e-Scroll - Central Pension Accounting Office(CPAO)

CPAO-NIC e-Scroll Guidelines Internal DocumentGUIDELINES FOR ELECTRONICTRANSMISSION OF ACCOUNTING DATAUNDER THE CPPC SYSTEM BY AUTHORIZEDBANKS[e-Scroll][Version 2.5]Date of Release: 18/09/2010Central Pension Accounting OfficeMinistry of FinanceDepartment of ExpenditureNew DelhiNational Informatics CenterMinistry of Communications and Information TechnologyDepartment of Information TechnologyGovernment of IndiaNew DelhiNo part of this document shall be reproduced without priorpermission of Chief Controller Pension, Central PensionAccounting OfficeVersion 2.5 Release: 18/09/2010 Page 1 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentLeft Blank IntentionallyVersion 2.5 Release: 18/09/2010 Page 2 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentContents1. File Name Nomenclature Page 42. Category Pension Page 53. Instructions For Filling Up Data In The Electronic Format Page 64. Data Structure-Format A Page 75. Data Structure-Format F Page 96. Enclosure-I (State List) Page 117. Enclosure-II (AIS State Code List) Page 12Version 2.5 Release: 18/09/2010 Page 3 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentFile Name NomenclatureFiles containing the required data in ASCII format should be sent to CPAO withfollowing name nomenclature.Example:File sent by SBI CPPC for the month of January 2010 should be like this:A00000011001001.txtExplanation: Here “A” stands for Format-A, “0000001” Is the CPPC code for SBI(State Bank of India), “10” is the file year i.e. in which year the file is being sent, “01”is the file Month i.e. in which month the file is being sent, “001” is running serialnumber i.e. should change with every file sent.Note: Running Serial No should be restarted from 001 every new calendar year.Running serial number should be maintained separately for each format type i.e. everycalendar year running serial number should start from 001 for each format type.Version 2.5 Release: 18/09/2010 Page 4 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentCategory of PensionA. Superannuation Pension (other that High Court and Supreme Court Judges).Earlier pensioners who were under voluntary retirement and invalid pensioncategory should now be marked “V’’ and “I” respectively according the newrevised categories of pension.B. Family Pension (other then High Court and Supreme Court Judges). It should onlybe family pension for A, I, V categories.C. Pension to High court judges and their family pensions.D. Superannuation Pension of Supreme Court Judges.E. Family Pension for Supreme Court Judges.F. Pension to Ex-MPs.G. Swantrata Sainik samman Penioners (Freedom Fighters /Political Pensions) andtheir family pensions.H. Pensions and other amenities to the former President of India including Paymentof Medical expenses and traveling expenses towards medical check up of thespouse of the retired/ deceased president.I. Special pension to Ex-Army personnel, including the widows of Army personnelwho revolted against the British authorities.V. Voluntary Retirement: This is a new category added. All the earlier pensionerswho are under category “A” (as per original category) and are voluntary retiredshould be made the category “V” according to new system.P. Prorata Pension (newly added category)O. Other pension.Version 2.5 Release: 18/09/2010 Page 5 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentINSTRUCTIONS FOR FILLING UP DATA IN THE ELECTRONIC FORMAT1. All data must be in ASCII Format.2. Data should be represented in delimited file format i.e. pipe (|) should be used to differbetween columns (fields).3. Fields must be in the same order / sequence as described in Electronic formats.4. All fields must be included even