Handbook for New Academic Sessional Staff - Faculty of Arts

Handbook for NewAcademic Sessional StaffFaculty of Arts

ContentsWelcome to Arts ........................................................................................................................ 01How to use this Handbook ................................................................................................... 02Prior to Starting your Job ...................................................................................................... 02Appointment Form Completed and Submitted ................................................................................. 02Code of Conduct at Macquarie ....................................................................................................................... 02Acceptable Use Policy ........................................................................................................................................... 02Meet with the Unit Convenor or Head of Department .................................................................. 02Day 1 .............................................................................................................................................. 03Tour of the Campus ................................................................................................................................................ 03Campus Card ............................................................................................................................................................... 03Apply for a Campus Card .................................................................................................................................... 03Campus Card Service Hours .............................................................................................................................. 03Activate Your Campus Card .............................................................................................................................. 03The First Week............................................................................................................................ 04Workplace Health and Safety ........................................................................................................................... 04Security ............................................................................................................................................................................ 04In the Case of an Emergency ............................................................................................................................ 04Emergency Evacuation Procedures ............................................................................................................. 04Orientation to Departmental Resources ................................................................................................... 04Learning Technologies ......................................................................................................................................... 05Policies and Procedures ....................................................................................................................................... 06Social Inclusion at Macquarie University................................................................................................... 06Wellbeing Support Services .............................................................................................................................. 06Library ............................................................................................................................................................................... 06Glossary ........................................................................................................................................................................... 07The Second Week ..................................................................................................................... 07Contact the Director of Learning and Teaching .................................................................................. 07Teaching @ Macquarie University ................................................................................................................. 07Learning Skills .............................................................................................................................................................. 08Month 1 ........................................................................................................................................ 08Learning and Teaching Centre ........................................................................................................................ 08Teaching Evaluation for Development Service (TEDS) .................................................................... 08Informatics and IT Help ......................................................................................................................................... 09Warawara - Department of Indigenous Studies .................................................................................. 09Wellbeing Support Services .............................................................................................................................. 09Meet the Executive Dean .................................................................................................................................... 09

Welcome to ArtsProfessor Martina Möllering and the staffshare their vision for the Faculty.From the Acting Executive Dean andSenior StaffMacquarie University pursuesdiscovery, learning andservice and aims to achieveinternational reach throughoutstanding research and aunique student experience.Both teachers and studentsare immersed in a pervasiveresearch culture, where lifelongenquiry and the pursuitof knowledge are strongly encouraged.Who we areThe Faculty of Arts provides a distinctivebackground in the study of ancient, Indigenous,and contemporary cultures, a versatile educationthat opens avenues for future study andprofessional life.In our Faculty, students will find the opportunityand support to take control of their owneducation, to engage in independent research,and to integrate their passions into theirprofessional life.Students will be in direct contact with leadingscholars and researchers in their fields in thefollowing Departments of:• Ancient History• Anthropology• English• Geography and Planning• Indigenous Studies• International Relations• International Studies• Law• Media, Music and Cultural Studies• Modern History• Philosophy• Politics• Police, Intelligence and Counter Terrorism• SociologyThe Faculty provides a student-centred educationthat brings together research and teaching, makingsure that the most up-to-date new findings enhancethe student experience.As a teacher in the Faculty of Arts at Macquarie youhold an important and ultimately rewarding positionwhich is pivotal in assisting our students to reach theirfull potential. You will bring with you a wealth ofexperience, skills and interests which are keycomponents in providing our students with a learningexperience that is innovative, supportive and flexible.The intention of this handbook is to introduce you towhat we expect of you as a member of sessional staffand the numerous opportunities for professionaldevelopment and support that are available to you tohelp you manage your academic career. The handbookprovides guidance about where you can go for adviceand assistance. I recommend that you make use of theexpertise and resources available to you in the Facultyat the Learning and Teaching Centre and across theUniversity.I congratulate you on your appointment and I lookforward to working with you in order to maintainMacquarie University’s high standards as well asachieving new goals. Good luck in your futureendeavours.Martina Möllering3

