliberations will not be recorded. Verbal presentations of thefindings will be recorded. All conduct records are maintained by the university for seven yearsfrom the time of their creation.D. Special Provisions for Sexual Misconduct/Discrimination Complaints1. For sexual misconduct complaints, and other complaints of a sensitive nature, whether the alleged victim isserving as the complainant or as a witness, alternative testimony options will be given, such a placing a privacyscreen in the hearing room, or allowing the alleged victim to testify from another room via closed circuit. Whilethese options are intended to help make the alleged victim more comfortable, they are not intended to work tothe disadvantage of the accused student.The past sexual history or sexual character of a party will not be admissible by the other party in hearingsunless such information is determined to be highly relevant by the Chair. All such information sought to beadmitted will be presumed irrelevant, and any request to overcome this presumption by the parties must beincluded in the complaint/response or a subsequent written request, and must be reviewed in advance of thehearing by Dean of Campus Life. While previous conduct violations by the accused student are notgenerally admissible as information about the present alleged violation, the Dean of Campus Life maysupply previous complaint information to the SCRC, or may consider it herself if she is hearing thecomplaint, only if:a. Te accused was previously found to be responsible;b. The previous incident was substantially similar to the present allegation;c. Information indicates a pattern of behavior and substantial conformity with that pattern by the accusedstudent;d. The alleged victim in any complaint alleging sexual misconduct will be notified in writing of the outcomeand any sanction, will have a right of review, and will be kept apprised of the status of any review requestsor grants.E. Conduct Sanctions1. The following sanctions may be imposed upon any student found to have violated the Student Code ofConduct:a. WarningA notice in writing to the student(s) who violated university policies and/or rules. It specifies thatinappropriate and unacceptable actions have occurred and that more severe conduct action willresult should the student be involved in other violations while the reprimand is in effect.b. RestitutionCompensation for damage caused to the university, or any person’s property. This is not a fine,but rather a repayment for property destroyed, damaged, consumed or stolen.c. FinesPreviously established and published fines may be imposed.d. Community/University Service RequirementFor a student or organization to complete a specific supervised university service. This will notfulfill the university’s community service requirement58

e. Loss of PrivilegesDenial of specified privileges for a designated period of time.f. Behavioral RequirementThis includes required activities such as seeking academic or personal counseling, writing a letterof apology, etc.g. Educational ProgramRequirement to attend or participate in a program related to the violation. It may also be arequirement to sponsor or assist with a program for others on campus to help them learn about aspecific topic or issue related to the violation which the student or organization committed.Audience may be restricted.h. No Contact AgreementLimiting contact between students. At the request of a student, and after investigation by the Deanof Campus Life or his/ her designee, a no contact agreement may be enforced between twostudents. These agreements are for no less than six weeks and may be reviewed for extension. Nocontact means that while the accused and/or the complainant are on university property, or at anyactivity or event associated with the university, the accused may not attempt to communicate withthe complainant. Distance requirements may also be imposed. Communication includes talkingwith, attempting to talk with, touching, staring at, writing to, attempting telephone or electroniccontact (e.g., e-mail, fax, and pager), enlisting a proxy to make contact on your behalf, and/or anyother form of contact of any kind. Appropriate monitoring and notification provisions may bemade to enable enforcement.i. Resitriction of Visitation PrivilegesMay be levied against an individuals(s) residing in room(s)/suite(s) in the residence halls. Theparameters of the restriction will be specified.j. Residence Hall ProbationPlaces the student on official notice that if further violations of Residence Life or universitypolicies occur during the probationary period, the student may immediately be removed from theresidence halls.k. Residence Hall ReassignmentStudent is assigned to another residence hall. The Residence Life Office will decide on the hall towhich the student will be reassigned.l. Residence Hall SuspensionRemoval of the student from the residence hall for a definite period of time, after which thestudent is eligible to return. Conditions for re-admission may be specified. Under this sanction, astudent is required to vacate the residence hall within 24 hours of the action. This sanction may beenforced with a trespass action as necessary.m. Residence Hall ExpulsionResident loses the privilege to live or visit in any university residence hall at any time. Thissanction may be enforced with a trespass action as necessary.n. Eligibility RestrictionStudent is deemed “not in good standing” with the university. Terms of the conduct sanction arefor a specified length of time, usually in semester increments, and may include the following:1. Ineligibility to hold any office in any student organization recognized by the university or tohold an elected or appointed office at the university.59

Ineligibility to represent the university to anyone outside the university community in any way,including representing the university at any official function, event, intercollegiate competition asa player, manager, or student coach, etc.o. SuspensionSuspension of the student from the university for a definite period of time, after which the studentis eligible to return. Conditions for readmission may be specified. Students are required to vacatethe residence and/or campus within 24 hours of the action. This sanction may be enforced with atrespass action as necessary.p. ExpulsionPermanent separation of the student from the university. The student is barred from being oncampus, and from being present at any university-sponsored event. This sanction may be enforcedwith a trespass action as necessary.q. Other SanctionsMay be created and assigned, as deemed appropriate to the offense with the approval of the VicePesident for Academic & Student Affairs, the Dean of Campus Life or designee.2. More than one of the sanctions listed above may be imposed for any single violation.3. Other than University expulsion and suspension, conduct sanctions will not be made part of thestudent’s permanent academic record, but will become part of the student’s confidential record. Thestdent’s confidential record may be expunged of conduct actions other than residence hall expulsion,university suspension or university expulsion upon application to the Dean of Campus Life.Complaints involving the imposition of sanctions other than those specified above may be expungedfrom the sstudent’s confidential record five years after final disposition of the complaint.4. The following sanctions may be imposed upon groups or organizations found to have violated TheStudent Code of Conduct:a. Those sanctions previously listed in Section B.1, a-h, n-q.b. Deactivation, loss of all privileges, including university registration, for a specifiedperiod of time.E. Interim SuspensionThe Dean of Campus Life has the authority to impose residence hall suspension or, with consent of theVice President for Academic & Student Affairs, to levy university suspension prior to the hearing.1. Interim suspension may be imposed: to ensure the safety and well-being of members of theuniversity community or preservation of university property; for purposes of pursuing aninvestigation; to ensure the student’s own physical or emotional safety and well-being; or if thestudent poses a definite threat of disruption of, or interference with, normal operations of theuniversity.2. During the interim suspension, students will be denied access to the residence halls and/or to thecampus. This includes classes and/or all other University activities or privileges for which thestudent might otherwise be eligible, as the Vice President for Academic & Student Affairs or theDean of Campus Life may determine to be appropriate. At the discretion of the Dean of CampusLife, alternative coursework options can be pursued, to arrange for as minimal an impact as possibleon the accused student.60

F. Final Review1. Accused students or complainants may petition within three (3) school days of the written decision tothe Community Review Board for the review of a decision reached by the Student Conduct ReviewCouncil or a sanction imposed. Such petitions will be in writing and will be delivered to the Vice Presidentfor Academic & Student Affairs.If the Vice President for Academic & Student Affairs determines that the complaint may be reviewed,he/she will refer the complaint back to the original hearing body/officer or to the Community ReviewBoard for re-opening of the hearing to allow reconsideration of the original determination and/orsanction(s). The Community Review Board serves as the final level of review in the conduct matter.Except as required to explain the basis of new information, a review will be limited to review of theverbatim record of the initial hearing and supporting documents for one or more of the followingpurposes:a. To consider new information, unavailable during the original hearing, that could be outcomedeterminative;b. To assess whether a material deviation from written procedures impacted the fairness of the hearing;c. To decide if a sanction(s) is grossly disproportionate to the severity of the offense;d. To determine that the finding does not accord with the information;e. To assess whether bias on the part of a conduct board member deprived the process ofimpartiality.Every opportunity should be taken to return the complaint to the original hearing body/officer forreconsideration, where possible. The original hearing officer/body or the CRB may support or change adecision, increase, decrease or modify a sanction. The reviewing body will be deferential to the original decisionmaker,making changes to the finding on where there is clear error and to the sanction only if a compellingjustification to do so exists, and a unanimous decision is reached. CRB members will be instructed by the Dean ofCampus Life prior to participating in conduct proceedings.G. Community ReviewBoard Membership & AuthorityThe Community Review Board (CRB) is a group of students, faculty and administrators who serve as thefinal level of review in a student conduct matter. Membership on the CRB is as follows:1. Four voting student representatives appointed by the Student Government Association ExecutiveBoard, preferably no later than the third week of class in the fall semester. Representatives will beappointed from the following categories:a. One female and one male resident student;b. One female and one male commuter student;c. No more than two of the four students may be seniors2. Two voting faculty representatives, on female and one male, appointed by the Faculty Senate,preferably in the spring of each academic year3. Two voting representatives from the administration, one female and one male, appointed by thePresident annually, preferably no later than the first three weeks of the fall semester. Every effort willbe made to see that at least one representative has served previously4. The non-voting advisor to the CRB is the Vice President for Academic & Students Affairs5. The chairperson of the CRB will be determined prior to the start of each hearing by a 3/4-majority voteof the Board. The chairperson will beither a member of the faculty or administration. The chairpersonis ineligible to vote except to break a tie vote.6. In the event of resignation, the group from which the representative came is responsible for providing areplacement as soon as possible.61

7. At all hearings of the CRB, the presence of a majority of the representatives will be necessary andsufficient to constitute a quorum.H. Failure to Follow Through on Conduct SanctionsAll students, as members of the university community, are expected to comply with conduct sanctionswithin the time frame specified by the conduct body. Refusal or neglect to follow through on conductsanctions by the date specified will result in suspension from the University of the Incarnate Word, andmay be noted on the student’s official transcript at the end of the semester. A resident student will berequired to vacate the residence halls within 24 hours of notification by the Dean. Suspension will onlybe lifted when compliance with conduct sanctions is satisfactorily achieved. The determination will bemade by the Vice President for Academic & Student Affairs in consultation with the Dean of CampusLife.Section 9Student Right-to-Know and Campus Security Act of 1990This federal mandate requires that all current students and employees be provided with information onpolicies and procedures involving campus security, the reporting of criminal action or other emergencies,and the enforcement authority of security personnel. This information must also include descriptions of theprograms for informing students and employees about campus security and crime prevention, as well asstatistics on the occurrence of specific crimes. Notification of the annual report is made each October. Thefull report is posted on the university website, and anyone desiring a printed document may request onefrom the Campus Police Department.Section 10Alcohol & Drug Policy OverviewTo comply with the Drug Free Schools and Communities Act of 1989 and Amendments, students andemployees of the University of the Incarnate Word are informed that strictly enforced policies are in placewhich prohibit the unlawful possession, use or distribution of any illicit drugs, including alcohol, onuniversity property or as part of any University-sponsored activity. Students and employees are alsosubject to all applicable legal sanctions under local, state, and federal law for any offenses involving illegaldrugs on university property or at university activities. Sanctions imposed by the university may includesuspension and/or completion of an appropriate educational rehabilitation program.The university affirms that illegal drug use is wrong and harmful. Use of illegal drugs and alcohol abuseby students and employees results in cognitive deficits, loss of productivity and other health risks. Theserisks include an increased incidence of accidents, which may result in death or permanent injury. Free,confidential counseling for alcohol and other drug abuse issues is available to students and employeesthrough Counseling and Health Services. Other referral resources may include assessment, individualcounseling, referral and case management through community agencies, sometimes for a fee. Educationalprograms and materials are also available.62