if the value is zero.5. Directions for giving file names for sending the information are given at page 4 – FileName Nomenclature.6. SCROLL NO: This is a running serial number for one financial year (April-March) beginningfrom 1.7. Scroll Date: Date on which Scroll is made. All dates are to be given as Character fieldYYYYMMDD format.8. PPO Number: This would be a 12-digit numeric code as given in SSA. No. space orslashes etc. Should be used in between the digits. For pre-1990 cases, PPO No. NewNumeric 12 digit PPO No. issued by CPAO should be used.9. CPPC Code and Paying Branch Code should be part 1 of BSR Code issued by RBI.10. Pension Category: This is a single character from ‘A’ to ‘O’ corresponding to a category asgiven at page 5.11. If Commutation / Differential Commutation / Gratuity / Differential Gratuity payment ismade by bank for a pensioner, this should be reported as a separate record by the payingbranch.12. Each CPPC must send data of all paying branches i.e. only one electronic file for each fileformat.13. Maximum file size must not be greater that 30MB.Version 2.5 Release: 18/09/2010 Page 6 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentElectronic Format – AElectronic Format for Pension Payment Scroll(Corresponding to Annexure-XII of Scheme Booklet)(To be consolidated by CPPC)Sr.Field Name Type WidthDescriptionNo.(Characters)1o.CPPC Code* C 7 BSR Code of CPPC2 SCROLL CATEGORY* C 1 ‘1’ IF CENTRAL CIVIL GENERAL,‘2’ IF AIS PENSION‘3’ GOVERNMENT OF DELHI3 SCROLL NO* N 5 Scroll No. (Running Sl. No. For Financial Year).4 SC DATE* D 8 Scroll Date (YYYYMMDD).5 PENSION ACCOUNTHOLDING BRANCH BSRCODE(Part-I, 7 Digit Code)*C 7 Pay Branch Code (BSR Code).6 PENSIONER NAME* C 70 Pensioner Name7 PPO NUMBER* C 12 POST 1990 PPO No. and in case of Pre-1990 12 Digit NewPPO no Issued by CPAO8 OLD PPO NUMBER C 30 Pre-1990 Old PPO No, not applicable for Post 1990 Cases.9 ACCOUNT NO.* C 20 Pensioner’s S.B. Account No10 PENSION CAT * C 1 Category Of Pension11 BASIC PENSIONAPPLICABLE12 PENSION COMMUTED ASPER RECORDN 6 Basic Pension Before CommutationN 7 Amount Of Pension Commuted.13 ADDITIONAL PENSION PAID N 7 Additional Pension Paid on Account of Age14 DEARNESS RELIEF PAID N 6 Dearness Relief On Basic Pension (11) + AdditionalPension (13) =11+1315 PENSION PAID (AfterCommutation If Any)16 PERSONAL PENSION PAID N 6 Personal PensionN 6 Basic Pension (11) Where No Commutation And ReducedPension Otherwise (11-12)17 DEARNESS PENSION PAID N 6 Dearness Relief Amount18 MEDICAL ALLOW PAID N 5 Medical Allowance19 INTERIM RELIEF PAID N 6 Interim Relief20 COMMUTED VAL PAID N 8 Commuted Value21 DATE OF PAYMENT OFCOMMUTATION22 DIFF COMMUTED VALUEPAID23 DATE OF PAYMENT OFDIFF. COMMUTATION24 DIFF GRATUITY AMOUNTPAID25 DATE OF PAYMENT OF DIFF.GRATUITYD 8 Date of Payment of CommutationN 8 Differential Commuted ValueD 8 Date of Payment of Diff. CommutationN 8 Differential Gratuity AmountD 8 Date of Payment of Differential Gratuity AmountVersion 2.5 Release: 18/09/2010 Page 7 of 12

CPAO-NIC e-Scroll Guidelines Internal Document26 CONSTANT ATTENDANTALLOWANCE PAIDN 8 Constant Attendant Allowance Paid for disability Pension27 DA ARREARS N 8 Arrears Amount28 OTHER ARREARS N 8 Other Arrears Amount29 OTHER PENSION PAID N 8 Other Pension Payment Paid30 GROSS PENSION PAID* N 8 Gross Pension Amount=(13+14+15+16+17+18+19+20+22+24+26+27+28+29)32 RECOVERY AMOUNT1(CURRENT YEAR OVERPAYMENT).31 TYPE OF RECOVERYAMOUNT13334RECOVERY AMOUNT2(PREVIOUS YEAR OVERPAYMENT).TYPE OF RECOVERYAMOUNT2N 8 Recovery Amount1N 1Type of Recovery Amount1‘1’ IF SUPERANNUATION PENSION RECOVERY,‘2’ IF FAMILY PENSION RECOVERY AND‘3’ IF COMMUTATION PENSION RECOVERY‘4’ IF GRATUITYN 8 Recovery Amount2N 135 INCOME TAX N 8 Income TaxType