How to use this HandbookThe purpose of this handbook is to providegeneral guidance to sessional teaching staff atMacquarie. Throughout the handbook, websiteaddresses and contact details are included to helpyou find out more information in your areas ofinterest.This handbook is divided into some key sections:1. Prior to starting your job2. What to do in week 13. What to do in week 24. What to do in your first month.Prior to Starting your JobYou should take the time to complete thefollowing tasks:Complete and Submit Appointment FormAs a member of sessional staff you should havecompleted an appointment form. This formincludes information about your role and youwill also have provided banking details so thatyour pay can be managed for you. Consultyour Departmental Administrator (DA) for moreinformation about your Appointment Form.Read the Code of Conduct at MacquarieThe Code of Conduct for Macquarie UniversityStaff aims to clarify for staff the conduct expectedin the performance of their duties and to act asa guide for solving ethical dilemmas. The Codeprovides guidance on:• conflicts of interest• acceptance of gifts or benefits• public comments• use of official information• use of official facilities and equipment, and• outside workA copy can be found at: staff.mq.edu.au/human_resources/about_hr/forms_and_policies/code_of_conduct/Read the Acceptable Use PolicyThe University ICT resources are to be used in alegal, ethical, responsible, and civil manner byall users and this policy outlines the acceptableuse of Macquarie University Information andCommunication Technology (ICT) resources by allusers. A of the policy can be found at: mq.edu.au/policy/docs/acceptable_use/policy.htmlMeet with the Unit Convenor or Head ofDepartmentMake a time to meet with your supervisor (e.g. HODor Unit Convenor) to make sure you have accessto all the course materials (unit guide, coursereadings, lecture times, assessment criteria andstandards, assessment submission dates, markingguidelines, assessment moderation processes,academic honesty policy, consultation protocolsand opportunities for professional developmentetc.). Make sure enquire about obtaining roomkeys.KEYS: Your DA will advise you how to sign for andcollect your room keys.Your first port of call for any information should bethe University website mq.edu.au or your DA.2

Day 1Tour of the CampusOrganise to take a tour of the Campus in order tofamiliarise yourself with the facilities. The buildingnames are mostly oriented around the East ("E"),Central ("C"), and West ("W") parts of the campus.For example the Campus Hub is building C10A,in the Central part of the campus. A copy of theCampus map can be found at: mq.edu.au/on_campus/maps/campus_map/Campus CardsCampus cards are issued to all staff uponappointment. You need your Campus Cardto access a range of important services and itprovides:• a University ID, the only official proof of identityfor University purposes• library borrowing, printing andphotocopying services• building access, with an integratedcontactless card for use in all Universitybuildings and properties• access to lecterns and audio visual (AV)equipment (see page 5)Apply for a Campus CardTo obtain your Campus Card:1. Speak to your DA and collect your active staffnumber.2. Go to Building C5C, Room 244.3. Show Photo ID such as a driver's license orpassport.4. Your Campus Card will be issued whileyou wait.NOTE: Campus Cards are more fragile than a creditcard. For lost or damaged cards staff are entitledto one free replacement per year. A $15.00 feeis charged for additional replacement of lost ordamaged cards.Campus Card Service HoursDuring SemesterMonday to Friday: 8am to 8pmSaturday & Sunday: 10am to 6pmActivate Your Campus CardIn order to enable the swipe access function onyour new Campus Card you should speak to yourDA. Your DA will require your MQ staff numberand the CDX number on the back of your CampusCard. The DA will then notify the Faculty FacilitiesOfficer with the room access that is required. YourCampus Card will then be activated.In order for you to access the library you shouldattend the Library Help Desk in person.3