Section 11Policy on Parental Notification of Students in Violation of the UIWAlcohol and Drug PolicyThe University of the Incarnate Word is concerned about students who improperly use alcohol and otherdrugs and the effects such use may have on their health, academic success, interpersonal relationships andultimately their future.The University of the Incarnate Word alcohol policy expressly forbids possession and/or consumption ofalcohol by students, employees or guests who are under the legal drinking age (21 years). Possession ofdrug paraphernalia and the use, manufacture, sale or distribution on or off campus of illegal drugs by anystudent is also prohibited. The Dean of Campus Life (or designee) reserves the right to notify the parents/guardians of students under 21 years of age found responsible for violations of the UIW alcohol and drugpolicy, and to notify the parents/guardians of any dependent student, regardless of age.Section 12I. Alcohol PolicyA. RationaleThis document sets forth the University of the Incarnate Word’s policy concerning the sale, service ordistribution, and consumption of alcoholic beverages on campus in compliance with federal, state and locallaws.B. Policy Guidelines1. Students who are 21 years of age or older are permitted to have alcohol in designated residence hallrooms. Students who are of legal drinking age may not share or provide alcohol to any students,employees or guests who are under 21 years of age. Those under legal drinking age (21) are notpermitted to possess and/or consume alcohol. Those under 21 are not permitted to have alcohol intheir residence hall rooms.2. The University will not sell, serve or permit the sale of alcohol on campus except in specificallydesignated buildings or facilities named by the President of the University. The Dean of CampusLife will maintain a current list of those assigned buildings or facilities, which may be used on apermanent or temporary basis (as designated by the President of the University).3. Alcoholic beverages may be sold, served or consumed in special use facilities only if:a. It is in compliance with law;b. It is done at social gatherings approved by the Dean of Campus Life or thePresident of the University;c. Alcohol is dispensed by a licensed third-party vendor or is BYOB.4. Alcoholic beverages may not be possessed or consumed in classrooms, in hallways, residence halllounges, on athletic grounds, in the pool area, in campus public areas, including parking lots, streets,and sidewalks, or any other area as designated by the President of the University. Any area oncampus can be designated for “temporary special use” at the discretion of the President or the Deanof Campus Life.5. Any person or organization sponsoring an on-campus event must obtain the prior written approvalfrom the Dean of Campus Life for the sale, service and consumption of alcoholic beverages for that63

specific event. The Dean of Campus Life reserves the right to disapprove the sale or consumption ofalcoholic beverages at any event with sound reason.6. The Dean of Campus Life may approve alcoholic beverages at social gatherings meeting all thefollowing conditions:a. The event is held in a special-use location, facility or building;b. The event is requested by a faculty member, staff, student organization, Universitydepartment or division;c. The event will have a majority of individuals over 21 years of age in attendance;d. Food is served and alternate non-alcoholic beverages are provided;e. The sale/serving of alcoholic beverages be discontinued at least one hour before the eventends; andf. Proper security for the event is provided at ticket booths and distribution areas wherealcohol is sold/served and officers patrol the event location.g. Alcohol is dispensed by a licensed third-party vendor or is BYOB.7. The Dean of Campus Life and the Directors of Campus Police and Special Events will determine theadequate number of security officers for the event.8. At the beginning of each academic year, the Dean of Campus Life or designee will publicize thispolicy in any of the following ways:a. An article in The Logos, addressed to all in the University community;b. A memorandum to the presidents or chief officers of all student organizations and theirfaculty or staff sponsors;c. A presentation to all transfer and beginning students during the orientation process; andd. A memorandum to the President, vice presidents, deans and faculty.C. Procedures for Serving Alcohol on Campus1. A request for approval of service and consumption of alcoholic beverages at an on-campus event willbe directed to the Dean of Campus Life at least 30 working days prior to the event. Sponsors initiatingsuch a request should obtain an Alcoholic Beverage Activity Permit from the Dean of Campus Life orthe Director of Special Events.2. At least 15 working days prior to the date of the proposed event, the sponsor should take the completedpermit to the Director of Special Events, who will inform the sponsor of any specific policy orprocedural limitations regarding the use of the facility. If the Director of Special Events approves theproposed event, he or she will sign the Alcoholic Beverage Activity Permit and return it to the sponsor.3. If the University’s food service contractor will be used to serve the alcoholic beverages, the sponsormust contact the contractor at least fifteen (15) working days prior to the proposed event. The foodservice contractor should inform the sponsor of all requirements for service on the proposed date andwill coordinate TABC permits if necessary.4. The sponsor should then contact the Director of Campus Police at least fifteen (15) working days priorto the scheduled event in order to determine the need for officers at the scheduled event. The Directorwill assign the number of officers and assess the costs to be incurred by the sponsor. If he/she approvesthe proposed event, the Director will then sign the Alcoholic Beverage Permit and return it to thesponsor.5. The sponsor will then personally deliver the form to the Dean of Campus Life. If the Dean approvesthe event, he or she will sign the form, notify the sponsor, and send copies to offices involved incoordination of the event.64

6. After the Dean of Campus Life approves the event, the sponsor will notify the Director of SpecialEvents who will then place the event on the University Calendar.7. If a planned event is canceled, the sponsor is responsible for notifying the Dean of Campus Life, theDirectors of Campus Police, Special Events and Dining Service as soon as possible.8. The University will ensure that all permits required by the Texas Alcoholic Beverage Commission areapproved prior to the activity.D. Alcohol Policy Abuse Sanctions1. Alcohol Misuse On CampusStudents who violate the UIW alcohol policy are subject to the following sanctions:First offensePossible sanctions include required participation in an alcohol education activity, notification ofparents for students under 21 years of age and/or mandatory participation in the “Minor in Possession”course, which has a fee. Appropriate restrictions 1 and restitution will be assessed if applicable 2 .Second offenseAn alcohol assessment is required and parents of students under 21 years of age will be notified.Additional sanctions may include conduct probation for up to one semester, up to 50 hours ofsupervised community service in an alcohol education activity and restitution 2 if applicable 3 . Ifappropriate, removal from residence hall will be implemented and other restrictions may be assessed.Third offenseConduct action may include suspension for a minimum of one semester or expulsion; notification ofparents for students under 21 years of age; Proof of an alcohol-related health assessment andcompliance with counselor recommendations. The student must have proof of compliance to bereinstated after suspension. Additional sanctions may include attendance at AA meetings and/orattendance or enrollment in an in/out patient treatment program.1.Restriction is the limiting or removal of certain privileges of participation in the usualactivities of the campus. The duration of the restriction will be specified.2.Restitution means the offender is required to make reimbursement for damage to ormisappropriation of property. It may take the form of appropriate services to repair or otherwisecompensate for damages.2. Alcohol Vioaltions Involving MinorsThe University of the Incarnate Word issues the following penalties for purchase, slae or distributionof alcohol to a minor(s), including minor sin the residence halls. The University of the Incarnate Wordissues the following penalties for purchase, sale or distribution of alcohol to a minor(s), includingminors in the residence halls.First offenseConduct probation for up to six months and up to 25 hours of supervised community service in alcoholeducation activity.Second offenseDocumented suspension for a minimum of one semester and up to 50 hours of supervised communityservice in an alcohol education activity, to be completed prior to reinstatement at the university;notification of legal authorities.Third offenseExpulsion from the university; notification of legal authorities.65

3. Alcohol Violations While Operating a Motor VehicleStudents who operate a motor vehicle are also subject to the following sanction:Suspension of Driving and Parking Privileges. You may not operate or park your vehicle, or anyother motorized vehicle on University of the Incarnate Word property (including Incarnate Word HighSchool and St. Anthony’s Catholic High School) during the suspension period of one semester (no lessthan the remainder of the current semester). You are ineligible to purchase or possess a UIW parkingpermit for the duration of the suspension period. Repeated offenses may result in the permanentsuspension of driving privileges on campus, and/or reporting to local authorities.4. Conduct probation provides opportunity for Campus Life personnel to work with the student in makingchanges necessary for continued participation in the co-curricular activities in which she or he wouldrepresent the university. The length of the probationary period and any other restrictions will bedefined by the Dean of Campus Life.5. Texas State LawInformation on Texas State Law regarding the sale, serving and use of alcoholic beverages may beobtained from the Dean of Campus Life. The following penalties shall be imposed by the State ofTexas according to the Alcohol Bevarage Laws for Minors. This source of this information is theTexas Alcoholic Beverage Commission and Texas Commission on Alcohol and Drug Abuse.First Offense:• Class C misedemeanor: up to $500• Alcohol awareness course• 8-12 hours community service• 60 days driver’s lcence suspension or denialSecond Offense:• Class C misdemeanor: up to $500• Possible alcojol awareness course• 20-40 hours community service• 60 days driver’s licence suspension or denialThird Offense (Under 17):• 180 days sriver’s licence suspension or denial• Juvenile court-child in need of supervision; or• Criminal court-adjuncated as an adultThird Offense (17 or Older):• Class B misdemeanor: $250 - $2000 fine and/or• Confinement in jail up to 180 days• Possible alcohol awareness coure• 180 days driver’s license suspension or denialVisit the Texas Alcoholic Beverage Code - Minors for more information.E. Risks of Alcohol Use (sourced by the National Institute on Alcohol Abuse and Alcoholism)1. Immediate effects on the brain:• Difficulty walking• Blurred vision• Slurred speech• Slowed reaction times• Impaired memory2. Interactions with medications:• More than 150 medications exist that should NOT be mixed with alcohol• Using alcohol while taking antihistamines causes increased drowsiness• Using alcohol and taking large doses of acetaminophen (Tylenol) may lead to seriousliver damage66

3. Long-Term Health ProblemsAlcohol affects nearly every organ in the body. The risk for many health problems increases withlong term heavy drinking. Some health problems are described below.Alcohol-related liver disease• More than 2 million Americans suffer from alcohol-related liver disease• Development of alcohol hepatitis or inflammation of the liver• Development of alcoholic cirrhosis or scarring of the liverCancer• Increased risk of certain forms of cancer especially mouth, throat, esophagus, and larynx• Increased risk of breast cancer in women• May increase risk of colon and rectum cancerPancreatitis• Pancreatitis is the inflammation of the pancreas• May lead to chronic abdominal pain and severe diarrhea4. Social and Legal ProblemsThe more heavily you drink the, greater the problems at home, at work, with friends, and evenwith strangers. These may include:• Arguments with or separation from your spouse and other family members• Strained relationships with co workers• Absence from or lateness to work with increasing frequency• Loss of employment due to decreased productivity• Committing or being the victim of violence5. A Snapshot of Annual High-Risk College Drinking ConsequencesThe consequences of excessive and underage drinking affect virtually all college campuses,college communities, and college students, whether they choose to drink or not.• Death: 1,700 college students between the ages of 18 and 24 die each year from alcoholrelatedunintentional injuries, including motor vehicle crashes (Hingson et al., 2005).• Injury: 599,000 students between the ages of 18 and 24 are unintentionally injured underthe influence of alcohol (Hingson et al., 2005).• Assault: More than 696,000 students between the ages of 18 and 24 are assaulted byanother student who has been drinking (Hingson et al., 2005).• Sexual Abuse: More than 97,000 students between the ages of 18 and 24 are victims ofalcohol-related sexual assault or date rape (Hingson et al., 2005).• Unsafe Sex: 400,000 students between the ages of 18 and 24 had unprotected sex andmore than 100,000 students between the ages of 18 and 24 report having been toointoxicated to know if they consented to having sex (Hingson et al., 2002).• Academic Problems: About 25 percent of college students report academicconsequences of their drinking including missing class, falling behind, doing poorly onexams or papers, and receiving lower grades overall (Engs et al., 1996; Presley et al.,1996a, 1996b; Wechsler et al., 2002).• Health Problems/Suicide Attempts: More than 150,000 students develop an alcoholrelatedhealth problem (Hingson et al., 2002) and between 1.2 and 1.5 percent of studentsindicate that they tried to commit suicide within the past year due to drinking or drug use(Presley et al., 1998).• Drunk Driving: 2.1 million students between the ages of 18 and 24 drove under theinfluence of alcohol last year (Hingson et al., 2002).• Vandalism: About 11 percent of college student drinkers report that they have damagedproperty while under the influence of alcohol (Wechsler et al., 2002).• Property Damage: More than 25 percent of administrators from schools with relativelylow drinking levels and over 50 percent from schools with high drinking levels say theircampuses have a "moderate" or "major" problem with alcohol-related property damage(Wechsler et al., 1995).• Police Involvement: About 5 percent of 4-year college students are involved with thepolice or campus security as a result of their drinking (Wechsler et al., 2002) and an67