of Recovery Amount2‘1’ IF SUPERANNUATION PENSION RECOVERY,‘2’ IF FAMILY PENSION RECOVERY AND‘3’ IF COMMUTATION PENSION RECOVERY‘4’ IF GRATUITY36 NET PAID* N 8 Net Amount Paid=30-(31+33+35)37YEAR MONTH WHENPAYMENT DUE*Total Record Size: 344N 6 Year & Month Of Pension Paid (YYYYMM)*Data in file should be Pipe ( | ) delimited and records by a line break or end-of-line (EOL) character i.e. CarriageReturn/Linefeed (CR/LF)Version 2.5 Release: 18/09/2010 Page 8 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentElectronic Format - FElectronic Format for Report on Change of Status of pensionChange of status of pension(To be prepared by CPPC)Sr.Field Name Type WidthDescriptionNo.(Characters)1 CPPC Code* C 7 BSR Code of CPPC2 REPORT NO* C 8 Running Sl.NO for Financial Year3 REPORT DATE* D 8 Report Date (YYYYMMDD)4 PENSION ACCOUNT HOLDINGBRANCH BSR CODE(Part-I,7Digit Code)*C 7 Pay Branch Code (BSR Code).5 PPO NUMBER* C 12 POST 1990 PPO No. and in case of Pre-1990 12 Digit New PPO no Issued byCPAO6 OLD PPO NUMBER C 30 Pre-1990 Old PPO No, not applicable forPost 1990 Cases7 PENSIONER NAME* C 70 Pensioner’s Name8 PEN AC* C 20 Pensioners Account No9 PEN CAT ### C 1 Category of Pension10 CHANGE CAT ### C 1 Changed Status of Pension (Refer toPension Categories, In Case ofDiscontinuation give S)11 DATE OF CHANGE * D 8 Date of Change of Status(YYYYMMDD)12 CHEQUE NO ## N 10 Cheque No.13 CHEQUE DATE ## D 8 Date on Which Issued(YYYYMMDD)14 CHEQUE AMT ## N 12 Cheque Amount15 COMM AMT N 12 Total Commutation Amount16 COMM DATE D 8 Commutation Start Date(YYYYMMDD)17 NEW CPPC*** N 7 New CPPC Code18 NEW PENSION ACCOUNTHOLDING BRANCH BSRCODE(Part-I,7 Digit Code)***N 7 New Pay Branch Code19 MONTH YEAR* N 6 Year and Month (YYYYMM).Total Record Size: 242Note:-1. * Indicates mandatory fields.2. ## Indicates Mandatory fields in case of over payments.3. *** Indicates Mandatory fields in case of Transfer of Pensioner from one bank to another.4. ### Indicates Mandatory fields in case of Pension Category Change.5. All the date fields should be in YYYYMMDD format.6. Type Description: N=Numeric, C=Character, D=DATE.7. If there is no change in status for any pensioner to be reported in month then there is noneed to forward this file to CPAO.8. In case of over payments the details of cheque for recovery has to be given (whenPension is discontinued).Version 2.5 Release: 18/09/2010 Page 9 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentENCLOSURESVersion 2.5 Release: 18/09/2010 Page 10 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentENCLOSURE-IState listSl. No. State Code State Description1. AND ANDAMAN & NICOBAR & ISLANDS2. ANP ANDHRA PRADESH3. ARP ARUNACHAL PRADESH4. ASS ASSAM5. BIH BIHAR6. CHA CHANDIGARH7. CGH CHATTISGARH8. DAD DADRA & NAGAR HAVELI9. DAM DAMAN & DIU10. DEL DELHI11. GOA GOA12. GUJ GUJRAJ13. HAR HARYANA14. HIM HIMACHAL PRADESH15. JAK JAMMU & KASHMIR16. JHD JHARKHAND17. KAR KARNATAKA18. KER KERALA19. LAK LAKSHADWEEP20. MAP MADHYA PRADESH21. MAH MAHARASHTRA22. MAN MANIPUR23. MEG MEGHALAYA24. MIZ MIZORAM25. NAG NAGALAND26. NEP NEPAL27. ORI ORISSA28. PON PONDICHERRY29. PUN PUNJAB30. RAJ RAJASTHAN31. SIK SIKKIM32. TAN TAMIL NADU33. TRI TRIPURA34. UTT UTTAR PRADESH35. UTL UTTRANCHAL36. WEB WEST BENGALVersion 2.5 Release: 18/09/2010 Page 11 of 12

CPAO-NIC e-Scroll Guidelines Internal DocumentENCLOSURE-IIAIS State Code & DescriptionAIS State CodeAPASATBRCGGUHPHRJKJRKRKTMHMLMPMRNLORPBRJSKTNTPUPURWBAIS State CadreANDHRA PRADESHASSAMAGMUTBIHARCHATTISGARHGUJRATHIMACHAL PRADESHHARYANAJAMMU AND KASHMIRJHARKHANDKERLAKARNATAKAMAHARASHTRAMEGHALAYAMADHYA PRADESHMANIPURNAGALANDORISSAPUNJABRAJASTHANSIKKIMTAMIL NADUTRIPURAUTTAR PRADESHUTTARANCHALWEST BENGALVersion 2.5 Release: 18/09/2010 Page 12 of 12