The First WeekWorkplace Health and Safety (WHS)In the first week you need to take the time tofamiliarise yourself with the University Health andSafety requirements. You are required to completethe ‘Office Safety’module which can be found byfollowing the link below: staff.mq.edu.au/human_resources/health_and_safety/training_induction/Office SafetyAll work related Health and Safety policies can befound at: staff.mq.edu.au/human_resources/health_and_safety/policies-procedures-guidelines_forms/Any WHS matters should be discussed with yourSupervisor in the first instance. WHS is everyone’sresponsibility.SecurityMacquarie University security can be contacted24 hours day, 7 days a week. Security assist withlost property, access cards, and can offer an afterhoursescort vehicle (during University term). Tocontact security, phone 02 9850 7112 or internalextension 7112. The main Security Office, markedby an illuminated "Information" sign is located inBuilding C1A on Macquarie Drive.In the Case of an EmergencyEmergencies are situations where you wouldnormally contact the national 000 number. In anemergency, security can be contacted from anyhelp phone, lift phone, or by visiting the securityoffice in Macquarie Drive. Should the police,ambulance, or fire departments be required,Security Services will liaise directly with them.Emergency Evacuation ProceduresAn emergency will generally be notified by thebuilding's fire detection system, security staff, orone of the Area Wardens.Maps of evacuation assembly points, indicatingthe location of the nearest assembly area, arelocated in all campus buildings, classrooms, lecturetheatres, and near building exits. Please taketime to familiarise yourself with the emergencyprocedures and assembly points.* It is essential that all staff keep a class list for everyon-campus teaching session. In the event of anemergency staff are responsible for students inthe class, thus staff need to know who was in theroom.In the event you are required to evacuate abuilding, you should:• Not panic• Follow all instructions provided by the (fire)Wardens• Take personal belongings with you (but only ifsafe to do so)• Leave the building by the nearest, safe exit• Proceed to the designated assembly point (thelocation for each building can be found on theevacuation diagram in the building)• Notify (fire) Wardens of the location of anypeople who may be still in the building, areinjured, or have a disability• Await instructions from the (fire) WardensOrientation to Departmental ResourcesOrganise to meet with your DA for an orientationto the Department. All staff should be providedwith sufficient resources to function in their job,and for teaching staff (including casuals) thisincludes:4

• access to appropriate office facilities such as:• desk space• stationary (including white board markers etc.)• photocopying• telephone and fax• mail collection point discuss with DA• email account• computer facilities• copies of unit outlines, laboratory manuals andreaders, if relevant.Learning TechnologiesLearning technologies at Macquarie Universityconsist of online technologies such as iLearn andEcho360, and audio visual technologies such aslecterns in teaching spaces.• iLearn is the name for Macquarie University'sonline Learning Management System (LMS)which provides the framework for thecourses and tools available to students andstaff. It enables learning, teaching,communication and collaboration byproviding access to lecture notes, readings,quizzes, discussion forums and digitallectures recordings online.• Echo360: allows you to schedule lecturerecordings as well as provide selfrecordedmaterial online through iLearn.• Audio Visual systems: familiarise yourselfwith learning technologies in teachingspaces. From basic projection through tointeractive technologies in rooms.To get started login using your MQ One Id to theLearning Technologies primer on ilearn.mq.edu.au/course/view.php?id=5690Once logged in, you will need this keyword:mqlearntechThere are many different Quick Guides availableto assist you in using Macquarie's LearningTechnologies.Shared Identity'Our Shared Identity' is one of the twenty-one strategicprojects identified in that strategic framework. SharedIdentity encompasses the entire university underone narrative with the aim to build a stronger globalbrand. To learn more about the Shared Identity Projectvisit mq.edu.au/about_us/offices_and_units/marketing/our_shared_identity_project/5