estimated 110,000 students between the ages of 18 and 24 are arrested for an alcoholrelatedviolation such as public drunkenness or driving under the influence (Hingson etal., 2002).• Alcohol Abuse and Dependence: 31 percent of college students met criteria for adiagnosis of alcohol abuse and 6 percent for a diagnosis of alcohol dependence in the past12 months, according to questionnaire-based self-reports about their drinking (Knight etal., 2002).Information taken from www.collegedrinkingprevention.gov/StatsSummaries/snapshot.aspxF. Texas Alcohol LawALCOHOL EDUCATION PROGRAMS FOR MINORS (aka MINOR IN POSSESSION (MIP)PROGRAM)Section 106.115, Alcoholic Beverage Code, requires minors convicted of first or subsequent offenses forthe purchase, possession or consumption of alcoholic beverages to attend an alcohol awareness courseapproved by the Texas Commission on Alcohol and Drug Abuse in addition to assessing a fine. If aTCADA approved course is not available, the court shall require the defendant to perform 8-12 hours ofcommunity service. Failure to complete the alcohol awareness course or community service within 90 daysof conviction will result in a license suspension of up to 6 months. TCADA has adopted minimumoperational requirements for alcohol awareness programs seeking our approval. Administrator/instructortraining in the use of the standardized curriculum is offered quarterly.The standardized program is six hours in length and is designed to help participants increase theirknowledge about alcohol and drugs among young people. The curriculum contains information on thefollowing topics: societal values related to alcohol consumption by minors, the influence of alcoholadvertising on young people, the physical, social and psychological effects of alcohol upon young people;the relationship between motor vehicle and other accidents and alcohol use; relevant laws relating to thepurchase, possession or consumption of alcoholic beverages by minors, drinking patterns and problems ofyoung people including abuse and addiction and decision making skills. Training for instructors andadministrators in the use of the curriculum is on going.http://www.dshs.state.tx.us/sa/FindingServices/OffenderEducation.shtmSection 13II. Illegal Drug PolicyA. RationaleThis policy on controlled substances provides flexibility for the university in addressing drug-relatedoffenses on or off campus. Moreover, it permits the university to address its fundamental mission ofholistic education and development of human potential. While recognizing that there is a need to addressviolations related to the use or possession of controlled substances, the university must address theeducation and well being of all its students and employees. This policy permits sanctions involvingprobation and counseling for rehabilitation purposes when appropriate. Furthermore, students andemployees are also subject to all legal sanctions under local, state and federal law for any offensesinvolving illegal drugs on university property or at university activities. Sanctions imposed by theuniversity may include conduct action and/or the completion of an appropriate rehabilitation program.68

Sanctions imposed by the university may include conduct action and/or the completion of an appropriaterehabilitation program. The university has a “Safe Harbor” rule for athletes. Athletes are subject to drugtesting, and in the event that a test is positive, that student will face a conduct complaint for violations ofthe drug policy. However, UIW believes that students who have a drug and/or addiction problem deservehelp. If an athlete of their own volition brings use, addiction or dependency to the attention of universityofficials outside of the threat of drug tests, and seeks assistance, a conduct complaint will not be pursued.However, a behavioral contract may be used to track recovery and cooperation with treatment by theathlete, as long as no violence or harm to self or others are indicated.The Dean of Campus Life is the person charged with the responsibility to oversee and coordinate campusconduct procedures involving students, which include a system of hearings, interim action, and theavailability of final review. The Director of Human Resources is charged with working with the appropriateDeans or Vice Presidents to assure that employees have a similar system hearings, interim action and finalreview. These administrative officers, working with the appropriate institutional leadership, will ensure theconsistent enforcement of conduct sanctions, the required reviews of program effectiveness, and theimplementation of needed changes.B. Definitions1. “Illegal drugs” are defined as a substance or substances defined and regulated under the provisionsof the Federal Controlled Substances Act and of Article 4476-14 or Article 4476-15 of Vernon’sTexas Civil Statutes, and includes but is not limited to CNS depressants, CNS stimulants,hallucinogens, other illegal drugs such as PCP (angel dust) and cocaine or crack.2. “Use of a drug” includes possession of drug paraphernalia; use, possession, manufacture, sale ordistribution, on or off campus, of any one or more illegal drugs as before mentioned. It also includesmisuse of prescription medication.3. “On campus” means any building, facility, grounds or other property owned, leased or controlled byUIW.C. Policy GuidelinesAn individual, student or employee who has been found in violation of the polices on illegal possession,use, sale, manufacture or distribution of any drug, narcotic or controlled substance, or any misuse ofprescription drugs, whether the infraction occurred on or off campus, are subject to suspension fromenrollment and/or employment at the university for a period of not less than the remainder of the semesterin which the infraction occurred.For a first offense, sanctions may include suspension or required counseling and/or rehabilitation alongwith other appropriate consequences. For a student, sanctions require the approval of the Dean of CampusLife. Sanctions will be determined for employees by the appropriate Dean or Vice President in consultationwith the Director of Human Resources. The Dean of Campus Life will submit a written statistical report ondrug use each quarter to the President of the University and to the Vice President of Academic & StudentAffairs. A similar report will be compiled by the Director of Human Resources and submitted to thePresident. A second finding of violation for a drug-related offense will result in the permanent expulsion ofa student or termination of employment with the university.D. Illegal Drug Sanctions for StudentsThe following are University of the Incarnate Word sanctions for unlawful use, possession or distributionof controlled substances.69

1. For the manufacture, sale or distribution of illegal drugsExpulsion from the university and notification of legal authorities. Parents may also be notifiedfor students under 21 years of age or older but who are dependents.2. For the possession or use of drug paraphernalia and/or illegal drugs:First offenseSuspension from the university for a period of not less than the remainder of the semester in whichthe infraction occurred or assessment for chemical dependency and action to address theindividual situation; immediate removal from campus housing; possible notification of parents forstudents under 21 years of age or who are older but dependents; possible notification ofappropriate legal authorities.Second offenseExpulsion from the university; notification of parents for students under 21 years of age or whoare older but dependents; notification of legal authorities.*Please visit the Drug Enforcement Agency’s web page for information about federal and state laws.E. Health Risks associated with Drug Use (sourced by the National Institute on Drug Abuse)1. Cigarette Smoking• Kills an estimated 440,000 US Citizens a year – more than alcohol, cocaine, heroin, homicide,suicide, car accidents, fire, and AIDS combined• Harms every organ in the body• Conclusively linked to leukemia, cataracts, and pneumonia• Accounts for about of all cancers• Has been linked to about 90 percent of all lung cancer cases• Causes lung diseases such as chronic bronchitis and emphysema• Substantially increases the risk of heart disease, including stroke, heart attack, vascular disease,and aneurysm2. MarijuanaEffects on the Brain• Memory and learning problems• Distorted perception• Difficulty in thinking and problem solving• Loss of coordination• Increased heart rateEffects on the Heart• Risk of heart attack quadruples in first hour after smoking• Effects blood pressure and heart rate• Reduces the oxygen carrying capacity of bloodEffects on the Lungs• Burning and stinging of the mouth and throat accompanied by a cough• Daily cough and phlegm production• More frequent acute chest illness• Heightened risk of lung infections• Greater tendency to obstructed airwaysOther Health Risks• Increases the likelihood of developing cancer of the head, neck and lungs• Impairs the immune systems ability to fight disease70

3. Stimulants (Amphetamine, Cocaine, Ecstasy, Meth)• Irregular heartbeat• Dangerously high body temperatures• Potential for cardiovascular failure or seizure• Increased blood pressure• Respiratory failure• Increased risk of stroke and/or seizures4. Depressants (Barbiturates, Rohypnol, GHB)• Slowed breathing and heart rate• Poor concentration• Fatigue• Feelings of confusion• Impaired coordination, memory, judgment• Respiratory depression and arrest, possibly death5. Opiods and Morphine Derivatives (found in prescription medications to include codeine, fentanyl,morphine, opium, oxycodone HCL)• Nausea• Constipation• Feelings of confusion• Respiratory depression and arrest• Unconsciousness, coma, death6. Inhalants• Severe headaches• Nausea and vomiting• Loss of motor coordination• Muscle weakness• Memory impairment• Damage to cardiovascular and nervous systems• Sudden deathF. Texas Drug LawTEXAS DRUG OFFENDER EDUCATION PROGRAM:Section 521.371-521.377, Texas Transportation Code (formerly Article 6687b, Section 24B, Texas CivilStatutes) states that persons convicted of misdemeanor or felony drug offenses will automatically have theirlicenses suspended for a period of six months. In order to have their license reinstated, they must attend andsuccessfully complete an education program on the dangers of drug abuse approved by TCADA. Failure tocomplete the program will result in the license being revoked indefinitely until the education program iscompleted. The standardized program is 15 hours in length and is designed to increase the knowledge ofdrug offenders by educating them on the dangers of drug abuse and associated illegal activities, to identifytheir own individual drug-use patterns, and to assist them in developing personal action plan which willreduce the probability of suffering the consequences of future drug using and illegal behavior. Specificcourse topics include history of drug abuse, drug/DWI laws, dynamics of drug use, drugs of abuse, howdrugs work, cost of use and abuse, health issues, HIV, interpersonal relationships, deglamorization ofdrugs, values and behaviors, past and desired behaviors, getting control of your life, resource options, andpersonal action planning. (Not applicable to deferred adjudication).Section 14Anti-Harassment Policy1. It is the policy of the University of the Incarnate Word to provide a work and learning environmentfree from all forms of harassment, whether based on sex, race, color, religion, national origin, sexual71

