July 2011 - CGDA-Controller General of Defence Accounts

______________________________________IFA SARANSHA Quarterly Newsletter of Integrated Financial Advisors in Defence______________________________________Vol. 1 July 2011ForewordIt gives me great pleasure to learn that the IFA wing is bringing out a quarterly newsletter onIFA activities, named ‘IFA SARANSH’.The IFA system was introduced in Ministry of Defence in 1974. During last three decades, theIFA system has not only evolved but also expanded in Defence. At present there are 116 IFA offices,which are spread over length and breadth of the country to provide prompt and correct financial adviceto the services not only at HQrs level but also at lower unit/ formation level.The IFA system is comparatively a new field and still at evolution stage. It is necessary thatIFAs shall interact and share their experiences with each other. This newsletter will provide a platformto do so. IFA SARANSH will cover the spectrum of IFA activities under one umbrella and will alsohighlight the initiatives being taken to further improve the system. It is important that all officers sendtheir feedback and suggestions to further improve it and contribute articles for publication.I am confident that the IFA SARANSH will enable the IFAs to serve the services in a bettermanner.New Delhi(Nand Kishore)Dt : 28 th June, 2011 Controller General of Defence AccountsComments and suggestions may be mailed to cgdaifa@gmail.com or t_kabilan@cgdamail.org orsent by post to IFA Wing,Office of the CGDA,Ulan Batar Road (Palam Road) ,Delhi Cantt-110101.Fax-011-256748201

New BeginningE- Initiative of DADDefence Accounts Department launched aprogram to computerize the functioning of IFAoffices. In first phase, 55 IFA offices have beenidentified for implementing the program. Theprocess began with the training of trainers atCENTRAD, Delhi Cantt from 10 th May 2011.These officers will be responsible for implementingthe application at the selected locations and givetraining to the officers working in IFA offices. Theimplementation of IFA module will be completedby the end of July 2011.etc. The system provides facility of search modulewhich will enable the users to obtain informationaccording to their requirement. It will facilitate datasharing among IFAs. The system will help inreducing manual work in processing case filesThe salient features of computerized systeminclude decision support system, MIS generationand standardization of screens across all ServicesIFA Module ScreenOnce the system becomes fully operational it willcreate a paperless office environment in IFA officesand also expedite clearance of proposals.The MIS generated from the application willfacilitate in achieving the objective of the delegationof financial powers i.e. optimal utilisation of financialresources by Services.Usage of e- mail by IFA OfficeIFA (WNC) has started using e-mail facility ofHQ, WNC for seeking clarification /informationfrom units, which are located at distant places.The units/ formations are overwhelmed with thisinitiative and have responded positively to thissmall but effective step. This has resulted inexpediting the clearance of proposals by IFAoffice.New IFA Offices openedTo meet the increasing demand of Services toprovide IFA cover at lowers unit/ formation level toenable CFAs to exercise the delegated financialpowers, six new IFA offices were opened at HQrs1 Corps, HQrs 11 Corps, HQrs 16 Corps, 40Wing, 14 Wing and COMDIS-3 (Coast Guard).With the opening of new offices the number ofPIFA/ IFA offices has increased to 116.2

TrainingCourse for Air Force OfficersWorkshop for Naval OfficersForty four Air Force officers participated in acourse on IFA system conducted under the agiesof RTC, Meerut at HQrs WAC from 18 th to 20 thApril 2011. Ms. Geetali Tare, IA&AS, PrincipalDirector of Audit (Scientific Departments), Wg.Cdr. Atul Pokriyal, Joint Director, Fin. Planing, AirHQrs delivered the lectures. Air Vice Marshal R.Sitaraman, VSM, Senior Officer In-chargeAdministration, HQrs WAC and Air Vice MarshalP. Kanakaraj, VSM, Senior Maintenance StaffOfficer, HQrs WAC addressed the participants.Seminar at NDADr G.D.Pungle, IDAS, IFA (SC) made apresentations on the procurement procedure,status of expenditure etc at NDA. The Dy.Comdt,NDA, Air Vice Marshal Ajit S Bhonsle, AVSM,VSM was present on the occasion.Regional Training Centre, Bangaloreconducted a Defence Financial ManagementCourse (DFMC) at Kochi from 31 st January2011 to 2 nd February 2011. The course mainlycovered issues concerning IFA System,Delegation of Financial Powers and provisionsof DPM 2009. IFA (SNC), Director Naval Plansand senior officers of DAD delivered lecturesin the course. About 30 Naval officers fromvarious ship establishments participated in thecourse.Pentagon StudyForeign TrainingShri D.R.Negi, IFA (WC) and Shri S.S.Pendharkar, IFA (SNC) attended a course on‘Leadership’ organized by RIPA International, Londonfrom 11 th May 2011 to 21 st May 2011.The objectiveof the course was to equip the participants toassess organsational strategy and identifyopportunities for improvement.The Pentagon once did a study on whyso many American Servicemen marrywomen in the countries where they'restationed. Contrary to popular belief,loneliness had nothing to do with it.Once the men rotated back to the US,all their in-laws were thousands ofmiles away3