Policies and ProceduresPolicy Central mq.edu.au/policy/ is the singlesource for all approved Macquarie Universitypolicies, procedures, guidelines and schedules.Documents on Policy Central take precedence overpolicy documents on any other University website.Please ensure you are familiar with key policies orprocedures that are required knowledge for yourposition. You may wish to bookmark this page forfuture reference.Social Inclusion at Macquarie UniversityMacquarie University has made significant movesto promote an equitable, diverse and excitingcampus community for the benefit of staff andstudents. Part of creating an inclusive communityis for staff and students to understand theimportance and relevance of Equal Opportunity.An online learning module can be accessed ateoonline.uow.edu.au/ This module will give you anoverview of Equal Opportunity and your rights andresponsibilities as a member of staff at MacquarieUniversity.When you access your class list you should checkwith your HOD or Unit Convenor and make sureyou are aware of any students in your class whohave identified with a particular learningrequirement such as a recognized disability. It isyour responsibility to make sure that the learningopportunities for which you are responsible areaccessible to all students. If you have any concernsabout this you can either contact:Wellbeing Support ServicesFor more information students.mq.edu.au/campus_life/campus_wellbeing_support_services/Accessibility ServicesFor more information mq.edu.au/about_us/offices_and_units/mqas/LibraryThe Macquarie University Library provides anextensive service to support academics needs,such as document supply, EndNote download andtraining, as well as Reserve and e-Reserve services.If you are convening a unit, you will need to advisee-Reserve in advance on the unit’s readings to beavailable online for students. For more information,see: mq.edu.au/on_campus/library/

Online Academic Timesheet User GuideTo ensure you receive payment for your work itis essential that your timesheet is completed andsubmitted. Details of how to complete this taskcan be found in the online Academic TimesheetUser Guide which can be accessed via thefollowing link:Online Academic Timesheet User Guide providesstep-by-step instructions for casual academic staffmembers to submit their timesheets via HR Online.GlossaryMacquarie University has an online glossarymq.edu.au/glossary/search that lists the keyacronyms, abbreviations, terminology, anddefinitions used by University staff and students,which may help you understand the language ofthe University.The Second WeekContact the Associate Dean of Learning andTeachingIt is essential that all new tutors contact theAssociate Dean of Learning and Teaching via emailpeter.keegan@mq.edu.au and arrange to completethe Tutor Induction program, arts.mq.edu.au/tutor-inductionTeaching @ Macquarie UniversityThe Learning and Teaching Centre (LTC) supportscolleagues both new to teaching and academiclife through to experienced staff wishing to pursuetheir scholarship in learning and teaching. The LTCwebsite mq.edu.au/ltc/ provides access to its:• Learning Technologies. These include iLearn,iTeach, Echo360, Lecture Recordings, audiovisual technologies, UNITS and Helpdesk• Services. Teaching and Units Evaluation andMacquarie Accessibility Services• Workshops, seminars and training. Besidesa comprehensive workshop and trainingprogram, the LTC also offers the Foundationsin Learning and Teaching (FILT) program,which is compulsory for all new teaching staff,the FLaME (Flexible Learning at Macquarie)program, the Supervision Enhancementprogram and the Postgraduate Program inHigher Education.• Resources. This site contains resources forcurriculum and teaching development as wellas learning technologies and Participation(PACE).Particularly useful is the New Teaching Staffwebsite, staff.mq.edu.au/teaching/teaching_development/new_teaching_staff/ which offersinformation, guidelines and resources to helpnew staff members getting started at MacquarieUniversity. Also available is a website withinformation specifically for sessional staffstaff.mq.edu.au/teaching/teaching_development/sessional_staff/Classroom AccessClassrooms are opened electronically by Securityearly in the morning during term time. If youfind that your classroom is locked use a mobilephone and contact Security on phone 98507112 standing by the door and it will be openedremotely for you.Catering for the Inclusion of all StudentsCourses and units provided by MacquarieUniversity are expected to be accessible andsocially inclusive. The Resources for Accessibleand Inclusive Curricula staff.mq.edu.au/teaching/curriculum_development/inclusivity_and_diversity/inclusivity_resources/ provides links toguidelines, online resources, tips and answers toFAQs to support staff in developing their units.7