orientation, citizenship status, age or disability. Sexual harassment is covered specifically below bythe Sexual Harassment policy.The university will not tolerate harassment of our employees, students or job applicants that is relatedto an individual’s race, color, sex, religion, national origin, sexual orientation, citizenship status, age,or disability.For the purposes of this policy the term harassment includes, but is not necessarily limited tounwelcome slurs, jokes, comments, and other verbal, graphic or physical conduct relating to anindividual’s race, color, religion, national origin, sexual orientation, citizenship status, age ordisability.National Origin Harassment may be defined as harassment because of an individual’s or his/herancestor’s place or origin, or because an individual, is affiliated with, or has the physical, cultural orlinguistic characteristics of a national origin group.2. Harassment by Non-EmployeesIt is the policy of the university to protect employees and students from harassment by non-employees.Any employee who becomes aware of any harassment of an employee or student by a non-employeeshould report such harassment to their supervisor as provided in this policy, or to the Dean of CampusLife.3. Report All Incidents of HarassmentIf you feel that you are being harassed, have been subjected to harassment, or treated in a way thatviolates this policy you should report the harassment to the Dean of Campus Life immediately. TheDean of Campus Life is located in the Student Center. You may also report by telephone to 829-6034.The matter will be promptly investigated and, where appropriate, action will be taken. If you do notfeel that the matter can be discussed with the Dean of Campus Life, or if you are not satisfied with theway your complaint has been handled, you must contact the Vice President of Academic and StudentAffairs, Room 142 of the Administration Building or by telephone 829-6003. The person receiving thecomplaint will contact University Counsel who will determine the investigatory process.• Promptly reporting concerns about inappropriate behavior• Cooperating in an investigation of complaints of misconduct.• Promptly reporting concerns about perceived retaliation for having complained aboutharassment or having participated in an investigation.4. Consensual Relationships DiscouragedFaculty, administrators, staff and others in supervisory roles should be aware that the Universitystrongly discourages amorous or sexual relationships between those in such roles and students or thosewho are supervised. Such relationships are inimical to the education process and have a negativeimpact on the work and learning environment of the University. Faculty involved with students mayfind it increasingly difficult to exercise rigorous intellectual judgment when evaluating and gradingstudents, and the treatment of these students may be perceived by other students as unfair andadversely affecting the overall learning environment. Faculty members involved in such relationshipsare subject to allegations of sexual harassment, including third party sexual harassment charges byother students, faculty members, administrators or staff. Those who supervise in work-relatedsituations face similar difficulties and are also subject to allegations of sexual harassment and thirdparty sexual harassment by other students’ faculty members, administrators or staff. Responsibilitiesof Managers/ Supervisors for Implementation5. All vice presidents, managers and supervisors are responsible for the implementation of this policy andfor ensuring that all employees, agents, contractors, students, job applicants, and others haveknowledge and understand this policy. All managers and supervisors will take immediate andappropriate corrective action to insure compliance with the intent of this policy. Upon observing words72

or conduct that may violate this policy, managers and supervisors will take immediate corrective actioneven if no complaint has been made.Section 15ConfidentialityStudents have the right to access and control access to their education records as provided in the federalFamily Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment. Theseinclude the rights to review and challenge the content of educational records, to control disclosure ofpersonal and academic information to third parties, and to limit the routine disclosure of all or someinformation defined as "directory information" by the Act.*Please note that there are specified exceptions to FERPA, and therefore the student’s right to access andprivacy is not absolute.*The above statement is also true for international students except where specified by thelegislation, rules, and regulations governing the particular visa status.Section 16Religion/AssociationStudents have the right to exercise their religious convictions and associate with religious, political, or otherorganizations of their choice, provided they do so in a manner that respects the rights of other members ofthe community and complies with the Student Code of Conduct. Students have the responsibility to respectthe rights of other members of the university community to free exercise of their religious convictions andto free association with organizations of their choice.Section 17Gambling PolicyStudents are expected to abide by the federal laws and the laws of the State of Texas prohibiting illegalgambling, including online gaming. Gambling for money or other things of value on campus or atuniversity-sponsored activities is prohibited except as permitted by law.Such prohibited activity includes, but is not limited to, betting on, wagering on, or selling pools on anyuniversity athletic event; possessing on one’s person or premises (e.g., room, residence unit, car) any card,book or other device for registering bets; knowingly permitting the use of one’s premises or one’stelephone or other electronic communications device for illegal gambling; knowingly receiving ordelivering a letter, package or parcel related to illegal gambling; offering, soliciting or accepting a bribe toinfluence the outcome of an athletic event; and, involvement in bookmaking or wagering pools with respectto sporting events.Section 18Policy on Guest Speakers1. It is the policy of the campus to foster a spirit of free inquiry and to encourage the timely discussionof the broad range of issues which concern our nation, provided that the views expressed are statedopenly and are subject to critical evaluation. Within our prevailing standards of decency and73

honesty, this policy will be construed to mean that within the context of Catholic Higher Educationand the Mission of the University, controversial topics may be raised for intelligent discussion on thecampus. Restraints on free inquiry should be held to that minimum which is consistent withpreserving an organized society, in which change is accomplished by peaceful democratic means.2. To this end, a registered student organization, after consulting with and prior approval of its facultyadvisor, may invite guest speakers to the campus to adress meetings, subject to the followingprovisions: Sponsorship must be by a registered student organization. Proper arrangements for theuse of university facilities must be made. It must be clear that the student organization, not theuniversity, is extending the invitation and that any views the speaker may express are his or her ownand not those of the university. The student organization must take whatever steps are necessary toinsure that the meeting is conducted in an orderly manner. The student organization must providemeans for critical evaluation of the speaker’s view, which must include as a minimum, an openquestion period following the speaker’s presentation. The student organization must comply withany and all conditions for the orderly and scholarly conduct of the meeting.3. A speaker invited by a student organization must not advocate action or urge the audience to takeaction which is illegal under the laws of the United States, the state of Texas, or which is prohibitedby the rules of the College or the Student Code of Conduct. It is the responsibility of the studentorganization to inform speakers in writing of this prohibition.4. The maximum penalties to be assessed against a student organization for a failure to observe theprovisions of Section 2 or for sponsoring a speaker who violates the prohibition of Section 3 of thisrule will be (a) for a single violation (including, as a single violation, multiple violations relating tothe same meeting) in any academic year, suspension of the right of the student organization to invitea guest speaker to the campus for a twelve month period and (b) for more than one violation in anyacademic year, termination of the student organization’s registered status.Students, either as individuals or as members of recognized student organizations, who act in violation ofthe provisions of this rule will be subject to Conduct procedures and actions as outlined in the Student Codeof Conduct.Section 19Abusive AffiliationA. PolicyAll acts of abusive affiliation by any individual student or university registered student club ororganization and any of its members or alumni are prohibited. Students are entitled to be treated withconsideration and respect, and no individual may perform an act that is likely to cause physical orpsychological harm or social ostracism to any other person within the university community.Accordingly, any such behavior is expressly forbidden as abusive affiliation when related to theadmission, initiation, pledging, joining, or any other group-affiliation activity.Any student or organization found to be involved in any abusive affiliation activity will face conductaction and will likely be subjected to expulsion from the university. Violation of this policy existsirrespective of the voluntary or consensual participation in the abusive affiliation activity by the personbeing abused.B. ExamplesClem was inducted into an unrecognized club that was part of the university marching band. The clubpledged not to haze its members. As part of the induction activities, Clem was asked to do calisthenics74

half-naked in extreme heat at the request of club leaders. Clem was told he did not have to do them,but that all members did them and it improved their on-field stamina. Clem voluntarily engaged in thecalisthenics.This type of behavior violates the abusive affiliation policy, regardless of the voluntariness of Clem’sdecision.Rick joined Omega Pi Lamba, a fraternity. His pledge class took an oath not to haze, and wasrepeatedly warned of the fraternity’s anti-hazing policy by current members. Rick’s pledge class hadheard of the long history of hazing that had gone on in their fraternity before they joined, and they feltlike they were missing out. All the members had earned their stripes, but Rick’s class was under newrules. They wanted to prove themselves to their brothers, so one night Rick and his pledge classsecretly invaded Rho Mu Alpha, and stole their flag. The following Sunday, in a solemn presentation,Rick and his co-horts presented the flag of their rival to their chapter leaders, who accepted it withhonor and much conversation about how the covert mission was accomplished. The leaders of OmagaPi Lamba faced accusations of violating the university’s abusive affiliation policy. The argued thatthey did not take the flag, and expressly told the new initiates not to haze. The university found them inviolation for encouraging the activity by accepting the flag, glamorizing its theft, and failing to reportthe behavior to university officials once they were aware of it.C. State Hazing LawThe State of Texas has enacted a clearly stated law which identifies and prohibits activities identifiedas hazing. This state law applies to all UIW student activities including intramurals and intercollegiateathletics. It is incumbent on each organization to educate themselves about these guidelines and tocertify that the organization, its officers and members adhere to this law. The Director of the StudentCenter & Leadership Activities has copies of the State of Texas Hazing Law available for all interestedindividuals and will assist, as needed, in interpreting the content of the law as well as reviewingplanned or ongoing activities to ensure that they comply with the law and campus policy. All groupsare required to review their plans for membership activities with the Director of the Student Center &Leadership Activities before their new member recruitment period begins.Section 20HIV/AIDS PolicyUniversity of the Incarnate Word is a Catholic university which provides a values-oriented educationdesigned for the development of the whole person and service to others. Within that framework, theuniversity supports the need for each individual within the community to be treated with dignity andrespect.AIDS (Acquired Immunodeficiency Syndrome) is a serious public health problem which raises manycomplex medical, legal, moral, ethical and educational issues. University of the Incarnate Word iscommitted to educational programs and institutional policies which inform the community about this issue.Such programs and policies will be guided by the university’s regard for both public health interests andindividual rights, informed by the recommendations of the U.S. Public Health Service, the Center forDisease Control, the American University Health Association and the American Association of Colleges ofNursing.The university has adopted this policy for all faculty, administration, staff and students in response to theepidemic of infection with Human Immunodeficiency Virus (HIV), the agent that causes AIDS.All university policies relating to HIV/AIDS foster the same goals:75

A. To provide education, information and counseling concerning the causes, affects,transmissibility and treatment of HIV/AIDS;B. To safeguard the personal rights of individuals with HIV/AIDS;C. To promote a safe environment for all members of the university community;D. To comply with the requirements of applicable federal and state laws relating to HIV.Statement of Non-DiscriminationUniversity of the Incarnate Word will not discriminate against persons with HIV infection and/or AIDS.Admission, classroom attendance, access to campus facilities, participation in athletics or intramurals,employment and residence hall housing, are open to all qualified individuals who are physically andmentally able, from a medical perspective, to successfully participate in the activities of University of theIncarnate Word.Safeguarding the Personal Rights of Individuals with HIV/AIDSAs a matter of university policy, information about the existence of any kind of HIV/AIDS is medicalinformation, not administrative data. In recognition of the serious potential for discrimination against andmistreatment of persons with HIV/AIDS, the university will handle information concerning any aspect ofHIV in faculty, administration, staff and students with care and sensitivity to the privacy concerns involved.Responsibility of Infected IndividualsIndividuals who are infected with HIV/AIDS or who have a reasonable basis for believing that they areinfected with HIV must conduct themselves in a morally responsible way for the protection of themselvesand other members of the university community.Records in GeneralThe university will not include information about HIV/AIDS in any regular personnel, faculty or studentfile. Only when administrative action is taken that is specifically related to HIV-positive status will suchinformation be included. In those circumstances, such information will be maintained in a separateadministrative file and accorded confidentiality as a medical record. Faculty files will be retained in theOffice of the Vice President for Academic & Student Affairs. Administration and staff files will be retainedby the Human Resources Office. Student information will be retained at the Campus Health Center.Need to KnowThere is seldom an administrative need to know about a faculty, administrator, staff member or studentwith HIV/AIDS. An HIV-infected individual will not be required to disclose such information unlessrequired by federal, state or local laws.Informing OthersThe university will not advise faculty, administration, staff or students of the existence of HIV/AIDS in anyindividual.Secondary Lists and RecordsThe university will not keep lists, logs or other records identifying individuals known to have HIV/AIDS.Reasonable AccommodationThe university will provide reasonable accommodation to any faculty, administration, staff or student withHIV/AIDS in a manner consistent with accommodation provided for employees or students with otherdisabling medical problems.Educational ProgramsThe initial response of the University of the Incarnate Word to the epidemic of HIV infection must beeducation. As such, the University is committed to educating its students, faculty and staff about AIDS andHIV infection. The primary purposes are (1) to prevent the spread of infection by supporting behaviors that76

