SDSU Summer 2013 Federal Work Study Program Eligibility ...

SDSU Summer 2013 Federal Work Study ProgramEligibility Requirements and Application ProceduresThe summer Federal Work Study (FWS) program period covers from June 1, 2013, to August 31, 2013. You are not required toattend SDSU Summer Session to participate in the summer FWS program.Eligibility Requirements for Summer EmploymentYou must—• Be an SDSU student either continuing (enrolled for the spring 2013 semester) or newly admitted (planning to enroll for the fall2013 semester).• Have filed the 2013-14 Free Application for Federal Student Aid (FAFSA) and have a financial aid award for the 2013-14academic year from the Office of Financial Aid and Scholarships (OFAS).• Maintain satisfactory academic progress at the end of the spring 2013 semester as defined by the OFAS. If you are not makingsatisfactory academic progress, the OFAS will post a message on your AidLink account and notify you by e-mail. You will not beeligible for summer Federal Work Study.Procedures for Summer Federal Work StudyIf you meet the eligibility requirements above, then—1. Find open job opportunities from the jobs listed on the OFAS website. Click on "Summer FWS Jobs" at: sdsu.edu/financialaid.2. Schedule an interview with the employer.3. Complete Section A (on page 2).4. Your FWS employer (both Supervisor and Division Coordinator) must complete Sections B, C and F.Notification of Summer Federal Work Study EligibilitySummer FWS eligibility will be determined beginning in May. Both you and the Division Coordinator will be sent notification ofeligibility or ineligibility via e-mail. You may begin working only after OFAS notifies the Division Coordinator of your eligibility.Summer FWS Earnings May Affect Your 2013-14 Financial Aid AwardPart of your summer earnings may be considered a resource in determining your 2013-14 academic yearfinancial aid award. The amount to be considered a fall resource will be indicated on your AidLink recordin "Your Messages" and as a resource in "Your Award Summary." If you have questions concerning theresource amount and how it affects your eligibility, please contact the OFAS.Required DocumentationFederal law requires documentation to prove your eligibility to work as follows—• An original Social Security card (no photocopies accepted) or proof of application for a Social Security number.• Photo identification — an SDSU Red ID card plus either a Driver’s License or U.S. Passport.• Permanent Resident Aliens must present a Permanent Resident card.Employment Procedure for All New SDSU Student Employees1. You and the hiring department complete A, B, C, and F of the attached Student Employment Authorization for Summer 2013.Section F — Signatures→→Authorizing department signature is always required.→→Division Coordinator signature is required for Federal Work Study positions.2. Present appropriate documentation to the Center for Human Resources (CHR), Extended Studies Center, Room 406 (see“Required Documentation” above). CHR initials Section C of the form to verify your eligibility to work.3. CHR returns the original completed form to you which you take to the OFAS, SSW 3605. OFAS keeps a copy and forwards theoriginal to CHR if you are eligible for summer work study employment.4. Do not begin working until OFAS notifies the Division Coordinator that you are eligible.5. If you are not eligible for summer work study, the OFAS places a message on your AidLink account and sends you an e-mail.PaychecksPaychecks are distributed in each department. See your Department Coordinator for information on pay days and disbursementprocedures.1

SUBMIT COMPLETED FORM TO:Office of Financial Aid and ScholarshipsSan Diego State University5500 Campanile DriveSan Diego, CA 92182-7436Telephone: 619 • 594 • 6323Web: sdsu.edu/financialaidFor Federal Work Study Only: Please print and complete information using instructions from page 1.Student Employment Authorizationfor Summer 2013Staff Use:Work Study (FWS): 1871 / 1872Bridge (FWS): 1875 / 1876Instructional Student AssistantOff-Campus Work Study: 1153Section A - Student InformationLast NameStudent E-Mail AddressFirst NameRed IDNumberHCM KeyedStudent Local orCell Phone Number ( )Where will you live from June 1 to August 31, 2013? With Parents Off CampusI understand that to be eligible for summer Federal Work Study, I must either be a continuing student from the spring 2013 semester or havebeen admitted for the fall 2013 semester. In addition, I must plan to enroll at SDSU for the fall 2013 semester.Instructions for Sections B, C & F - (Completed by Supervisor and Division Coordinator)For the summer 2013 period (June 1 to August 31), only students who have an offer of employment will be reviewed for Federal Work Study eligibility.Complete the information below if a position is available for the student identified in Section A.Section B - Department InformationDivision Name Department Name Department ID Mail CodeSupervisor NameSupervisorPhone NumberDepartmentAttendance ClerkPay Period(the effective date for all appointments / pay rate changes is the beginning of the student pay period)Estimated Summer Earnings - amount budgeted for this student ––June $ July $ August $Section C - AppointmentHCM Position #Job CodeExpected ApptEnd DateHourly RateFWS Job TitleFWS Job NumberStandardHours / WeekFor Human Resources Only - Employment Eligibility Verification: Student cannot begin work without verification (please initial)Section D - Pay Rate ChangeTo ensure the pay rate change is effective for hours worked during the month, a completed Student Employment Authorization form must besubmitted by the 15th day of the month.HCM Position # Job Code Empl Recd #Section E - Termination - student employee signature not requiredNewHourly RateHCM Position # Job Code Empl Recd #Last Day WorkedEffective DateSection F - SignaturesAuthorizing Department SignatureDateDivision Work Study Coordinator Signature(for FWS positions only)DateFOR FWS EMPLOYMENT: Student employees must submit this completed document to the Office of Financial Aid and Scholarships (OFAS),SSW, Room 3605. Students cannot begin working until the OFAS has notified the FWS Division Coordinator.2