South African Rugby Union Test Match Programmes ... - SuperSport

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Test Match Programmes and Ad Hoc Publications RFP3. COMMUNICATIONS REGARDING THIS RFPIt is the interested company’s responsibility to inquire about and clarify any requirementof the RFP that is not clearly understood. All questions must be in writing and submittedby 16H00 no later than five (5) working days prior to the proposal due date. All inquiriesshould be submitted by email to: JJ Harmse on jjharmse@sarugby.co.za4. PURPOSESARU is soliciting proposals to establish a comprehensive contract with one company topublish Springbok Test match programmes and other ad hoc publications as may occurfor the 2013 season, with a view to a longer term arrangement.5. SCOPEThe Springboks play six Test matches at home on an annual basis for each of which amatch programme is produced and distributed for sale. The format is usually A5 – but isnot limited to such format. Approximately 5 000 are printed for each match.SARU requires match programmes to be produced and distributed to the followingschedule:1. June 8: Springboks v Italy and Scotland v Samoa2. June 15: Springboks v Scotland and Italy v Samoa3. June 23: Springboks, Scotland, Italy and Samoa, fixtures TBC4. August 17: Springboks v Argentina5. September 28: Springboks v Australia6. October 5: Springboks v New ZealandOther properties which may come into the scope are a publication to mark the 50 thanniversary of the Craven Week and the Nelson Mandela Bay Sevens tournament guide.The scope of activity includes all aspects from initial design and concept, sourcing andcreation of content, printing, sales and distribution.The publisher will not have the right to sell or place advertising in any of thepublications, which will be a right reserved by SARU.6. Programme characteristicsPlease provide details of proposed format, including:6.1. Page size6.2. Paper quality6.3. Binding6.4. Number of pages for each programme6.5. Proportional split between editorial and advertisingGraphics and photographyPlease provide details of photographic sources that will be usedContentConfidential Page 4 25/02/2013
Test Match Programmes and Ad Hoc Publications RFPPlease provide an overview of proposed content, including types, contributors etcDistribution and salesProvide details of strategies and channels to be used.Please provide the implementation plan including time frames for each.ObligationsNote that editorial content is subject to SARU approvalSARU will require a minimum of 20 pages in full colour for sponsor use in every matchprogramme.ExpertisePlease provide examples of expertise in publishing rugby and/or sports matchprogrammes, guides and/or books as relevant for the purposes of this project only.7. PROPOSAL OUTLINEProposals should be straightforward, clear, well organised, easy to understand andconcise; and should include the following:7.1. Covering letter7.2. Executive Summary7.3. Company informationa) Legal status and registration detailsb) Company background and historyc) Quick overview of services and capabilitiesd) Management or key personnel biographiese) Contact informationf) Ownership, including the names and percentages of major shareholders7.4. The proposed solutiona) Basic summary of the solutionb) Solution methodology/processc) Original ideas – strategy, creative, etc.d) Features and functionalitye) Options and add-ons7.5. Proposed financial model7.6. Please provide explicit risk mitigation strategies to ensure continuity of supplywhere sub-contractors are going to be utilised.7.7. Please make clear whether financial amounts are VAT inclusive or exclusive7.8. Please provide detail of your relevant insurance coverage8. FURTHER INFORMATIONThe requirements specified in this RFP reflect those presently known. SARU accepts noliability (including in contract, tort, including negligence or otherwise) to anyone in theevent of an error in, or alleged misinterpretation of, any statements made orinformation provided during the RFP process. SARU reserves the right to vary, in detail,the final requirements.Proposals will be valid for at least three months, and may not be withdrawn or changedwithout SARU’s prior consent in writing. SARU may treat your proposal as your bestproposal without and despite any further enquiry.Confidential Page 5 25/02/2013
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South African Rugby Union Test Match Programmes ... - SuperSport

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