educe the risk of infection; and (2) to provide support for those who are infected with HIV. Theseeducational goals should emphasize the distinction between concerns based on knowledge aboutdocumented risks of HIV/AIDS transmission, and concerns based on inadequate information regardingHIV/AIDS infection.AIDS education will be a cooperative effort representing all segments of the community. The University ofthe Incarnate Word Committee on AIDS is the group responsible for coordinating such efforts. TheUniversity Committee on AIDS is a university-wide committee appointed by the president and composedof faculty, administration, staff and students and is chaired by the Director of Health Services.Section 21Posting Policy (Back to TOC)UIW supports the freedom to publicize activities and distribute materials by internal or external entitiesrelating to functions on-and off-campus which benefit the university community and are consistent withUIW values.Approval must be obtained prior to making use of the residence halls or campus facilities for the sale,promotion, posting or distribution of any type of material. All material must have a responsible sponsorstated directly on each piece and adhere to all policies that apply.All printed materials posted or distributed on campus by students and guests must meet the approval of theDirector of the Student Center & Leadership Activities. Printed materials include fliers, posters, banners,announcements and advertisements.Bring one sample to the Campus Life Office for stamped approval and make copies from that sample.Allow 24 hours turnaround time for approval.Additional ApprovalsThe Director of Leadership Activities (or designee) must approve all promotional material for any and allactivities before being posted. Career Services office (829-3931) must also approve announcementsadvertising employment opportunities for UIW students. All religious organizations and events religious innature must have the additional approval of Campus Ministry (829-3128).Academic and administrative office posters do not need Leadership Activities approval but should bemarked with department and date, (e.g., Financial Aid Office, December 10, 2006, Do not remove untilDecember 31, 2006).The promoting group must obtain permission of the appropriate department to post on bulletin boards inacademic/administrative areas for non-departmental ads.Literature DistributionLiterature distribution must be supervised by a student member of the sponsoring registered organization.Non-students may not distribute literature on campus without specific approval of the Director of theStudent Center & Leadership Activities or the Dean of Campus Life.Each sponsoring organization will be held responsible for the conduct of the distribution activity, includingthe behavior of any non-student participant.On Campus:The distribution must be made only at the designated area. Hawking of the literature is not permitted.Absolutely no printed materials may be placed on automobiles parked on the UIW campus.77

Off CampusPosting or distribution of materials at an off-campus location requires permission of the proprietor.Posting GuidelinesA maximum of 50 posters, flyers, or announcements and up to four banners are permitted per event.Refer to the list of approved fliers posting locations in the next column.Masking tape or tacks are suitable for posting. Persons posting are responsible for providing allmaterials.Materials may remain posted for a maximum of 30 days or until the day after the announced event,whichever is sooner, and group is responsible for removal.Approved Posting LocationsAcademic Bldgs: Bulletin boards in Fine Arts, Joyce, Nursing, AT&T Science Buildings, and BonillaHall; Nursing Bldg Student Lounge on 1st floor.Admin Bldg: Bulletin boards in Post Office, Hortencia’s, basement, 1st floor stair landings. Outsidecourtyard walls of brick or cement.Chapel Offices: Bulletin boards.Library: Bulletin board in Reserve Reading Room, Room 126.Parking Garage: None allowed.Residence Halls: Give to the Residence Life Office for RAs to post inside residence halls.Sidewalks: Chalking is acceptable no more than two days before an event; messages must be removedno later than 24 hours after the event.Student Center: Bulletin boards & outside walls. No items may be taped to painted pillarsWellness Center: Lobby area; ask desk personnel for specific location.Posting Violations• Posted materials without proper approval(s);• Posting materials on painted pillars;• Posters with alcohol as the primary emphasis;• Use of two-sided, electrical or duct tape;• Covering another announcement or impairing an individual’s line of sight;• Posting on glass doors or windows, painted or varnished surfaces;• Distribution on cars parked on campus;• Posting on the Jordan Carillon Plaza or the 1st and 2nd floors of the International Conference Center.Failure to adhere to this policy may result in losing the privilege to distribute or post printed materials oncampus for a period of time to be specified by the Director of the Student Center & Leadership Activities.Section 22Sales and SolicitationOutside and for-profit groups are not allowed to sell items or solicit members of the University communityon campus without prior approval from the Director of Student Center and Leadership Activities.78

Canvassing or solicitation for funds, sales, or subscriptions are prohibited on campus or in universitybuildings unless written permission has been granted.The sale of merchandise of any kind whatsoever, or publications or service on university property,other than by the regularly authorized stores, restaurants, departments or divisions of the university, islikewise prohibited except upon written permission of the Vice President for Academic and StudentAffairs or his/her designee.Any person violating this rule will be subject, upon proper notice, to eviction from campus property orarrest.Section 23Sexual MisconductIntroductionUniversity of the Incarnate Word believes in a zero tolerance policy for sexual misconduct. Members ofthe University of the Incarnate Word community, guests and visitors have the right to be free from sexualviolence. When an allegation of sexual misconduct is brought to the administration, and a accused studentis found to have violated this policy, serious sanctions will be used to ensure that such actions are neverrepeated. All members of the community are expected to conduct themselves in a manner that does notinfringe upon the rights of others. The University of the Incarnate Word Sexual Misconduct Policy hasbeen developed to reaffirm these principles and to provide recourse for those individuals whose rights havebeen violated. This policy has dual purposes. It serves as a measure for us to determine, after the fact, ifbehaviors trespass on community values. It also should serve as a guide for you on the expectations wehave, preventatively, for sexual communication, sexual responsibility and sexual respect.In addition to this UIW policy, students should know that rape is a crime, and should be reported tocivil authorities. Rape is often thought of as a violent attack on a woman by a madman who jumpsfrom the bushes and uses a knife or gun to threaten his victim. But this description does not apply tomost rapes that take place in this country. Ninety percent of university women who are victims of rapeor attempted rape know their assailant; almost half of these rapes are committed by dates orboyfriends. A university student is more likely to be victimized by someone she/he knows, andperhaps trusts, than by someone who is a stranger. Forced intercourse by someone a person knows isdefined as date rape or acquaintance rape. Date rape is just as serious a crime as is rape by a stranger.In both cases, the individual has been violated on the most personal level. In both cases, the personwho has forced the victim is a rapist.Overview Of Policy Expectations With Respect To Physical Sexual MisconductWhile the policy below is quite detailed and specific, the expectations of this community can besummarized in this simple paragraph. In order for individuals to engage in sexual activity of any type witheach other, there must be clear consent. Consent is sexual permission. Consent can be given by word oraction, but non-verbal consent is less clear than talking about what you want and what you don’t. Consentto some form of sexual activity cannot be automatically taken as consent to any other sexual activity.Silence—without actions demonstrating permission—cannot be assumed to show consent. There is adifference between seduction and coercion. Coercing someone into sexual activity violates this policy justas much as physically forcing someone into sex. Coercion happens when someone unreasonably pressuressomeone else for sex. When alcohol or other drugs are being used, someone will be considered unable togive valid consent if they cannot appreciate the who, what, when, where, why, or how of a sexualinteraction. Individuals who consent to sex must be able to understand what they are doing. You will dowell to keep in mind that under this policy, “No” always means “No,” and “Yes” may not always mean“Yes.”79

RISK REDUCTION TIPSGenerally, a date rape will follow a four-step pattern:1. An individual’s personal space is violated in some way. For example, the perpetrator may touch thevictim in a way that does not feel comfortable.2. If the victim does not express discomfort, the perpetrator may begin to view the victim as an easytarget because she/he is not assertive.3. The perpetrator may take the victim to a location that is secluded and where the victim is vulnerable.4. The victim feels trapped or unable to be assertive and is raped.Decisive action early in an encounter may be the key to avoiding rape. An individual who can combineassertiveness and self-defense skills, who is self-confident and definite in his/her interactions with others, isless likely to become a victim of rape. If the individual can assertively defend his/her rights initially,he/she has a better chance of avoiding the rape than does a person who resorts to techniques such aspleading or trying to talk the perpetrator out of it. If you find yourself in an uncomfortable sexual situation,these suggestions may help you to reduce your risk:1. If you have limits, make them known before things go too far.2. Give clear messages. Say “yes” when you mean yes and “no” when you mean no. Leave no roomfor misinterpretation. Tell a sexual aggressor “NO” clearly and loudly, like you mean it.3. Try to extricate yourself from the physical presence of a sexual aggressor.4. Grab someone nearby and ask for help.5. Be responsible for your alcohol intake/drug use and realize that alcohol/drugs lower your sexualinhibitions and may make you vulnerable to someone who views a drunk or high person as asexual opportunity.6. Watch out for your friends and ask that they watch out for you. A real friend will get in your faceif you are about to make a mistake. Respect them if they do.7. Be aware of any nonverbal messages you may be sending that conflict with what you are saying.Notice your tone of voice, gestures and eye contact.8. Be forceful and firm when necessary. Don’t be concerned with being polite. Your passivity maybe interpreted as permission or approval for this behavior.9. Do not acquiesce to something you do not want just to avoid unpleasantness. Do not allow“politeness” to trap you in a dangerous situation. This is not the time to be concerned about hurtfeelings.10. Trust your feelings. If a situation does not feel comfortable to you or you feel anxious about theway your date is acting, you need to respond. Leave immediately if necessary.If you find yourself in the position of being the initiator of sexual behavior, you owe sexual respect to yourpotential partner. These suggestions may help you to reduce your risk for being accused of sexualmisconduct:1. DON’T MAKE ASSUMPTIONS. About consent. About someone’s sexual availability. Aboutwhether they are attracted to you. About how far you can go. About whether they are physicallyand mentally able to consent to you.2. Clearly communicate your intentions to your sexual partner and give them a chance to clearlyrelate their intentions to you.3. Mixed messages from your partner should be a clear indication that you should step back, defusethe sexual tension, and communicate better. Perhaps you are misreading them. Perhaps theyhaven’t figured out how far they want to go with you yet. You need to respect the timeline withwhich they are comfortable.4. Don’t take advantage of someone’s drunkenness or drugged state, even if they did it tothemselves.5. Realize that your potential partner could be intimidated by you, or fearful. You may have apower advantage simply because of your gender or size. Don’t abuse that power.6. Understand that consent to some forms of sexual behavior does not necessarily imply consent toother forms of sexual behavior.80

7. On this campus, silence and passivity cannot be interpreted by you as an indication of consent.Read your potential partner carefully, paying attention to verbal and non-verbal communicationand body language.Although in campus hearings legal ideas like guilt and innocence are not applicable, rest assured thatUniversity of the Incarnate Word will never assume a student is in violation of university policy. In fact,campus hearings are conducted to take into account the totality of all information available, from allrelevant sources.The university reserves the right to take whatever measures it deems necessary in response to an allegationof sexual misconduct in order to protect students’ rights and personal safety. Such measures include, butare not limited to, modification of living arrangements, interim suspension from campus pending a hearing,and reporting to the local police. Not all forms of sexual misconduct will be deemed to be equally seriousoffenses, and the university reserves the right to impose differing sanctions, ranging from oral warning toexpulsion, depending on the severity of the offense. The university will consider the concerns and rights ofboth the complainant and the person accused of sexual misconduct.SEXUAL MISCONDUCT OFFENSES INCLUDE, BUT ARE NOT LIMITED TO:1. Sexual Harassment2. Non-Consensual Sexual Intercourse (or attempts to commit same)3. Non-Consensual Sexual Contact (or attempts to commit same)4. Sexual Exploitation1. SEXUAL HARASSMENT• Gender-based verbal or physical conduct that has the purpose or effect of unreasonably interferingwith an individual’s work or academic performance or creates an intimidating, hostile, oroffensive working or educational environmentThree Types of Sexual HarassmentA. Hostile Environment includes any situation in which there is harassing conduct that is sufficientlysevere, pervasive/persistent and patently offensive so that it alters the conditions of education oremployment, from both a subjective (the alleged victim’s) and an objective (reasonable person’s)viewpoint. The determination of whether an environment is “hostile” must be based on all of thecircumstances. These circumstances could include:1) The frequency of the conduct;2) The nature and severity of the conduct;3) Whether the conduct was physically threatening;4) Whether the conduct was humiliating;5) The effect of the conduct on the alleged victim’s mental or emotional state;6) Whether the conduct was directed at more than one person;7) Whether the conduct arose in the context of other discriminatory conduct;8) Whether the conduct unreasonably interfered with the alleged victim’s educational or workperformance; or9) Whether the statement is a mere utterance of an epithet which engenders offense in anemployee or student, or offends by mere discourtesy or rudeness;10) Whether the speech or conduct deserves the protections of academic freedom.B. Quid pro quo sexual harassment exists when there are:1) Unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of asexual nature; and2) Submission to or rejection of such conduct results in adverse educational or employment action.81

