Chapter Fees and Payment Plans - 2010-2011 - Theta Xi Fraternity

THETA XI FRATERNITYFees and Payments Due to Fraternity Headquarters for the 2010-2011 School YearAs authorized by the Constitution and By-Laws and actions of the Grand Lodge, the following fees apply toall chapters/colonies, effective for the 2010-2011 school year:FEES DUE FROM THE CHAPTER/COLONY:• CHAPTER SERVICE FEE - This fee is determined by the combination of two amounts - $1,450 (the samefor every chapter/colony) plus $255 multiplied by the average annual number of initiations in thechapter/colony over the last three years. For example – if you chapter initiated an average of 10 menover the last three years, your chapter service fee would be $4,000 for the year. This fee provides for 1)District Leadership Academy partial registration fees, designated meals and travel reimbursement; 2)registration fees, hotel room costs, designated meals, and travel reimbursement for two delegates to theNational Convention; 3) to supplement the cost of the chapter visitation program; 4) The 145 th Conventionvoted to assess an additional contribution through the 2013-2014 school year to establish a special fundfor the planning, funding, construction, maintenance and related activities to remodel or replace thecurrent Memorial Structure on the Campus of Rensselaer Polytechnic Institute to Commemorate the150th Anniversary of the Founding of Theta Xi. The contribution is equivalent to $5 per man per semester(or $10 per year) based on the number of chapter members at the opening of the school year, and willalso be included within your chapter service fee in addition to the amounts above.• RISK MANAGEMENT ASSESSMENT - Billed at the beginning of school, this fee provides eachchapter/colony with liability insurance, fidelity bond coverage, Directors and Officer Insurance and theMember Accident Protection Program (MAPP) coverage. The assessment is based on totalchapter/colony size (the total of initiated and associated members) as of July 1. The cost varies each yearbased on the premium paid by the national organization for all chapter-oriented insurance coverage.The assessment includes an experience factor that rewards groups with good risk management practicesand/or claim experience, and applies a surcharge to groups with Risk Management Policy violationsand/or claim experience. The 2010-2011 Risk Management/Claim Experience Model is on page 2.Payment Options (Applies to Chapter Service Fee and Risk Management Assessment)At the beginning of each school year Chapters and Colonies have three payment options from which tochoose:Upfront Option: Pay in full by October 15, 2010, and receive a 2.5% discount on the 2010-2011 Fees.Installment Option: Pay 30% down by October 15, 2010, (along with any outstanding balance) andestablish electronic transfer of funds in six equal monthly installments over seven months(November – May with the option to skip any one month of the chapter’s choice indicatedwhen the form is submitted) with a 2% processing fee added to the monthly payment.Semester Option: Pay in two equal installments (September 1 and January 1) at full rate within 30 daysof billing, subject to 1.5% per month finance charge after 30 days. If a chapter does notselect an option by September 15 th it automatically defaults to Semester Option.FEES DUE FROM THE INDIVIDUAL:• INITIATION FEE - This fee is $305.00 per initiate and should be paid TO FRATERNITYHEADQUARTERS approximately 10 days prior to the anticipated initiation date. It is refundable ifthe initiation does not take place. The fee is due directly from the individual and the chapter serves as theFraternity’s agent to collect and forward this fee. Permission to initiate is provided ONLY when theprospective initiate’s name and the $305 fee has been received at HQ.NOTE: A chapter/colony shall be assessed a fine of $50 per initiate each time it initiatesundergraduate member(s) prior to receipt of the name of the initiate and the initiation fee atFraternity Headquarters.

THETA XI FRATERNITY2010-2011 Risk Management/Claim Experience ModelThe following criteria are utilized to determine the actual assessment billed to each chapter/colony.This model is designed to reward chapters/colonies that have established a record of strong riskmanagement practices and strong academics consistent with Theta Xi’s Risk Management Policyand Statements of Position; in addition to rewarding good claim experience.Chapters/Colonies, which have violated the Fraternity Risk Management Policy, and/or have beeninvolved in incidents which have resulted in claims, are surcharged. The criteria for credits andsurcharges are listed below:1. For risk management violations over the past two years:• For one violation, a 10% surcharge will be applied.• For two violations over the same period, a 50% surcharge will be applied.• For three violations over the same period, a 200% surcharge will be applied.2. For claims which occurred over the past two years:• For each claim, which occurred in the past two completed policy years where the reserveor paid claim is $10,000 or less, a 10%, surcharge will be applied.• For each claim, which occurred in the past two completed policy years where the reserveor paid claim is more than $10,000, but less than $50,000, a 25% surcharge will beapplied.• For each claim, which incurred in the past two completed policy years where the reserveor paid claim is $50,000 or more, a 50% surcharge will be applied.3. No claim over the past two completed policy years will earn a credit of 5%.4. Chapters without a house will earn a credit of 20%.5. Chapters that employ a live-in non-member resident advisor (housemother, resident advisor)will earn a credit of 20%.6. Chapters that adopt a dry house policy that prohibits the storage or use of alcohol in thehouse and at the great majority of events/activities conducted by the chapter, whether on oroff their property, may apply to the Executive Director to earn a credit of 5%. Chaptersinterested in applying for this credit should contact Executive Director Jim Vredenburgh atFraternity Headquarters 800-783-6294, ext 104 or jim@thetaxi.org.7. A Chapter/colony grade point average above the all-male average for each of the past twoacademic terms earns a 10% credit. A chapter/colony grade point average above the allmaleaverage for one of the past two academic terms earns a 5% credit. A grade pointaverage of .2 or more above the all-male average for one or two of the two of the past twoacademic terms will double the credit earned. When comparison grades are not available, achapter/colony grade point average of 3.0 or better on a 4.0 scale will qualify thechapter/colony for these credits.8. GreekLifeEdu - Based on the percentage of returning members who have successfullycompleted GreekLifeEdu, a maximum credit of 10% ranging up to a maximum surcharge of10% will be included in the chapter assessment.