TransitionOfficers joined IFA organization onPromotion/ PostingSh.B.R. Umashankar, Dy IFA,TC (AF)Sh. S R More, Sr Dy IFA , CAFVDSmt A.S. Datar, Dy IFA , WNCSh. Jayaraj Naik, Jt IFA, (Army-Ord) N. DelhiSh. Ashwani Trisal, Dy IFA, COD Delhi CanttSh. S.K. Kansara, Dy IFA, 7 BRD & 27 EDSh. Gyanendra Kumar Jain, Dy IFA, WCSh. W.N. Alexander, Dy IFA , SACSh. E.R. Reghunathan, Dy IFA, TC(AF)Sh. Anil Kumar Sharma, Dy IFA , WACSh. H.S. Bist, Dy IFA , (AF) KanpurSh. Debashish Basu, Dy IFA, Hqrs 33 Corps.Wishing Happy Birthday to:Shri Santosh Kumar, IFA (BR)06 JulySmt. Bindu Agnihotri, Pr.IFA (Army-O) 08 JulyShri Devi Ram Negi, IFA (WC)10 JulySmt Vandana Kumar, IFA (WNC)24 JulyShri Arvind Khare, Addl IFA (Army-M) 28 JulyShri Roopwant Soni, Sr Dy.IFA (Mhow) 01 SeptSmt Shivalli M. Chouhan, Addl IFA(NHQ) 17 Sept.Officers Superannuated:Sh. Chooni Lal Sher, Dy IFA,COD, Delhi Cantt.Sh. P.G. Paladhe, Dy IFA, COD JabalpurSmt. Pushpa Ratnakaran, Dy IFA, SACSh. V. Rama Subbu, Dy IFA, COMCG(E)Sh. K. A. Gole, Dy IFA, Area HQ MumbaiSh. S.K. Kotru, Dy IFA (Army-Q)Sh. Mohd Ilyas, Dy IFA , SWCSh. A.K. Bhasin, Dy IFA, (Army-Q)Smt. Priti Mohanty, IDAS on her promotion toHAG + grade has taken over as Addl. CGDAw.e.f. 20.04.11. The IFA wing is functioning underher guidanceLand AdmiralAn admiral reprimanded a young sailor whofailed to salute him somewhere in thestreet.“Why don’t you salute me, sailor?” he askedseverely. “You know I’m an admiral.”“An admiral?” exclaimed the sailor inunfeigned surprise. “And I thoughtadmirals never walk on land”Appreciations and AwardsArmy Commander’s Commendation toOfficer of IFA (CC)Sh. G.U. Ahmed, IDAS, Joint IFA was awardedCommendation Card and badge by GOC-in–C,Central Command for the year 2010-2011. Thisaward has been given to acknowledge thededication and commitment and efficiencyshown by the officer while working in IFA(Central Command),Lucknow.Shri R.V.Prasad, Accounts Officer and Shri NiradKumar, AAO of IFA (CC) have also beenawarded letter of appreciation and cash award ofRs. 5000/- each for their commendable workduring 2010-2011.Award for Deputy IFA, Western NavalCommandSh. V.G. Muchrikar, IDAS, Dy IFA was conferredwith the award by Flag Officer Commanding-in-Chief, Western Naval Command for meritoriousservice.Visit to Naval EstablishmentsThe Western Naval Command arranged a visit ofofficers of IFA (WNC) to INS Tunir, INSAbhimanyu and Fleet Maintenance Unit.Officers of IFA(WNC) visiting INS Talwar4

Financial Advice CasesQuantity Vetting CaseA proposal for equipment amounting to Rs 2.65crores was submitted by Principal Director(Logistics), Coast Guard during 2010-11.On IFA advice, DDG, Coast Guard constituted aBoard of Officers (BOO) to makerecommendations regarding the functionalrequirement of office automation equipment inqualitative and quantitative terms, keeping inview the aspect of standardization and also torecommend the specific models to be procuredunder DGS&D Rate Contract, based on theirtechnical specifications and associatedfeatures.Consequently, the procurement proposal wasrevised to Rs.1.13 crores, which resulted in asaving of Rs. 1.52 crores[Contributed by Sh R K Arora, IDAS,IFA, Coast Guard]Instructions/ Orders• Ministry of Defence approved delegationof powers to accord concurrence within IFA setupat Service HQrs/ Command HQrs/ BorderRoad HQrs and Coast Guard HQrs level.[CGDA Instruction No.3 of 2011 issued vide circularNo. IFA/1 dt. 2 nd Feb 2011]• Min of Defence (Fin) issued fresh list ofitems in respect of which expenditure will bebooked to the identified capital heads, subjectto cost life criteria being met in individual cases.[ Ministry of Defence ( Finance) letter No. 2(2)B.I/2008 Dated 13 th January 2011]Financial Concurrence CaseA proposal for placing supply order on resultantsingle vendor for procurement of equipmentscosting Rs. 95,76,167/- was submitted by DGNPauthorities.IFA observed that it was a case of lack ofcompetition. Further, in absence of any past dataavailable on record for purchase of similar product,it was difficult to assess the reasonability of theprice achieved. On IFA advice fresh tendersthrough LTE were invited.As a result of re-tendering, the total cost ofprocurement proposal came down to Rs.51,93,563/-in comparison to Rs. 95,76,167/-achieved in initial tendering, thus, resulted in asaving of Rs. 43,82,604/-.[Contributed by Ms. Simerjit Kaur, IDASFA to DGNP ]Savings in Defence ExpenditureDuring 2010-11 more than ninety five thousandprocurement proposals mainly pertaining torevenue stores and services, works etc werereceived by the Integrated financial advisors atService Hqrs and at lower units/ formations. Thereare 81 dedicated and 35 nominated PIFAs/IFAslocated all over India, to give financial advice todefence services to achieve value for money. Asper reports received from PIFA/IFAs savings to thetune of Rs. 670 crores approx. were achieved indefence expenditure during last financial year.The information relating to IFA system,Instructions/ clarifications issued by IFA Wing ofCGDA, is available under IFA link onwww.cgda.nic.inCompiled and issued by IFA Wing of Controller General of Defence Accounts, Ulan Batar Road, Delhi Cantt-1100105

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