Retaliation.The university will sanction a faculty, student or staff member who harasses or intimidates a personbecause of the person’s participation in an investigation of discrimination or sexual misconduct.Harassment or intimidation includes but is not limited to threats or actual violence against the personor their property, adverse educational or employment consequences, ridicule, taunting, bullying orostracism.Section 24Free Speech and HarassmentHarassment is a type of discrimination prohibited by college policy and by federal laws such as Title VIIand Title IX. UIW affirms every individual’s right to freedom of expression, and fosters the culture oftolerance and civility that is necessary for the accomplishment of its educational goals. The academicfreedom of an educational institution can create a tension with the prohibition of harassing behaviors. UIWis a community that values freedom of speech and expression. As conveyed by the Constitution, theserights have limitations, and the same is true here. Limitations on free speech include endangering someone,or threatening them, inciting violence, using “fighting words” directed at an individual or group thatdirectly provoke violence, defamation, obscenity, and discrimination that limits someone’s educational oremployment access and/or opportunities. UIW does not consider visual and/or aural demonstrations,depictions or conduct to be sexual harassment when there is a legitimate pedagogical context, such asmaterial having an appropriate connection to course subject matter, or campus discourse on topics ofpolitical, artistic or social issues.Examples of HarassmentNot all workplace or educational conduct that may be described as “harassment” affects the terms,conditions or privileges of employment or education. For example, a mere utterance of an ethnic, genderbasedor racial epithet which creates offensive feelings in an employee or student would not normally affectthe terms and conditions of their employment or education.• A professor insists that a student have sex with him/her in exchange for a good grade. This isharassment regardless of whether the student accedes to the request.• A student repeatedly sends sexually oriented jokes around on an email list s/he created, even when askedto stop, causing one recipient to avoid the sender on campus and in the residence hall in which they bothlive.This sexual harassment policy incorporates language suggested by Tom Trager, Associate Counsel tothe University of Colorado, Boulder, and Brett Sokolow, from NCHERM.1. Non-Consensual Sexual Intercourse:• Consensual Sexual Intercourse is any sexual intercourse (anal, oral, or vaginal)-however slightwith any object, by a man or woman upon a man or a woman, without effective consent2. Non-Consensual Sexual Contact:• Non-Consensual Sexual Contact is any intentional sexual touching, however slight,with any object,by a man or a woman upon a man or a woman without effective consent.Effective consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent.Effective consent can be given by words or actions, as long as those words or actions create mutuallyunderstandable permission regarding the conditions of sexual activity—who, what, when, where, why andhow sexual activity will take place. In order to be effective, consent cannot be procured by use of physicalforce, compelling threats, intimidating behavior, or coercion. Coercive behavior differs from seductive82

ehavior based on the type of pressure someone uses to get consent from another. When someone makesclear to you that they do not want sex, that they want to stop, or that they do not want to go past a certainpoint of sexual interaction, continued pressure beyond that point can be coercive. In order to give effectiveconsent, one must be of legal age.If you have sexual activity with someone you know to be—or should know to be—mentally or physicallyincapacitated (alcohol or other drug use, unconsciousness or blackout), you are in violation of this policy.• Any time sexual activity takes place between individuals, those individuals must be capable ofcontrolling their physical actions and be capable of making rational, reasonable decisions about theirsexual behavior.• This policy also covers someone whose incapacity results from mental disability, sleep, involuntaryphysical restraint, or from the taking of a so-called “date-rape” drug. Possession, use and/ordistribution of any of these substances, including Rohypnol, Ketomine, GHB, Burundanga, etc. isprohibited, and administering one of these drugs to another student for the purpose of inducingincapacity is a violation of this policy. More information on these drugs can be found at:http://www.911rape.org/• Use of alcohol or other drugs will never function to excuse behavior that violates this policy.The requirements of this policy are blind to the sexual orientation or preference of individuals engaging insexual activity.Sexual activity includes:Intentional contact with the breasts, buttock, groin, or genitals, or touching another with any of these bodyparts, or making another touch you or themselves with or on any of these body parts; any intentional bodilycontact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals,mouth or other orifice.• Intercourse however slight, meaning vaginal penetration by a penis, object, tongue or finger, analpenetration by a penis, object, tongue, or finger, and oral copulation (mouth to genital contact orgenital to mouth contact).4. Sexual ExploitationOccurs when a student takes non-consensual or abusive sexual advantage of another for his/her ownadvantage or benefit, or to benefit or advantage anyone other than the one being exploited, and thatbehavior does not otherwise constitute one of other sexual misconduct offenses. Examples of sexualexploitation include, but are not limited to:• Prostituting another student; non-consensual video or audio taping of sexual activity; going beyond theboundaries of consent (such as letting your friends hide in the closet to watch you having consensualsex); engaging in Peeping Tommery; knowingly transmitting an STI or HIV to another student.For reference to the pertinent Texas Statutes on sex offenses, please contact the Campus Police.SANCTION STATEMENT• Any student found responsible for violating the policy on Non-Consensual Sexual Contact (where nointercourse has occurred) will likely receive a sanction ranging from warning to expulsion, dependingon the severity of the incident, and taking into account any previous campus conduct code violations.*• Any student found responsible for violating the policy on Non-Consensual Sexual Intercourse willlikely face a recommended sanction of suspension or expulsion.*• Any student found responsible for violating the policy on sexual exploitation or sexual harassmentwill likely receive a recommended sanction ranging from warning to expulsion, depending on theseverity of the incident, and taking into account any previous campus conduct code violations.*83

*The conduct body reserves the right to broaden or lessen any range of recommended sanctions in thecomplaint of serious mitigating circumstances or egregiously offensive behavior. Neither the CRB nor anyappeals body or officer will deviate from the range of recommended sanctions unless compellingjustification exists to do so.Section 25Confidentiality and Reporting PolicyDifferent people on campus have different reporting responsibilities, and different abilities to maintain yourconfidentiality, depending on their roles at the university. When consulting campus resources, victimsshould be aware of confidentiality and mandatory reporting, in order to make informed choices. Oncampus, some resources may maintain your complete confidentiality, offering you options and advicewithout any obligation to tell anyone, unless you want them to. Other resources are expressly there for youto report crimes and policy violations, and they will take action when you report your victimization tothem. Most resources on campus fall in the middle of these two extremes. Neither the university nor thelaw requires them to divulge private information that you share with them, except in extremely rarecircumstances, described below. You may seek assistance from them without starting a chain of events thattakes things out of your control, or violates your privacy.To Report ConfidentiallyIf you desire that details of the incident be kept confidential, you should speak with on-campuscounselors, campus health service providers or off-campus rape crisis resources, who will maintainconfidentiality. Campus counselors are available to help you free of charge, and can be seen on anemergency basis. In addition, you may speak on and off-campus with members of the clergy andchaplains, who will also keep reports made to them confidential.Quasi-Confidential ReportingYou can seek advice from certain resources who are not required to tell anyone else your private,personally identifiable information unless there is cause for fear for your safety, or the safety of others.These resources include those without supervisory responsibility or remedial authority to addresssexual misconduct, such as RAs, faculty members, advisors to student organizations, career servicesstaff, admissions officers, student activities personnel, and many others. If you are unsure ofsomeone’s duties and ability to maintain your privacy, ask them before you talk to them. They will beable to tell you, and help you make decisions about who can help you best. Some of these resources,such as RAs, are instructed to share incident reports with their supervisors, but they do not share anypersonally identifiable information about your report unless you give permission, except in the rareevent that the incident reveals a need to protect you or other members of the community. If yourpersonally identifiable information is shared, it will be shared with as few people as possible, and allefforts will be made to protect your confidentiality to the greatest extent.Non-Confidential Reporting OptionsYou are encouraged to speak to officials of the institution to make formal reports of incidents (deans, vicepresidents, or other administrators with supervisory responsibilities, campus security, and humanresources). You have the right and can expect to have incidents of sexual misconduct to be taken seriouslyby the university when formally reported, and to have those incidents investigated and properly resolvedthrough administrative procedures. Formal reporting does not mean that your report won’t be confidential,but it does mean that people who need to know will be told, and information will be shared as necessarywith investigators, witnesses, and the accused. The circle of people will be kept as tight as possible, topreserve your rights and privacy.Federal Timely Warning Reporting ObligationsVictims of sexual misconduct should also be aware that university administrators must issue timelywarnings for incidents reported to them that pose a substantial threat of bodily harm or danger to members84

of the campus community. The university will make every effort to ensure that a victim’s name and otheridentifying information is not disclosed, while still providing enough information for community membersto make safety decisions in light of the danger. The reporters for timely warning purposes are exactly thesame as detailed at the end of the above paragraph.Questions and AnswersHere are some of the most commonly asked questions regarding University of the Incarnate Word’s sexualmisconduct policy and procedures.Does the complaint remain confidential?The confidentiality of all parties to a complaint of sexual misconduct must be strictly observed, exceptinsofar as it interferes with the university’s obligation to fully investigate allegations of sexual misconduct.Where confidentiality is not strictly kept, it will still be tightly controlled on a need-to-know basis.Dissemination of information and/or written materials to persons not involved in the complaint procedure isnot permitted. Violations of confidentiality by either the complainant or the accused may lead to conductaction by the university.In all complaints of sexual misconduct, the complainant will be informed of the outcome. In someinstances, the administration also may choose to make a brief announcement of the nature of the violationand the action taken, using no names. Certain university administrators are informed on a confidential basis(e.g., the President of the University, Dean of Campus Life, Director of Security). If you report an act ofalleged sexual misconduct to a conduct officer of the university and there is information that a felony hasoccurred, local police will be notified. This does not mean charges will be automatically filed or that avictim must speak with the police, but the university is legally required to notify law enforcementauthorities. The university also must statistically report the occurrence on campus of any of six majorviolent crimes, including certain sex offenses, in an annual report of campus crime statistics. This statisticalreport does not include personally identifiable information.Will my parents be told?No, not unless you tell them. Whether you are the complainant or the accused, the University of theIncarnate Word’s primary relationship is to the student and not to the parent. However, in the event ofmajor medical, conduct action, or academic jeopardy, students are strongly encouraged to inform theirparents. University officials will directly inform parents when requested to do so by a student, or in a lifethreateningsituation, or if an accused student has signed the permission slip at registration which allowssuch communication.Will I have to confront the perpetrator?Yes, if you file a formal complaint. Sexual misconduct is a serious offense and the accused has the right toconfront the accuser. However, the university does provide options for allowing confrontation withoutdirect contact, including closed-circuit testimony, using a room divider or using separate hearing rooms.Do I have to name the perpetrator?Yes, if you want formal conduct action to be taken against the alleged perpetrator. No, if you choose torespond informally and do not file a formal complaint (but you should consult the complete confidentialitypolicy above to better understand the university’s legal obligations depending on what information youshare with different university officials).What do I do if I am accused of sexual misconduct?DO NOT contact the alleged victim. You may immediately want to contact someone in the campuscommunity who can act as your advisor. You may also contact the Dean of Campus Life, who can explainthe university’s procedures for dealing with sexual misconduct complaints. You may also want to talk to aconfidential counselor at the university counseling center.85

