LHCS PTA Board Meeting Minutes - Lake Harriet Community School

LHCS PTA Board Meeting Minutes Page 2Agenda Discussion Action2. The Program and Operating expenses are trickling in more.Teachers are submitting their classroom enrichmentAnother plea will goout as well as thereimbursement forms.upcoming Pancake3. The PTA is still about $39,000 short for fundraising to date.Breakfast andCarnival.FundraisingReport1. Angie reported that there will be one more plea for the pledgedrive. About $36,500 has been raised so far with a goal of $39,000.2. The Mason’s Pancake Breakfast is scheduled for March 27 th .CommunicationsUpdateNicole reported on the following:1. The website has been streamlined so there is not as much on theleft-hand side; middle grades teachers no longer listed by grade;and a few other changes.2. Kindergarten Orientation on May 5 th , so information about stayingconnected will come out.3. Mission Statement is finalized and will be on the website soon. Itwill also be given to the District so they have the correct version touse.Other CommitteeReports Volunteering Update –o Ann reported about the current volunteer needs besides theupcoming Carnival;o no responses to the last two email blasts; may need tohave weekly email blasts in April to recruit enough help Nominations Committee – Kathryn identified the need to thinkabout the PTA Committee (Board and all other roles) for next year.We need a Nominations Committee to help recruit for next year. Itwill be helpful to have a listing of all open positions.Special Updates Carnival – Donny reported that there is less upfront fundingavailable this year they already had an unexpected cost arise.Need two key committee chairs (Volunteers & Food)o Nicole reminded about the Carnival Emergency Station aswell as informing volunteers to know where to send anyindividuals needing emergency attentiono Ann asked that classroom teachers who’s rooms are beingused for the Carnival be informed as far in advance aspossible.o Theme is the same this year -- Dragons School Supplies Packet – Valerie gave an update about schoolpackets changes for next year. Hard copies only for kindergartenersgiven out at the Kindergarten Orientation; all other orders areon-line. Pick-up will be during the Ice Cream Social.Lynn will send anemail to all PTAmembers to seewho might now bereturning.A Nominationscommittee will betied in with the nextFinance committeemeeting on April12 th .Lori added thefunding into thebudget already.ReportsNew Business1. The Bullying Presentation on February 23 rd had about 25 peopleturn out. The presenters had a power point presentation, which theysent to Kathryn, who will work with Lorna to get it on the web2. Read-a-Thon raised about $11,600 after expenses. T-shirts arecoming.Is there a need for a PTA meeting in April to address the grantapplications and budget? Need to discuss the grants and possibleCarnival issues.The PTA Board received a copy of all the grants beforehand,reviewed them, then met to review the grants.Nicole is proposing an additional meeting to review the grantapplications plus an all-school PTA meeting to approve the grants.Discussion followed for pros and cons. Motion passed with one ‘no’.The meeting was adjourned at 8:27Next PTA meeting is on Tuesday, April 19 th at 6:45pmGrant informationwill be posted onthe website with theapplication