Academic Integrity Online ModuleAll staff are encouraged to completethe Academic Integrity Online LearningModule which aims to enhance awarenessof Macquarie University policies and goodpractice around Academic Integrity. Themodule covers the following learningoutcomes through a range of activities andresources.• Understanding Academic Integrity• Relevant Macquarie Universitypolicy documents and resources• Differentiating between the differenttypes of plagiarism and academic honestyscenarios• Reflect on alternative approaches toassessment that may prevent academicintegrity issue from arising• Identify appropriate steps to managea suspected breach of the AcademicHonesty policyThe module takes approximately one hourto complete and to register for the modulevisit, ilearn.mq.edu.au/login/index.phpLearning SkillsLearning Skills offers a wide range of servicesand online resources for all students andstaff designed to enhance academic skillsdevelopment and performance. LearningAdvisers also act as Academic LiteracyConsultants.Learning Skills services and resources include:• Workshops on academic writing andcommunication to meet the academicliteracy needs of students and staff• Online and print resources for students• A Learning Help Desk in the library wherestudents can get help with issues suchas researching, referencing, analysingassignment questions and planning theirassignments• The integration of the teaching ofacademic literacy with the teaching ofdisciplinary content (e.g. collaborationwith faculty teaching staff, resourcedesign)More information about their services can befound at: students.mq.edu.au/support/learning_skills/Month 1Make yourself familiar with the range ofservices available to help academic staff:Services forLearning and Teaching CentreThe Learning and Teaching Centreaims to enhance the quality of learningand teaching at the University throughprofessional development opportunitiesin scholarly learning and teaching andresearch supervision, as well as support fortechnologies in learning and teaching. Formore information, please visit: mq.edu.au/ltc/Teaching Evaluation for DevelopmentService (TEDS)TEDS is an integral part of the Learning andTeaching Centre. It aims to provide adviceand assistance to teaching staff, includingsessional staff, on the evaluation of teaching,course units and academic programs,and the integration of evaluation into theprofessional development of all University staff8

involved in teaching and into unit and programreview processes. The Service is available to allstaff teaching on Macquarie programs. For moreinformation about TEDS, visit staff.mq.edu.au/teaching/evaluation/surveys/forms/Informatics and IT HelpITS provides helpdesk support for staff andstudents on all computing needs, including useraccounts, software installation, emails, networking,wireless, as well as phone services. To log ahelprequest, call HELP (x4357) or log a ticket usingthe OneHelp system on a tab on the Universitystaff page staff.mq.edu.au/home/Lecterns and Electronic Whiteboards inTeaching SpacesThere are different rooms for teaching acrosscampus. Centrally Allocated Pool (CAP) roomsmay contain a lectern and other audio visualequipment. For HELP with this equipment phonethe AVTS Help Desk on Ext: 7571. The AVTS runcourses in the use of lecterns, information aboutthis can be found by following this link staff.mq.edu.au/teaching/learning_technologies/av_services/For help with equipment in local Faculty roomsphone Ext: 4357.of our role within the university is to promoteIndigenous student access, participation andsuccess. Warawara staff takes this role seriouslyand can be contacted by teaching staff for moreinformation about our services if required.Wellbeing Support ServicesThe Wellbeing Support Service provides aconfidential, short-term counseling service for staff.Their website also contains information on howto deal with students in distress or crisis. For moreinformation students.mq.edu.au/campus_life/campus_wellbeing_support_services/Meet the Acting Executive DeanProfessor Martina Möllering has Open Office Hoursessions in her office on a regular basis, during whichtime all staff are welcome to briefly ‘‘drop in’’ andmeet with the Acting Executive Dean. The time andday of the Open Office Hour is posted on the door toW6A 222. The Faculty newsletter ‘‘Dot Points’’ alsoprovides a schedule of Open Office Hours. Pleasenote that they may be subject to change at shortnotice. To ensure you receive the newsletter andother important Faculty announcements, please checkwith John McEvoy via john.mcevoy@mq.edu.au thatyou have been added to the Faculty of Arts emailgroup.Warawara - Department of Indigenous StudiesWarawara is an academic department locatedwithin the Faculty of Arts. Apart from teachingIndigenous studies across the university, Warawarafacilitates an alternative entry program aimedat providing access for Indigenous people toundergraduate courses across the University. Part9

Balaclava Road, North Ryde, Sydney, AustraliaTelephone (02) 9850 7111, Facsimile (02) 9850 7433Macquarie University CRICOS Provider Number 00002Jwww.arts.mq.edu.auPhotography: Paul Wright and FJ Gaylor