What do I do about legal advice?Victims of criminal sexual assault need not retain a private attorney because legal issues will be handledthrough a representative from the District Attorney’s office. You may want to retain an attorney if you arethe accused or are considering filing a civil action against the alleged perpetrator.What about changing residence hall rooms?If you want to move, you may request a room change. Room changes under these circumstances areconsidered emergencies. It is the university’s policy that in emergency room changes, the student is movedto the first available suitable room. If you believe that you have been the victim of sexual misconduct, youmust be willing to pursue formal University of the Incarnate Word conduct action. Other accommodationsavailable to you might include:• Assistance from university support staff in completing the relocation;• Arranging to dissolve a housing contract and pro-rating a refund;• Exam (paper, assignment) rescheduling;• Taking an incomplete in a class;• Transferring class sections;• Temporary withdrawal;• Alternative course completion options.What do I do about preserving information of a sexual assault?Physical information of a criminal sexual assault must be collected within 72 hours. If you believe youhave been a victim of a criminal sexual assault, you should go to a Hospital Emergency Room, beforewashing yourself or your clothing. A sexual assault health professional (a specially trained nurse) at thehospital is on call and will counsel you. If you go to the hospital, local police will be called, but you arenot obligated to talk to the police or to prosecute. The exam will help to keep that option open for you,should you decide later to exercise it.The hospital staff will collect information, check for injuries, and address the possibility of exposure tosexually transmitted infections. If you have changed clothing since the assault, bring the clothing you hadon at the time of the assault with you to the hospital in a clean, sanitary container such as a clean papergrocery bag or wrapped in a clean sheet (plastic containers do not breathe, and may render informationuseless). If you have not changed clothes, bring a change of clothes with you to the hospital, if possible, asthey will likely keep the clothes you are wearing as information. You can take a support person with you tothe hospital, and they can accompany you through the exam, if you want. Do not disturb the crime scene—leave all sheets, towels, etc. that may bear information for the police to collect.Will a student be sanctioned when reporting a sexual misconduct policy violation if he/she hasillegally used drugs or alcohol?No. The severity of the infraction will determine the nature of the university’s response, but wheneverpossible the university will respond educationally rather than punitively to the illegal use of drugs and/oralcohol. The seriousness of sexual misconduct is a major concern and the university does not want any ofthe circumstances (e.g., drug or alcohol use) to inhibit the reporting of sexual misconduct.Will the use of drugs or alcohol affect the outcome of a sexual misconduct conduct complaint?The use of alcohol and/or drugs by either party will not diminish the accused assailant’s responsibility. Onthe other hand, alcohol and/or drug use is likely to affect the complainant’s memory and, therefore, mayaffect the outcome of the complaint. A person bringing complaints of sexual misconduct must eitherremember the alleged incident or have sufficient circumstantial information, physical information and/orwitnesses to prove his/her complaint. If the complainant does not remember the circumstances of thealleged incident, it may not be possible to impose sanctions on the accused without further corroboratinginformation.Will either party’s prior use of drugs and/or alcohol be a factor when reporting sexual misconduct?Not unless there is a compelling reason to believe that prior use or abuse is relevant to the presentcomplaint.86

What should I do if I am uncertain about what happened?If you believe that you have experienced a non-consensual sexual contact, but are unsure of whether it wasa violation of the university’s sexual misconduct policy, you should contact the Dean of Campus Life. Theuniversity provides counselors who can help you to define and clarify the event(s), and advise you of youroptions.Section 26Involuntary Student Withdrawal Policy and Procedures for AddressingDisruptive BehaviorUniversity-Initiated Withdrawal1. If a student is behaving in a way which is threatening to the student or others, or whichsignificantly interferes with the student’s education or the rights of others, the Dean of CampusLife may initiate these procedures. The first step will be to determine an appropriate initial action.The primary alternatives for initial Continue in university activities with no restrictions. Theuniversity may take no action if it is decided, based on review of the referral information or otherinformation presented, that the student may be allowed to continue with no restrictions. In thosecases, care should be taken to provide opportunity for the student to be advised ofaccommodations and supportive services that are available. In cases where there are conductactions pending, those actions should go forward.2. Continue in university activities pending further proceedings. The university may require thatstudents meet certain conditions regarding the student’s behavior over a specified period of time ifhe/she is to remain enrolled, such conditions here could include, for example, stopping classroomdisruptiveness, or continuing only if the student avails him or herself of supportive services oraccommodation arrangements. Failure to comply with the conditions, coupled with furtherdisruptive behavior, may result in having additional conduct complaints added to any that werepreviously pending or deferred. At no point will the university engage in a behavioral contract oragreement with a student whose behaviors indicate harm or danger to any member of thecommunity.3. Remaining enrolled at the university subject to conditions but without eligibility for universityownedresidential agreement. Normally under these conditions are warranted because undercertain circumstances, where other students’ living and learning environment is very likely to bedisrupted by a student’s behavior, the University will have the option of allocating alternative andmore suitable living accommodations if such are available, or of terminating the accommodationagreement.4. Suspension of studies and/or separation from campus. If there is a pervasive pattern of disruptiveor threatening behavior, or behaviors that are assaultive, suicidal, self-injurious or self-neglectfulwhich present an imminent risk of injury to the student or others the student may be suspendedfrom studies and/or and ordered off campus. In those situations, an interim hearing will bescheduled as soon as possible to determine if the interim suspension will continue.Basis for Interim or Permanent Involuntary Medical WithdrawalThe university may withdraw a student if it is determined to be more likely than not that the student isengaging in or likely to engage in behavior which poses a significant danger of causing harm to the student,to others or to substantial property rights, or which renders the student unable to engage in basic requiredactivities necessary to obtain an education, or that substantially impedes the lawful activities of others.Status of Conduct ProceedingsIf the student has been accused of a violation of the Student Code of Conduct, but it appears that the studentis not capable of understanding the nature or wrongfulness of the action, this medical withdrawal policymay be activated prior to issuance of a determination in the conduct process.87

Students subject to conduct proceedings who wish to introduce relevant information of such lack ofcapacity must so inform the Dean of Campus Life in writing at least two business days prior to any conducthearing. If the Dean of Campus Life determines that the information may have merit, the conductcomplaint will be held in abeyance and procedures will be initiated to investigate resolution of the matter inaccordance with this policy and procedures.If the student is ordered to be medically withdrawn from the university, or another action is taken underthese provisions following a finding that the student’s behavior was the result of a lack of capacity, suchaction terminates the pending conduct action. If the student is found not to be subject to medicalwithdrawal or other action under this section, conduct proceedings may be reinstated.Referral for EvaluationThe Dean of Campus Life may refer a student for evaluation by an independent licensed psychiatrist orpsychologist chosen by the institution if it is believed that the student may meet the criteria set forth in thispolicy or if a student subject to conduct proceedings provides notification that information concerning amental disorder will be introduced.Students referred for evaluation will be so informed in writing with personal or certified delivery, and willbe given a copy of these standards and procedures. The evaluation, conducted at university expense, mustbe completed within five business days from the date of the referral letter, unless an extension is granted bythe Office of the Dean of Campus Life. A student who fails to complete the evaluation in accordance withthese standards and procedures may be withdrawn on an interim basis, or referred for conduct action, orboth.Interim ActionThe Dean of Campus Life may order interim medical suspension of a student where there is reason tobelieve an imminent threat of harm to self or others exists. Students suspended under this provision will benotified by personal delivery, and will also be given a copy of these standards and procedures. The studentwill be given the option of appearing before the Dean of Campus Life (or designee) within 48 hours of theorder for interim medical suspension to discuss only the following:1. The reliability of the information concerning the student’s behavior;2. Whether the student’s behavior poses a danger of causing imminent, serious harm to the student orothers, causing property damage, or directly impeding the lawful activities of others;3. Whether the student has completed an evaluation, in accordance with the standards andprocedures.The sole decisions to be made at the hearing are whether interim medical suspension should be continuedor modified, and whether medical withdrawal should remain in consideration.Involuntary Medical WithdrawalIf the medical evaluation supports medical withdrawal, a hearing will be scheduled before the Dean ofCampus Life or designee, the Director of the Health Center and the Director of the Counseling Center. Thestudent will be informed, in writing with certified delivery of the time, date and place, and will be given atleast two business days to independently review the psychological or psychiatric evaluation prior to thehearing. In addition, the student will be notified of who is expected to present information at the hearing.If the evaluation does not support medical withdrawal, the student will be notified. If other action ispending, the appropriate individuals will be notified and will proceed with their actions.The student and the student’s representatives may present information for or against involuntary medicalwithdrawal and will be given the opportunity to ask questions of others presenting information. The hearingwill be conversational and non-adversarial; however the Dean of Campus Life or other designated person in88

charge of the hearing will exercise active control over the proceeding, to include deciding who may presentinformation. Formal rules of evidence will not apply. Anyone who disrupts the hearing may be excluded.A written decision will be rendered by the committee within two business days, stating the reasons for itsdetermination. The decision will be delivered to the student by certified means. If the student is withdrawn,the notification will include information concerning when reapplication may be made, as well as specifyingany conditions of reinstatement. The decision of the Dean of Campus Life, or designee, is final and notsubject to review.A written and taped record of the proceeding will be kept and a copy made available to the student.A student seeking readmission who has been medically withdrawn must reapply, and may not reenter theuniversity without providing competent medical information that the medical condition no longer exists, oris sufficiently under treatment so as to remove any substantial likelihood of reoccurrence of the situationwhich caused medical withdrawal. In addition to the information that a reapplying student submits, theuniversity may require the student, at the student's cost, to undergo a medical evaluation by a licensedmental health professional of the university's choosing.A medical withdrawal is not considered a conduct action, though a prior medical withdrawal may beconsidered in subsequent conduct hearings involving the student.Representation/Support at HearingsThe student subject to either an Interim Suspension Hearing or an Involuntary Medical Withdrawal Hearingmay be assisted in the hearing by a family member and/or a licensed psychologist or psychiatrist, or in lieuof a licensed psychologist or psychiatrist, by a member of the faculty or staff of the university. The studentwill be expected to speak for him or herself whenever possible.Notification to Parents/GuardiansWhen interim action or involuntary medical withdrawal are imposed, a student’s parents/guardians will benotified unless the student can show cause why notification could exacerbate the problems leading to theinterim action or withdrawal. This notification will be made on the basis of medical records not subject toFERPA, on the basis of a student’s dependency status, or on the basis of FERPA’s health and safetyexception, as applicable.* These conduct policies and procedures have been authored with the assistance of the National Center forHigher Education Risk Management, www.ncherm.org. Portions of these procedures have been adaptedfromf Syracuse University, Penn State University, Loras College, Duke University and the University ofOregon. Policies have been adapted from the models of Gary Pavela, Ed Stoner’s Model Code and theModel Code of NCHERM authored by Brett A. Sokolow, JD. Rights of use have been granted by NCHERMto the University of the Incarnate Word. No other use is permitted without the express permission ofNCHERM.Section 27Student Sales & Fund-Raising (Back to TOC)Sales will be conducted by registered student organizations only. Sales in stationary locations on campusmust be approved by the Director of the Student Center and Leadership Activities and appropriatepaperwork to reserve facilities must be completed at least two (2) weeks before the event. No bake salesmay be conducted in the vicinity of Hortencia’s. Individuals or organizations may not sell or solicitdonations off-campus in the name of the University unless prior authorization is given by the Dean ofCampus Life and the Vice President of Institutional Advancement.89

