colorado department of labor and employment standard policy and ...

authority and may be further delegated to the appropriate supervisor for reasons of confidentiality.Administrative leave may be granted for up to six visits. The supervisor is also responsible for trackingsuch leave and reporting it to the Payroll Tech Support Unit.Discretionary administrative leave may be granted for attendance and participation at meetings, conferences orother activities only if approved by the Executive Director. These activities must be demonstrated to be relatedto the employee’s job duties and responsibilities and/or “deemed for the good of the State” as a whole or for thegood of the department. This includes service as a duly elected official of an employee organization.Administrative leave MUST be granted for the following:• Participation in hearings or settlement conferences at the direction of the Personnel Board or Director ofPersonnel and to testify in court or official government hearings on state-related matters when requiredby an appointing authority or subpoena;• Two hours to participate in general elections if the employee does not have three hours of unscheduledwork time during the hours the polls are open. The three hours do not need to be sequential. Scheduledadjustments, availability of early voting and absentee balloting should be considered by employees andmanagers well in advance of general elections.• Up to two days per fiscal year for organ, tissue, or bone donation for transplants.Attendance and participation at the Executive Director’s regularly scheduled Employee Advisory Councilmeetings and participation on internal oral boards as a board member should be reported as work time.Administrative leave will not be authorized to conduct personal business, or to attend activities associated withorganizations established for the personal benefit of individual employees. Such situations may be handled by theuse of annual leave when approved by the appointing authority.Test and InterviewsAdministrative leave will not be authorized for time required to complete applications and/or to completeexamination material. This includes any exams or preparation for exams which are to be accomplished on theemployee’s own time for transfers, promotional exams, open competitive exams or other employmentopportunities. Administrative leave may be granted for tests and interviews that are administered during theemployee’s normal scheduled work hours. Up to 12 hours per fiscal year of administrative leave may be grantedfor employees with twelve months of state service to participate in tests and interviews. The 12 hour limitincludes test time and travel time. All appropriate leave rules are in effect for hours in excess of 12 hours.School and Community Volunteer ServiceThe Department recognizes the importance of supporting our local communities. Up to a maximum of 12 hoursper fiscal year of administrative leave may be granted for employees with one year of state service to participatein your child’s school activities and/or to perform a volunteer activity that benefits the community.The philosophy of school leave is to enable parents and legal guardians to attend or participate in their children’sschool events, activities, or conferences that are sanctioned and sponsored by the child’s school. This leave isavailable for pre-K through 12 th grades only.The philosophy of volunteer activity is that the activity being performed should benefit the community at-large.School-sanctioned and community/volunteer administrative leave requests must be accompanied by supportingdocumentation* from:• the school, or;