Section 28Smoking PolicyThe smoking policy is based on the University’s commitment to a wellness philosophy.Whereas environmental tobacco smoke contains human carcinogens; and whereas absorption ofenvironmental tobacco smoke has been documented from involuntary smoking in the worksite; andwhereas exposure to environmental tobacco smoke occurs for individuals within the same ventilationsystems as active smokers; and where as epidemiological studies have shown an increased risk of lungcancer for individuals exposed to environmental tobacco smoke: no smoking is permitted in any Universityof the Incarnate Word community facilities or buildings.All employees and students share in the cooperative responsibility of compliance with this policy. Whenconflicts arise, the health of the nonsmoker will prevail. Employees and students who do not comply withthis policy will be subject to the same disciplinary actions that accompany noncompliance with otherUniversity rules and/or policies.Source: “Smoking at the Workplace, Position Statement of the American Cancer Society,” 4.Section 29Vendor Exhibitor Policy (Back to TOC)Vendors are generally confined to exhibit space at the Student Center. The following guidelines address thenature of exhibits allowed in the UIW Student Center.1. All exhibits must meet the guidelines of the Student Center and be consistent with the Mission of UIW.2. The approval of all vendors is at the discretion of the Director of the Student Center and LeadershipActivities. Some businesses have an exclusive agreement with the University to market on campus, whichexcludes other similar businesses.3. Exhibitors/vendors are strictly prohibited from asking for personal information such as driver’s license,social security, or credit card numbers, or taking copies or digital images of student information.4. An individual or group that is selling a product must pay the specified fee or be sponsored by a registeredstudent organization. The organization must turn in an Activity Approval Form in advance of the event andhandle all aspects of the agreement for the percentage of the sales.5. No hawking or calling out is permitted at any time.Section 30Student Organizations (Back to TOC)Information regarding University of the Incarnate Word organizations is available to members of theUniversity community. Student contact information (name, address, phone and office held) is not availableto outside groups, and is not to be disseminated by other members of the University community.90

Registration and BenefitsStudent organizations are established and registered at the University of the Incarnate Word for the purposeof complementing the educational program and furthering spiritual, intellectual, moral, social, physical andcareer development of students. These organizations provide students with opportunities for leadership,fellowship and self-government.To achieve status as a registered organization, each group must submit appropriate documents to theDirector of the Student Center & Leadership Activities as outlined in the Student Organizations Handbook.A group of students may receive status as a registered organization by receiving approval from the Dean ofCampus Life (in consultation with the Vice President for Academic & Student Affairs where appropriate).Groups whose goals are not duplicative and are consistent with the mission of the University and the valuesof the Catholic Church will be considered for registration. Officially registered groups have access to thefull range of benefits of membership in the campus community. These benefits include: the ability to recruitmembers from the student body, faculty, and staff; use of most campus resources without a fee; theopportunity for funding from SGA or other campus offices; the opportunity to conduct approved fundraisingevents; and the opportunity to advertise and hold approved events on campus. Financial accountsmay be established by student organizations in the Business Office by completing appropriate paperwork.Student organizations should select and send a representative to all SGA General Assembly meetings.Section 31Policy on Electronic Mail (E-Mail) UseThe University of the Incarnate Word believes that the application of technology both supports andenriches the student academic experience. Accordingly, the UIW grants access to University InformationTechnology (IT) systems to authorized students, faculty, staff members and university-registeredorganizations. University technology systems are to be used to fulfill the UIW mission and to supportassociated administrative tasks. One key element of IT systems is electronic mail (email), which hasbecome a routine medium of communication both within and external to the university. Because e-mail hasthe potential for misuse within the university setting, this policy is established to promote the constructive,rather than destructive, use of e-mail.Definitions• “Electronic mail” or “e-mail” encompasses the UIW messaging system that uses computingfacilities to create, send, forward, reply to, transmit, store, hold, copy, download, display, view,read or print messages between or among individuals or groups.• “E-mail Systems or Services” refer to electronic mail systems or services owned or operated bythe University or any of its sub-units.• “Information Technology Systems” are computing resources, services and network systems suchas computers and computer time, data processing or storage functions, computer systems andservices, servers, networks, input/output and connecting devices, and related computer records,programs, software and documentation.• User is an authorized individual who makes use of the University e-mail services. A user has aunique e-mail address that is assigned by the University.General E-Mail PolicyThe UIW believes in a diversity of opinions and the freedom to express ideas; however, access to theuniversity e-mail system is a privilege governed by ethical and responsible behavior. No activities areallowed that would cause disrespect to the image and reputation of the university. Users must operatewithin UIW standards based on common sense, common decency and the mission of the university, whichincorporate the precepts of Catholicism with the practices of positive, caring service to others.91

Routine monitoring of e-mail messages by university managers will not occur. E-mails are consideredprivate and confidential unless the author has given permission to make them available to others. Theuniversity, however, cannot guarantee the privacy or confidentiality of e-mail messages. Because e-mailsare transmitted and received in an electronic environment, there is always the possibility of messages goingastray.E-mail messages are organizational records because they are processed using university IT assets andreside on a shared university filing system. Therefore, they are subject to review and disclosure, but onlywhen a legitimate business need prevails and with specific authorization and controls. Rules for universityaccess and disclosure are listed below.E-mail messages should meet the same standards for distribution or display as if they were documentsprepared in writing. All email messages should clearly and accurately identify the author. E-mails that areforwarded should not be altered to change the text of the original author without their permission. Messagesshould not be written that are unethical, irresponsible or which the author would not want posted on abulletin board, used in a lawsuit, or shared with the wrong person. Language should be chosen carefully soas not to embarrass the receiver or the author at a later time. Messages written in anger are often the sourceof later embarrassment for the author.Usage of E-MailPermissible use of e-mail encompasses support of university business including academic andadministrative functions by authorized users.E-mail has the potential for abuse. Prohibited uses of e-mail include exploitation of university e-mailsystems for personal or commercial purposes not related to university business, copyright violations,deliberate interception of e-mail, and the opening of undelivered e-mail, except by authorized personnel tocorrect misrouting.E-mail will not be used to intimidate, degrade, demean, or harass others or to interfere with their ability toconduct university business or academic functions. E-mail will not be constructed so as to appear that ithas been sent by someone else. Opening others’ e-mail to satisfy curiosity unrelated to university businessis prohibited.Use of e-mail to promote or send pornography is prohibited, as is use of e-mail to distribute computerviruses or worms. Distribution of chain letters by e-mail is prohibited because this practice causesexcessive network traffic and loads on computing system assets.University Access and DisclosureThe Electronic Communications Privacy Act (ECPA) was passed by Congress in 1986. The ECPA madeinterception of electronic communications on a public or private network without proper authorization anillegal act. Under the ECPA, e-mails were afforded the same protections as given private telephoneconversations. The EPCA protects internal systems, such as those used by the UIW, from unauthorizedinterception by outside sources. However, the ECPA does permit messages that are stored on internalsystems to be accessed by authorized personnel without violating the Act.The university reserves the right to access and disclose the contents of e-mail messages under certainlegitimate circumstances. Such circumstances may include an investigation triggered by indications ofmisconduct, to protect institutional, student, faculty or staff health and safety, as needed to protect theacademic mission of the university or to locate substantive information not available by other means,among other circumstances. Additionally, the university may access and disclose e-mail information inresponse to legal processes and to fulfill obligations to third parties.92

Information properly obtained for legitimate UIW business purposes may be disclosed without permissionof the student, faculty or staff member. The university will attempt to refrain from disclosing particularmessages if they would cause personal embarrassment, unless disclosure is required for legitimate UIWbusiness purposes or to satisfy a legal obligation.The President of the University of the Incarnate Word, with the concurrence of the University LegalCounsel, will respond to written requests for access to electronic information in advance of the activity,following a written, approved procedure developed by the University Legal Counsel.93

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Student Receipt of Complaint Procedure Guidelines and Forms(Approved by VPASA, 11/4/05)The University of the Incarnate Word (UIW) is committed to maintaining a learningenvironment which promotes academic excellence and personal development. Procedureguidelines assure students the opportunity to register their complaints about what theybelieve to be unfair treatment involving their academic work and to receive promptresolution of matters related to the complaint.Here is a summary of the Procedure Guidelines that explain the process a student mustfollow in registering a complaint:1. Hold an Informal Meeting with the Instructor to Resolve the Complaint.If the complaint is not resolved, the student may decide to initiate a Formal Conferencefor the record.2. Hold a Formal Conference with the Instructor after filling out Part I of theConference Documentation Form.If the complaint is still not resolved to the satisfaction of the student, the studentshall have the right to appeal a decision in writing to the Dean of the College/Schoolin which the instructor resides.3. Initiate the process of appealing to the Dean by completing the form called theAppeal Form for Student Complaints about Faculty Decisions.I understand the basic 3-step process for resolving a complaint related to facultydecisions about student course work and realize that for further details I must read theProcedure Guidelines and Forms I have received. I also understand that the Dean is theappropriate administrator for making a final decision on the appeal and that I am notentitled to appeal to another administrator or office.Print Student Name: __________________________________Student Signature: _______________________________ Date: _________________96

Formal Conference Documentation Form(For a Student Complaint about an Instructor’s Decision)Part I The student completes this part prior to the meeting with the instructor.Student Name: ____________________________ ID #: ________________________UIW email: ____________________Phone/cell: (____) ___________________Address: _____________________________________________________________________________________________________________________________________________________________Instructor’s Name: ____________________________UIW extension #: ___________Issue (completed by the student prior to the conference):____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________………………………………………………………………………………………………………………By signature I acknowledge that I have met with the above named student to discuss thisissue. I am/am not (circle one) providing written comments. (Comments must besubmitted to your dean within three days of this meeting.)Signature of Instructor: _______________________________ Date: ________________………………………………………………………………………………………………………………Part 2The student, after the meeting, describes whether resolution of the complaint wasreached or not:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Signature of Student: _________________________________ Date: ________________Whether there is resolution or not, the student delivers this form in a sealed envelope tothe Dean of the college/school in which the instructor resides.If resolution was not reached and the student wishes to appeal the instructor’s decision,then the student requests from the Dean’s Office the Appeal Form for StudentComplaints about Faculty Decisions completes it and returns to the Dean’s Office withinthree days.cc: StudentInstructor97

Appeal Form For Student Complaints About Faculty Decisions*Student Contact InformationStudent’s (Complainant’s) Name: ____________________________________ID #: ______________________ UIW e-mail address: ___________________________Address: ________________________________________________________________Home Phone Number: _________________ Cell: __________________Work: _______________Complaint InformationDate of the incident/complaint: _____________________Time of the incident (if applicable): _________________Place the incident occurred (if applicable):_____________________________________Name(s) of the instructor who made a decision that directly affected you and is thesubject of your complaint:________________________________________________________________________________________________________________________________________________________________________Date of last conversation with such person(s) when you tried to resolve your complaint:______________Please attach a letter explaining your complaint and the reasons why a decision or actionthat affected you should be changed.What happens next?1) Your complaint will be investigated by the appropriate college/school dean who willseek a fair solution, and report back to you in writing within 10 school days.2) The final decision may not be appealed to a higher level.3) Your file will be kept in the office where the final decision was made.*PLEASE NOTE: UIW explicitly prohibits any member of the Universitycommunity from harassing or retaliating against students who file complaints andappeal decisions.Student Signature: _____________________________ Date:___________________OFFICE USE ONLYDate Appeal Received: ____________Date Response Due:______________Dean’s Name: _____________________________Date Response Sent to Student: _______________Comments:98